Staff Augmentation: Staff Augmentation: Pre-bid ConferencePre-bid Conference

Staff Augmentation: Staff Augmentation: Pre-bid ConferencePre-bid Conference

Presented by:Carol Steffanni, Director Bureau of Strategic Policy

Greg FaremouthDepartment of Management & Budget

December 6, 2005

December 6, 2005

Staff Augmentation: Pre-Bid Conference

AgendaAgendaAgendaAgenda

Welcome

Vendor Management Service

Expectations

Estimated Timeline

Q & A

December 6, 2005

Staff Augmentation: Pre-Bid Conference

Vendor Management Service Vendor Management Service Vendor Management Service Vendor Management Service

VMS – Single contractor providing staff augmentation services utilizing subcontracted suppliers. Each consultant has an individual agreement.

The prime contractor does not participate in providing resources.

December 6, 2005

Staff Augmentation: Pre-Bid Conference

Scope of WorkScope of WorkScope of WorkScope of Work In scope –

Services required to provide staff augmentation, i.e. resume screening, background and reference checks, invoicing.

The state will provide day-to-day management and assign work to the staff augmentation contractors.

December 6, 2005

Staff Augmentation: Pre-Bid Conference

Scope of WorkScope of WorkScope of WorkScope of Work

Not covered – Staff augmentation services do not include

work which has defined deliverables and is fixed fee in pricing structure. This work will still be covered via an Invitation to Bid (ITB) and Request for Purchase (RFP).

Commodity purchases of hardware and software.

December 6, 2005

Staff Augmentation: Pre-Bid Conference

Why VMSWhy VMSWhy VMSWhy VMS

Administrative efficiencies

Reduction in time to hire

Cost savings through competitive rate cards

Improved reporting on customer satisfaction and contractor performance

Higher participation for small businesses

To deliver consistent, high quality resources

December 6, 2005

Staff Augmentation: Pre-Bid Conference

State’s ExpectationsState’s ExpectationsState’s ExpectationsState’s Expectations Staff Acquisition

Requests from one source – DIT Contract Office Screening, reference checks and required testing,

recommendations On-boarding process, performance management

Administration Full financial cycle management

Invoice consolidation using multiple accounting codes Distribution of payments Reconciliation Monthly reports

December 6, 2005

Staff Augmentation: Pre-Bid Conference

State’s ExpectationsState’s ExpectationsState’s ExpectationsState’s Expectations

Web-Based Tool Request order and attached Scope of Work

(SOW) Time entry and approvals Status reporting

MI-Deal Rate card available for local governments and

non-profit organizations Managed services not included

December 6, 2005

Staff Augmentation: Pre-Bid Conference

State’s ExpectationsState’s ExpectationsState’s ExpectationsState’s Expectations

Subcontractors Outreach

Small business goal of at least 40-70% Outreach plan

Current Suppliers Staff augmentation contracts (START) will continue

through contract term and then be resourced through this contract

Encourages prime to include START companies in their partner base

December 6, 2005

Staff Augmentation: Pre-Bid Conference

Estimated TimelineEstimated TimelineEstimated TimelineEstimated Timeline

Questions Due: Dec. 8

Bid Due Date: Dec. 22 at 12:00 Noon

Award Recommendation: January

Anticipated State Ad Board Approval: February

Contract Start Date: March

December 6, 2005

Staff Augmentation: Pre-Bid Conference

Q & AQ & AQ & AQ & A