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Staff Induction ndash Finance
Tadhg Murnane
Finance Manager
ULHG
Finance Induction
Agenda
bull HSE National Financial Regulations (NFRs)
bull Directorates
bull Payroll
bull Travel amp Subsistence- Travel Abroad BTU
bull Other Staff costs
bull Other Useful Information- Cycle to Work Scheme
bull Payslip-detail explanation terms amp example
National Financial Regulations
What are the NFRs
The NFRs are the financial controls of the HSE
bull They detail the financial responsibilities policies and
procedures that the HSE has adopted
bull to ensure that the HSErsquos financial transactions are
carried out in accordance with statutory and
regulatory requirements
There are 31 NFRs covering all financial processes
httpwwwhseieengstaffResourcesFinancial20Regulations
NFR 1- Purchase to Pay
NFR 3 ndash Payroll
NFR 4 ndash Payroll Overpayments
NFR 5 ndash Travel and Subsistence
NFRS
4
bull =gt Handling Cash
bull =gt Procuring
bull =gt Authorising Payments
Protect Staff conducting key financial tasks
bull =gt Compliance allows HSE demonstrate this Value for Money
Provide Instruction
=gt What we should do
=gt What we should not do
bull Peri-operative Directorate bull Mr John Doyle GM
bull email johngdoylehseie
bull phone 061 485022
bull Mr Donal Carroll Business Manger
bull Email donalcarrollhseie
bull Phone061 5858452
bull Medicine Directorate
bull Ms Helen Mc Cormack GM email helenmccormackhseie phone 061 482442
bull Ms Nora Barry Business Manger
bull Email norabarryhseie
bull Phone 061 588250
Directorates
Directorate contacts
bull Maternal amp Child Directorate bull Mr Eamonn Leahy Business Manger
bull Email eamonnleahyhseie
bull Phone061 483142
bull Operational Services Directorate
bull Ms Niamh O Grady GM
bull email address niamhogradyhseie
bull Phone 061 -585688
Directorates
Directorate contacts
bull Payslips can be received online at httpsepayslipshseieAccountLoginaspx
bull To register for online Payslips you must first register and provide an email address (using your Personnel number and PIN on your paper payslip)
bull All Payroll queries to payrollmwhseie or Tel 061 ndash 483210 483321
bull Health Business Services - Payroll Dept Pery St Limerick V94 AY27
Payroll
bull Emergency Tax Week1 Month 1 Tax Cut off Tax Credits
bull Queries relating to the above should be directed to revenue in the first instance If advised by Revenue to contact your employer the contact person is Catherine O Malley - Catherineomalley1hseie 061 483210
Payroll
bull Payscale amp Increments
bull Payscales and increments are facilitated by Human Resources Department( HR) ext 2399 If you are coming from a new hospital HR will have to get service verification forms prior to approving the appropriate level on the scale and the increment date If your pay-scale is not right please contact HR Department ext 2399
Payscale amp
Increments
Other Useful Information-Payroll
Tax Office number 1890 222425
httpswwwrevenueieenonline-services or my
Account with Revenue
Employers Number0030888U
bull All TampS Forms should be sent to the Directorate for approval Once approved send form to Staff Officer Accounts Payable Department Central Finance Pery Street Limerick
bull NFR-5 sets out the rules and policies which apply to payment of travel and subsistence expenses
bull Expenses incurred wholly exclusively and necessarily in the performance of duties of employment
bull Form for first claim (Declaration License Certificate Insurance Indemnity Cert (Line Managerrsquos responsibility)
bull Employee Responsibilities (s5164)
bull When claiming travel and subsistence when you sign you are confirming that
Travel and Subsistence
Travel is
bullValid
bullShortest Route
bullMost economic method
Travel Forms
bullCompleted correctly
bullSubmitted on time
Tax amp Insurance
bullIn place
bullDocumented on file
bull Rules Governing Payment of Subsistence Allowance (s510511)
bull Travel expenses are paid from home or base whichever is closer to destination
bull HR Circular 0182015 ndash sets out rules for payment of subsistence
bull Daily subsistence is not payable for absences within 8km of employees home or normal work place whichever is lesser as amended by Circular 0182015
bull Where meals are provided the subsistence rate is reduced as follows
bull =gt 5 hours will not be paid where meal is provided and
bull =gt 10 hours will be reduced to 5 hours where meal is provided
bull Night allowance covers a period up to 24 hours from time of departure as well as any further period not exceeding 5 hours(s5115)
bull Both night and day allowance will only be paid if the period exceed 24 hours plus 5 hours (s5116)
bull Circular 72017 sets out Motor Tax rates and Subsistence Allowances
Travel and Subsistence
bull Business Travel Unit (BTU)
bull What does the Travel Business Unit do
bull The Business Travel Unit (BTU) is a service to all employees of the HSE and will provide the following services for you
bull International and domestic airline reservation and ticketing
bull International hotel accommodation
bull International car hire reservations
bull Ferry reservations
bull International Eurostar and Eurotunnel rail reservations
bull Passport and Visa applications
bull These services will be provided to the HSE by a formally contracted Service Provider
bull The BTU will also provide a Personal Travel Service to you which will tailor your needs for personal travel in terms of budget or other requirements
bull In addition to acting as your travel provider the BTU will
bull Maintain all FT requests and information
bull Provide HSE management with periodic MIS reports
bull 01-813180301- 8131828 1048602 01-8131891 mailtobtuhseie
Travel Abroad
Travel
Abroad
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
Finance Induction
Agenda
bull HSE National Financial Regulations (NFRs)
bull Directorates
bull Payroll
bull Travel amp Subsistence- Travel Abroad BTU
bull Other Staff costs
bull Other Useful Information- Cycle to Work Scheme
bull Payslip-detail explanation terms amp example
National Financial Regulations
What are the NFRs
The NFRs are the financial controls of the HSE
bull They detail the financial responsibilities policies and
procedures that the HSE has adopted
bull to ensure that the HSErsquos financial transactions are
carried out in accordance with statutory and
regulatory requirements
There are 31 NFRs covering all financial processes
httpwwwhseieengstaffResourcesFinancial20Regulations
NFR 1- Purchase to Pay
NFR 3 ndash Payroll
NFR 4 ndash Payroll Overpayments
NFR 5 ndash Travel and Subsistence
NFRS
4
bull =gt Handling Cash
bull =gt Procuring
bull =gt Authorising Payments
