ST. VIATOR SCHOOL Crisis Management Planocs.archchicago.org/Portals/23/Crisis Management Plan St_ Viator.pdf · Crisis Management Plan . Crisis Management Form Page 2 & 3 . Local

St. Viator Elementary School, 4140 W. Addison, Chicago, IL 60641 Crisis Management 2013 – 2014 Revised 3/2017

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ST. VIATOR SCHOOL

Crisis Management Plan Crisis Management Form Page 2 & 3 Local Agencies Contact Form Page 4 Crisis Management Plan Page 5 1. Natural Disasters

1.1 Tornado Page 5 1.2 Earthquake Page 6 1.3 Snowstorm Page 6 1.4 Other Emergency Closing Page 7 2. Enviromental & Building Disasters

2.1 Chemical Hazards Page 8 2.2 Explosion Page 8 2.3 Gas Leak Page 8 2.4 Power Failure Page 9 2.5 Heat/Water Loss Page 9 2.6 Fire Page 9 3. Disruption of Human Life

3.1 Serious Accident/Injury Page 10 3.2 Food Poisoning Page 10 3.3 Bomb Threat Page 10 3.4 Death within the School Community Page 11 3.5 Unannounced Visitor Page 11 3.6 Visitor Resistance Page 12 3.7 Aggressive Intruder Page 12 4. Terrorism Page 13 Crisis Management Kit Page 14


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ST. VIATOR SCHOOL

CRISIS MANAGEMENT FORM School: St. Viator Address: 4140 W. Addison City/State/Zip: Chicago, IL 60641 Phone: 773-545-2173 1. Crisis Management Center is the School Office which is located on the first floor of the school building. 2. Codes

To secure children and classrooms and to inform adults: PA Announcement- “Teachers…Lock and secure your rooms. This is not a drill.” **To be repeated twice.

To signal “all clear” - crisis is over: Announce: “All Clear. The school is safe.”

3. Roles for adults:

Principal will: • Activate the CRISIS mode. • Make the necessary calls. • Try to keep the situation as calm as possible. • Stay in the office in case they need to be reached.

Teachers will:

• Stay with their class at all times. • Buzz the office to get help. • Ask another teacher close by to look after her students in case she needs to assist someone

to the office. • Lock their rooms if the CRISIS mode is activated. • Have students sit in an area that is not visible from the doors. • Gym teacher will be called: 773-286-4235

Secretary/Support Staff will:

• Stay in the office to assist the principal. • Assist any student or teacher that needs immediate first aid treatment. • Coordinate/Communicate with volunteers


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Crisis Management Form Continued

Maintenance Engineer/Custodian The maintenance engineer will come to the office when he hears the CRISIS mode activated.

Frank Duarte Operations Director 773-286-4040 Ext. 18 John Paczesny Boiler Room 773-283-5880

Cell 847-909-4088 Tony DiSlavio Cell 773-615-4407

Pastor/Pastoral Staff

The Pastor will be alerted if necessary.

Fr. Pat Render Pastor 773-286-4040 Ext. 13 Frank Duarte Business Manager 773-286-4040 Ext. 18

Office of Catholic Schools Hedi Belkaoui Regional Director/Turnaround 312-802-5755

Others

Pam Rock St. Viator Social Worker 312-403-0520 Ashley Strader Catapult Counselor 815-482-6578 Volunteers in the school will assist where necessary. They are to report to the office.

4. Location of Crisis Management Plan is in the Faculty Handbook and in the office. Crisis Management kit is

located in the office. 5. Person identified for contact with the Office of Catholic Schools is the Principal, Assistant Principal, or

Secretary. 6. Spokesperson for the media is the Principal or Pastor. 7. If we need to evacuate the school building, students would be taken to St. Viator Recreation Center (Gym),

located at 3644 N. Kedvale, the corner of Kedvale and Waveland. 8. If we need to evacuate the School/Parish property, students would be taken to one of the following:

Disney II School Gym: 3815 N. Kedvale 773-534-3750 Schurz H.S. 3601 N. Milwaukee 773- 534-3420 Independence Park 3945 N. Springfield 773-478-3538

