St. Margaret’s School · 2020. 3. 31. · St. Margaret’s is a global school where girls are nurtured and inspired to become life-long learners. Our students are challenged to

St. Margaret’s School FINANCIAL HANDBOOK

2020-2021

2 Revised – March 31, 2020

TABLE OF CONTENTS

TABLE OF CONTENTS ...................................................................................................................................................... 2 MISSION STATEMENT ...................................................................................................................................................... 3

VISION STATEMENT ......................................................................................................................................................... 3 MOTTO................................................................................................................................................................................ 3

PHILOSOPHY ..................................................................................................................................................................... 3 MAP OF THE SCHOOL ....................................................................................................................................................... 4

TUITION AND FEES ........................................................................................................................................................... 5 FEE SCHEDULE - DAY ...................................................................................................................................................... 6

FEE SCHEDULE - BOARDING .......................................................................................................................................... 8 PAYMENT METHODS ...................................................................................................................................................... 10

WITHDRAWAL POLICY .................................................................................................................................................. 12 STATEMENTS .................................................................................................................................................................. 14

MANDATORY PREPAYMENT OF POCKET MONEY & INCIDENTALS ...................................................................... 16 FINANCE OFFICE CONTACT INFORMATION .............................................................................................................. 17


ABOUT ST. MARGARET’S SCHOOL

MISSION STATEMENT

Empowering her to set her own course & shape her own dreams. St Margaret’s School values diversity and inspires excellence of mind and strength of spirit. Students are challenged to

take responsibility for their own learning experience, to develop individual worth, academic excellence, personal wellness, connection with nature and service to their local and global community.

VISION STATEMENT

Confident Girls. Inspiring Women. This is a school where girls who want to change the world become women who do. Our committed staff, beautiful

campus, and innovative curriculum create a nurturing environment that challenges students to achieve their leadership potential.

MOTTO

Servite In Caritate / Service with Love St. Margaret’s is a global school where girls are nurtured and inspired to become life-long learners. Our students are

challenged to achieve their full potential and contribute to society in a meaningful way. We embrace our motto “Service with Love” in both individual pursuits and shared responsibilities.

PHILOSOPHY

St. Margaret's School, an international school for girls, provides a challenging learning environment that leads young women to be self-directed. By providing small classes in a caring and supportive atmosphere, St. Margaret's promotes

self-confidence and self-esteem. By fostering self-discipline and independent thought, the school prepares young women for leadership.


MAP OF THE SCHOOL


TUITION AND FEES

For over 100 years, St. Margaret’s School has been providing a personalized learning experience in an environment where girls gain confidence and discover their passions. Our programs equip girls with the knowledge, attitudes, and courage to thrive – in their studies, in their careers, and in life.

The cost of a SMS education varies by the location of the primary residence (BC, North American and International), as do the options for paying your fees. Refer to our Fee Schedules on page 6 for more information.

We accept various payment methods, such as online bank payment, cheque, credit card, and various wire transfer options for international students. Refer to Payment Methods on page 10 for more information.

Fees cover tuition, textbooks, school supplies for Foundation and Middle Years, and transportation for members of SMS athletic teams, music groups and other clubs. Boarding fees also include meals, laundry, lodging, internet access in the boarding rooms, general supervision, and use of the Health Centre. Fees do not cover medical costs, hospitalization, personal expenditures, course workbooks (when required), lost or damaged textbooks, optional trips, and school uniform.

Additional services included in fees:

• Specialist teachers, expert guest speakers, and individualized programs at all levels; • Experiential programs, including community service and self-directed learning tailored to student interests; • An internationally recognized residence program that enriches our school culture by attracting students from all over

the world; • Exemplary curriculum based JK3/JK4 programs, including outdoor while learning (OWL), cooking and arts; • Outweek – a week-long outdoor adventure offered each autumn; • 40+ internally staffed extracurricular clubs and athletic activities; • Mentored student leadership opportunities including councils and committees that elevate girls’ voices and build

confidence;

Withdrawal Policy

The Withdrawal Policy provides protection in the event of absence or withdrawal. For a full description of the Withdrawal Policy and how it is calculated, please refer to the Withdrawal Policy on page 12 for more information.


FEE SCHEDULE - DAY


FEE SCHEDULE - BOARDING


PAYMENT METHODS

*Important - Please include the student name(s) and student ID number(s) as a reference on all payment types.