Protect Staff conducting key financial tasks
bull =gt Compliance allows HSE demonstrate this Value for Money
Provide Instruction
=gt What we should do
=gt What we should not do
bull Peri-operative Directorate bull Mr John Doyle GM
bull email johngdoylehseie
bull phone 061 485022
bull Mr Donal Carroll Business Manger
bull Email donalcarrollhseie
bull Phone061 5858452
bull Medicine Directorate
bull Ms Helen Mc Cormack GM email helenmccormackhseie phone 061 482442
bull Ms Nora Barry Business Manger
bull Email norabarryhseie
bull Phone 061 588250
Directorates
Directorate contacts
bull Maternal amp Child Directorate bull Mr Eamonn Leahy Business Manger
bull Email eamonnleahyhseie
bull Phone061 483142
bull Operational Services Directorate
bull Ms Niamh O Grady GM
bull email address niamhogradyhseie
bull Phone 061 -585688
Directorates
Directorate contacts
bull Payslips can be received online at httpsepayslipshseieAccountLoginaspx
bull To register for online Payslips you must first register and provide an email address (using your Personnel number and PIN on your paper payslip)
bull All Payroll queries to payrollmwhseie or Tel 061 ndash 483210 483321
bull Health Business Services - Payroll Dept Pery St Limerick V94 AY27
Payroll
bull Emergency Tax Week1 Month 1 Tax Cut off Tax Credits
bull Queries relating to the above should be directed to revenue in the first instance If advised by Revenue to contact your employer the contact person is Catherine O Malley - Catherineomalley1hseie 061 483210
Payroll
bull Payscale amp Increments
bull Payscales and increments are facilitated by Human Resources Department( HR) ext 2399 If you are coming from a new hospital HR will have to get service verification forms prior to approving the appropriate level on the scale and the increment date If your pay-scale is not right please contact HR Department ext 2399
Payscale amp
Increments
Other Useful Information-Payroll
Tax Office number 1890 222425
httpswwwrevenueieenonline-services or my
Account with Revenue
Employers Number0030888U
bull All TampS Forms should be sent to the Directorate for approval Once approved send form to Staff Officer Accounts Payable Department Central Finance Pery Street Limerick
bull NFR-5 sets out the rules and policies which apply to payment of travel and subsistence expenses
bull Expenses incurred wholly exclusively and necessarily in the performance of duties of employment
bull Form for first claim (Declaration License Certificate Insurance Indemnity Cert (Line Managerrsquos responsibility)
bull Employee Responsibilities (s5164)
bull When claiming travel and subsistence when you sign you are confirming that
Travel and Subsistence
Travel is
bullValid
bullShortest Route
bullMost economic method
Travel Forms
bullCompleted correctly
bullSubmitted on time
Tax amp Insurance
bullIn place
bullDocumented on file
bull Rules Governing Payment of Subsistence Allowance (s510511)
bull Travel expenses are paid from home or base whichever is closer to destination
bull HR Circular 0182015 ndash sets out rules for payment of subsistence
bull Daily subsistence is not payable for absences within 8km of employees home or normal work place whichever is lesser as amended by Circular 0182015
bull Where meals are provided the subsistence rate is reduced as follows
bull =gt 5 hours will not be paid where meal is provided and
bull =gt 10 hours will be reduced to 5 hours where meal is provided
bull Night allowance covers a period up to 24 hours from time of departure as well as any further period not exceeding 5 hours(s5115)
bull Both night and day allowance will only be paid if the period exceed 24 hours plus 5 hours (s5116)
bull Circular 72017 sets out Motor Tax rates and Subsistence Allowances
Travel and Subsistence
bull Business Travel Unit (BTU)
bull What does the Travel Business Unit do
bull The Business Travel Unit (BTU) is a service to all employees of the HSE and will provide the following services for you
bull International and domestic airline reservation and ticketing
bull International hotel accommodation
bull International car hire reservations
bull Ferry reservations
bull International Eurostar and Eurotunnel rail reservations
bull Passport and Visa applications
bull These services will be provided to the HSE by a formally contracted Service Provider
bull The BTU will also provide a Personal Travel Service to you which will tailor your needs for personal travel in terms of budget or other requirements
bull In addition to acting as your travel provider the BTU will
bull Maintain all FT requests and information
bull Provide HSE management with periodic MIS reports
bull 01-813180301- 8131828 1048602 01-8131891 mailtobtuhseie
Travel Abroad
Travel
Abroad
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
National Financial Regulations
What are the NFRs
The NFRs are the financial controls of the HSE
bull They detail the financial responsibilities policies and
procedures that the HSE has adopted
bull to ensure that the HSErsquos financial transactions are
carried out in accordance with statutory and
regulatory requirements
There are 31 NFRs covering all financial processes
httpwwwhseieengstaffResourcesFinancial20Regulations
NFR 1- Purchase to Pay
NFR 3 ndash Payroll
NFR 4 ndash Payroll Overpayments
NFR 5 ndash Travel and Subsistence
NFRS
4
bull =gt Handling Cash
bull =gt Procuring
bull =gt Authorising Payments
Protect Staff conducting key financial tasks
bull =gt Compliance allows HSE demonstrate this Value for Money
Provide Instruction
=gt What we should do
=gt What we should not do
bull Peri-operative Directorate bull Mr John Doyle GM
bull email johngdoylehseie
bull phone 061 485022
bull Mr Donal Carroll Business Manger
bull Email donalcarrollhseie
bull Phone061 5858452
bull Medicine Directorate
bull Ms Helen Mc Cormack GM email helenmccormackhseie phone 061 482442
bull Ms Nora Barry Business Manger
bull Email norabarryhseie
bull Phone 061 588250
Directorates
Directorate contacts
bull Maternal amp Child Directorate bull Mr Eamonn Leahy Business Manger
bull Email eamonnleahyhseie
bull Phone061 483142
bull Operational Services Directorate
bull Ms Niamh O Grady GM
bull email address niamhogradyhseie
bull Phone 061 -585688
Directorates
Directorate contacts
bull Payslips can be received online at httpsepayslipshseieAccountLoginaspx
bull To register for online Payslips you must first register and provide an email address (using your Personnel number and PIN on your paper payslip)
bull All Payroll queries to payrollmwhseie or Tel 061 ndash 483210 483321
bull Health Business Services - Payroll Dept Pery St Limerick V94 AY27
Payroll
bull Emergency Tax Week1 Month 1 Tax Cut off Tax Credits