Form Completed by: Colleen Brewer Date: March 2017


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LOCAL AGENCIES CONTACT FORM POLICE DEPARTMENT Emergency Dial 911

17th District Police Station 4650 N. Pulaski Non-emergency Phone 312-742-4410 FIRE DEPARTMENT Emergency Dial 911

Engine # 69 4017 N. Tripp Non-Emergency Phone 773-736-0186 PARAMEDICS Emergency Dial 911 LOCAL HOSPITALS

Community First Medical Center 5645 W Addison 773-282-7000 Illinois Masonic 836 W Wellington 773-975-1600 NEIGHBORING SCHOOLS – PUBLIC & PRIVATE

Disney II Magnet 3815 N. Kedvale 773-534-3750 Schurz High School 3601 N. Milwaukee 773-534-3420 St. Bartholomew School 4941 W. Patterson 773-282-9373 OFFICE OF CATHOLIC SCHOOLS 835 N. Rush Street 312 751-5200 COUNSELING and PSYCHIATRIC SERVICES

Hartgrove Hospital 5730 W Roosevelt 773- 413-1700 Lutheran General Hospital 1775 Dempster 847- 723-2210 POISON CONTROL 800-222-1222 UTILITIES Water Department 312- 747-7956 Peoples Gas 866- 556-6002 AT & T 888-611-4466 Commonwealth Edison 800-334-7661 Emergency 877-426-6331


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CRISIS MANAGEMENT PLAN

St. Viator School has developed this Crisis Management Plan. The plan can be found in the principal’s office. All teachers have a copy of the Crisis Management Plan in their classroom.

1. NATURAL DISASTERS 1.1 TORNADO 1.1.1 The principal or staff will alert the teachers and students over the P.A. System if there is a watch or warning.

1.1.2 The students and teachers are to go to the school hall. If a class of older children overtakes a class of

younger children, they will assist the younger children down the stairs. Each classroom will position itself in the school hall as shown on the attached floor plan. Once in place, students and teachers will kneel and grasp the back of neck.

1.1.3 If time does not permit students to get to the school hall, students should instead be instructed to get under their desks. 1.1.4 The windows should be cracked open and the shades lowered. 1.1.5 The principal will announce over the P.A. System when it is safe to return to the classrooms. 1.1.6 In the event that a tornado does strike, the students are to go out to their fire drill places. The principal will announce if the building needs to be evacuated. 1.1.7 If any student is injured, the teacher should remain with the injured child and notify the office of the need for help. This can be done with the classroom call button, the walkie-talkie (if available), or by sending another student to the office. The other children in the class will be supervised under the care of another adult. 1.1.8 Tornado drills will be held at least once a year.

Natural Disasters Continued


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1.2 EARTHQUAKE 1.2.1 The students and teachers are to place themselves under the desks and try to protect their heads if possible.

It is helpful to hold on to the legs of the desk. 1.2.2 When possible, students should try to stay away from the windows. 1.2.3 Students who are in the hallway or large open areas should move to an interior wall, crouch down, and cover their heads with their arms. 1.2.4 Students who are outdoors should move away from buildings and utility wires, and either lie or sit down. 1.2.5 After the earthquake, an all-clear signal will be given over the P.A. System or by bullhorn. The students should evacuate the building as quietly and carefully as possible. They should go to their fire drill places. Roll call will be taken. 1.2.6 If any student is injured, the teacher should remain with the injured child and notify the office of the need for help. This can be done with the classroom call button, the walkie-talkie (if available), or by sending another student to the office. The other children in the class will be evacuated under the care of another adult. 1.2.7 Earthquake drills will be held at least once a year. 1.3 SNOWSTORM

1.3.1 In the event of a major snowstorm during the night, radio and TV stations will announce school closings. The principal will initiate the faculty phone tree and School Messenger automated phone and email notification system. The teachers will make their appropriate phone tree call.

