Stakeholder register and analysis 2

8/7/2019 Stakeholder register and analysis 2

1/12

Stakeholder Name: Dr. Lipsett (Project Owner/client) Key Stakeholder (Y/N): YESInterests: Dr. Lipsett (the client) needs a smooth transition to the new laboratory. He needs thecomplete plan for the new laboratory to be finished by the end of the winter term. He expects nodisruption to existing research projects.

Stakeholder Communications Strategy:

Communication Needs: Meeting Preferences: Communication Limitations:Updates upon completion ofmilestones and consultationsregarding any major problemsor difficulties

Meetings are to be scheduledwell in advance and should,preferably, take place at theUniversity of Alberta

Stakeholder has a busyschedule limiting availability formeeting.

Avenues For Communication:

Meeting (Y/N): YES Telephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis

Strengths:Valuable knowledge regarding laboratory and researcher needs as well asexperience dealing with the University of Alberta and its administrations.

Weaknesses: Has a busy schedule and requires advanced notice.

Opportunities:Stands to benefit from project primarily through the reusability of the plan slated fordevelopment

Threats:Missing the relocation deadline could hinder other University research programs aswell as Dr. Lipsetts own research.

Stakeholder Influence On Project:

The stakeholder, being the project teams client, has the greatest influence on this project. Schedule,cost, objectives, requirements and virtually all other project aspects have and continue to bedeveloped around the clients needs.

Stakeholder Expectations Management (Key Stakeholders only):

The stakeholder requires a relocation plan and laboratory layout plan. These requirements put majoremphasis on scheduling. Scheduling must be completed precisely and with significant time allocatedfor last minute changes, unforeseen stakeholder needs, and relocation time slot flexibility. The projectscope needs to be wide enough to accommodate a potential large amount of needs from Dr. Lipsettsresearchers.

Detailed Interests/Priorities Analysis (Key Stakeholders only) :

Key StakeholderInterests:

Efficiency, safety, functionality, organization and schedule adherence.

Key StakeholderPriorities:

A well devised plan that meets the needs of himself, his researches andcolleagues.

Principal Objective: To relocate and setup a new laboratory with the use of the teams plan andstrategies.Consequences Resulting From Missed Principal Objective: Interruption to research, colleaguesand the daily activities at the University of Alberta.


2/12

Stakeholder Name: Shannon MacDonald (Project Manager) Key Stakeholder (Y/N): NOInterests: Project manager needs timely achievement of project goals within the approved budget.She expects improvement in her professional growth as well as to gain project managementexperience.


Communication Needs: Meeting Preferences: Communication Limitations:Updates upon completion oftasks and advanced notice ofdifficulties and promptcirculation in new information.

Team Meetings take placeevery Monday at 5:00 pm. Anyadditional meeting mustscheduled well in advance andtake place at the University ofAlberta (ETLC).

Stakeholder has a busyschedule limiting availability formeeting making efficiency apriority.

Avenues For Communication:In Person Meeting (Y/N): YES Telephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis

Strengths: Experience with project management, efficient, and has great organizational skillsWeaknesses: Has a busy schedule and requires advanced notice to address issues.

Opportunities:Stands to benefit from project primarily through the gaining experience andexpanding her references.

Threats: Failure to accomplish goals will lead to loss or reputation and academic standing.


The stakeholder, being the project manager, has the final say on project direction as well as facilitatescommunication between the client (Dr. Lipsett) and the teams Supervisor (Dr. Sami Fahmy). Thestakeholder defines the teams culture and takes responsibility for the projects deliverables.

Stakeholder Expectations Management (Key Stakeholders only): N/A

Detailed Interests/Priorities Analysis (Key Stakeholders only) : N/A



Principal Objective:

Consequences Resulting From Missed Principal Objective:


3/12

Stakeholder Name: The University of Alberta and Administration Key Stakeholder (Y/N): YESInterests: The University of Albertas interests lay in the commissioning a fully functional laboratorycompliant to relevant technological and safety standards. It expects introduction of a new laboratoryto provide more experimentation options to the professors, students and researchers. Thus, theUniversity is interested in a well developed laboratory relocation and layout plan.