bull Queries relating to the above should be directed to revenue in the first instance If advised by Revenue to contact your employer the contact person is Catherine O Malley - Catherineomalley1hseie 061 483210
Payroll
bull Payscale amp Increments
bull Payscales and increments are facilitated by Human Resources Department( HR) ext 2399 If you are coming from a new hospital HR will have to get service verification forms prior to approving the appropriate level on the scale and the increment date If your pay-scale is not right please contact HR Department ext 2399
Payscale amp
Increments
Other Useful Information-Payroll
Tax Office number 1890 222425
httpswwwrevenueieenonline-services or my
Account with Revenue
Employers Number0030888U
bull All TampS Forms should be sent to the Directorate for approval Once approved send form to Staff Officer Accounts Payable Department Central Finance Pery Street Limerick
bull NFR-5 sets out the rules and policies which apply to payment of travel and subsistence expenses
bull Expenses incurred wholly exclusively and necessarily in the performance of duties of employment
bull Form for first claim (Declaration License Certificate Insurance Indemnity Cert (Line Managerrsquos responsibility)
bull Employee Responsibilities (s5164)
bull When claiming travel and subsistence when you sign you are confirming that
Travel and Subsistence
Travel is
bullValid
bullShortest Route
bullMost economic method
Travel Forms
bullCompleted correctly
bullSubmitted on time
Tax amp Insurance
bullIn place
bullDocumented on file
bull Rules Governing Payment of Subsistence Allowance (s510511)
bull Travel expenses are paid from home or base whichever is closer to destination
bull HR Circular 0182015 ndash sets out rules for payment of subsistence
bull Daily subsistence is not payable for absences within 8km of employees home or normal work place whichever is lesser as amended by Circular 0182015
bull Where meals are provided the subsistence rate is reduced as follows
bull =gt 5 hours will not be paid where meal is provided and
bull =gt 10 hours will be reduced to 5 hours where meal is provided
bull Night allowance covers a period up to 24 hours from time of departure as well as any further period not exceeding 5 hours(s5115)
bull Both night and day allowance will only be paid if the period exceed 24 hours plus 5 hours (s5116)
bull Circular 72017 sets out Motor Tax rates and Subsistence Allowances
Travel and Subsistence
bull Business Travel Unit (BTU)
bull What does the Travel Business Unit do
bull The Business Travel Unit (BTU) is a service to all employees of the HSE and will provide the following services for you
bull International and domestic airline reservation and ticketing
bull International hotel accommodation
bull International car hire reservations
bull Ferry reservations
bull International Eurostar and Eurotunnel rail reservations
bull Passport and Visa applications
bull These services will be provided to the HSE by a formally contracted Service Provider
bull The BTU will also provide a Personal Travel Service to you which will tailor your needs for personal travel in terms of budget or other requirements
bull In addition to acting as your travel provider the BTU will
bull Maintain all FT requests and information
bull Provide HSE management with periodic MIS reports
bull 01-813180301- 8131828 1048602 01-8131891 mailtobtuhseie
Travel Abroad
Travel
Abroad
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
NFRS
4
bull =gt Handling Cash
bull =gt Procuring
bull =gt Authorising Payments
Protect Staff conducting key financial tasks
bull =gt Compliance allows HSE demonstrate this Value for Money
Provide Instruction
=gt What we should do
=gt What we should not do
bull Peri-operative Directorate bull Mr John Doyle GM
bull email johngdoylehseie
bull phone 061 485022
bull Mr Donal Carroll Business Manger
bull Email donalcarrollhseie
bull Phone061 5858452
bull Medicine Directorate
bull Ms Helen Mc Cormack GM email helenmccormackhseie phone 061 482442
bull Ms Nora Barry Business Manger
bull Email norabarryhseie
bull Phone 061 588250
Directorates
Directorate contacts
bull Maternal amp Child Directorate bull Mr Eamonn Leahy Business Manger
bull Email eamonnleahyhseie
bull Phone061 483142
bull Operational Services Directorate
bull Ms Niamh O Grady GM
bull email address niamhogradyhseie
bull Phone 061 -585688
Directorates
Directorate contacts
bull Payslips can be received online at httpsepayslipshseieAccountLoginaspx
bull To register for online Payslips you must first register and provide an email address (using your Personnel number and PIN on your paper payslip)
bull All Payroll queries to payrollmwhseie or Tel 061 ndash 483210 483321
bull Health Business Services - Payroll Dept Pery St Limerick V94 AY27
Payroll
bull Emergency Tax Week1 Month 1 Tax Cut off Tax Credits
bull Queries relating to the above should be directed to revenue in the first instance If advised by Revenue to contact your employer the contact person is Catherine O Malley - Catherineomalley1hseie 061 483210
Payroll
bull Payscale amp Increments
bull Payscales and increments are facilitated by Human Resources Department( HR) ext 2399 If you are coming from a new hospital HR will have to get service verification forms prior to approving the appropriate level on the scale and the increment date If your pay-scale is not right please contact HR Department ext 2399
Payscale amp
Increments
Other Useful Information-Payroll
Tax Office number 1890 222425
httpswwwrevenueieenonline-services or my
Account with Revenue
Employers Number0030888U
bull All TampS Forms should be sent to the Directorate for approval Once approved send form to Staff Officer Accounts Payable Department Central Finance Pery Street Limerick
bull NFR-5 sets out the rules and policies which apply to payment of travel and subsistence expenses
bull Expenses incurred wholly exclusively and necessarily in the performance of duties of employment
bull Form for first claim (Declaration License Certificate Insurance Indemnity Cert (Line Managerrsquos responsibility)
bull Employee Responsibilities (s5164)
bull When claiming travel and subsistence when you sign you are confirming that
Travel and Subsistence
Travel is
bullValid
bullShortest Route
bullMost economic method
Travel Forms
bullCompleted correctly
bullSubmitted on time
Tax amp Insurance
bullIn place
bullDocumented on file
bull Rules Governing Payment of Subsistence Allowance (s510511)
bull Travel expenses are paid from home or base whichever is closer to destination
bull HR Circular 0182015 ndash sets out rules for payment of subsistence
