STAFF CONTACTS - St. James United Church · ST. JAMES UNITED CHURCH ANNUAL REPORT 2013 STAFF CONTACTS Rev. Julie van Haaften Minister [email protected] Chantelle Dooley

ST. JAMES UNITED CHURCH

ANNUAL REPORT 2013

STAFF CONTACTS

Rev. Julie van Haaften Minister [email protected]

Chantelle Dooley Office & Publications Assistant [email protected]

Robin Finch Youth Program Director [email protected]

Louise Hiscox Music Director [email protected]

Shawn Blackwood Custodian

Lynda Parker Sunday Custodian

221 ROMAINE ST PETERBOROUGH, ON K9J 2C3 705-742-2222

STJAMESUNITEDCHURCH.CA

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{Contents}

MESSAGE FROM THE MINISTER, REV. JULIE VAN HAAFTEN NEWS FROM YOUR PRESBYTERY REPRESENTATIVE

ANNUAL CONGREGATIONAL MEETING MINUTES, FEBRUARY 24, 2013

NOMINATIONS COMMITTEE: BOARD & COMMITTEE POSITIONS FEBRUARY 2014

Executive of the Board Chairperson of each Standing Committee Board of Trustees Christian Education Committee Ministry & Personnel Committee Stewards, Property & Finance Committee Worship, Membership, Mission & Services Delegate to Presbytery Nominations Committee Ad Hoc Committee Auditors | Auditors to be Nominated

2 OFFICIAL BOARD REPORTS OF COMMITTEES AND ORGANIZATIONS

Board of Trustees Memorial Trust Fund Church Board Stewards / Property & Finance Ministry & Personnel St. James Men’s Club United Church Women (UCW) Christian Education Worship & Membership | Church Roll Memory Lane Fund Benevolent Fund

ST. JAMES GROUPS & AFFILIATES

St. James Players Carpet Bowlers Tuesday Morning Craft Club Friendship Club Card Group St. James Prayer Group

FINANCIAL REPORTS

Assets & Congregational Equity Receipts, Disbursements & Changes Notes to Financial Statements Envelope Earnings Budget

11

3

5

8 23

27

MESSAGE FROM THE MINISTER | 2

Message from the

{ Minister}

Greetings to all of you! I would like to begin by

thanking you for a Christ-centered year filled with

transformation, vision and care. St. James is a faith

community worth celebrating!

My sincere gratitude and appreciation are extended

to the many groups, committees and individual

members of St. James for the countless hours you

volunteer your time for such a variety of ministries.

Many of you work quietly behind the scenes to ensure

that our church is a healthy, safe and welcoming place

to be. I would like to extend a special note of thanks

to our committee chairs and to Leslie Gutsole-Floyd,

the chair of our Board, for all that they do on our

behalf.

It was a true pleasure to welcome new members this

past year through baptism, transfer of membership

and affirmation of faith. We also give thanks for our

long-time faithful members. We visited and offered

support for those in our community who were ill, and

we grieved for those who died. The love and care for

one another in our church family is both obvious and

genuine.

Our ministry and outreach extends well beyond the

four walls of our building to impact the lives of people

in our broader community. The newest outreach

adventure that we began this year was welcoming the

New Canadians Centre staff and offices into our

building. They are a wonderful non-profit group that

cares for new immigrants and refugees, and their

philosophy of helping others fits in well with our

Christian call to love and serve our neighbours. We

are also very fortunate to be able to be part of groups

such as the Men's Club, Breakfast Program at Keith

Wightman School, Christian Education's Eco and Bible

Camps, the Craft Group's knitting of blankets for the

Youth Emergency Shelter, the many non-profit groups

that the UCW reaches out to, musical groups such as

FYD-L-STYX, the St. James Players, Messy Church,

Youth Group … and the list goes on.

I would like to thank the staff for all of their

dedication and hard work this past year. Welcoming

Chantelle as office staff has been wonderful for St.

James. Her organizational skills are second to none!

Justin, Louise and Mark, I cannot tell you how much I

appreciate your talent, creativity and reverence in

worship. Your music transforms our worship

experience! Robin, your dedication to the children

and Youth at St. James is wonderful, and your

enthusiasm and energy is contagious! Shawn, thank

you for your extra help before and during the time the

NCC moved into our building, and during the special

seasons of the Christian year. Lynda, it is great to

have you working as our Sunday custodian. You work

very hard on Sunday mornings (often cleaning up after

weekend groups), and it is truly appreciated!

It remains a great privilege for me to be your minister.

Thank you for the love, care, and concern that you so

generously share with my family and with me. I look

forward to walking in the way of Jesus with you again

this year.

“It remains a great privilege for me to be your minister” … Rev. Julie van Haaften

3 | MESSAGE FROM YOUR PRESBYTERY REPRESENTATIVE

News from your

{ Presbytery Representative}

SLATE OF OFFICERS FOR THE SHINING WATERS PRESBYTERY

Chair Maxine Reid Designate: Rev. Joan Hacock

Past Chair Rev. Bev Sumbler

Administrative Secretary Wendy Djuric

Treasurer Herman Stremler

Co-ordinating Committee Chair Rev. Kevin Derry

Programme Circle Co-Chairs Lyn Miller and Kim Falls

Congregational Health Circle Chair Rev. Lynn Watson Designate: Rev. Lyle Horn

Personnel Circle Chair Rev. Warren Vollmer Leaders: Patti James, Revs. Dick Prince & Josephine Mewett

Administrative Circle Chair Rev. Bobby Fillier

{ A Busy, Exciting Year } One of the main thrusts of the Co-ordinating Sub-Committee of our Shining Waters Presbytery was to create a “Draft Manual 2” under the leadership of Chair, Rev. Kevin Derry. This work continues.

An exciting time was had by all when we, at St. James United Church, hosted the Presbytery Meeting on September 11, 2013 with the theme being “Messy Church”. Rev. Julie welcomed everyone and explained about the “Messy Church” program and the history of it. A video of the history was shown and we learned that it began in Great Britain and is now used in various denominations throughout the world. It is for all ages and is based on themes which involve activities, games, crafts and celebrations followed by a shared meal. St. James holds “Messy Church” on the first Thursday evening of the month from 5 to 7 p.m. Everyone was encouraged to actually join in the experience and it was well-received.

The Programme Circle is now called MORRE which is an acronym for Mission, Outreach, Rights Relationship Enthusiasts. The new Presbytery banner was on display at the Pride Parade on September 21st. Shining Waters Presbytery is sponsoring a film called “Hi Ho Mistahey!” in the Reframe Film Festival during the weekend of January 24 to 26, 2014 here in Peterborough.

Rev. Lyle Horn advised that the members of the Congregational Health Circle are still discussing a number of ideas and formulation plans and Rev. Lynn Watson advised that this circle had discussed “clustering” Pastoral Charges to build collegiality.

Rev. Warren Vollmer indicated the same for the Personnel Circle but for now some police checks will be brought up to date. November 26th was the pensioners’ luncheon. Rev. Robert Ball has resigned as

continued …

MESSAGE FROM YOUR PRESBYTERY REPRESENTATIVE | 4

Pastoral Relations and Rev. Julie van Haaften is taking a sabbatical. Rev. Warren Vollmer has given notice that he will be stepping down as Chair of this Circle and Rev. Jennifer Canning has agreed to take the position.

The Administration and Property Circle chaired by Rev. Bobby Fillier reported that in terms of Archives, a gathering will be planned so persons from each pastoral charge can discuss and exchange information. There has been much discussion around real property and what should happen to the stained glass windows that have been dedicated in memory of someone. Trent Chaplaincy had a $7500.00 grant approved. The Buckhorn PC received a $9,500.00 grant but Fairview UC’s grant for $2800.00 was denied. Mission and Service Grants had to be cut by Conference to the tune of $37,000.00. Cuts to M&S were cut by $787,500.00 nationally. A congratulatory letter was to be written to congratulate St. James on their shared use of space with the New Canadians Centre.