Stakeholder Communications Strategy:Communication Needs: Meeting Preferences: Communication Limitations:

No communication initiationfrom the project team isrequired. In the event theuniversity is needed it can becontacted through itsrepresentatives

N/A

Stakeholders representativeshave a busy schedule limitingavailability for meeting making.


In Person Meeting (Y/N): YES Telephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis

Strengths:Stakeholder represents a great deal of knowledge and experience. The stakeholderwill also provide infrastructure, personnel, furnishings, supplies and various otherpieces of equipment.

Weaknesses: Contact and consultation will be difficult.

Opportunities:The University will benefit from as a result of the research yielded from studentswho have benefited for the laboratory design.

Threats: Failure to accomplish goals could lead to loss of research time and quality.


The University of Alberta will provide many of the resources needed for the project to be completed

and will, in some areas, control the scope of the project. The project must also meet and adhere to allof the Universities policies, rules, and regulations.


The stateholder requires a plan that does not affect operations of its other research projects,departments, and personnel. The University has allocated laboratory space currently being occupiedby Dr. Lipsetts researchers to another research team. In order for the other research team to moveforward Dr. Lipsetts must vacate his current laboratory. University students must not be affected bythe move ether.



Laboratory is vacated and a new one is setup.


Safety is a priority and also scheduled deadlines are met.

Principal Objective: The lab Space is available and new research can begin while Dr. Lipsettsresearch continues.

Consequences Resulting From Missed Principal Objective: Loss of research time and potentiallosses in research due to experimentation alterations and or delays.


4/12

Stakeholder Name: The Project Team Key Stakeholder (Y/N): NOInterests: Project team is interested in completing this project to the satisfaction of the client (Dr.Lipsett) and the teams supervisor (Sami Fahmy). The team is also looking to gain experience in thefield of project management and to further develop each members skills.


Communication Needs: Meeting Preferences: Communication Limitations:Updates upon completion oftasks and advanced notice ofdifficulties and promptcirculation in new information.

Team Meetings take placeevery Monday at 5:00 pm. Anyadditional meeting mustscheduled well in advance andtake place at the University ofAlberta (ETLC).

Stakeholders have a busyschedule limiting availability formeeting making efficiency apriority.

Avenues For Communication:In Person Meeting (Y/N): YES Telephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis

Strengths: Together, the teams represents a great deal of knowledge and experience and areproficient communicators and problems solvers

Weaknesses: Varying schedules make holding additional meetings difficult.

Opportunities:The team stands to benefit from this project primarily through the acquiringexperience and expanding our references.

Threats: Failure to accomplish goals will lead to loss or reputation and academic standing.


The stakeholders, being the project team, collectively control the quality of work that is done. Ourexperiences, thoughts, and ideas will shape every aspect of this project in an attempt to provide ahigh quality finished product. The project team members are all held accountable to each other and

the project manager to meet the needs of the team and client.

Stakeholder Expectations Management (Key Stakeholders only):N/A





Consequences Resulting From Missed Principal Objective:


5/12

Stakeholder Name: Undergraduate Mechanical EngineeringStudents

Key Stakeholder (Y/N): NO

Interests: The undergraduate mechanical engineering students interest in this project revolvesaround their productivity remaining unencumbered. The students are to be minimally affected by themove and in no way is their safety to be compromised. The new laboratory must not create any noisethat may affect students learning in class room or study areas.


None of the undergraduatestudents have expressed anyneed or desire to be informed ofthe about planning progress ordirection

N/A

This stakeholder grouprepresents a large number ofindividuals, it is nearlyimpossible to all of them..


In Person Meeting (Y/N): YES Telephone (Y/N): NO E-mail (Y/N) : NO

SWOT Analysis

Strengths:Students represent a great deal of knowledge and can be polled for ideas,concerns, and constraints.

Weaknesses: Their numbers will make them difficult to survey.Opportunities: Future labs in which they can utilize for their research.

Threats: Disruption to the students can hinder their productivity.


The stakeholder group must be affected as little as possible. The arrangement of the lab must ensurethat the limited study and classroom space in the Mechanical Engineering building is not affected bylaboratory noise. Students must also be able to access the laboratory in the event teachers or

researchers are T.As for their respective courses.