bull Daily subsistence is not payable for absences within 8km of employees home or normal work place whichever is lesser as amended by Circular 0182015
bull Where meals are provided the subsistence rate is reduced as follows
bull =gt 5 hours will not be paid where meal is provided and
bull =gt 10 hours will be reduced to 5 hours where meal is provided
bull Night allowance covers a period up to 24 hours from time of departure as well as any further period not exceeding 5 hours(s5115)
bull Both night and day allowance will only be paid if the period exceed 24 hours plus 5 hours (s5116)
bull Circular 72017 sets out Motor Tax rates and Subsistence Allowances
Travel and Subsistence
bull Business Travel Unit (BTU)
bull What does the Travel Business Unit do
bull The Business Travel Unit (BTU) is a service to all employees of the HSE and will provide the following services for you
bull International and domestic airline reservation and ticketing
bull International hotel accommodation
bull International car hire reservations
bull Ferry reservations
bull International Eurostar and Eurotunnel rail reservations
bull Passport and Visa applications
bull These services will be provided to the HSE by a formally contracted Service Provider
bull The BTU will also provide a Personal Travel Service to you which will tailor your needs for personal travel in terms of budget or other requirements
bull In addition to acting as your travel provider the BTU will
bull Maintain all FT requests and information
bull Provide HSE management with periodic MIS reports
bull 01-813180301- 8131828 1048602 01-8131891 mailtobtuhseie
Travel Abroad
Travel
Abroad
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
bull Peri-operative Directorate bull Mr John Doyle GM
bull email johngdoylehseie
bull phone 061 485022
bull Mr Donal Carroll Business Manger
bull Email donalcarrollhseie
bull Phone061 5858452
bull Medicine Directorate
bull Ms Helen Mc Cormack GM email helenmccormackhseie phone 061 482442
bull Ms Nora Barry Business Manger
bull Email norabarryhseie
bull Phone 061 588250
Directorates
Directorate contacts
bull Maternal amp Child Directorate bull Mr Eamonn Leahy Business Manger
bull Email eamonnleahyhseie
bull Phone061 483142
bull Operational Services Directorate
bull Ms Niamh O Grady GM
bull email address niamhogradyhseie
bull Phone 061 -585688
Directorates
Directorate contacts
bull Payslips can be received online at httpsepayslipshseieAccountLoginaspx
bull To register for online Payslips you must first register and provide an email address (using your Personnel number and PIN on your paper payslip)
bull All Payroll queries to payrollmwhseie or Tel 061 ndash 483210 483321
bull Health Business Services - Payroll Dept Pery St Limerick V94 AY27
Payroll
bull Emergency Tax Week1 Month 1 Tax Cut off Tax Credits
bull Queries relating to the above should be directed to revenue in the first instance If advised by Revenue to contact your employer the contact person is Catherine O Malley - Catherineomalley1hseie 061 483210
Payroll
bull Payscale amp Increments
bull Payscales and increments are facilitated by Human Resources Department( HR) ext 2399 If you are coming from a new hospital HR will have to get service verification forms prior to approving the appropriate level on the scale and the increment date If your pay-scale is not right please contact HR Department ext 2399
Payscale amp
Increments
Other Useful Information-Payroll
Tax Office number 1890 222425
httpswwwrevenueieenonline-services or my
Account with Revenue
Employers Number0030888U
bull All TampS Forms should be sent to the Directorate for approval Once approved send form to Staff Officer Accounts Payable Department Central Finance Pery Street Limerick
bull NFR-5 sets out the rules and policies which apply to payment of travel and subsistence expenses
bull Expenses incurred wholly exclusively and necessarily in the performance of duties of employment
bull Form for first claim (Declaration License Certificate Insurance Indemnity Cert (Line Managerrsquos responsibility)
bull Employee Responsibilities (s5164)
bull When claiming travel and subsistence when you sign you are confirming that
Travel and Subsistence
Travel is
bullValid
bullShortest Route
bullMost economic method
Travel Forms
bullCompleted correctly
bullSubmitted on time
Tax amp Insurance
bullIn place
bullDocumented on file
bull Rules Governing Payment of Subsistence Allowance (s510511)
bull Travel expenses are paid from home or base whichever is closer to destination
bull HR Circular 0182015 ndash sets out rules for payment of subsistence
bull Daily subsistence is not payable for absences within 8km of employees home or normal work place whichever is lesser as amended by Circular 0182015
bull Where meals are provided the subsistence rate is reduced as follows
bull =gt 5 hours will not be paid where meal is provided and
bull =gt 10 hours will be reduced to 5 hours where meal is provided
bull Night allowance covers a period up to 24 hours from time of departure as well as any further period not exceeding 5 hours(s5115)
bull Both night and day allowance will only be paid if the period exceed 24 hours plus 5 hours (s5116)
bull Circular 72017 sets out Motor Tax rates and Subsistence Allowances
Travel and Subsistence
bull Business Travel Unit (BTU)
bull What does the Travel Business Unit do
bull The Business Travel Unit (BTU) is a service to all employees of the HSE and will provide the following services for you
bull International and domestic airline reservation and ticketing
bull International hotel accommodation
bull International car hire reservations
bull Ferry reservations
bull International Eurostar and Eurotunnel rail reservations
bull Passport and Visa applications
bull These services will be provided to the HSE by a formally contracted Service Provider
bull The BTU will also provide a Personal Travel Service to you which will tailor your needs for personal travel in terms of budget or other requirements
bull In addition to acting as your travel provider the BTU will
bull Maintain all FT requests and information
bull Provide HSE management with periodic MIS reports
bull 01-813180301- 8131828 1048602 01-8131891 mailtobtuhseie
Travel Abroad
Travel
Abroad
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
bull Maternal amp Child Directorate bull Mr Eamonn Leahy Business Manger
bull Email eamonnleahyhseie
bull Phone061 483142
bull Operational Services Directorate
bull Ms Niamh O Grady GM
bull email address niamhogradyhseie
bull Phone 061 -585688
Directorates
Directorate contacts
bull Payslips can be received online at httpsepayslipshseieAccountLoginaspx
