SSI Summer SSI Summer CTC TrainingCTC TrainingMay 27, 2015

Presented by Cindy Blair & Nicole Taguinod

This training does NOT take the place of reading

and following the appropriate manuals

There are NO MAKE UPSThere are NO MAKE UPS

Save your Pearson boxesSave your Pearson boxes

Who tests?Who tests?• Students who did not pass Reading during the

May administration (including all LEP students and students taking STAAR A)

• Students new to Texas, from a private school or homeschool who did not test in May

• Students who were absent during the March/May administration

Who does not test and what do Who does not test and what do we do with their answer we do with their answer document?document?

Special SettingsSpecial Settings• Students who are enrolled at JT Brack DAEP or

Estrada will test at their home campus summer site location

• There are no homebound services in the summer

Campuses will submit the names Campuses will submit the names of summer re-testers and their of summer re-testers and their

accommodationsaccommodations

Summer CTCsSummer CTCs

You will log hours You will log hours worked using worked using

NOVAtimeNOVAtime(max 40 hours)(max 40 hours)

Summer Test Sites & Summer Test Sites & CTCsCTCs

Ball Crockett Douglass Hillcrest Miller NealWoodlawn

HillsTazlyn Wells

Yvonne Martinez

Jennifer Guerrero

Judy Benavides

Lindsey Lopez

Mary Munoz

Monique Lara

Ball Barkley Ruiz Bonham Briscoe Bowden Austin Arnold

Forbes Brewer Douglass Collins Garden Cameron Beacon Hill Baskin

Foster Crockett Green Graebner Gates Franklin Fenwick

Highland Hills DeZavala Herff Hillcrest Hirsch Hawthorne Huppertz

Mission JT Brack Highland Park Kelly ML King Lamar Madison

Schenk S. King Japhet Miller Neal Maverick

Steele Margil Riverside Park Pershing Rogers Nelson

Stewart Rodriguez Smith Washington Wilson Woodlawn

Storm WW White Woodlawn Hills

Testing Office needs CTC cell phone numbers for summer contactTesting Office needs CTC cell phone numbers for summer contact

Summer Test Sites & Summer Test Sites & CTCsCTCs

Poe Rogers Tafolla Whittier

Berenice Adams Portia Hilliard Kizzie Calhoun Jennifer Castro

Bonham Connell Irving Austin

Davis Harris Lowell Hawthorne

ML King Mission Rhodes Longfellow

Page Rogers Tafolla Twain

Poe Whittier

Wheatley YWLA

Testing Office needs CTC cell phone numbers for summer contactTesting Office needs CTC cell phone numbers for summer contact

Test Versions & Test Versions & Form Numbers Form Numbers

• STAAR

• STAAR A

• STAAR Spanish (5th only)

There are no form numbers on There are no form numbers on re-test bookletsre-test booklets

Test Administrator Test Administrator ManualsManuals

Cluster campuses should have left manuals.

Order more from the Testing Office if needed.

Time Limit Policies Time Limit Policies & Procedures & Procedures

• Each student is allowed four hours to complete the test• Time starts after the test administrator has read all of the directions and

tells students: “…you may begin” or “You may now put on your headphones”

• Test administrators must communicate orally or in writing the amount of time left to test (one hour intervals then smaller increments)

• Students with Extended Time as an accommodation must start testing as soon as possible

• Late students must test if there is enough time left in the school day• Breaks are allowed but the clock does not stop

• Time stops only for:• Meals

• Emergencies• Consolidation• Nurse breaks

Allowable Procedures Allowable Procedures & Materials & Materials

The following test procedures and materials are NOT accommodations. They may be provided based on individual student need. It is not

necessary to indicate the use of these on a student answer document.

•Signing or translating test administration directions•Reading aloud or signing the writing prompt upon request

•Minimize distractions•Small group or individual administrations

•Remind students to stay on task•Scratch paper (must be collected)

•Colored overlays•Blank place markers

•HighlightersPage 13 ManualPage O-12 DCCM

CTC ResponsibilitiesCTC Responsibilities• You are the contact person for all test-related communications at your campus

• You are responsible for the planning, training and execution of testing

• You are required to read and be familiar with all manuals

• You are responsible for test security of materials

• You must supervise and actively monitor testing

• You must report testing irregularities and violations immediately to the DTC

• You are responsible for supervising the verification of precoded test materials by campus personnel

• You are responsible for the accounting of all test material and for the accurate completion of all answer documents

CTC CTC ResponsibilitiesResponsibilities

• Attend test coordinator trainings and train campus test administrators

• Receive, manage and secure testing materials• Prepare answer documents for testing, this includes checking that

the student’s data is current• Coordinate all campus testing logistics• Establish and monitor testing procedures to ensure test security• Verify appropriate score codes, test taken information codes,

testing accommodations codes, and all other coding is correct on answer documents