1.3.2 If a snowstorm should occur during the day and students need to be dismissed early, students will not be allowed to go home unless they are picked up by a parent/guardian, or unless we receive word from a parent/guardian to let them go home. 1.3.3 The students are to remain in their classrooms and not leave unless they are called. 1.3.4 If the student is called to go home, they are to report to the office for dismissal. 1.3.5 If the parents/guardians need to be contacted, the main office and support staff will notify the parents by phone, using the school and rectory phones to make the calls. 1.3.6 One line at school will remain open for incoming calls. 1.3.7 A message will be recorded on the answering machine to give the parents/guardians directives. 1.3.8 No student should ever be released to a parent/guardian unless the parent signs them out with the office or school personnel.


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Natural Disasters Continued 1.4 OTHER EMERGENCY CLOSING

1.4.1 If the school needs to be closed during the day of an emergency, we will follow the same procedures as above (SNOWSTORMS).

1.4.2 If it is necessary to evacuate the building, the students will be located in the Recreation Center. If the Recreation Center is not inhabitable, the students will be located in the Church. 1.4.3 If it is necessary to evacuate the area, the students will be located at one of the following:

Disney II School Gym: 3815 N. Kedvale 773-534-3750

Schurz H.S. 3601 N. Milwaukee 773- 534-3420

Independence Park 3945 N. Springfield 773-478-3538


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2. ENVIROMENTAL & BUILDING DISASTERS 2.1 CHEMICAL HAZARDS 2.1.1 In the event of a chemical hazard, the fire bell will ring and the students will leave the building as they would for a fire drill.

2.1.2 The fire department will be called. 2.1.3 The outside school bell will be sounded for the “all clear” signal to return to the school building. 2.1.4 If we are unable to return to the school building, the principal and support staff will notify the teachers to go to the gym. 2.2 EXPLOSION

2.2.1 In the event of an explosion, the fire bell will ring and the students will leave the building as they would for a fire drill. 2.2.2 The fire department will be called. 2.2.3 Students will go to the gym and wait for word to return to the school building. 2.2.4 If it is not safe to return to the school building, then we will follow the procedure 1.35 (under SNOWSTORM). 2.3 GAS LEAK

2.3.1 In the event of a gas leak, the fire bell will ring and the students will leave the building as they would for a fire drill. 2.3.2 The fire department will be called. 2.3.3 If necessary, students will be given a signal to go to the gym and wait for word to return to the school building. 2.3.4 If it is not safe to return to the school building, then we will follow the procedure 1.35 (under SNOWSTORMS).


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Environmental & Building Disasters Continued 2.4 POWER FAILURE 2.4.1 If this occurs before school and power cannot be restored for a significant amount of time, the school closing will be announced by radio, TV and School Messenger automated phone and email system. 2.4.2 The principal will call the teachers and inform them of the closing. The leadership of the office personnel will also be called. 2.4.3 If it happens during the daytime, the students will remain in their classrooms. 2.4.4 Candles or matches are forbidden to be used in the classrooms. 2.4.5 If it is necessary to send students home, we will follow the procedure 1.35 (under SNOWSTORMS). 2.5 HEAT/WATER LOSS 2.5.1 If this occurs before school and it cannot be repaired, the school closing will be announced by radio and School Messenger automated phone and email system. 2.5.2 The principal will call the teachers and inform them of the closing. The leadership of the office personnel will also be called. 2.5.3 If it happens during the daytime, the students will remain in their classrooms. 2.5.4 If the heat is out, the students will wear their coats. 2.5.5 If it is too cold in the school, the students will move to the gym. 2.5.6 If it is necessary to send students home, we will follow the procedure 1.35 (under SNOWSTORMS)

2.6 FIRE 2.6.1 If this occurs before school, the school closing will be announced by radio and School Messenger automated phone and email system. 2.6.2 The principal will inform the teachers by phone. The leadership of the office personnel will also be called. 2.6.3 During the school day, the fire bell will ring and the students are to leave the building and go to their designated fire drill places. 2.6.4 The students are to go out with whatever teacher they are with. If students are in the washroom or in the halls, they should exit at the nearest door and then report to their fire drill places. 2.6.5 Teachers must have a list of their students with them when they go out for a fire drill. 2.6.6 If it is necessary to find shelter, we will go to the gym. 2.6.7 If it is necessary to send students home, we will follow the procedure 1.35 (under SNOWSTORM


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3. DISRUPTION OF HUMAN LIFE 3.1 SERIOUS ACCIDENT/INJURY 3.1.1 Teachers should remain with the student and notify the office to get help. This can be done with the classroom call button or by sending a student. The office will send at least one adult to assist.