The November 6th meeting of Presbytery was also very exciting because in attendance were special

guests Rev. Michelle Brotherton, our Bay of Quinte Conference President, Rev. Ruth Wood, Guest Speaker, our very own Jacob van Haaften, June Drain, Presbytery Representative from Warsaw PC and John McDonald from Westdale United. In recognition of Affirming Anniversary, Rev. Ruth Wood told her brave story of going through the changes as a transgendered person, married with family, and in ministry. Rev. Bob Root was congratulated as the longest serving minister at a pastoral charge with 34 years at Mark St. United. Six Remits will be voted upon at the February Meeting of Shining Waters Presbytery.

Rev. Nancy Wilson reported that she had just returned from Toronto where she had attended a meeting of the EDGE Network which promotes ministry youth development and that a Property Consultation Group is being launched to help look at options for the use of buildings.

Your Shining Waters Presbytery will continue to work hard on your collective behalf at their next meeting which will be held at Trinity United Church on February 5, 2014.

Submitted by Karin Robinson, Presbytery Representative

5 | ANNUAL CONGREGATIONAL MEETING MINUTES

Annual Congregational Meeting

{ Minutes}

Ron Horton Peter Floyd Fred Stanbury Eileen Stanbury

Jack Byers Shirley Rolufs Don Hess Phyllis Hess

Betsy Ann Gynane Margaret Nurse Lynda Parker Dianne Hutchison

Norma Crozier Muriel Lunn Zella Hall June Millett

Al Millett Joanne Rorke Jane Huggins Clara Heron

Bob Heron Jim Lowes Shirley Lowes Roxanne Murduff

Ed McLellan Elizabeth Stillman Jane Jackson Marg Borland

Joan Clements Christina Jarvis Sandy Hill Jeff Stewart

Helen Stewart Ruth Dwyer Cliff Weaver Leslie Gutsole-Floyd

Cathy Weiss Don Grandy Marney Horton Julie van Haaften

1. CALL TO ORDER

The meeting was called to order at 12:15p.m. by Leslie Gutsole-Floyd. She welcomed everyone and thanked

them for taking the time to be present. She then called for the election of the chair and secretary for the

Congregational meeting.

2. ELECTION OF CHAIR AND SECRETARY FOR THE CONGREGATIONAL MEETING.

Moved by Leslie Gutsole-Floyd and seconded by Sandy Hill that Rev. Julie van Haaften chair the meeting and

Marney Horton act as Secretary for the Annual Congregational Meeting. CARRIED

3. PERMANENT MOTIONS

Marney read the permanent motions as passed at the Congregational meeting of February 21, 2010 as follows:

For the Official Board to have the authority to carry out the duties that would normally fall within the

responsibility of the congregation between Congregational meetings. To allow additional people to join the

various committees anytime throughout the year without having to come to the Congregation. That

ADHERENTS have the right to vote on issues at the meeting on TEMPORAL MATTERS, this covers Life, Work and

Finances of the Church.

February 24, 2013 Present

continued …

ANNUAL CONGREGATIONAL MEETING MINUTES | 6

4. MINUTES OF PREVIOUS CONGREGATIONAL MEETING: FEBRUARY 12, 2012

Moved by Ron Horton and seconded by Jane Huggins that the minutes of the Annual congregational meeting

of February 12, 2012 be accepted with the following changes: on pg. 6 Elizabeth Stillman’s address should read

1002-899 Clonsilla Ave., and Lenore and Frank Lamoureux last name was misspelled. CARRIED

5. AUDITOR’S REPORT

Moved by JoAnne Rorke and seconded by Jim Lowes that the auditor’s report presented on behalf of Peter

Floyd, Fred Stanbury and Ron Horton as of Jan. 9 2013 be received and accepted. CARRIED

6. NOMINATIONS AND ELECTIONS OF AUDITORS

The chair took nominations from the floor for auditors for 2013. Nominations from the floor for Fred Stanbury

and Peter Floyd were made and accepted. Moved by Ron Horton and seconded by Sandy Hill that Fred

Stanbury and Peter Floyd be appointed as Auditors for 2013. CARRIED

7. NOMINATIONS COMMITTEE

Leslie brought forward one change: Elizabeth Stillman’s name be removed as Presbytery representative. Leslie

welcomed several new people to committees. They are: Jaclyn Harris to Christian Education, Jane Huggins and

JoAnne Rorke to Stewards and Sheila Roberts and Opal Murphy to Worship. Moved by Leslie Gutsole-Floyd and

seconded by Elizabeth Stillman that the nominations report be received as presented. CARRIED

8. FINANCIAL REPORT - RON HORTON - TREASURER

Ron Horton presented the financial report as of December 31, 2012. Assets and liabilities were up from 2011.

Some of the points he mentioned were that rentals were up, New Canadians Centre have given us about

$9000 towards renovations required due to them moving in and there are now 30 people on PAR. Moved by

Ron Horton and seconded by Lynda Parker that the financial report be accepted as presented. CARRIED

BUDGET FOR 2013

Ron presented the budget for 2013 which projects a very small surplus of $60. Moved by Ron Horton and

seconded by Shirley Rolufs that the budget for 2013 be accepted as presented. CARRIED

9. ANNUAL REPORTS OF COMMITTEES

The annual reports of all committees were presented with the following changes:

Pg. 19: Carpet Bowlers report should include the names of Past President Lynda Parker and Record

Keeper and Stats, Betsy Ann Gynane.

Pg. 20: Carpet Bowlers Financial report – receipts line should read $4,801.50 in both columns and line

for petty cash of $20 is missing

Pg. 17: UCW financial report in final column it should read $17,673.98.

Moved by Helen Stewart and seconded by Jim Lowes that the committee and organizations reports be

accepted. CARRIED

7 | ANNUAL CONGREGATIONAL MEETING MINUTES

10. APPRECIATION

Roxanne Murduff thanked the staff for their dedication to St. James. She mentioned the work that Shawn and

Lynda do in keeping the Church clean and the many other jobs they do. Robin was praised for the wonderful

children’s programs she is running that are bringing in new families. She mentioned the enthusiasm the Hiscox

family have brought with their many musical talents and thanked Rev. Julie for her friendly, caring ways and

especially all the visiting she does. Rev. Julie thanked Roxanne for her comments and added her own words of

appreciation to the board, committee members and all those who volunteer at the church.

11. NEW BUSINESS

Renovations – Ron Horton gave an overview of the various renovations and changes taking place in

preparation of the New Canadians Centre moving in October 2013. Their renovations of the third floor will

start June 1st.

12. IN MEMORIAM

The chair read the names of those who passed away in 2012 ...

Marion MacDonald Cynthia Dowdall Betty Jewison Leitha Young

Heather Vander Schaaf Beryl White Violet Bell Wilma McCullough

David Jackson Stuart Frey Patricia Johnston Frances Allen

Kathleen Sturgeon Teresa Eddington Fredreta Ramsey Hazel Vansickle

Donald Larmer

We continue to hold their families and loved ones in our thoughts and prayers.

13. MOTION FOR ADJOURNMENT

Moved by Peter Floyd and seconded by Jeff Stewart that the Annual Congregational meeting adjourn at 12: 50.