1. Pre-Authorized Debit (PAD) Payments can be automatically debited from your Canadian bank account. This method is mandatory for payment plans. PAD payments can also now be used for deposits, one-time payments, and all incidentals. Complete and return the PAD form to [email protected]

2. Online Bank Payment Add St. Margaret’s School as a “payee” in bill payments on your Canadian bank website and use your student ID number as the “account number”.

3. Cheque or Bank Draft

Pay by bank draft or cheque, providing the issuing bank is associated with a Canadian Bank. Use micro-encoded cheque or bank draft, payable to: St. Margaret’s School 1080 Lucas Ave. Victoria, BC V8X 3P7 Please note that a $35.00 service fee will be applied if the cheque is returned NSF. St. Margaret’s School is not responsible for mail service.

4. Credit Card We accept domestic and international Visa, Mastercard, Discover and China Union Pay credit cards. Provide account number, card expiry date and written authorization to charge fees. A convenience fee of 1.75% will be added to the total for all credit card payments.

5. Wire Transfer Ensure the student’s full legal name is indicated on wire transfer payments. Payments made payable to: St. Margaret’s School, 1080 Lucas Ave., Victoria, BC V8X 3P7. Contact [email protected] for bank information and SWIFT code.

Please note that exchange rates can vary and transaction charges from your bank may apply.

Western Union GlobalPay for Students

Pay by wire or bank transfer. Payments processed in 5 to 10 business days. Pay fees in local currency at competitive exchange rates, lower cost than most banks. Track your payment. Easy to use on smartphones and other mobile devices. Use a price comparison tool and price quotes. Pay Now - https://student.globalpay.wu.com/geo-buyer/stmargarets#!/

mailto:[email protected]:[email protected]://student.globalpay.wu.com/geo-buyer/stmargarets#!/


Step-by-step instructions:

Watch a video: Cantonese: http://business.westernunion.com/resource-center/ed/Chinese_education/video_Cantonese/ Mandarin: http://business.westernunion.com/resource-center/ed/Chinese_education/video_Mandarin/ Simplified Chinese: https://www.youtube.com/watch?v=u52swBrq8TI Traditional Chinese: https://youtu.be/aO0mVFIEzRQ English: https://www.youtube.com/watch?v=Yhz7XFhl8BQ French: https://youtu.be/_-ZWSlpYEpQ Hindi: https://www.youtube.com/watch?v=hiKPEYVEG40 Indonesian: https://youtu.be/mC3uCbf72kA Korean: https://youtu.be/NMvGe_VsPl4 Spanish: https://youtu.be/vOFAB4j5zUA Student Support information for the website;

• Toll Free: 1-877-218-8829 • Email: [email protected]

6. TransferMate

Pay by credit card, wire, or bank transfer. International payments are made fast, simple and cost effective. Payments processed within 48 hours. Pay fees in your local currency at competitive exchange rates, lower cost than most banks. Track your payment. 24/7 customer service via Skype, live chat, phone or email. Pay Now – http://stmargaretsschool.paytostudy.com

http://business.westernunion.com/resource-center/ed/Chinese_education/video_Cantonese/http://business.westernunion.com/resource-center/ed/Chinese_education/video_Mandarin/http://www.youtube.com/watch?v=u52swBrq8TIhttps://youtu.be/aO0mVFIEzRQ?elqTrackId=EBAE45F70F22988F34603C34369EF68C&elq=6cf4eea94d7f4283aba980741a2417a8&elqCampaignId=3545&elqaid=31476&elqat=1http://www.youtube.com/watch?v=Yhz7XFhl8BQhttps://youtu.be/_-ZWSlpYEpQ?elqTrackId=05B067CE3021B3BEA311A4CAA6230DE3&elq=6cf4eea94d7f4283aba980741a2417a8&elqCampaignId=3545&elqaid=31476&elqat=1https://www.youtube.com/watch?v=hiKPEYVEG40&elqTrackId=CDF12D371C398164048CB717B230DB0E&elq=6cf4eea94d7f4283aba980741a2417a8&elqCampaignId=3545&elqaid=31476&elqat=1https://youtu.be/mC3uCbf72kA?elqTrackId=9770BD9539B5AC09D88FFD60CDC6CDB1&elq=6cf4eea94d7f4283aba980741a2417a8&elqCampaignId=3545&elqaid=31476&elqat=1https://youtu.be/NMvGe_VsPl4?elqTrackId=2F226AD69637A198A206201E9DC9C80E&elq=6cf4eea94d7f4283aba980741a2417a8&elqCampaignId=3545&elqaid=31476&elqat=1https://youtu.be/vOFAB4j5zUA?elqTrackId=8E3F8E836EDD27612688438CF50FB985&elq=6cf4eea94d7f4283aba980741a2417a8&elqCampaignId=3545&elqaid=31476&elqat=1mailto:[email protected]://stmargaretsschool.paytostudy.com/