bull To register for online Payslips you must first register and provide an email address (using your Personnel number and PIN on your paper payslip)
bull All Payroll queries to payrollmwhseie or Tel 061 ndash 483210 483321
bull Health Business Services - Payroll Dept Pery St Limerick V94 AY27
Payroll
bull Emergency Tax Week1 Month 1 Tax Cut off Tax Credits
bull Queries relating to the above should be directed to revenue in the first instance If advised by Revenue to contact your employer the contact person is Catherine O Malley - Catherineomalley1hseie 061 483210
Payroll
bull Payscale amp Increments
bull Payscales and increments are facilitated by Human Resources Department( HR) ext 2399 If you are coming from a new hospital HR will have to get service verification forms prior to approving the appropriate level on the scale and the increment date If your pay-scale is not right please contact HR Department ext 2399
Payscale amp
Increments
Other Useful Information-Payroll
Tax Office number 1890 222425
httpswwwrevenueieenonline-services or my
Account with Revenue
Employers Number0030888U
bull All TampS Forms should be sent to the Directorate for approval Once approved send form to Staff Officer Accounts Payable Department Central Finance Pery Street Limerick
bull NFR-5 sets out the rules and policies which apply to payment of travel and subsistence expenses
bull Expenses incurred wholly exclusively and necessarily in the performance of duties of employment
bull Form for first claim (Declaration License Certificate Insurance Indemnity Cert (Line Managerrsquos responsibility)
bull Employee Responsibilities (s5164)
bull When claiming travel and subsistence when you sign you are confirming that
Travel and Subsistence
Travel is
bullValid
bullShortest Route
bullMost economic method
Travel Forms
bullCompleted correctly
bullSubmitted on time
Tax amp Insurance
bullIn place
bullDocumented on file
bull Rules Governing Payment of Subsistence Allowance (s510511)
bull Travel expenses are paid from home or base whichever is closer to destination
bull HR Circular 0182015 ndash sets out rules for payment of subsistence
bull Daily subsistence is not payable for absences within 8km of employees home or normal work place whichever is lesser as amended by Circular 0182015
bull Where meals are provided the subsistence rate is reduced as follows
bull =gt 5 hours will not be paid where meal is provided and
bull =gt 10 hours will be reduced to 5 hours where meal is provided
bull Night allowance covers a period up to 24 hours from time of departure as well as any further period not exceeding 5 hours(s5115)
bull Both night and day allowance will only be paid if the period exceed 24 hours plus 5 hours (s5116)
bull Circular 72017 sets out Motor Tax rates and Subsistence Allowances
Travel and Subsistence
bull Business Travel Unit (BTU)
bull What does the Travel Business Unit do
bull The Business Travel Unit (BTU) is a service to all employees of the HSE and will provide the following services for you
bull International and domestic airline reservation and ticketing
bull International hotel accommodation
bull International car hire reservations
bull Ferry reservations
bull International Eurostar and Eurotunnel rail reservations
bull Passport and Visa applications
bull These services will be provided to the HSE by a formally contracted Service Provider
bull The BTU will also provide a Personal Travel Service to you which will tailor your needs for personal travel in terms of budget or other requirements
bull In addition to acting as your travel provider the BTU will
bull Maintain all FT requests and information
bull Provide HSE management with periodic MIS reports
bull 01-813180301- 8131828 1048602 01-8131891 mailtobtuhseie
Travel Abroad
Travel
Abroad
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
bull Payslips can be received online at httpsepayslipshseieAccountLoginaspx
bull To register for online Payslips you must first register and provide an email address (using your Personnel number and PIN on your paper payslip)
bull All Payroll queries to payrollmwhseie or Tel 061 ndash 483210 483321
bull Health Business Services - Payroll Dept Pery St Limerick V94 AY27
Payroll
bull Emergency Tax Week1 Month 1 Tax Cut off Tax Credits
bull Queries relating to the above should be directed to revenue in the first instance If advised by Revenue to contact your employer the contact person is Catherine O Malley - Catherineomalley1hseie 061 483210
Payroll
bull Payscale amp Increments
bull Payscales and increments are facilitated by Human Resources Department( HR) ext 2399 If you are coming from a new hospital HR will have to get service verification forms prior to approving the appropriate level on the scale and the increment date If your pay-scale is not right please contact HR Department ext 2399
Payscale amp
Increments
Other Useful Information-Payroll
Tax Office number 1890 222425
httpswwwrevenueieenonline-services or my
Account with Revenue
Employers Number0030888U
bull All TampS Forms should be sent to the Directorate for approval Once approved send form to Staff Officer Accounts Payable Department Central Finance Pery Street Limerick
bull NFR-5 sets out the rules and policies which apply to payment of travel and subsistence expenses
bull Expenses incurred wholly exclusively and necessarily in the performance of duties of employment
bull Form for first claim (Declaration License Certificate Insurance Indemnity Cert (Line Managerrsquos responsibility)
bull Employee Responsibilities (s5164)
bull When claiming travel and subsistence when you sign you are confirming that
Travel and Subsistence
Travel is
bullValid
bullShortest Route
bullMost economic method
Travel Forms
bullCompleted correctly
bullSubmitted on time
Tax amp Insurance
bullIn place
bullDocumented on file
bull Rules Governing Payment of Subsistence Allowance (s510511)
bull Travel expenses are paid from home or base whichever is closer to destination
bull HR Circular 0182015 ndash sets out rules for payment of subsistence
bull Daily subsistence is not payable for absences within 8km of employees home or normal work place whichever is lesser as amended by Circular 0182015
bull Where meals are provided the subsistence rate is reduced as follows
bull =gt 5 hours will not be paid where meal is provided and
bull =gt 10 hours will be reduced to 5 hours where meal is provided
bull Night allowance covers a period up to 24 hours from time of departure as well as any further period not exceeding 5 hours(s5115)
bull Both night and day allowance will only be paid if the period exceed 24 hours plus 5 hours (s5116)
bull Circular 72017 sets out Motor Tax rates and Subsistence Allowances
Travel and Subsistence