CARRIED

NOMINATIONS COMMITTEE | 8

Nominations Committee:

{ Board & Positions}

EXECUTIVE OF THE BOARD

Chair Leslie Gutsole-Floyd 904 Stewart Line, Cavan 705-944-8921

Vice Chair

Past Chair Sandy Hill 209 Dalhousie Street 705-742-7912

Secretary Dianne Hutchison 501-470 George St. S. 705-742-6360

Treasurer Ron Horton 1636 Waddell Avenue 705-743-8904

Minister Rev. Julie van Haaften 221 Romaine Street 705-749-0254

CHAIRPERSON OF EACH STANDING COMMITTEE {OR THEIR DESIGNATE}

Rep. of UCW Marney Horton 1636 Waddell Avenue 705-743-8904

Rep. of Men’s Club Bob Heron 696 Brealey Drive 705-742-6824

Rep. of Trustees Al Millett 48 Ephgrave Blvd. 705-748-3499

Rep. of Presbytery Karin Robinson #211-205 Charlotte Street 705-874-1949

BOARD OF TRUSTEES

Chair of Trustees Al Millett 48 Ephgrave Blvd. 705-748-3499

Honorary Trustee Garvin White 635 Lillian Street 705-743-3296

Trustee Carl Bedford 654 Monaghan Road 705-742-4878

Trustee Karen Cronk 1004 Barnardo Avenue 705-745-3312

Trustee Don Hess 34 Village Crescent 705-742-2866

Trustee Ron Horton 1636 Waddell Avenue 705-743-8904

Trustee Lynda Parker 759 New Romaine Street 705-742-1983

Trustee Floyd Sutherland* 110 Creekwood Drive 705-750-0001

Trustee Fred Batley* 1908 Mapleridge Drive 705-742-1474

Trustee Peter Floyd* 904 Stewart Line, Cavan 705-944-8921

Trustee Bill Bott, Jr.* 547 Douglas Ave 705-742-8879

Minister Rev. Julie van Haaften 221 Romaine Street 705-749-0254

February 2014 Addresses are Peterborough unless otherwise indicated …

* MEMBERS NOMINATED FEBRUARY 2014

9 | NOMINATIONS COMMITTEE

CHRISTIAN EDUCATION COMMITTEE

Chair & Sunday School Rep Eileen Stanbury 1225 Meadowview Rd, Omemee 705-799-5833

Rep. of Library Lenore Lamoureux 913 Rochelle Court 705-742-4160

Rep. of UCW Lynda Parker 759 New Romaine Street 705-742-1983

Rep. of Men’s Club Jack Byers 414 Edison Avenue 705-742-6133

Member Cheryl Lyons 520 Brioux Avenue 705-760-9972

Member Jaclyn Harris 2200 Kawartha Heights Blvd 705-741-1823

Member Barb Herring* 771 Chamberlain St. 705-741-6037

Member Garry Herring* 771 Chamberlain St. 705-741-6037

Youth Program Director Robin Finch 221 Romaine Street 705-742-2222

MINISTRY & PERSONNEL COMMITTEE

Shirley Rolufs, Chair 403-2650 Marsdale Drive 705-741-4960

Marney Horton, Secretary 1636 Waddell Avenue 705-743-8904

Jack Byers 414 Edison Avenue 705-742-6133

Bob Heron 696 Brealey Drive 705-742-6824

Jim Lowes 671 Skyline Road, Ennismore 705-292-0707

Roxanne Murduff 912 Northminster Blvd. 705-745-2085

STEWARDS / PROPERTY & FINANCE COMMITTEE

Dale White, Chair 1716 Waddell Avenue 705-740-1199

Ron Horton, Treasurer 1636 Waddell Avenue 705-743-8904

Karen Cronk 1004 Barnardo Avenue 705-745-3312

Floyd Sutherland 110 Creekwood Drive 705-750-0001

Fred Batley 1908 Mapleridge Drive 705-742-1474

Sandy Hill 209 Dalhousie Street 705-742-7912

Jane Huggins 690 Little Street 705-745-6190

Joanne Rorke 98 Langton Street 705-876-7929

Shawn Harris* 2200 Kawartha Heights Blvd 705-741-1823

WORSHIP, MEMBERSHIP, MISSION & SERVICE

Ruth Dwyer, Chair 1359 Dobbin Ave 705-745-7210

Leslie Gutsole-Floyd 904 Stewart Line, Cavan 705-944-8921

Marg Borland 630 Lillian Street 705-742-0743

Dianne Hutchison 501-470 George Street South 705-742-6360

Lenora Blackmore 899 Hemlock Street 705-745-7787

Jeff Stewart 680 Woodland Street 705-742-4855

Ken Hawthorne 7 Springbrook Drive 705-742-7160

Sheila Roberts 592 Fortye Drive 705-745-9165

Opal Murphy 762 Barbara Cres. 705-745-8698

Jane Huggins 690 Little Street 705-745-6190

Rev. Julie van Haaften 221 Romaine Street 705-749-0254

Louise Hiscox, Ex-officio 1762 County Rd. 10, R.R.#3, Cavan 705-944-5596

continued … * MEMBERS NOMINATED FEBRUARY 2014

NOMINATIONS COMMITTEE | 10

DELEGATE TO PRESBYTERY

Karin Robinson #211-205 Charlotte Street 705-874-1949

NOMINATIONS COMMITTEE

Leslie Gutsole-Floyd, Chair 904 Stewart Line, Cavan 705-944-8921

Dale White 1716 Waddell Avenue 705-740-1199

Lynda Parker 759 New Romaine Street 705-742-1983

Eileen Stanbury 1225 Meadowview Road, Omemee 705-799-5833

Shirley Rolufs 403-2650 Marsdale Drive 705-741-4960

Bob Heron 696 Brealey Drive 705-742-6824

Ruth Dwyer 1359 Dobbin Ave 705-745-7210

Al Millett 48 Ephgrave Blvd. 705-748-3499


AD HOC COMMITTEE (Liaison between St. James & NCC)

Floyd Sutherland 110 Creekwood Drive 705-750-0001

Ron Horton 1636 Waddell Avenue 705-743-8904

Jeff Roberts 592 Fortye Dr. 705-745-9165

Dale White 1716 Waddell Avenue 705-740-1199


AUDITORS FOR 2013

Fred Stanbury 1225 Meadowview Road, Omemee 705-799-5833

Peter Floyd 904 Stewart Line, Cavan 705-944-8921

Ron Horton, Treasurer { to Help } 1636 Waddell Avenue 705-743-8904

AUDITORS FOR 2014

{ to be nominated }

11 | OFFICIAL BOARD REPORTS

Official Reports:

{ Board of Trustees}

TRUSTEES EXECUTIVE

Chair of Trustees Al Millett 48 Ephgrave Blvd. 705-748-3499

Please see the Nominations and Board Positions on page 8 for a complete listing of trustees.

A historic and banner year for St. James! We welcomed the New Canadians Centre into our building, and look forward to sharing it with them for the next 10 years or longer.

Only two meetings of the trustees were held in 2013 – both on the same day. April 9, 2013. During the first meeting, we approved the lease agreement drawn up by the Ad Hoc Committee. The second meeting, which immediately followed the first meeting, was the formal signing of the lease for the third floor of our

building with the New Canadians Centre. Also in attendance was a representative of Presbytery and the Ad Hoc Committee.

Hopefully, this is the beginning of a great relationship between St. James and the New Canadians Centre for many years in the future.

The St. James U.C. Memorial Trust Fun continues to grow, slowly but surely. A complete review of the fund is printed below…

Submitted by A. Millett, Chair

{ St. James U.C. Memorial Trust Fund }

As of December 31, 2013, the capital amount in the fund is $15,502.56. These funds are currently invested in short term GICs. Contributions have been received, as follows:

{ Legacy Gifts }

Mrs. Gwenyth Thomson 2012 Mr. Norman Sullivan 2013

{ Memorial Gifts }

Mrs. Violet Bell 2012 Mr. Walter Murphy 2012 Mrs. Madeline (Maddie) Watson 2013

OFFICIAL BOARD REPORTS | 12

Official Reports:

{ Church Board}

EXECUTIVE OF THE BOARD

Chair Leslie Gutsole-Floyd 904 Stewart Line, Cavan 705-944-8921

Secretary Dianne Hutchison 501-470 George St. S. 705-742-6360

Treasurer Ron Horton 1636 Waddell Avenue 705-743-8904

{ A Year in Review }

2013 has been a year of many changes at St. James! New members, new ideas, welcoming the New Canadians Center to our third floor, the reconfiguring of the sanctuary, and a new United Church Manual (2013), just to name a few, have brought about new directions and possibilities. Your Board committees and church staff have worked diligently to keep St. James a place where people feel warmly welcomed and find nourishment for the soul. Beyond our doors, the same people are working to see that our time, talents and gifts are shared with others in our city and around the world.