• Prepare and return all testing materials to the testing office• Manage the TAMS system on the campus for online testing• Prepare statements if necessary

Test Administrator Test Administrator ResponsibilitiesResponsibilities

• Read the Test Administrator Manual• Attend training conducted by your campus test coordinator • Receive secure testing materials from your campus test coordinator• Observe all rules regarding test security and confidential integrity of

the state testing system• Read “Guide to the Test Administration Directions” prior to

administering any state assessment• Administer the tests in strict compliance with the directions in the

Test Administrator Manual• Supervise and actively monitor students during testing• Do not provide any unauthorized assistance to students during testing• Do not view the test, discuss the test, or score a student test either

before, during, or after testing

Test Administrator Test Administrator ResponsibilitiesResponsibilities• Complete answer documents in accordance with the manual

• Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing

• Accurately and completely fill out all required documentation for testing

• Assist the CTC for on-line administrations as needed

• Report testing irregularities and security violations immediately to the CTC

• Prepare statements for submission to CTC if you are involved in a testing irregularity or test security violation

Test Administrator Test Administrator OathOathThe bottom box of the oath is to be signed for individuals who are authorized to conduct a test administration that involves viewing secure state assessments to include (but not limited to) •oral administrations •transcribing •STAAR A administrations

Must be initialed, signed Must be initialed, signed and dated PRIOR to test and dated PRIOR to test

administrationadministration

Campus ProceduresCampus ProceduresAdd specific campus procedures.

Remember to address: Material sign out/in Breakfast/Lunch Testing Environment (clocks, covering instructional material) Active Monitoring Extended Testing/Consolidation Handling problem students Illness Attendance/Late Arrivals Monitors Relief TAs Emergencies Add slides as needed

Accommodations

Refer to the 2015 State Assessment Reference Guide for allowable

accommodations, eligibility, examples/types and special

instructions

When training test administrators for oral administrations they must also When training test administrators for oral administrations they must also review pages 145-154 (3-5 Manual)/129-137 (6-8 Manual)review pages 145-154 (3-5 Manual)/129-137 (6-8 Manual)

Accommodations- Accommodations- Oral Oral AdministrationAdministration

FULL•all questions and answer choices •A student’s IEP/IAP may have assigned the option to “change” level of support during the test•Students who are able to “change” level of support based on documentation in IEP/IAP can go back and forth•Test administrator receives a test booklet (there are no form numbers on retest booklets)

PART•Questions, answer choices, words or phrases•Students cannot change from “PART” to “ALL”•Test administrator reads over the student’s shoulder

Test administrators should NEVER

read the reading passages.

FULL and PART oral cannot be in the same testing

room

Items Containing Items Containing Boxed Boxed InformationInformationAll parts of

the question

and answer

choice may be read aloud.

Items Containing Items Containing Passage Passage ExcerptsExcerpts

All parts of the

question and answer choice may

be read aloud.

Items Containing Items Containing Graphics in the Graphics in the Answer ChoiceAnswer Choice

Read aloud words,

numbers or symbols

without aiding student in

interpreting the information.

Items Containing Items Containing Graphics in the Test Graphics in the Test QuestionsQuestions

Read aloud words,

numbers or symbols

without aiding student in

interpreting the

information.

Basic Basic TranscriptionTranscription

Transcribed by Cindy Blair due to IEP on 6/23/15

If the student has the

accommodation, complete the

transcription and note on the top of

the answer document the

reason and name of the person that

transcribed

DictionariesDictionaries• Dictionaries must be available to ALL students taking

STAAR Reading at 8th grade (including STAAR A) • must be a ratio of 1:5

• Students in 5th grade must meet eligibility criteria Standard/general dictionary English (Spanish for Spanish version test) Dictionary/thesaurus combination Electronic dictionary Bilingual dictionary ESL dictionary Picture dictionary Sign language dictionary

Linguistic Linguistic AccommodationsAccommodations

STAAR (English) STAAR L STAAR A

Reading• Dictionaries of Various

Types• Extra Time

NA

• Dictionaries of Various Types

• Extra Time• Clarification of word

meaning in English

Dictionaries of Various Types (page 128 in Reference Guide):•Bilingual dictionary

•English/ESL dictionary•Monolingual dictionary

•Picture dictionary

Mark Accommodations Mark Accommodations on the on the Answer Document Answer Document

• Accommodations are marked if they are assigned to the student, not if the student used them

• If LEP students are assigned linguistic accommodations in reading, that student will not be eligible for EXIT for this year

GA- General Accommodations (any accommodation that is not specifically listed)BR- BrailleLP- Large PrintOA- Oral AdministrationXD- Extra Day (Type 2)LA- Linguistic Accommodations

