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John LindbackExecutive Director
Today’s Agenda
1. What we do2. Who we are3. How we do it
What we do: Improve accuracy of VR lists
Help states identify voters who have moved, deceased voters, and duplicate registrations.
States use the data to reach out to movers and encourage them to update registrations.
States act on deceased and duplicate records in accordance with their state laws.
What we do: Boost efficiency
Cleaner rolls result in a cleaner election – fewer problems on election day.
Fewer issues at the polls. Less returned mail.
Outreach helps reduced spike in registration activity at election time results in more efficient operations.
What we do: Reduce costs of elections
Savings by joint purchases of Social Security Death Index and USPS NCOA services.
Significant drop in returned mail.
Reduced spike in registration activity at election time results in less overtime.
Presidential Commission Report
“The Commission endorses state programs to share data and to collaborate in the synchronization of voter lists so that the states, on their own initiative, come as close as possible to creating an accurate database of the eligible electorate.”
www.supportthevoter.gov
Fully operational, self-governing, self-supportingState-run, 11 states & DC
Incorporated May, 2012
Membership agreement
2 full-time employees
Routine uploads and reports
Recruiting new members
VT
HI
NH
MA
RI
CT
NJ
DE
MD
DC
MEWA
MT ND
SD
MNOR
IDWY
COUT
NV
CA
AZ NM
NE
KS
OK
TX
AK
LA
AR
MO
IA
WIMI
IL INOH
PA
NY
WVVA
KY
TN
MS AL GA
SC
NC
FL
THE ELECTRONIC REGISTRATION INFORMATION CENTER (ERIC)
Bylaws
Membership
• Each state signs membership agreement, pays fee, dues• Each member has a seat on the ERIC Board of Directors• Chief elections official appoints state’s board member• Any member may resign at any time with 91 days notice
General
• Board approves budget and annual dues formula• Officers elected at annual meeting for 1 year terms• Board may appoint committees• Privacy and Technology Advisory Board
Membership Agreement
Data
• Send VR and DMV data every 60 days• Each state must act on reports within 90 days of receipt• Must order list maintenance reports once every 365 days• Eligible but Unregistered report before each Federal General• Suggest moving list maintenance to monthly routine
Reporting
• Online versus paper registration statistics• Election day activity• Provisional ballot statistics• Unregistered outreach
ERIC HostedsFTP Server
Access limited by
IP address
Voter DMV
Anonymizer
AnonymizedVoter
AnonymizedDMV
State
ERIC InfoSphere
Eligible but Unregistered
Report
Validation2nd Anonymization
Match Analysis
List Maint Reports:Cross-state MoversIn-state MoversIn-state DuplicatesDeceased
AnonymizedVoter
AnonymizedDMV
ERIC Data Flow
ERIC Reports
•Eligible but UnregisteredOutreach
•In-state Movers•Cross-state Movers•Deceased•In-state Duplicates
List Maintenance
List Maintenance
In-state Movers• DMV record with newer
address
Cross-state Movers• Newer Voter or DMV in
another state
Deceased• Match to Social Security
Death Master list
In-state Duplicates
• Every one or two months, at least annually
• Match only sent once
• Possible actions:
• Send postcard to old address and act on undeliverable
• Voluntary cancellation request to new address
• Notice and inactivation if no response
• Depends on state laws
Eligible but Unregistered
DMV
Voters
• Minimum every two years
• Contact voters within 90 days of report
• ERIC only includes again if address changes
• DMV information excluded when matching Active or Inactive Voter
Report Type 2014 Summary Total Records Sent
In-state movers 1,235,023 2,200,606Cross-state movers 186,791 428,026
Deceased 50,571 103,388In-state duplicates 19,996 39,877
TOTAL 1,492,381 2,771,897
May, 2015 report statistics
May, 2015 report statistics
Report Type Records Sent
Eligible but unregisteredIn DMV but not registered to vote
11.6 million
Cost Savings with ERIC
• Sharing costs• NCOA• Social Security Death List
• King County, Washington:• 33% reduction in undeliverable ballots
• Minnesota:• $7,500 savings for shared services• $0.75 - $1 per electronic record ($116K so far)• Fewer Election Day registrations
Questions and follow-up
www.ericstates.org
My cell: 503-569-7575
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