A look to the future, to consider what needs may lay down the road and how we might best meet them, is a regular part of committee discussions. While respecting the need for tradition, we must be looking at how the church might meet the needs of a changing society. These are exciting times! Thank you to all for the time and tireless support given to help make St. James the special place it is!

Submitted by Leslie Gutsole-Floyd, Chair of the Board


Official Reports:

{ Board of Stewards}

BOARD OF STEWARDS EXECUTIVE

Dale White, Chair 1716 Waddell Avenue 705-740-1199


The Board of Stewards – Property and Finance Committee maintain the Church building for us, the Congregation, for our Church groups and for our renters. The year was busy with the renovation of our top floor and securing a long term (10 year) lease with the New Canadians Centre. With their arrival we have renovated rooms 2 and 3 in the basement to accommodate the St James Players and the Sunday School. This involved painting, and installing new floors and windows. We hired a student, part-time in

the latter part of the summer to assist with painting, cleaning windows and general clean-up.

In 2014 the Stewards will be looking to complete some masonry work, paint the Sanctuary’s stain glass window frames, paint the outside trim, replace some of the 23 basement windows (as the window frames are deteriorating), and investigate replacing flooring in the basement.

Submitted by Dale White, Chairman


Official Reports:

{ Ministry & Personnel}

M&P EXECUTIVE

Chair Shirley Rolufs 403-2650 Marsdale Drive 705-741-4960

Secretary Marney Horton 1636 Waddell Avenue 705-743-8904

We are pleased to report that Chantelle Dooley was hired in March 2013 as our Administrative Assistant in the Church Office and our Church Office is running very smoothly and efficiently because of Chantelle. Robin has been very busy organizing and planning the numerous programs for our Youth as well as reaching out into our surrounding community. Our Sunday music ministry is thriving under the leadership of Louise, Justin & Mark. Lynda and Shawn are keeping

our building in great condition and our congregation has flourished with Rev. Julie’s guidance and love.

We would like to take this opportunity to thank our staff, Rev. Julie, Robin, Chantelle, Louise, Justin & Mark, Lynda and Shawn for their hard work and dedication to St. James United Church and its congregation.

Submitted by Shirley Rolufs, Chair


Official Reports:

{ St. James Men’s Club}

ST. JAMES MEN’S CLUB EXECUTIVE

Bob Heron, President 696 Brealey Drive 705-742-6824


Wayne Dominick, Secretary 81 James St. 705-745-9308

MEMBERS

Jack Byers* Bill Bott, Sr. Ken Heise Kenn Grainger Ken Hawthorne Roland Schizkoske Alex Jackson Joe Greer

In 2013, the Men’s Club hosted the following:

January 20: Pancake Breakfast February 08: Valentine Beef Supper March 17: Sunday Lunch Irish Stew March 23: Men’s Club Breakfast

SPEAKER DAVE LORENTZ, PETERBOROUGH PETES

April 13: Men’s Club Beef Supper June 11: Volunteer Breakfast Lunch June 21: Strawberry & Ham Dinner October 05: Men’s Club Breakfast

SPEAKER MERIBETH BURLEY, FISHING & HERITAGE CTR; HELD AT THE NAVY CLUB

October 19: Beef Dinner (with UCW)

In 2013, we made the following donations:

St. James United Church Sleeping Children Around the World St. James Angel Tree Kawartha FoodShare Foster Child in Haiti Camp Quin-mo-Lac

{ Breakfast for Kids Program}

We are now in our 20th year serving breakfast to hungry children. We provide breakfast five days a week at Keith Wightman School. We are one of about 44 schools in the city and county with a breakfast program. The program is run by a volunteer staff of approximately 40 men and women on rotating shifts. We serve breakfast as well as providing a food tray (vegetables, fruits, cheese, and crackers) to each classroom so that there is food available for any child in the school.

We are pleased that our leader Jack Byers had a successful operation during the year and will be able to join us during 2014. We also thank the many other volunteers who pitch in to help the program move ahead each year.

Submitted by Bob Heron, President

* BREAKFAST FOR KIDS


Official Reports:

{ United Church Women}

UCW EXECUTIVE

President Marney Horton 1636 Waddell Avenue 705-743-8904

Secretary Susan Harvey 72 Pine St. 705-742-8057

Treasurer Dale Noble 1333 White Crescent 705-742-5237

In 2013, the UCW held 10 executive meetings with an average attendance of 10, and 6 general meetings with an average of 24 attending. Programs included: singsong and worship by the executive, Keith Calderwood on Identity Theft, Lynda Parker – Trip to Australia, Speakers from Community Care, Yvonne Lai of the New Canadians Centre and Tour of facilities, and Celtic Band under the leadership of Justin Hiscox. A life membership was awarded to Susan Speer.

A worship service was organized in August. Members collect stamps for leprosy, pop tabs, corks, bread tabs, and Canadian Tire money for Camp Quin-mo-lac, baby items for PRHC nursery, Children's Aid, and the Lighthouse Drop in Centre, as well as supporting several local and national charities.

Three units met on a monthly basis, unit one led by Elizabeth Stillman (afternoon), unit two (evening) led by Pauline O'Dell, and unit three (evening) led by Karen Cronk. Members participate in worship services, help with special lunches, meat pie making, muffin parties, Sunday morning coffee hour and our annual Tea and Bazaar. Items are collected for Cameron House, Youth Emergency Shelter, Crossroads, and Good Neighbours Care Centre. Leftovers from our dinners and lunches are taken to Brock Mission, Lighthouse Drop in Centre and Y.E.S.

As well as making a total of 1921 contacts to shut-ins, phone visits and funeral visits, some of our members volunteer in the church choir, at Showplace, Lions, Soroptomists, Meals on Wheels, Community Living, Exanimo House, Friends of the Library, Community Care, Good Neighbours, Breakfast Program and Parent to Parent Group. The units individually support Sleeping Children around the World.

We are pleased to have Marney Horton as our new president, Nancy Sutherland and Jayne White as new unit leaders for 2014. We are also proud of Nancy Sutherland who is the chair of the UCW Conference, a very busy undertaking.

The UCW and Men's Club jointly held a Ham and Strawberry Dinner and a Roast Beef Dinner. Three Muffin Parties, a Plant and Book Sale, four meat pie sessions, Tea and Bazaar, an anniversary party, birthday party, and two funeral lunches were our fundraising efforts for the year.

We have had a very successful year once again and thanks to the many men and women who help in so many ways. May God bless each and every one at St. James. Thanks to the executive for their support over the last year.

“To unite women of the congregation for the total mission of the church and provide a medium

through which they may express their loyalty and devotion to Jesus Christ

in Christian witness, study, fellowship, and service.”

Submitted by Lynda Parker, Past President


FINANCIAL SUMMARY 2013 INCOME & EXPENSES

UNITED CHURCH WOMEN (UCW)

Income

Envelopes $2310.35

Donations $110.00

Projects $13839.24

Interest & Dividends $5.51

Annual Income $16265.10

Previous Balance Dec 31, 2013 $2360.19

$18625.29

$18625.29

Expenses

Administration $1046.61

Kitchen, improvements, gifts $646.50

Donations to St. James $8850.00

Outreach $6764.08

Annual Expenses $17307.19

$17,307.19

Balance Dec 31, 2013 $1,318.10

$18,625.29

Submitted by Dale Noble, Treasurer


Official Reports:

{ Christian Education}

CHRISTIAN EDUCATION EXECUTIVE

Chair Eileen Stanbury 1225 Meadowview Rd, Omemee 705-799-5833

{Kidventure} The Sunday School was using a Workshop Rotation program, where the same story was taught for 6 weeks and the kids rotated each week in a different activity. In September, a new program was launched called “Kidventure." It is a “camp-like” program which has a theme for 6-8 weeks. Each week the children learn a different bible story or message and then participate in theme based crafts, dance, games, drama, science, or cooking. We have between 4-17 children each Sunday. We have put $100 per month (excluding July and August) in the budget to offer an honorarium to a student to come assist on Sundays: Logan White, one of the Summer Camp staff, has been helping since September. Jacob Van Haaften has also been helping out to earn volunteer hours.