bull Business Travel Unit (BTU)
bull What does the Travel Business Unit do
bull The Business Travel Unit (BTU) is a service to all employees of the HSE and will provide the following services for you
bull International and domestic airline reservation and ticketing
bull International hotel accommodation
bull International car hire reservations
bull Ferry reservations
bull International Eurostar and Eurotunnel rail reservations
bull Passport and Visa applications
bull These services will be provided to the HSE by a formally contracted Service Provider
bull The BTU will also provide a Personal Travel Service to you which will tailor your needs for personal travel in terms of budget or other requirements
bull In addition to acting as your travel provider the BTU will
bull Maintain all FT requests and information
bull Provide HSE management with periodic MIS reports
bull 01-813180301- 8131828 1048602 01-8131891 mailtobtuhseie
Travel Abroad
Travel
Abroad
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
bull Emergency Tax Week1 Month 1 Tax Cut off Tax Credits
bull Queries relating to the above should be directed to revenue in the first instance If advised by Revenue to contact your employer the contact person is Catherine O Malley - Catherineomalley1hseie 061 483210
Payroll
bull Payscale amp Increments
bull Payscales and increments are facilitated by Human Resources Department( HR) ext 2399 If you are coming from a new hospital HR will have to get service verification forms prior to approving the appropriate level on the scale and the increment date If your pay-scale is not right please contact HR Department ext 2399
Payscale amp
Increments
Other Useful Information-Payroll
Tax Office number 1890 222425
httpswwwrevenueieenonline-services or my
Account with Revenue
Employers Number0030888U
bull All TampS Forms should be sent to the Directorate for approval Once approved send form to Staff Officer Accounts Payable Department Central Finance Pery Street Limerick
bull NFR-5 sets out the rules and policies which apply to payment of travel and subsistence expenses
bull Expenses incurred wholly exclusively and necessarily in the performance of duties of employment
bull Form for first claim (Declaration License Certificate Insurance Indemnity Cert (Line Managerrsquos responsibility)
bull Employee Responsibilities (s5164)
bull When claiming travel and subsistence when you sign you are confirming that
Travel and Subsistence
Travel is
bullValid
bullShortest Route
bullMost economic method
Travel Forms
bullCompleted correctly
bullSubmitted on time
Tax amp Insurance
bullIn place
bullDocumented on file
bull Rules Governing Payment of Subsistence Allowance (s510511)
bull Travel expenses are paid from home or base whichever is closer to destination
bull HR Circular 0182015 ndash sets out rules for payment of subsistence
bull Daily subsistence is not payable for absences within 8km of employees home or normal work place whichever is lesser as amended by Circular 0182015
bull Where meals are provided the subsistence rate is reduced as follows
bull =gt 5 hours will not be paid where meal is provided and
bull =gt 10 hours will be reduced to 5 hours where meal is provided
bull Night allowance covers a period up to 24 hours from time of departure as well as any further period not exceeding 5 hours(s5115)
bull Both night and day allowance will only be paid if the period exceed 24 hours plus 5 hours (s5116)
bull Circular 72017 sets out Motor Tax rates and Subsistence Allowances
Travel and Subsistence
bull Business Travel Unit (BTU)
bull What does the Travel Business Unit do
bull The Business Travel Unit (BTU) is a service to all employees of the HSE and will provide the following services for you
bull International and domestic airline reservation and ticketing
bull International hotel accommodation
bull International car hire reservations
bull Ferry reservations
bull International Eurostar and Eurotunnel rail reservations
bull Passport and Visa applications
bull These services will be provided to the HSE by a formally contracted Service Provider
bull The BTU will also provide a Personal Travel Service to you which will tailor your needs for personal travel in terms of budget or other requirements
bull In addition to acting as your travel provider the BTU will
bull Maintain all FT requests and information
bull Provide HSE management with periodic MIS reports
bull 01-813180301- 8131828 1048602 01-8131891 mailtobtuhseie
Travel Abroad
Travel
Abroad
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
bull Payscale amp Increments
bull Payscales and increments are facilitated by Human Resources Department( HR) ext 2399 If you are coming from a new hospital HR will have to get service verification forms prior to approving the appropriate level on the scale and the increment date If your pay-scale is not right please contact HR Department ext 2399
Payscale amp
Increments
Other Useful Information-Payroll
Tax Office number 1890 222425
httpswwwrevenueieenonline-services or my
Account with Revenue
Employers Number0030888U
bull All TampS Forms should be sent to the Directorate for approval Once approved send form to Staff Officer Accounts Payable Department Central Finance Pery Street Limerick
bull NFR-5 sets out the rules and policies which apply to payment of travel and subsistence expenses
bull Expenses incurred wholly exclusively and necessarily in the performance of duties of employment
bull Form for first claim (Declaration License Certificate Insurance Indemnity Cert (Line Managerrsquos responsibility)
bull Employee Responsibilities (s5164)
bull When claiming travel and subsistence when you sign you are confirming that
Travel and Subsistence
Travel is
bullValid
bullShortest Route
bullMost economic method
Travel Forms
bullCompleted correctly
bullSubmitted on time
Tax amp Insurance
bullIn place
bullDocumented on file
bull Rules Governing Payment of Subsistence Allowance (s510511)
bull Travel expenses are paid from home or base whichever is closer to destination
bull HR Circular 0182015 ndash sets out rules for payment of subsistence
bull Daily subsistence is not payable for absences within 8km of employees home or normal work place whichever is lesser as amended by Circular 0182015
bull Where meals are provided the subsistence rate is reduced as follows
bull =gt 5 hours will not be paid where meal is provided and
bull =gt 10 hours will be reduced to 5 hours where meal is provided
bull Night allowance covers a period up to 24 hours from time of departure as well as any further period not exceeding 5 hours(s5115)
bull Both night and day allowance will only be paid if the period exceed 24 hours plus 5 hours (s5116)