Detailed Interests/Priorities Analysis (Key Stakeholders only) : N/AKey StakeholderInterests:Key StakeholderPriorities:

Principal Objective:Consequences Resulting From Missed Principal Objective


6/12

Stakeholder Name: Researchers/Professors Using the Laboratory Key Stakeholder (Y/N): YESInterests: This stakeholder group requires a well equipped laboratory which allows them toexperiment and conduct analysis in a comfortable atmosphere. They expect that the new laboratorywill not be unfamiliar to them and that it is a safe place to work and study. This stakeholder groupmust also not be greatly affected by the migration. The plan must accommodate their schedules andexperiments.


They require no updates orcommunications on a regularbasis. They need only to begiven specifics.

This stakeholder group isextremely busy and do notrequire meetings.

Stakeholders have a busyschedule.

Avenues For Communication:In Person Meeting (Y/N): YES Telephone (Y/N): NO E-mail (Y/N) : YES

SWOT Analysis

Strengths:Stakeholder group represents a great deal of knowledge and experience. Thestakeholder will also provide details regarding their needs to help successfully planthe move and laboratory.

Weaknesses: Contact and consultation will be difficult.

Opportunities:A laboratory and migration which accommodates their schedule and researchneeds.

Threats: Failure to accomplish goals could lead to loss of research time and quality.


This stakeholder groups requirements must be met as they work for the project teams client Dr.Lipsett. Their needs will help to define the true project scope as well as every aspect of both the

laboratory layout plan and migration plan.


The stakeholder group requires a plan that does not affect their research projects or education. Theirequipment must be moved safely and securely during a research phase that allows for it to bemoved.



A smooth transition into the new laboratory

Key StakeholderPriorities: A fictional ergonomic laboratoryPrincipal Objective: Plan a functional laboratory and migration that meets the needs of theresearchersConsequences Resulting From Missed Principal Objective: Loss of research time and potentiallosses in research due to experimentation alterations and or delays. Long term research inefficiency.


7/12

Stakeholder Name: Mechanical Engineering Technicians Key Stakeholder (Y/N): NOInterests: The provide the team with an idea of what assistance and resources will be madeavailable and can be used during both the planning and actual moving portions of this project.


Communication Needs: Meeting Preferences: Communication Limitations:

No communication is needed.Details regarding the scheduleand plan will need to becommunicated.

In person during working hoursat the University of Alberta.



In Person Meeting (Y/N): YES Telephone (Y/N): NO E-mail (Y/N) : YES

SWOT Analysis

Strengths: Experience with similar laboratory relocation will allows for better planning.

Weaknesses:Stakeholder group has a busy schedule and requires advanced notice to addressquestions/concerns.

Opportunities: Stands to benefit from project primarily through the gaining experience.Threats: N/A


This stakeholder group will affect the scheduling of the project. They will, from a technical andequipment perspective, inform the project team of what can and cant be done with the resourcesavailable to them.


Detailed Interests/Priorities Analysis (Key Stakeholders only) : N/AKey StakeholderInterests:




8/12

Stakeholder Name: Dr. Glen Thomas Key Stakeholder (Y/N): NO

Interests: Dr. Glen Thomas is interested in minimizing the impact of the laboratory and migration andthe individuals that us the Mechanical Engineering building. He also interested in what is requiredfrom him so he can find time to assist the team in the planning process. Dr. Thomas would beinterested in dealing with any discovered deficiencies with respect to infrastructure to meet the needs

of the researchers and professors.



No communication is needed.Details regarding the scheduleand plan will not to becommunicated.

In person Thursdays duringworking hours at the Universityof Alberta.



In Person Meeting (Y/N): YES Telephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis

Strengths:Experience with similar laboratory relocation and with administration at theUniversity of Alberta.

Weaknesses: Bust Schedule.Opportunities: N/A

Threats: N/A


This stakeholder will have a minimal effect on the project provided that the rules and regulationsoutlined in the University Calendar are adhered to. He is willing to address any infrastructuredeficiencies that the project team encounters to provide researchers with the best possible lab.