WITHDRAWAL POLICY

1. Withdrawal from School. You acknowledge that the tuition fees charged for the school year from September through

June (the “Academic Year”), are, in part, to reserve your daughter’s place at St. Margaret’s School. Early withdrawals or non-attendance by a student do not reduce staffing needs or other costs to the school attributable to the student’s placement. Accordingly, you agree that the withdrawal of your daughter from the school shall neither entitle you to a refund of pre-paid tuition or other applicable fees, nor excuse, alter, abate, or nullify your obligation to pay or continue to pay monthly tuition. Notwithstanding the foregoing, in certain circumstances a refund or relief from making tuition payments may be available in accordance with this Withdrawal Policy (as amended from time to time).

2. Dismissal from School. You understand that St. Margaret’s School may suspend, dismiss, or expel any student, including

your daughter, at any time and in its sole discretion, if the Head of School concludes that such student’s performance, attitude, influence, or behavior does not serve the best interest of the school or is not in compliance with the Student Handbook. You will not be entitled to any refund of pre-paid tuition or other applicable fees, or be excused from your obligation to pay or continue to pay monthly tuition throughout the Academic Year, if your daughter is suspended, dismissed, or expelled from St. Margaret’s School.

3. Notice. You must notify the Head of School, in writing, in the event that you need to withdraw your

daughter from St. Margaret’s School. 4. Refundable and Non-Refundable Fees and Tuition. Withdrawal from St. Margaret’s School will have

the following financial impact:

(a) The annual deposit, application fee, registration fee, building fee, grade 12 graduation fee, ELL fee, and other like fees (the “Non-Refundable Fees”) are non-refundable in all circumstances;

(b) If withdrawing on or before May 15 for the upcoming Academic Year, tuition paid for the upcoming

Academic Year, excluding the Non-Refundable Fees, will be refunded in full;

(c) If withdrawing after May 15 for the upcoming Academic Year, or if withdrawing at any time during the Academic Year, tuition is non-refundable, except for the following reasons:

(i) Student Death – the Head of School will consider a reimbursement of up to 100% of the remainder

of the Academic Year’s tuition fee for that student (net of any discounts and bursaries) or release from the obligation to continue monthly tuition payments, if the student dies. Non-Refundable Fees remain non-refundable; or

(ii) Withdrawal for Medical Reasons – reimbursement of a portion of the remainder of the Academic

Year’s tuition fee for that student (net of any discounts and bursaries) or a partial release from the obligation to continue monthly tuition payments may be granted, provided the student’s disability or condition renders the student unable to continue with her studies in any capacity, extends for thirty-one (31) or more consecutive days, and is expected to continue for the remainder of the Academic Year. A request for withdrawal for medical reasons must be supported by a written medical opinion from the student’s physician (who must be licensed to practice in British Columbia), in a form reasonably acceptable to the school in its sole discretion. Non-Refundable Fees remain non-refundable. In considering a withdrawal application for medical reasons, the Head of School will not exceed the following guidelines:

(a) If the request for withdrawal is received (together with all supporting documentation)

prior to September 1st of the Academic Year, the Head of School will consider a tuition refund of up to 75% of the full year’s tuition;


(b) If the request for withdrawal is received (together with all supporting documentation) prior to December 1st of the Academic Year, the Head of School will consider a tuition refund of up to 50% of the full year’s tuition;

(c) If the request for withdrawal is received (together with all supporting documentation) prior

to March 1st of the Academic Year, the Head of School will consider a tuition refund of up to 25% of the full year’s tuition;

(d) If the tuition fee refund request is received after March 1st of the Academic Year, no tuition

fee refund will be granted; and

(e) No refund of any Non-Refundable Fees shall be granted in any circumstance. 5. Head’s Discretion. All requests for reimbursement in relation to a student’s withdrawal from St. Margaret’s School shall

be subject to review by the school, and the school may request from the withdrawing parent(s) or student any additional information the school deems necessary, in its reasonable opinion, to properly review and respond to the request. The Head of School reserves the right, in her sole and absolute discretion, to make the final decision about any refunds of tuition, or relief from continued payment of tuition, that may be granted in accordance with this Withdrawal Policy. The decision of the Head of School in this regard shall be final and binding on all parties.