bull Circular 72017 sets out Motor Tax rates and Subsistence Allowances
Travel and Subsistence
bull Business Travel Unit (BTU)
bull What does the Travel Business Unit do
bull The Business Travel Unit (BTU) is a service to all employees of the HSE and will provide the following services for you
bull International and domestic airline reservation and ticketing
bull International hotel accommodation
bull International car hire reservations
bull Ferry reservations
bull International Eurostar and Eurotunnel rail reservations
bull Passport and Visa applications
bull These services will be provided to the HSE by a formally contracted Service Provider
bull The BTU will also provide a Personal Travel Service to you which will tailor your needs for personal travel in terms of budget or other requirements
bull In addition to acting as your travel provider the BTU will
bull Maintain all FT requests and information
bull Provide HSE management with periodic MIS reports
bull 01-813180301- 8131828 1048602 01-8131891 mailtobtuhseie
Travel Abroad
Travel
Abroad
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
Other Useful Information-Payroll
Tax Office number 1890 222425
httpswwwrevenueieenonline-services or my
Account with Revenue
Employers Number0030888U
bull All TampS Forms should be sent to the Directorate for approval Once approved send form to Staff Officer Accounts Payable Department Central Finance Pery Street Limerick
bull NFR-5 sets out the rules and policies which apply to payment of travel and subsistence expenses
bull Expenses incurred wholly exclusively and necessarily in the performance of duties of employment
bull Form for first claim (Declaration License Certificate Insurance Indemnity Cert (Line Managerrsquos responsibility)
bull Employee Responsibilities (s5164)
bull When claiming travel and subsistence when you sign you are confirming that
Travel and Subsistence
Travel is
bullValid
bullShortest Route
bullMost economic method
Travel Forms
bullCompleted correctly
bullSubmitted on time
Tax amp Insurance
bullIn place
bullDocumented on file
bull Rules Governing Payment of Subsistence Allowance (s510511)
bull Travel expenses are paid from home or base whichever is closer to destination
bull HR Circular 0182015 ndash sets out rules for payment of subsistence
bull Daily subsistence is not payable for absences within 8km of employees home or normal work place whichever is lesser as amended by Circular 0182015
bull Where meals are provided the subsistence rate is reduced as follows
bull =gt 5 hours will not be paid where meal is provided and
bull =gt 10 hours will be reduced to 5 hours where meal is provided
bull Night allowance covers a period up to 24 hours from time of departure as well as any further period not exceeding 5 hours(s5115)
bull Both night and day allowance will only be paid if the period exceed 24 hours plus 5 hours (s5116)
bull Circular 72017 sets out Motor Tax rates and Subsistence Allowances
Travel and Subsistence
bull Business Travel Unit (BTU)
bull What does the Travel Business Unit do
bull The Business Travel Unit (BTU) is a service to all employees of the HSE and will provide the following services for you
bull International and domestic airline reservation and ticketing
bull International hotel accommodation
bull International car hire reservations
bull Ferry reservations
bull International Eurostar and Eurotunnel rail reservations
bull Passport and Visa applications
bull These services will be provided to the HSE by a formally contracted Service Provider
bull The BTU will also provide a Personal Travel Service to you which will tailor your needs for personal travel in terms of budget or other requirements
bull In addition to acting as your travel provider the BTU will
bull Maintain all FT requests and information
bull Provide HSE management with periodic MIS reports
bull 01-813180301- 8131828 1048602 01-8131891 mailtobtuhseie
Travel Abroad
Travel
Abroad
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
bull All TampS Forms should be sent to the Directorate for approval Once approved send form to Staff Officer Accounts Payable Department Central Finance Pery Street Limerick
bull NFR-5 sets out the rules and policies which apply to payment of travel and subsistence expenses
bull Expenses incurred wholly exclusively and necessarily in the performance of duties of employment
bull Form for first claim (Declaration License Certificate Insurance Indemnity Cert (Line Managerrsquos responsibility)
bull Employee Responsibilities (s5164)
bull When claiming travel and subsistence when you sign you are confirming that
Travel and Subsistence
Travel is
bullValid
bullShortest Route
bullMost economic method
Travel Forms
bullCompleted correctly
bullSubmitted on time
Tax amp Insurance
bullIn place
bullDocumented on file
bull Rules Governing Payment of Subsistence Allowance (s510511)
bull Travel expenses are paid from home or base whichever is closer to destination
bull HR Circular 0182015 ndash sets out rules for payment of subsistence
bull Daily subsistence is not payable for absences within 8km of employees home or normal work place whichever is lesser as amended by Circular 0182015
bull Where meals are provided the subsistence rate is reduced as follows
bull =gt 5 hours will not be paid where meal is provided and
bull =gt 10 hours will be reduced to 5 hours where meal is provided
bull Night allowance covers a period up to 24 hours from time of departure as well as any further period not exceeding 5 hours(s5115)
bull Both night and day allowance will only be paid if the period exceed 24 hours plus 5 hours (s5116)
bull Circular 72017 sets out Motor Tax rates and Subsistence Allowances
Travel and Subsistence
bull Business Travel Unit (BTU)
bull What does the Travel Business Unit do
bull The Business Travel Unit (BTU) is a service to all employees of the HSE and will provide the following services for you
bull International and domestic airline reservation and ticketing
bull International hotel accommodation
bull International car hire reservations
bull Ferry reservations
bull International Eurostar and Eurotunnel rail reservations
bull Passport and Visa applications
bull These services will be provided to the HSE by a formally contracted Service Provider
bull The BTU will also provide a Personal Travel Service to you which will tailor your needs for personal travel in terms of budget or other requirements
bull In addition to acting as your travel provider the BTU will
bull Maintain all FT requests and information
bull Provide HSE management with periodic MIS reports
bull 01-813180301- 8131828 1048602 01-8131891 mailtobtuhseie