Detailed Interests/Priorities Analysis (Key Stakeholders only) : N/AKey StakeholderInterests:Key StakeholderPriorities:



9/12

Stakeholder Name: Roger Marchand Key Stakeholder (Y/N): NOInterests: Roger Marchand interests include knowing well in advance specifics relating to thelogistics and scheduling of the movement of the large mill. He expects the scheduling will not affecthis ongoing commitments and activities.


Communication Needs: Meeting Preferences: Communication Limitations:No communication is needed.Some Details regarding theschedule and be communicated.

In person during working hoursat the University of Alberta.



In Person Meeting (Y/N): YES Telephone (Y/N): NO E-mail (Y/N) : YES

SWOT Analysis

Strengths:A great Deal of experience with similar laboratory relocation and with administrationat the University of Alberta. Roger Marchand will also be able to provide attritional

resources in the form of advice, personnel and equipment.Weaknesses: Bust Schedule.Opportunities: N/AThreats: N/AStakeholder Influence On Project:

This stakeholder will not affect the scheduling of the project. The scope of the project may deviatesomewhat based on the experience and recommendations ofRoger Marchand. His advice willdetermine some specific details regarding the organization of the new laboratory.






Consequences Resulting From Missed Principal Objective


10/12

Stakeholder Name: Professors Allocated Dr. Lipsetts Old Laboratory Key Stakeholder (Y/N): YESInterests: The professors which need Dr. Lipsetts old laboratory space are primarily concerned withscheduling. The space is to be provided according to the date agreed upon. The lab space is also tobe usable; it should retain its entire infrastructure and be ready to move.


Communication Needs: Meeting Preferences: Communication Limitations:No communication for thestakeholder has beenrequested.

N/A N/AAvenues For Communication:

Meeting (Y/N): NO Telephone (Y/N): NO E-mail (Y/N) : YES

SWOT Analysis

Strengths: N/AWeaknesses: N/AOpportunities: Stands to benefit from project by being provided with a clean ready to use lab.

Threats: Missing the relocation deadline could hinder other University research programs aswell as the stakeholders


The stakeholder influence on the project is minimal. The only affect is the state the old laboratorymust be left in as well as the delivery date of the old laboratory.



The old lab space is clean and has all preexisting infrastructure


Schedule adherence.

Principal Objective: To relocate and setup a new laboratory according to the agreed upon schedule

Consequences Resulting From Missed Principal Objective: Interruption to research, loss ofresearch time, and possible experimentation damage.



11/12

Stakeholder Name: Guests/Visitors To The Mechanical EngineeringBuilding

Key Stakeholder (Y/N): NO

Interests: This stakeholder group represents future students and their families as well as potentialinvestors and alumni. They are interested in viewing the building without being hindered by the move.Visitor safety is paramount and will not be compromised.


No communication is needed.Details regarding the scheduleand plan will not need to becommunicated.


In Person Meeting (Y/N): YES Telephone (Y/N): NO E-mail (Y/N) : NO

SWOT Analysis

Strengths: N/A

Weaknesses: Stakeholder group may slowdown or interfere with migration.Opportunities: N/A

Threats:The migration involves heavy equipment and Guests/Visitors present a liabilitywhen in the vicinity.


This stakeholder group will affect the scheduling of the project. I there is a major open night or alumnifunction the move will need to be conducted around those events.






Consequences Resulting From Missed Principal Objective


12/12

Stakeholder Name: Vendors and Suppliers Key Stakeholder (Y/N): NOInterests: This stakeholder group will be provide various materials and services and will need to beinformed of the schedule well in at advance to provide them with organizational time.



No communication is needed.Details regarding the scheduleand plan will be communicated.


In Person Meeting (Y/N): NO Telephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis

Strengths:They will be able to provide suggestions and estimates for certain aspects of theproject.

Weaknesses: Associated cost may be outside of our working budget.Opportunities: To provide the mechanical engineering staff with future services

Threats: Schedule threatens this stakeholder group, advanced notice is required by them.


This stakeholder group will affect the scheduling of the project. Some of the services and materialsneeded during the migration and lab setup may affect laboratory commissioning. The scope may alsobe affected as their services may provide many of the new labs requirements.






Documents

Stakeholder register and analysis 2