3.1.2 The office will call 911. 3.1.3 The office will notify the parent or guardian as soon as possible. 3.2 FOOD POISONING 3.2.1 Please inform the office immediately. 3.2.2 The office will call Poison Control (800) 222-1222 3.2.3 The teacher should remain with the student. 3.2.4 The office will notify the parent or guardian as soon as possible. 3.3 BOMB THREAT 3.3.1 The fire bell will be sounded and the students are to leave the building and go to the church, the gym or Disney ll Magnet School, 3815 N. Kedvale, as designated by their teacher in consultation with local authorities.

3.3.2 The office will call 911 from outside immediately and inform them of the situation. 3.3.3 The students will not be allowed to re-enter the building until we are given the “all clear” signal.


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Disruption of Human Life Continued 3.4 DEATH WITHIN THE SCHOOL COMMUNITY 3.4.1 A crisis response team will be set up in the school to talk with the teachers, staff, parents/guardians, and students.

3.4.2 The pastor and/or principal will be the media liaison for the school. 3.4.3 The pastor, principal, or teacher will be the liaison from the school to the family. 3.4.4 The principal will inform the teachers as soon as possible. 3.4.5 A list of resources will be made available to help students and their parents/guardians in a crisis. 3.4.6 Teachers will try to make the situation as normal as possible. 3.4.7 Teachers should address students’ concerns without going into great detail or divulging private information. 3.4.8 A designated area will be used for counseling during a crisis. 3.4.9 Make resources that deal with grief available in the library, classrooms, and digitally. 3.4.10 Have substitute teachers available if needed.

3.4.11 Have a staff meeting before school or after school with the teachers and staff if necessary. 3.4.12 Prepare a letter/email for the school families to explain the events. 3.4.13 Make arrangements for students to attend funeral with the consent of the parents/guardians. 3.5 UNANNOUNCED VISITOR 3.5.1 School personnel should assertively but politely confront the visitor.

3.5.2 School personnel should request the purpose of the visit.

3.5.3 Explain the school policy requiring visitors to report to the school office and sign in. 3.5.4 Document all incidents when appropriate. 3.5.5 Accompany the visitor to the office or have another school adult do so. Observe until the visitor has entered

the office if the office is in view. 3.5.6 Do not allow a student to accompany the visitor to the office. 3.5.7 Observe carefully, noting dress, physical appearance, voice and mannerisms.


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Disruption of Human Life Continued 3.6 VISITOR RESISTANCE

3.6.1 The school personnel continue to be polite but assertive. Try to remain with this individual.

3.6.2 Attempt to alert the office or another adult. 3.6.3 School personnel will remind the person that the school is private property. 3.6.4 The person should be directed to leave the property. 3.6.5 Inform the person that failure to comply leaves the school no other alternative but to treat the person as a trespasser and intruder. 3.6.6 State that the police will be called if the person does not comply with the request. 3.6.7 Inform the principal of the incident immediately. 3.6.8 The principal will make a decision to call the police, Office of Catholic Schools, other schools, etc. 3.6.9 Document the incident. 3.7 AGGRESSIVE INTRUDER 3.7.1 Directly communicate to the office that an intruder is present, or signal another school adult to do so. Remain in visual contact with the individual. 3.7.2 Principal or designated other: Activate the School’s Crisis Management Plan through the predetermined plan. 3.7.3 When the words “lock and secure” are sounded over the P.A. System, the teachers should lock their doors from the inside. Students should be out of the view of the classroom doors. 3.7.4 Anyone who is near a phone should call 911 or press the Announcement button in the office and report that

an intruder is in the school building. 3.7.5 Remain in your places with the doors locked until the “all clear” is announced. 3.7.6 Do not let a child leave your classroom under any circumstances.