Travel Abroad
Travel
Abroad
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
bull Rules Governing Payment of Subsistence Allowance (s510511)
bull Travel expenses are paid from home or base whichever is closer to destination
bull HR Circular 0182015 ndash sets out rules for payment of subsistence
bull Daily subsistence is not payable for absences within 8km of employees home or normal work place whichever is lesser as amended by Circular 0182015
bull Where meals are provided the subsistence rate is reduced as follows
bull =gt 5 hours will not be paid where meal is provided and
bull =gt 10 hours will be reduced to 5 hours where meal is provided
bull Night allowance covers a period up to 24 hours from time of departure as well as any further period not exceeding 5 hours(s5115)
bull Both night and day allowance will only be paid if the period exceed 24 hours plus 5 hours (s5116)
bull Circular 72017 sets out Motor Tax rates and Subsistence Allowances
Travel and Subsistence
bull Business Travel Unit (BTU)
bull What does the Travel Business Unit do
bull The Business Travel Unit (BTU) is a service to all employees of the HSE and will provide the following services for you
bull International and domestic airline reservation and ticketing
bull International hotel accommodation
bull International car hire reservations
bull Ferry reservations
bull International Eurostar and Eurotunnel rail reservations
bull Passport and Visa applications
bull These services will be provided to the HSE by a formally contracted Service Provider
bull The BTU will also provide a Personal Travel Service to you which will tailor your needs for personal travel in terms of budget or other requirements
bull In addition to acting as your travel provider the BTU will
bull Maintain all FT requests and information
bull Provide HSE management with periodic MIS reports
bull 01-813180301- 8131828 1048602 01-8131891 mailtobtuhseie
Travel Abroad
Travel
Abroad
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
bull Business Travel Unit (BTU)
bull What does the Travel Business Unit do
bull The Business Travel Unit (BTU) is a service to all employees of the HSE and will provide the following services for you
bull International and domestic airline reservation and ticketing
bull International hotel accommodation
bull International car hire reservations
bull Ferry reservations
bull International Eurostar and Eurotunnel rail reservations
bull Passport and Visa applications
bull These services will be provided to the HSE by a formally contracted Service Provider
bull The BTU will also provide a Personal Travel Service to you which will tailor your needs for personal travel in terms of budget or other requirements
bull In addition to acting as your travel provider the BTU will
bull Maintain all FT requests and information
bull Provide HSE management with periodic MIS reports
bull 01-813180301- 8131828 1048602 01-8131891 mailtobtuhseie
Travel Abroad
Travel
Abroad
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
Travel
Abroad
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
Travel
Abroad
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
bull NFR 15 deals with the payment of allowable expenses other than travel
bull Applies to allowable expenses incurred wholly exclusively and necessarily in the performance of the duties of their employment
bull Expense claims should be accompanies with proper vouchers receipts
bull Other Staff Costs Claim Form
Other Staff Costs
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
Other Staff costs
Under NFR 15 what is allowed as an expense (Ref 156 amp 157 )
bull Standard Claim form should be used (Appendix 1) and
bull Payment will be made through Accounts Payable System
Allowable Disallowable
Subscriptions Professional
TradeBusiness publications
Employee event costs
Conference Registration
Fees
Gifts for Employees
Some Memberships to
professional bodies
Parking Traffic Fines
Home amp Personal Mobile
Calls Fax Postage Internet
Spousersquos Partner Child travel
costs
Refund Academic Fees Miscellaneous travel costs
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
bull The 2019 Cycle to Work Scheme is now open to new applications
and will subject to availability of resources remain open until 30th September 2019 Please see below for details and Application Form
bull If you have any queries please contact Nora Quain HBS Payment Services at 061 483346
bull Important Note you cannot re-apply until 5 years has elapsed since your last application The tax year in which bike was provided counts as first year If your last application was prior to 2015 then you are eligible to apply again If you are unsure as to when your last application was made please email Conor O Flynn (conoroflynnhseie) noting your Sap number and you will be
advised accordingly bull Please ensure that form is fully completed eg details of bike
make etc are correct as incomplete forms will not be processed
Cycle to work scheme
Cycle to work scheme
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
bull Application Process
bull Applicants for new bicycle amp related equipment under the terms of the scheme are required to complete in full pages 1 amp 2 of the Cycle to Work Scheme Application Form above and submit them to Ms Nora Quain HSE MW HBS Payment Services Dept 31-33 Catherine St Limerick Any incomplete forms will be returned to applicant for completion in full before being processed
bull The information provided on page 2 of the form will be used by HBS Payment Services to create a Purchase Order which HBS Payment Services will send directly to the supplier (bicycle shop) It is vitally important that as much detail as possible is included to avoid incorrect fulfillment of order by supplier
bull The supplier on receipt of the order from HBS Payment Services will be requested to submit their invoice for payment directly to HBS Payment Services before releasing the bicycle to the employee
bull HBS Payment Services after checking invoice received from the supplier matches the original order will pay the invoice and instruct Payroll Dept to begin deductions from applicants pay in subsequent pay runs
bull HBS Payment Services will then inform employee of invoice being paid and deductions from payroll will commence immediately Employees can then go ahead and arrange for collection of bicycle amp equipment from the supplier
Cycle to work scheme
Cycle to work scheme
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
Cycle to work scheme
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
Other Useful Information-HSE Tax Dept
Finance Induction ndash
Q amp A
Finance Induction ndash
Q amp A