Answer Answer Documents Documents Test Administrators are responsible for the accurate completion of answer documents:•Ensuring that students have bubbled in all answers on the back of the answer document•Ensuring that the test version (language) has been indicated •Ensuring that the Test booklet number and score code have been marked•Ensuring accommodations have been marked if not already done so

Answer Answer Documents Documents

Test Administrators are responsible for the accurate completion of answer documents:•Ensuring that students have bubbled in all answers on the back of the answer document •Ensuring that the Test booklet number and score code have been marked•Ensure accommodations have been marked if not already done so

Score Codes Score Codes on Answer on Answer Documents Documents

S- Score

O- Other

A- Absent

R- ARD Decision

PW- Parent Waiver

Hand Grid Hand Grid Answer Answer Documents Documents

FILL THIS OUT!!!!

• Hand grid answer documents for students who did not receive a precoded answer document

• Hand grid for students who are new

• Hand grid if an answer document was damaged

• Fill out and bubble in all student information

• Do not leave anything Do not leave anything blankblank

• Make sure Local Student ID has preceding zeroes

You must build a test session You must build a test session for each campus!for each campus!

Click on the New Session button

• Enter the session details

• Click SAVE after entering information

• Your session should then appear in the Manage Test Sessions screen

Session Name should start with the home campus name

Select the type of test

Setting Up Online Setting Up Online TestsTests

Assigning Online TA Assigning Online TA Access in TAMSAccess in TAMS

You can assign your TA as an Online Test Administrator in TAMS. This will give them the ability to:•START and STOP sessions•RESUME students•PRINT Student Authorization forms

Click on Administrative Management link then on View User Accounts

Click on New User

Assigning Online TA Assigning Online TA Access in TAMSAccess in TAMS

Fill in the required information. User ID must be the

TAs entire email address.

Select the user role and campus.Click SAVE.

Print Student Authorizations

From the Session Details screen: •click on the Authorizations button•Click on the “▼” and select Detail View•Student authorizations will export as a print friendly PDF

Online TestingOnline Testing

Starting & Stopping Sessions

You must START a test session in order for

students to access the test

After all students in the session are in “Complete” status and the CTC

has added accommodations for each student, you must STOP the

session

Online TestingOnline Testing

Online TestingOnline TestingStudent Status

• When students are in EXIT status, you must RESUME them before they can log back in.

• Press the box next to the student’s name and press “Resume Test”.

Add Student Accommodations On the Session Details screen

click on the student

You will then be able to add

accommodations once the student

has submitted their test

Online TestingOnline Testing

Online TestingOnline Testing

• Online tests are accessed in TestNav by using the URL address

• Students will use the student authorization forms to log in to the test

• Student Authorizations are secure documents and must be shredded

• Students must still adhere to the four hour time limit (unless they have the Extra Time assigned to them as an accommodation)

Online TestingOnline Testing

Each student must have headphones/ear buds for online

testing. If your summer site does not have enough for each student, please contact the

Testing Office.

Online TestingOnline Testing• Use Internet Explorer to log in to TestNav• When logging in to the computer (CTRL ALT DELETE screen), use

the “tester” log in information then click on the TestNav icon

• Ensure the volume is turned on before logging in to TestNav

• When a student is in EXIT status you must RESUME them in order for them to log back in• Accommodations cannot be added until the student is in

the COMPLETE status

Remember to START the session on the day of the test!

STAAR A RemindersSTAAR A Reminders• Students independently control the text to speech

feature• TAs can read the “pop-ups” and “rollovers” on

questions and answers to any student who requests it unless it is in the reading passages

• TAs can re-read directions for STAAR A at any time• TAs can read aloud information in the Help Tool for

students who request it• Students may receive other Type 1 accommodations

or allowable materials

Documents required to maintain for a period of five years following

a test administration:

•signed security oaths for all testing personnel

•seating charts

•investigation and documentation of testing irregularities

•material control logs

•material inventory from vendor

Use Required Use Required Documentation Checklist Documentation Checklist

to build your binderto build your binder(testing office will retain SSI binder)(testing office will retain SSI binder)

The Binder & The Binder & Documentation RetentionDocumentation Retention

Documents required to be scanned and emailed to the

testing office:

•Training Sign In Sheets

•Materials Control Form

•Seating Charts

•“O” Score Code Form

Rename your scan (campus-June Retest 2015 )

before sending to testingdept@saisd.net

START TIME for class is after the directions have been read

STOP TIME for class is the

stop time of the last student

Each student should have

their individual stop time indicated

Only students who go to the nurse should

have this start and stop time

indicated

Student Name, ID # and Test Booklet # MUST be filled out

NO Form numbers for Retest Booklets

Do NOT fill in Test Booklet Number for students testing online

STAAR or STAAR A

Preparing Materials Preparing Materials for for ReturnReturn

• Verify that no answer documents or scratch paper have inadvertently been left in test booklets