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4. Terrorism 4.1 In the event of a terror threat/strike students will remain in classrooms unless instructed otherwise. 4.2 Classroom teachers will have a roster to keep accurate attendance. 4.3 Students will be kept in school until a parent/guardian picks them up. 4.4 The school office will be command central and have two parent/guardian phone numbers per child (one cell phone and one land line, if available) 4.5 Alternative sites will either be at the gym or the church 4.6 There will be supervisors on each floor who will communicate between the floors and command central.

1st Floor Donna Sutfin 2nd Floor Lee Ann Darnall 3rd Floor Frank Cirone and Megan Miller

4.7 Command central will be the school office: Office Phone: 773-545-2173

Ms. Colleen Brewer, Principal Joyce Schraeder Marge Tiritilli

4.8 Each classroom will have a class roster. 4.9 Running water is to be shut off by maintenance staff. 4.10 Windows and doors are to remain closed. 4.11 Keep in contact with local police:

17th District 4650 N. Pulaski Non-emergency Phone 312-742-4410


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CRISIS MANAGEMENT KIT

1. Large plastic box with handle

2. Pads of paper and pencils

3. Floor Plan of building

4. Name tag stickers

5. Permanent ink markers

6. Flashlight with extra batteries

7. Family phone list

8. Copy of Crisis Management Plan

9. Whistles

10. Lists of class rosters and Kid Care roster

11. Bull Horn with extra batteries

1

09

10

9

11

0

11

0

N

EXIT B-SE

EXIT RAMP

Girls Wash room

Boys Wash room

Supply Room

Activity Room

Kid Care

EXIT B-SW

TV C A B I N E T

EXIT

B-C

ENTE

R

S

FIRE ROUTE LUNCH

1st Period—Kindergarten 11:30 a.m.—Noon.

E

EXIT B—CENTER

30

5

30

5

30

5

30

5

31

0

30

3

30

3

30

3

30

3

N

309

304

304

309

EXIT B-SE

EXIT RAMP

Girls Wash room

Boys Wash room

Supply Room

Activity Room

Kid Care

EXIT B-SW

TV C A B I N E T

EXIT

B-C

ENTE

R

S

FIRE ROUTE LUNCH

3rd Period—Grades 4 thru 8 12:15 p.m..—12:45 p.m.

E

EXIT B—CENTER

EXIT B—SW

EXIT RAMP

20

3

20

6

20

3

20

6

N

204

202

202

204

EXIT B-SE

EXIT RAMP

Girls Wash room

Boys Wash room

Supply Room

Activity Room

Kid Care

EXIT B-SW

TV C A B I N E T

EXIT

B-C

ENTE

R

S

FIRE ROUTE LUNCH

2nd Period—1st, 2nd and 3rd 11:30 a.m.—Noon.

E

EXIT B—CENTER

EXIT B—SW

EXIT RAMP

TORNADO ROUTE

ROOM EXIT PROCEED TO

103 1 SE Lunchroom Facing West

104 1 SW Lunchroom Facing West

105 1 Center Lunchroom Facing West


Faculty Lounge 1 NE Lunchroom Facing West

108 1 NE Lunchroom Facing West


110 1 NW Lunchroom Facing West





















Asst. Principal Office 1 NW Lunchroom Facing West

Main Office 1 Center Lunchroom Facing West

Principal's Office 1 Center Lunchroom Facing West

Supply Room Face Interior West Wall

Kid Care Office Face Interior West Wall

Activity Room Face Interior West Wall

Library B - NW Lunchroom Facing West

Kitchen B - NE Lunchroom Facing West

Lunch room - Left of Ramp Face Interior West Wall Lunchroom Facing West

Lunch room - Right of Ramp Face Interior West Wall Lunchroom Facing West

St. Viator Elementary School, 4140 W. Addison, Chicago, IL 60641

Crisis Management 2013-2014

N

EXIT B-SE

EXIT RAMP

Girls Wash room

Boys Wash room EX

IT

B-C

ENTE

R

S

TORNADO

Shelter Areas

E

10

3

10

4

10

6

1

08

20

3

2

02

3

04

30

5

30

3

10

9

11

0

20

6

20

4 3

09

3

10

Supply Room

Activity Room

Kid Care

EXIT B-SW

TV C A B I N E T

TAKE COVER Tornado or Fire

ANNOUNCEMENT: TAKE COVER

WHEN THE ANNOUNCEMENT IS MADE: Take the EMERGENCY BINDER on the

way out of your room. Take the closest and safest way out as

posted. Do not stop for student/staff belong-

ings. Go to the designated area and wait for

further instructions. Check for injuries. Take attendance. Hold up “GREEEN” card if all are present.

