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STAFF BRAND BRIEF 04 th May 2012 Marketing & Sales Department. TELECOMMUNICATION SITE BUILD (Briefing Session) INF/TEN/0191 13 March 2014. Agenda items. Supply Chain Management presentation. STAFF BRAND BRIEF 04 th May 2012 Marketing & Sales Department. - PowerPoint PPT Presentation
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STAFF BRAND BRIEF04th May 2012
Marketing & Sales Department
TELECOMMUNICATION SITE BUILD (Briefing Session)
INF/TEN/0191
13 March 2014
1
STAFF BRAND BRIEF04th May 2012
Marketing & Sales Department
1. Supply Chain Management presentation
2. Facilities Management presentation
3. SHEQ presentation
4. Project Management presentation
5. Closing
Agenda items
2
1.Supply Chain Management Presentation
3
SCM presentation
Key dates Key Required documents S D Committement
• RFP issue date is 28 February
2014
• Briefing session date is 13
March 2014
• Closing date for questions is 18
March 2014
• Closing date for Bid submission
is 27 March 2014 @ 12h00
• No late bids will be accepted
• Valid BBBEE Certificate
• Valid and Original Tax clearance
certificate
• Confidentiality Agreement –
Annexure E
• SBD 4 Declaration of Interest –
Annexure F
• Bill of material - Annexure H
• Supplier Development Value
Summary – Annexure J
• Compliance Sheet – Annexure K
• A 35% is a pre-requisite
before evaluation, service
provider will need to
committee on this %, which
will be a monitoring tool
during implementation and
will further form part of the
resulting contract.
Appointment of a panel of services providers for 3years framework agreement
Area
Number of suppliers
National
Regional
Single
Multiple
Type: The appropriate FA: Approach:
• Single appointment will be based on minimum site .
The normal procurement process will be followed
when awarding to a single or multiple suppliers
• Where the requirement/s is /are urgent and there is
a number of sites that need to be build, Infraco will
appoint a number of service providers to speed-up
the build program.
• Depending on the business requirement Infraco
may need a supplier/s with a national footprint• There are different variables that could regulate a
national contract including but not limited to region
and availability
• Regional FA’s are in support of Infraco’s
procurement policy regarding supplier development
initiatives• Regional FA’s support local businesses and have
benefits ranging from lower logistics costs and
regional improvements
A
B
Business approach
Framework Agreements
Single Supplier: Multiple Suppliers:
• Some of the key components of a single
supplier FA are:‒ An agreed upon fixed price list prior to
entering into the agreement‒ If there is an agreed upon volume to the
agreement, Infraco need to ensure that the
appropriate exist clauses are included in
the contract‒ Due to the risk Infraco take when
contracting with a single supplier, the
relevant penalty clauses need to be
included in the contract and enforced
where necessary‒ The FA creates a faster turn around time
for procurement but does not limit Infraco
to procuring from the sole supplier
• Some of the key components of a multiple
supplier FA are:‒ Business will be awarded on a rotational
basis in order to support the notion of
developing and entrenching Infraco’s
supply chain‒ Infraco need to ensure agreed rates with
the multiple suppliers (preferably where the
rates are the same)‒ If the rates differ, Infraco needs to:
1. Enter into negotiations and/or;
2. Distribute the business on a percentage
basis to ensure that they are not subject to
a premium‒ The core benefit of a FA is the ability to
call-off as and when required
INF/TEN/0191 – SITE BUILD
Facilities Management
National Site (network) Coverage
Slide 8
154 operational sites:
National coverage;
10m x 15m (7x4) & 10m x 10m (4x4);
Broadband Infraco’s National
Long Distance Network covers
most major cities and towns and all nine provinces.
Types: containers, Transnet/Neotel/3rd Party building to Data Centre
Covered in the Framework
Slide 9
1. Establish a completely new site (container & building where needed)
2. Renovation/improvement of current sites: replacement of mesh fence, etc
3. Attend to any repairs/maintenance issues: stolen earth system, etc
Areas to Cover
Slide 10
1. Demolition, excavation & trenching
2. Install sleeves, pole/s, drawboxes, electrical cables
3. Electrify site between municipality/Eskom/3rd Party & container
4. Install a complete earthing system
5. Design, manufacture, transport & install galvanised palisade/rebar
6. Build concrete structures like ramps, retainer wall, plinth, drainage system, etc
Expected to (before & after Implementation):
Slide 11
1. Travel nationally in order to:
Conduct detail survey
Establish site specific conditions (soil, need for EIA, etc)
Design site & get drawings approved
Generate quotation
2. Acquire permission from munic/owner/etc for:
To remove/demolition/cut trees, etc
Use/connect to certain facilities or resume work, etc
3. Rectify any outstanding issues raised at site acceptance meeting including the rehabilitation of the site.
4. Develop & submit an As-Built file with the ff. minimum items:
Test results – soil compaction, plinth strength, earthing, galvanising
Updated drawing
Acquired approvals
Other project & SHEQ related requirements
Changes to Spec
Slide 12
No kerb stones Perimeter fence foundation 32mm sleeve Vegetation clearance beyond site Ripper razor – diamond mesh
Slide 13
Site & Area Condition
National Facility Sites
Slide 14
Thank You.
Slide 15
3. Project Management
Presentation
16
Introduction
A project management plan is the planning document, capturing the entire project end-to-end, covering all project phases, from initiation through planning, execution and closure.
Slide 17
Slide 18
• Overview: Why the project is being conducted and its primary objectives
• Scope Management: Business needs, requirements, deliverables, constraints and work breakdown structure
• Schedule Management: Activities schedule and project milestones
• Costs Management: Project budget and its funding approach
• Quality Management: Quality measurement and control approach
• HR Management: The people working on the project, their roles and responsibilities
• Communication Management: Communication type, channels and the reporting approach
Body of Knowledge
Slide 19
• Risks Management: Risk index, methods to identify and evaluate risks, risk mitigation and contingency planning
• Procurements Management: Required procurements and purchase processes
• Change Management: Procedures used to track changes in the project
• Project Closure: Closure approach, including the deliverables hand-off protocol
Body of Knowledge Conti…
Thank you
Slide 20
4. SHEQ Presentation
21
SHEQ Requirements
S.H.E Plans
1. Safety Plan
2. Health Plan
3. Environmental Plan
Slide 22
S.H.E Appointments
Signed Appointment Letters:
1. 16.1 Appointment
2. 16.2 Appointments
3. 17.2 Appointments
4. GAR 7 Appointments(valid certificate to be attached)
5. All Relevant CR Appointments.
Slide 23
COIDA
Valid Certificate of Good Standing(s 89)-Compensation Fund
Slide 24
Risk/ Aspect Impact Assessment
A site specific Aspect Impact/ Risk assessment is required, outlining specific Risks and hazard, taking into account BBI work environment.
Slide 25
S.H.E Procedure
Documented SHE procedures(ISO 1400/OHASAS 18001)
At least 3.
Slide 26
Quality Management System-ISO 9001
Quality Manual – Requirement.
Slide 27