• Verify that all test booklets and answer documents are accounted for (including blank answer documents)

• Make sure that any transcribing that is required for special testing situations has been completed and documented on the answer document

• Make sure the correct score code is marked on each answer document and test booklet number has been indicated

• Verify that student information, test taken information, and accommodations coding on answer documents is accurate

Return and Check Return and Check InIn

• Test booklets must be face up, in numerical order with the lowest number on top of the box – largest on the bottom (you do not have to separate booklets by you do not have to separate booklets by campuscampus)

• Answer documents must be in alphabetical order and Answer documents must be in alphabetical order and SPEARATED by CAMPUSSPEARATED by CAMPUS

• Ensure your counts are accurate

• Use separate boxes for answer documents and test booklets

• “O” Coded and “A” Coded answer documents on top of the bundle and under one Class ID sheet (green)

• VOIDS under Voided Document Identification Sheet

Campus & Class Campus & Class Identification Sheets Identification Sheets Each home campus home campus must have one Campus ID sheet (pink)

and at least one Class ID Sheet (green)

5th Reading8th Reading

Place one band around each bundle and label the band with the home campus name

Answer Docs must be

separated by home campus

Leading zero’s required (this

number should total the number that is indicated

on all of the green Class ID

sheet)

Information must be filled

out and bubbled in for each subject test

Place one pink sheet on top of class ID

sheet (green) per

home campus

Ensure accurate counts!!

Fill in information in items 1, 2, and 3

Leading zero’s are required

No more than 100 answer sheets under a

class ID sheetEnsure accurate counts!!

• You must write VOID (in pencil) on any precoded answer document that was not used

• VOID answer documents for any student who took STAAR A

• VOID answer documents if a student is a first year asylee/refugee

• VOID answer documents for withdrawn students

• VOID damaged answer documents

• The band should list VOIDS on the Test Subject line

County-District Number015-907

Fill out all information

VoidsVoids

Each home campus should have their own

VOID stack

The following govern test security

Texas Education Code (TEC) Chapter 39, Subchapter B

Texas Administrative Code (TAC) 19 Subchapter 101, Assessment Family Educational Rights and Privacy Act of 1974 (FERPA) Texas Penal Code 37.10 - Tampering

General Security Information

Penalties for Prohibited Conduct

• Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term

• Issuance of an inscribed or non-inscribed reprimand

• Suspension of a Texas educator certificate for a set term

• Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently

• Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.

Security Oaths • TEA requires that everyone be trained and sign a

security oath before handling secure testing materials or participating in the administration of a state test

• Authorization to View Secure Materials (must sign bottom box of oath prior to testing) These include but not limited to:

• Individuals who will provide an oral administration • Individuals who will transcribing • STAAR A test administrators

Security and Confidentiality

Account for all secure materials before, during, and after each test administration (including Student Authorizations)

Protect the contents of all tests booklets and student answer documents

No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals and the bottom portion of the oath has been signed

Active Monitoring Monitoring during test administrations is the responsibility of

the test administrator, the campus test coordinator and administrators.

What is NOT active monitoring?Anything that takes the test administrator’s attention away from the

students during testing. Examples include:

Working on the computer or checking email

Reading a book, magazine, or newspaper

Grading papers or working on lesson plans

Leaving the room without a trained substitute test administrator in the room

Leaving students unattended during meals or breaks

Paraprofessionals Paraprofessionals must complete a district noncertified

personnel testing oath

•CANNOT be used as test administrators•CANNOT relieve test administrators for breaks• CAN be used to take students to lunch without being with a test administrator•CAN be used as hallway or restroom monitors – cannot be working on anything while monitoring hallways or restroom

Testing Irregularities

Incidents resulting in a deviation from documented testing procedures are defined as testing

irregularitiesProcedural Examples Serious Examples

Improper accounting for secure materials Directly or indirectly assisting students with responses to test questions

Eligibility Error Tampering with student responses

Monitoring Error Viewing secure content

IEP Implementation Issue Discussing test content, student responses or student performance

Procedural Error Formally or informally scoring student tests

Duplicating or recording test content

Reporting & Documentation

If you become aware of any irregularities, contact the DTC immediately with the who, when, where, what and why.

If the irregularity is deemed an incident the following is required: Incident report including a plan of action (local form) Signed statement(s) from individual(s) involved (typed, printed and

signed name and dated) Statements should not include names of student The local disciplinary referral form used to report

disciplinary actions taken against students for cheating, cell phone issues or disruptions

Incident form and statements must be submitted to cblair@saisd.net by the end of the testing day that the incident occurred

Plan of Action

554-2465 SAISD Testing Office

Questions?