The morning “Kids Club” is now part of “Kidventure”. It starts at 9:30am on Sunday mornings. The kids do mission work, crafts and activities and cook a snack. At 10:30am they are invited to participate in the Children’s Choir rehearsal, which meets each week and performs approx. once per month. In December, a Ukulele group was also offered as an activity, directed by Shirley Rolufs. In November and December they rehearsed for the Christmas pageant.

{Christmas Pageant} A Christmas pageant called “The Nativity” was held on December 15th during the Church service. Eight children participated. A Christmas party complete with a pasta lunch and a visit from Mrs. Santa was held following the pageant.

{The YOUTH Group} “THE Youth Group” was started in the fall, run by Julie Van Haaften and Robin Finch. It is combined with three other churches and runs every two weeks. Each church takes turns hosting it. It has had an attendance of approximately 20 youth each week.

The Sunday School Picnic and Barbeque was held on June 2nd at the Church right after the service. Attendance was good. There was a Jumping castle that was a huge success. The Lion’s Club was asked to barbeque hamburgers and hotdogs and volunteers brought salads. Following the lunch, a dessert auction was held to raise money for Christian Education.

{Jack Byers Award} The Jack Byers Award, awarded annually to the student who most exemplifies Jack Byers' qualities of dedication, caring, loving and displaying a Christian attitude, was awarded to Jacob Van Haaften and Emily Harris.


{Vacation Bible Camp} Two Vacation Bible Camp programs were offered. This is a huge outreach to our community, providing a fun faith-based program. The kids rotate through different stations including crafts, games, bible stories, music and science. Volunteers are always needed. The children bake throughout the week and have a bake sale on the last day to help raise money for children’s programs.

March Break VBS was “Blast-Off." We had 44 children registered and four Jr. Leaders. Two high school students and four adults from the congregation helped for the week. The families were invited back on Sunday for a closing celebration service, in which the kids presented what they learned throughout the week including the many songs they were taught. There was a free lunch after the service hosted by the Men’s Club. Attendance was great, with many new families attending the service and staying for lunch.

The Summer VBS was “Lift Off” and was run the first week in July. We had 34 children registered and four Jr. Leaders. Two high school students and three adults from the congregation helped for the week. The children prepared a closing celebration which they performed on Friday for parents and guests. The camp purchased a large projection screen for the church, to replace the old ripped one.

{Eco-Adventure Camp} Five weeks of Eco Adventure Camp, were run in the summer. The camp has grown from approx 10 kids per week in 2011, to filling the camp this year with 32 children per week. (and some weeks had waiting lists). The success of the camp allowed four camp staff to be hired, trained, supervised and mentored by Robin Finch, Youth Program Director. The camp was able to subsidize $1370 worth of discounted spaces to children in our community that would not have been able to attend camp. The camp’s success depends on registration fees, Municipal, Provincial and Federal grants, and community and individual donations. Chantelle Dooley (of Duly Designed) created a unique website for the camp which helped increase registrations.

{Jitterbugs} Jitterbugs Playgroup for preschoolers and parents/ caregivers, occurs on Monday mornings from 9:30 to 11:30am in the large Auditorium. Attendance varies from 15 to 25 children each week.

{Messy Church} Working with the Worship committee, and many volunteers, we had 6 Messy Church events, in February, April, May, October, November and December. Messy Church is new fresh expression of church. Messy Church starts with an hour of crafts, games and activities, and then there is a celebration time, followed by a supper. It is a way for families to attend church if Sunday morning doesn’t work. It is a way to foster community outreach and to encourage new membership. It is a form of church for our changing culture. We have seen many new families attend and continue to see new faces.

{Fundraising} The CE committee, with the help of volunteers prepared and sold snacks again this year at the St James Player’s spring show to raise money for various children’s activities.

Over the year, many fundraising activities and events are planned to help with our children’s programs. In 2013, the CE committee raised $1583 to offset our costs.

{A New Look} We have been working on making our programs look modern and professional. Office & Publications Assistant, Chantelle Dooley, has been working with Robin Finch to create flyers to advertise our family events and programs. These are posted in the church and emailed out to past participants. Advertising for camp is also done through Peterborough This Week. Our Facebook is updated with new information as well as on our website.

We continue to invite new people to join and enthusiastically welcome volunteers, as they are greatly needed as our programs continue to grow.

Submitted by

Eileen Stanbury, Chair & Robin Finch, Youth Program Director


Official Reports:

{ Worship, Membership M&S}

WORSHIP, MEMBERSHIP, MISSION & SERVICE EXECUTIVE

Chair Ruth Dwyer 1359 Dobbin Ave 705-745-7210

Please see the Nominations and Board Positions on page 9 for a complete listing of our committee members.

Each year brings its own set of challenges, and 2013 proved to be a very busy, but productive year for our Committee. We are very pleased to have Jane Huggins join our group, and we would welcome anyone else in our Congregation, who would like to work with us. New and fresh ideas need to be introduced to any Group, and I can guarantee that with our very broad range of responsibilities, it is always interesting!

Planning for special Services, such as Communion, Easter, Christmas, Quilting Sunday, Hymn Sing Sunday, etc. are always an ongoing challenge. Our recent Christmas Services are always memorable events, but this year we had a major ice storm cause havoc with plans for our Cantata Sunday. However, Rev. Julie, leading in Worship, and our stalwart Choir, led by the Hiscox Family, and joined by the brave Millbrook United Church Choir, performed as beautifully as always, and certainly didn't disappoint the equally brave Congregation Members who attended!

The Angel Tree Program collected a wonderful selection of Gifts again this year, and there was $300 given in Gift Cards. Crossroads and the Kawartha Haliburton Children's Aid are always very grateful for our support; each year we receive a card of thanks from them.

This year there were 48 visits to members of our Congregation who seldom are able to get out to Church, and who are confined to their homes or Long

Term Care Facilities. We are very fortunate to have willing volunteers who take care of visiting, and taking a small gift, just to let our Friends know that we are thinking of them. Many of them were once very active St. James Members, and I know they appreciate this Remembrance. In the coming year, we would like to see the formation of a Pastoral Care Team so that these visits can continue a few times throughout the year.

Last summer, St. Andrews and George St. United Churches shared Holiday weekends with St. James. This proved to be very popular with many, as it gave us an opportunity to gather with these other Congregations, and it also gave our Ministers an opportunity to take turns on each of those three Sundays, when so many people are on holidays. On October 20th our Congregation went to Trinity United Church in order to hear Tex Sample speak. Everyone who attended agreed that it was a wonderful Service, with our combined Choirs and Rev. Julie joining the Ministry at Trinity for that day. Mr. Sample is an outstanding Speaker and brought a powerful message to all.

Our Sanctuary also received a new "look" this year, with the removal of the large Pulpit and the rearranging of the other furniture at the front of the church. It has really opened up that area, for much easier accommodation for visiting choirs, children's pageants, and other special events throughout the year.

and


A new Roll Book was completed this year – the first since 2006! Many thanks to all of our Committee, who spent a number of hours going through all of the Membership Lists, and to Chantelle, who worked all Summer to compile these lists into an up-to-date Document.

Messy Church continued to be a vibrant and busy place for children and their parents on Wednesday nights. It has been a good alternative for them from the traditional Sunday Worship Service, and we welcome any opportunity to keep young people coming to St. James Church. Presbytery met at St. James on September 11th for meetings and discussions. They had expressed an interest in Messy Church, and it was set up for them that day so they could see what it was all about. They were very impressed.