Hold up “RED” card to report missing students to command post

A Runner will be sent to you.

If you have any other questions or problems hold up your “RED” card.

TEACHER RESPONSIBILITY

For all situations

Assess the situation and remain calm. Attend to minor injuries. Keep students quiet and under control. Check to see if others around you

need assistance Remember to bring your Emergency

Binder with you in all situations. Follow procedures given here or in

your Emergency Binder. Always wait for further instructions. DO NOT make decisions on your own

unless lives are in danger.

EVACUATION LOCATIONS Bomb Threat, In-house Catastrophe Bomb threat - DO NOT use cell phones

ANNOUNCEMENT: Fire Alarm

EVACUATION OF SCHOOL BUILDING Main parking lot Gym or Church in case of Inclement weather.

EVACUATION OF PARISH PROPERTY Disney II Magnet School Schurz H.S. Independence Park

REVERSE EVACUATION For emergencies requiring shelter that

occur during recess or PE class.

ANNOUNCEMENT: Teacher blows whistle signaling return to school building

WHEN THE ANNOUNCEMENT IS MADE:

Move students / staff inside as quickly as possible.

Report to homeroom.

Take attendance. Use P.A. system into the office to report missing

students or call \773-545-2173 or 773-545-1683

Wait for further instructions.

St. Viator Elementary School EMERGENCY PROCEDURAL STEPS Side 1/ Revised March 2017

Side 2/ Revised March 2017

LOCKDOWN When an Intruder is Present

ANNOUNCEMENT: LOCK AND SECURE All Clear Announcement: All Clear. The school is safe.


Students should report to the nearest classroom.

Bathrooms:

1st Floor: Checked by secretary 2nd Floor: Girl’s checked by Rm 206 teacher. Boy’s checked by closest teacher. 3rd Floor: Girl’s checked by Rm 309 teacher. Boy’s checked by Rm 308 teacher.

Teachers are to check all hallways

Close all windows, lock your doors and do not leave for any reason.

Pull shades to cover windows.

Stay away from all doors and windows and move students to interior walls and drop.

Shut off lights. BE QUIET!!


SHELTER IN PLACE Outside Catastrophe i.e. chemical leak

ANNOUNCEMENT: LOCK AND SECURE All Clear Announcement: All Clear. The school is safe.


Students are to be cleared from the halls immediately and report to

assigned classrooms.

Students in other areas, such as bath-rooms, should report to the closest classroom.

Close and tape all windows and doors and seal the gap between bottom of the doors and floor.

Take attendance. Use P.A. system to report missing students, or call

773-545-2173 or 773-545-1683

Do not allow anyone to leave the classroom. Emergency bathroom use only with the buddy system.

Stay away from all doors and win-dows.

Cell phone use in the classroom is for emergencies and missing students ONLY.


DROP, COVER & HOLD If an earthquake is detected

ANNOUNCEMENT: TAKE COVER UNDER DESKS All Clear Announcement: All Clear. The school is safe.


DROP: Take cover under a nearby desk or table and face away from the window.

COVER: Cover your eyes by leaning your face against your arms.

HOLD: Hold on the table or desk legs and move with them. Wait for further instructions. Remember most injuries come from falling items off shelves, off walls and from broken debris

SOFT LOCKDOWN Outside Disruption—i.e. Bank Robbery

Bring all children into the building and keep them there until further instructions are given.

St. Viator Elementary School EMERGENCY PROCEDURAL STEPS

Documents

ST. VIATOR SCHOOL Crisis Management Planocs.archchicago.org/Portals/23/Crisis Management Plan St_ Viator.pdf · Crisis Management Plan . Crisis Management Form Page 2 & 3 . Local