6. Termination. The withdrawal, dismissal, or expulsion of your daughter from St. Margaret’s School will give rise to the

termination of this Enrollment Agreement and the school shall have no further obligations to you under this Agreement. The termination of this Agreement does not relieve you from your current or future payment obligations under this Agreement, unless approved in writing by the Head of School.

7. Amendment. St. Margaret’s School reserves the right to amend the Withdrawal Policy from time to time at its sole discretion. Any amendments to the Withdrawal Policy will be posted by January 31 and

become effective in the following Academic Year.


STATEMENTS

The Finance Office will issue monthly statements by email throughout the year reflecting any extra charges incurred, adjustments, and additional payments.

Statement with a balance due

In this example there is a balance on the customer account a payment should be made to St. Margaret’s School.


Statement with a credit balance

In this example there is a credit on the customer account, no payment is required.

St. Margaret’s School operates as a non-profit entity and works hard to sustain its future; parents have an annual financial obligation for their daughter’s tuition and fees. It is essential that the School’s annual income from fees be assured to honor our annual commitments to staff, vendors and other support partners. We require your accounts remain in good standing, otherwise an interest charge of 2% per month will be applied to amounts outstanding 30 days following the statement date. If you should have any questions regarding your statement or account, please contact [email protected].

mailto:[email protected]


MANDATORY PREPAYMENT OF POCKET MONEY & INCIDENTALS

The finance office at St. Margaret’s is the place to go if you have questions regarding tuition, other expenses and your daughters incidental deposit (pocket money).

The $5000 incidental deposit is for costs incurred by the student for school related items as well as items or services that are billed to the school on the student’s behalf. The following items will be charged to the student’s school account and deducted from this amount:

o Medical Insurance o Uniform Purchases in School Store o Weekly Allowance ($40) o Local Field Trips o Extracurricular Residence Activities (weekend movies, skating, swimming, yoga, horseback riding etc.) o Uniform Dry Cleaning (twice a year student can send out Blazers and Skirts to the Cleaners) o Medical Expenses such as: Prescriptions, Physiotherapy, Dentist, Eye Doctor as directed and booked by

School Nurse or as per the school’s contracted Doctor. Taxis to medical appointments will also be charged to the student’s account.

Students are expected to have access to their own bank account to purchase items they need over and above their allowance amount.

If a student’s account drops below $500 they will not receive allowance until the parent tops the account back up. This is so there are always funds on hand for emergencies.

Due to the large cost, additional funds may be required if your daughter wishes to participate in school trips organized for: Spring Break, Winter Break, and any other large excursions.

The Finance Office does not have much cash on hand but can provide student funds in Emergency situations. An email from parents authorizing this is required, preferably a week in advance.

No additional withdrawal will be processed after May 31st. Incidental deposit funds remaining on the students account are used to capture remaining expenditures that will be processed late June and early July.

Thank you for choosing St. Margaret’s School and have a fantastic school year!


FINANCE OFFICE CONTACT INFORMATION

Brenda Van Huizen, Director of Finance – [email protected], 250-479-7171, extension 2537

Celina Torrance, Finance Manager – [email protected], 250-479-7171, extension 2129

Shauna Martin, Accounts Receivable - [email protected], 250-479-7171, extension 2536

Stacie Fair, Accounts Payable – [email protected], 250-479-7171, extension 2561

mailto:[email protected]:[email protected]:[email protected]:[email protected]

TABLE OF CONTENTSMISSION STATEMENTVision STATEMENTMottoPHILOSOPHYMap of the Schooltuition and feesFor over 100 years, St. Margaret’s School has been providing a personalized learning experience in an environment where girls gain confidence and discover their passions. Our programs equip girls with the knowledge, attitudes, and courage to thrive –...The cost of a SMS education varies by the location of the primary residence (BC, North American and International), as do the options for paying your fees. Refer to our Fee Schedules on page 6 for more information.We accept various payment methods, such as online bank payment, cheque, credit card, and various wire transfer options for international students. Refer to Payment Methods on page 10 for more information.Fees cover tuition, textbooks, school supplies for Foundation and Middle Years, and transportation for members of SMS athletic teams, music groups and other clubs. Boarding fees also include meals, laundry, lodging, internet access in the boarding ro...Additional services included in fees:

Fee Schedule - DayFee Schedule - BoardingPayment methodswithdrawal policystatementsmandatory prepayment of pocket money & incidentalsfinance office contact information

Documents

St. Margaret’s School · 2020. 3. 31. · St. Margaret’s is a global school where girls are nurtured and inspired to become life-long learners. Our students are challenged to