Mission and Service continues to be a very vital part of our mandate, and we are very pleased to say that St. James Church collected $14,216.53 in 2013. In addition to that, there was also $475.00 collected for Alberta Relief. This is just outstanding, and it just shows the generosity of our Congregation in contributing towards these very important causes.

We are very grateful to the Hiscox Family for providing their musical leadership every Sunday, and to everyone who helps to assist in our services in any way. Working together, we can continue to enjoy the Blessings that being a member of St. James Church brings, and to encourage new members to join us in Worship and Fellowship.

{ Church Roll} { New Members} WEDDINGS 3

BAPTISMS 2

FUNERALS 10

MEMBERS DECEASED 6

MEMBERS REMOVED BY TRANSFER 1

MEMBERS REMOVED BY BOARD ACTION* 176

NEW MEMBERS 16

TOTAL MEMBERS AS OF DECEMBER 31, 2013 220

Submitted by Ruth Dwyer, Chair

Ed & Fran Daye

Donna Geary & Nate Loch

Edith Bailey

Elizabeth & Milan Ichniovsky

Brian Beggs

Karin Robinson

Bill Stack

Sara Belanger

Matthew Seabrook

Peter Adamek

Hugh & Margaret McMillan

Kathryn Collins

* THIS NUMBER INCLUDES APPROXIMATELY 30 DECEASED AND PREVIOUSLY TRANSFERRED MEMBERS


Official Reports:

{ Benevolent Fund} { Memory Lane Fund}

STARTING BALANCE JAN. 1, 2013 $951.71 ENDING BALANCE DEC. 31, 2013 $590.05 The Benevolent Fund is used at the discretion of the Minister to help people in need. Each time we have Communion, the loose money on the collection plate that day goes into the Benevolent Fund; the Fund also receives donations from individuals and church organizations from time to time.

The Fund was used five times in 2013, with $813.76 given out.

OPENING BALANCE: JANUARY 1, 2013 $246.08 DONATIONS +$650.00 TOTAL $896.08 OUTREACH -$532.13 BALANCE: DECEMBER 31, 2013 $363.95 Committee Members:

Lynda Parker Wimpy Borland Jack Byers

23 | ST. JAMES GROUPS & AFFILIATES

Groups & Affiliates:

{ St. James Players}

ST. JAMES PLAYERS EXECUTIVE

Chairperson Fred Batley 1908 Mapleridge Drive 705-742-1474

Treasurer Shirley Rolufs 403-2650 Marsdale Drive 705-741-4960

Secretary Leslie Gutsole-Floyd 904 Stewart Line, Cavan 705-944-8921

AESOP’S MUSICAL FOIBLES - SPRING 2013 Was an excellent production which was directed by Josh and Dave Butcher who did a great job in their directing debut. The cast was very enthusiastic and committed, with a lot of new faces trying out. We had a lot of support from the parents of the cast which assisted in the success on the show. The ticket sales went very well and we had full houses for most of the shows. A big thank you to all those involved!

LADY IN THE DARK - FALL 2013 We decided it was time to select a show which was not in the traditional style of the Players but showed the non-traditional side of the Theatre-Arts. The show was Lady in the Dark, and it was directed by Justin Hiscox who had always dreamed of directing it one day. The Hiscox family have been instrumental in the musical endeavours of the Players for many years. Justin did an excellent job in his directorial debut. We feel that it was a worthwhile endeavour to explore an alternative show style for our audiences.

A BIG THANK YOU TO THE ST. JAMES PLAYERS BOARD OF DIRECTORS, VOLUNTEERS, AND ST. JAMES CHURCH CONGREGATION

FOR ALL YOU DO AND YOUR CONTINUED SUPPORT FOR OUR PRODUCTIONS.

ST. JAMES PLAYERS FINANCIALS

IN 2013, DONATIONS WERE MADE TO:

ST. JAMES UNITED CHURCH

ST. JAMES MEMORY LANE FUND

SLEEPING CHILDREN AROUND THE WORLD

TELECARE

KINARK

Y.E.S

BROCK MISSION

CAMERON HOUSE

Balance at December 31, 2012 $23,091.82

Total Receipts in 2013 $28,819.57

Total Expenditures in 2013 $46,427.10

Balance at December 31, 2013 $5,484.29

US Account Balance at December 31, 2013 $346.70

Investments Balance at December 31, 2013 $18,407.03

It has been a very good year for St. James Players with adding new members and we have had great success with the board giving of their time and skills. We are in the midst of developing a strategic plan for developing the future of the Players and have selected directors and fall shows for the next 3 years.

The Spring 2013 show is “Turtle Island” (book and music by Canadian Chris McKhool), an eco-friendly Canadian children’s musical reminding us to respect nature and to acknowledge that we must all share

the same natural resources. It is lively, funny and touching for the whole family! There are 10 musical numbers and the show will likely run approximately 90 minutes including intermission. We will be giving a donation to the Turtle Traumatization Centre.

As a community theatre group we have provided a safe and nurturing environment for many youth from our church and local community for the past 42 years.

Submitted by Fred Batley, Chairperson

ST. JAMES GROUPS & AFFILIATES | 24


{ Carpet Bowlers}

CARPET BOWLERS COMMITTEE/EXECUTIVE

President Shirley Lowes 705-292-0707

Past President Lynda Parker 705-742-1983

Vice-President Lenore Lamoureux 705-742-4160

Secretary-Treasurer Diane Armstrong 705-740-9318

Record Keeper & Stats Betsy Ann Gynane 705-742-0577

The carpet bowlers met every Tuesday afternoon from 1:30 to 3:30 pm for an afternoon of fun, exercise and fellowship. Our season ran from September 2012 to April 2013.

In April, we held a pot luck dinner and awards evening which was enjoyed by all. On Valentines week, the Girl Guides treated us to home-baked cookies in exchange for a donation to the food bank. In April, a donation of $ 500.00 was made to the church’s general fund in appreciation for using the large auditorium for which we are grateful. Remaining funds are used for prizes and miscellaneous expenses.

In September, the executive decided to dissolve the Carpet Bowling Group due to a low response to our recruiting efforts.

By way of some early history, the Bowling Club was started by the Men’s Bible Class sometime prior to 1950. In 1950 the membership fee was .35 cents and players paid .15 cents for two games. In 1972, George Lancaster donated a trophy to be held by the first place team and then passed on to the winning team the following year. This trophy is currently locked in the trophy case.

FINANCIAL REPORT

Opening Balance January 1, 2013 $ 2,331.63

Receipts

Bowling Fees $ 536.00

Returned to Petty Cash 14.44

Interest 116.56

$ 667.00 667.00

$ 2,998.63

Disbursements

Prizes, engraving and misc expenses $ 170.00

St. James General Fund April 2013 500.00

St. James General Fund October 1/13 328.63

St. James Legacy Fund October 1/13 2,000.00 **

Total $ 2,998.63 $ 2,998.63

Closing Balance on Hand December 31, 2013 $ NIL

** THE DONATION TO THE LEGACY FUND WAS FROM A MEMORIAL DONATION FROM MADELINE (MADDY) WATSON TO PURCHASE NEW CARPETS FOR THE CLUB. THIS DONATION WAS NOT USED AND THEREFORE IT WAS DIRECTED TO THE LEGACY FUND.

25 | ST. JAMES GROUPS & AFFILIATES


{ Tuesday Morning Craft Club}

CRAFT CLUB COMMITTEE

Leader Lynda Parker 705-742-1983

Leader Opal Murphy 705-745-8698

Treasurer Judy Carter 705-743-5708

The Tuesday Morning Craft Club meets each week from 9:15-11:00AM from early September till mid-June. We have 15 members. This September, we welcomed two new ladies and began doing gentle exercises for about 20 minutes each day. We have been assembling knitted blankets which are taken to the Youth Emergency Shelter. We thank everyone for their generous donations of wool for our projects. We have taken 23 blankets to the shelter this year; several scarves to the “In From the Cold” program; and five knitted blankets and baby items to the Lighthouse.

We held potluck luncheons on May 28th and December 10th with Rev. Julie, Robin and Chantelle as our guests.

In 2013, we donated:

$450 to the St. James General Fund $35 to Sleeping Children Around the World

(purchased bed kit)

FINANCIAL REPORT

Opening Balance January 6, 2013 $35.50

Dues $511.41

$546.91

Expenses

Coffee Supplies $21.47

Sleeping Children $35.00

St. James General Fund May $250.00

St. James General Fund December $200.00

$506.47

Closing Balance January 7, 2014 $40.44

New members are always welcome to join us for a morning of fellowship and

lively conversation over a cup of coffee.

ST. JAMES GROUPS & AFFILIATES | 26


{ Friendship Card Club Group}

CHAIRPERSONS

President Bev Vonsick Treasurer Irene Foster

FINANCIAL REPORT

Opening Balance, per books $440.56

Receipts

Membership Collections $1,348.30

Interest Earned 0.18

Total Receipts $1348.48

Disbursements

Church Donations $1,200.00

Summer Luncheon $185.99

Christmas Luncheon $168.78

Service Charges $13.50

Total Disbursements $1568.27

Closing Balance December 31, 2013 $220.77


{ Prayer Group}

Due to lack of transportation and other health reasons we have not been holding our regular, once-a-month meetings at the church. However, we still keep in touch with each of our members via telephone and every request is held in confidence.

New members are always welcome. Please call Norma Crozier at 705-742-9969. Thank you.

Submitted by Norma Crozier

Submitted by Irene Foster, Treasurer

27 | FINANCIAL REPORTS

{Financial Reports}

STATEMENT OF ASSETS AND CONGREGATIONAL EQUITY AS OF DECEMBER 31, 2013

NET ASSETS / (LIABILITIES)

General Funds 2012 2013

Bank account (chequing) $27,505 $24,903

Designated Funds $9,331 $8,346

Accounts Receivable (rents) $2,279 $1,833

Deposits held in trust (keys, weddings) $1,125 $1,200

Accounts payable (outstanding cheques) ($5,731) ($5,249)

Money held in trust (see designated funds below) ($9,331) ($8,346)

Due to reserve fund (GIC not paid back) (0) ($17,000)

Total $25,178 $5,687

Restricted Funds

Bank account (savings) $7,336 $3,426

Term Deposits $89,568 $72,568

Total $96,904 $75,994

Designated Funds

Benevolent $916 $590

Building fund $1,614 $0

Memorial flowers $234 $234

Stained glass windows (in GIC) $5,270 $5,270

Youth band $431 $309

Youth group $285 $206

Aylmer St. Garden $336 $336

Choir/Music program 0 $1,150

Memory Lane $246 $251

Total $9,331 $8,346

Restricted Funds

Manse proceeds (in GIC) $38,000 $38,000

Unallocated restricted funds (in GICs): (GICs + savings – designated funds) $49,573 $29,648

Total $87,573 $67,648

Legacy Funds In several GICs $12,467 $15,503

FINANCIAL REPORTS | 28

STATEMENT OF RECEIPTS, DISBURSEMENTS, AND CHANGES IN CURRENT OPERATING FUND FOR THE YEAR ENDING DEC. 31/13

Receipts 2012 2013

Envelope Givings $150,180 $138,942

Donations $9,450 $7,015

Loose Collection $2,552 $2,089

Rentals $17,575 $28,716

Fundraising Events $3,595 $1,871

Interest $961 $959

Organizations $27,646 $29,253

CE ECO Summer Camp $12,069 $32,025

CE March Break VBS $420 $1,540

CE Summer VBS 0 $1,710

CE General 0 $1,139

Worship - Messy Church $94 $235

For Renovations Re NCC 0 $22,838

Other Receipts (Miscellaneous) $6,259 $8,535

Gics Cashed $25,000 $28,000

Total Receipts $255,801 $304,867

Disbursements

Salaries/Housing $123,124 $134,484

Staff Benefits/Allowances/E.I./C.P.P. $25,193 $29,554

Ministry & Personnel Committee $178 $256

Search Committee 0 0

Worship Committee – General $1,709 $2,882

Worship - Honoraria – Speakers $1,028 $746

Worship - Honoraria – Music $850 $350

Worship - Choir Supplies $11 $44

Worship – Messy Church $418 $690

Worship - Instrument Maintenance 0 0

CE ECO Summer Camp $11,062 $32,025

CE March Break VBS $443 $1,392

CE Summer VBS 0 $1,413 Christian Education - General $1460 $2,880 Advertising $310 $180

Utilities (Fuel, Electricity) $22,625 $26,634

Office Supplies/Phone/Postage $9,775 $7,599

Insurance $5,582 $5,630

Repairs/Maintenance/Janitorial Supplies $14,603 $17,981

Elevator $853 $1,765

Presbytery $6,945 $7,458

Fundraising 0 0

Other (Miscellaneous) $2,718 $2,987

For Renovations Re NCC $106 $19,136

Bank/Par/Paypal $442 $454

Adp $288 $293

Repay GIC $25,000 $11,000

Due To Reserve Funds (But Not Paid Back) 0 $17,000

Total Expenses $254,723 $325,285

Excess Of Receipts Over Disbursements (Deficit) $1079 ($20,418)


NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2013

1. SIGNIFICANT ACCOUNTING POLICIES

a) These financial statements are comprised of the accounts under the control of the Church Board. They do not include the assets, equity, receipts, or disbursements of any of the Church organizations (listed below).

b) Expenditures of a capital nature are written off in the year of acquisition.

2. MISSION AND SERVICE

All Mission and Service receipts are forwarded to the United Church of Canada at the end of the month in which they are received. Money received specifically for the Food Bank (or white gifts) is forwarded to Kawartha Food Share approximately on a quarterly basis.

3. MANSE PROCEEDS

The proceeds from the sale of the Princess St. manse ($38,000) are invested in a GIC. The interest earned on this GIC is included in the current operating fund receipts (interest line). St. James Church requires the approval of Shining Waters Presbytery before it can use any of this money.

4. CONTRIBUTIONS OF ORGANIZATIONS ARE AS FOLLOWS:

Group General Fund M & S Total

2012 2013 2012 2013 2012 2013

United Church Women $9431 $8500 $4030 $4050 $13,461 $12,550

St. James Players $15,000 $15,000 $15,000 $15,000

Friendship Card Group $800 $700 $800 $700

St. James Men’s Club $1615 $3598 $1615 $3598

Tuesday Morning Craft Group $400 $450 $400 $450

Carpet Bowlers $400 $506 $400 $506

$27,646 $29,253 $4030 $4050 $31,676 $33,303

In 2013, the UCW also donated $100 towards the Alberta Flood Relief, $200 to the Benevolent Fund, and $150 to the Memory Lane Fund, for a grand total of $13,000. The Men's Club donated $100 to the building fund and $100 to the Angel Tree, for a grand total of $3798. St. James Players donated $500 to the Memory Lane Fund, for a grand total of $15,500. The Carpet Bowlers donated $329 to the building fund and $2000 to the Legacy fund, for a grand total of $2835. GRAND TOTAL FROM ORGANIZATIONS: $36,782

STATEMENT OF CHANGES IN RESTRICTED FUNDS FOR THE YEAR ENDING DEC. 31, 2013

Balance on Dec 31, 2012 Balance on Dec 31, 2013

Manse proceeds (in GIC) $38,000 $38,000

Other restricted funds (in GICs) $51,568 $34,568

Total $89,568 $72,568

GIC’s

1 - $38,000 MATURING ON NOV. 16, 2014 2 - $5,000 MATURING ON FEB. 11, 2015 3 - $3,568 MATURING ON JUNE 6, 2014

4 - $5000 MATURING ON DEC. 21, 2014 5 - $10,000 MATURING ON DEC. 28, 2014

6 - $3,000 MATURING ON SEPT. 18, 2014 7 - $8,000 MATURING ON JUNE 29, 2015

LEGACY FUNDS FOR THE YEAR ENDING DEC. 31, 2013 (all in GICs)

1 - $1,503 MATURING ON MAR. 13, 2015 2 - $1,000 MATURING ON MAY 4, 2015

3 - $10,000 MATURING ON MAY 28, 2014 4 – $1,000 MATURING ON MAY 6, 2015

5 - $2000 MATURING ON OCT. 7, 2016

Total Legacy Funds: $15,503 (2012 - $12, 467)


ENVELOPE EARNINGS BREAKDOWN

2012 2013

Anniversary $459 $196


Building Fund $2296 $15,578

Christian Education $427 $649

Christmas $3075 $2147

Easter $2031 $1195

General Fund $235,465 $228,493

Good Friday $755 $610

Lent 0 $20

In Memoriam $980 $6965

Initial Offering $365 $271

Memory Lane $650 $650

Thanksgiving $1716 $805

MISSION AND SERVICE FUNDS – RECEIPTS AND DISBURSEMENTS FOR THE YEAR ENDING DECEMBER 31, 2013

Receipts 2012 2013

Envelopes $8750 $10,167

Loose Change (2nd Sunday) $768 (incl.)

Ucw $4030 $4050

World Development $25 $270

Angel Tree $50 $120

Food Bank/White Gift $472 $475


Total $14,350 $15,570

Disbursements

Mission And Service $12,895 $14,217

Fundraising Costs 0 0

Angel Tree $50 $120


Food Bank/White Gift $472 $475

World Development $25 $270

Total $13,697 $15,896

SUMMARY OF ENVELOPE GIVINGS FOR THE YEAR ENDED DECEMBER 31, 2013 MISSION AND SERVICE BUDGET

ANNUAL OFFERINGS NUMBER OF DONORS* M&S 2013 Budget 2013 Actual 2014 Budget

2012 2013 Income $12,000 $14,217 $15,000

$0 – $50 75 83 Disbursed $14,217

$50.01 – $100 31 26 Balance 0

$100.01 – $200 20 13

$200.01 – $500 40 33

$500.01 – $1000 34 37

$1000.01 – $5000 58 59

$5000.01 – $10,000 0 3

$10,000.01 and up 2 0

Total 260 254

TOTAL NO. OF ENVELOPE HOLDERS IN 2013: 136 TOTAL NO. OF ENVELOPE HOLDERS IN 2012: 136

AVERAGE DONATION PER DONOR IN 2013: $694 AVERAGE DONATION PER DONOR IN 2012: $707

NO. OF MEMBERS ON PAR END OF 2013: 33 NO. OF MEMBERS ON PAR END OF 2012: 30

* Includes members and non-members and temporary donors, i.e. those attending funerals, fundraisers, etc.


BUDGET

2011 ACTUAL

2012 ACTUAL

2013 ACTUAL

2013 BUDGET

2014 BUDGET

M & S Account 10,860 12,895 14,217 12,000 15,000

General Account - Receipts

Building Fund(For Capital Expense) 0 0 0 0 15,000 C.E. ECO Summer Camp 11,050 12,069 32,025 12,500 35,800 C.E. - General incl. 0 1,139 300 1,050 C. E. March Break Vbs incl. 420 1,540 800 1,650 C.E. Summer VBS incl. 0 1,710 800 1,650 Donations (2013 Onward)

7,015 10,000 5,000

Envelope Givings 154,388 159,630 138,942 153,324 141,000 Fundraising 6,792 3,595 1,871 3,300 3,500 GIC Cashed

28,000 0 25,000

Interest 520 961 959 600 900 Loose Collection 3,306 2,552 2,089 3,000 2,200 Other (Miscellaneous) 8,764 6,259 8,535 6,500 7,600 Organizations 28,790 27,646 29,253 28,000 20,000 Renovations Re 3rd Floor Rental (To 2013) n/a 0 22,838 8,100 0 Rentals 13,885 17,575 28,716 25,800 47,000 Worship - Messy Church 0 94 235 100 200 Total Receipts 216,445 218,312 304,867 228,724 307,550

General Account - Expenses

Salaries/Housing (Excl. Camp In 2013) 124,251 132,723 134,936 134,484 136,537 Staff Benefits/Allowances 24,262 25,705 29,554 26,990 31,639 ADP 254 288 293 300 296 Advertising 1,370 310 180 550 220 Bank/Paypal 424 442 263 450 270 Capital Expenses (New 2014) 0 0 0 0 15,000 CE ECO Summer Camp 720 951 32,025 12,000 35,270 CE March Break VBS 0 442 1,392 800 1,200 CE General 459 1,460 2,880 1,320 3,000 CE Summer VBS 0 0 1,413 800 1,200 Elevator 1,552 853 1,765 870 1,040 Fuel/Utilities 22,643 22,625 26,634 23,000 32,000 Fundraising 194 0 0 200 175 Insurance 4,885 5,582 5,630 5,650 5,800 M & P Committee 853 178 256 550 300 Office/Phone/Postage/Supplies 9,558 9,775 7,599 9,900 7,800 Other (Misc.) 2,199 2,718 2,987 2,700 2,300 PAR (2013 Onward)

191 0 200

Presbytery 6,884 6,945 7,458 6,950 7,458 Renovations Re 3rd Floor Rental 5,960 106 19,136 8,275 0 Repairs/Maintenance/Janitorial 9,162 14,603 17,981 13,000 15,600 Repay GIC

11,000 0 25,000

Search Committee 0 0 0 0 0 Worship Committee (General) 1,533 1,709 2,882 1,600 1,700 Worship Choir Supplies 0 11 44 350 150 Worship Honoraria Speakers 910 1,028 746 1,125 1,552 Worship Honoraria Music 870 850 350 500 400 Worship Instrument Maintenance 429 0 0 200 250 Worship Messy Church n/a 418 690 500 730 Total Expenses 219,372 229,722 308,285 253,064 327,087 Plus Owe To GIC

17,000

Total Expenses

325,285

SURPLUS/DEFICIT 8,123 1,079 -20,418 60 -19,537


BUDGET – SALARIES & BENEFITS BREAKDOWN

2012 2013

Minister $42,627 $45,537

Salary 16,000 16,000

Housing

Music Directors (3 people)

Salary 12,018 12,960

Vacation Replacement Person 300

Church Office Administrators

Salaries 17,677 26,495

Vacation Replacement 500 0

Youth Worker

Salary 17,677 18,200

Assistant 425 0

(in 2013, assistant is shown in "CE General" Expenses – was $700)

Custodian

Salary 14,029 14,310

Vacation Replacement 635 795

Sunday Custodian

Salary (including vacation pay and vacation replacement person) 1485 1590

Summer Students

Salary (inc. Vacation pay) 9650 0

(starting in 2013, this was shown in CE ECO summer camp expenses - $13, 107)

TOTAL SALARIES 132,774 135,887

Minister's Allowances

Books/Study 618 1344

Travel 873 869

Phone 660 660

Total Minister's Allowances 2151 2873

Other employer costs (excludes summer staff in 2013)

Employment Insurance/CPP 7779 7480

United Church of Canada Benefits - 3 staff (e.g. health insurance, pensions) 14,861 18,249

WSIB 914 930

TOTAL ALLOWANCES/EMPLOYER COSTS 25,705 29,554

GRAND TOTAL $158,479 $165,441

Documents

STAFF CONTACTS - St. James United Church · ST. JAMES UNITED CHURCH ANNUAL REPORT 2013 STAFF CONTACTS Rev. Julie van Haaften Minister [email protected] Chantelle Dooley