Springfield Public Schools 1 Project Management Methodologies in Support of Student Achievement

11Springfield Public SchoolsSpringfield Public Schools

Project Management Project Management Methodologies in Support Methodologies in Support of Student Achievementof Student Achievement


Springfield Public SchoolsSpringfield Public Schools

50+ Schools50+ Schools 46+ Buildings46+ Buildings 2,700 teachers2,700 teachers 27,000 students27,000 students 76% Free & Reduced Eligible76% Free & Reduced Eligible


MissionMission

Goal 1Goal 1: Maximize the performance of all student : Maximize the performance of all student learnerslearners

Goal 2Goal 2: Maximize the performance and : Maximize the performance and productivity of all adult learners productivity of all adult learners

Goal 3Goal 3: Maximize the quality and the delivery of : Maximize the quality and the delivery of support systems for student and adult learningsupport systems for student and adult learning

To build a Culture of Achievement in all schools To build a Culture of Achievement in all schools and in all classrooms that ensures the delivery of and in all classrooms that ensures the delivery of educational experiences in which all learners educational experiences in which all learners achieve success.achieve success.


Project defined…Project defined… S.P.S. implemented technology-supported data driven decision making at the district, S.P.S. implemented technology-supported data driven decision making at the district,

school, and classroom level in support of its achievement goals. The district used school, and classroom level in support of its achievement goals. The district used technology-supported sound business practices to analyze and address the technology-supported sound business practices to analyze and address the technology needs of the district, the schools, the classrooms, and the students. technology needs of the district, the schools, the classrooms, and the students.

Attendees will learn:Attendees will learn: Ways to maximize utilization of established state contracts and E-Rate Ways to maximize utilization of established state contracts and E-Rate

discountsWhat is a project and why does a school system need a Project discountsWhat is a project and why does a school system need a Project Management Office? Management Office?

A Guide to the Project Management Body of KnowledgeA Guide to the Project Management Body of Knowledge (published by the Project (published by the Project Management Institute, 2000) defines a project as "a temporary endeavor undertaken Management Institute, 2000) defines a project as "a temporary endeavor undertaken to create a unique product or service." to create a unique product or service."

Project Management is a strategic methodology which enables organizations to Project Management is a strategic methodology which enables organizations to complete projects that deliver superior products or services on time and within complete projects that deliver superior products or services on time and within budget. budget.

Springfield Public Schools PMO staff have developed protocols for the consistent and Springfield Public Schools PMO staff have developed protocols for the consistent and effective use of project management tools to increase organizational effectiveness, effective use of project management tools to increase organizational effectiveness, resulting in high student achievement.resulting in high student achievement.

How to stretch dollars while working with reputable vendorsHow to stretch dollars while working with reputable vendors How to determine infrastructure needs and where to acquire equipment and How to determine infrastructure needs and where to acquire equipment and

servicesservices How to ensure consistent service, products, and installation How to ensure consistent service, products, and installation


Why do schools need project Why do schools need project management ...management ...

Examples of projects successfully managed include Examples of projects successfully managed include 1.1. Problem-solving Process for Students,Problem-solving Process for Students,2.2. Academic Assessment Data Collection and ReportingAcademic Assessment Data Collection and Reporting3.3. Forms and Data Collection / Reporting for Administrators.Forms and Data Collection / Reporting for Administrators.


A Tale of Two ProjectsA Tale of Two Projects

Project “Wrong”Project “Wrong”

(Pre- PMO)(Pre- PMO) Objective: Acquire Objective: Acquire

and install a new and install a new academic software academic software system with 100 system with 100 computers.computers.

Project “Right”Project “Right”

(Post- PMO)(Post- PMO) Objective: Acquire Objective: Acquire

and install a new and install a new academic software academic software system with 100 system with 100 computers.computers.


A ComparisonA Comparison

Project “Wrong”:Project “Wrong”:

Step 1:Step 1:

Determine that the Determine that the software is software is research-based research-based and appropriate for and appropriate for the academic area the academic area and proposed and proposed grade levels.grade levels.

Project “Right”:Project “Right”:Step 1:Step 1: Determine that the Determine that the

software is software is research-based and research-based and appropriate for the appropriate for the academic area and academic area and proposed grade proposed grade levels. Submit levels. Submit project to PMO.project to PMO.



Project “Wrong”:Project “Wrong”:Step 2:Step 2: Converse with the Converse with the

vendor to get vendor to get software software requirements. requirements.

Project “Right”:Project “Right”:

Step 2:Step 2: Converse with the Converse with the

vendor to get vendor to get hardware / hardware / software / network software / network requirements. requirements.




Step 3:Step 3: Order the software. Order the software.


Step 3:Step 3: Consult with the IITS Consult with the IITS

Dept. to verify that Dept. to verify that adequate hardware / adequate hardware / software / network & software / network & furniture are available furniture are available and/or acquirable to and/or acquirable to meet software meet software requirements. requirements.




Step 4:Step 4: a) Take delivery of a) Take delivery of

software.software.

b) Create Helpdesk b) Create Helpdesk ticket for ticket for installation installation


Step 4:Step 4: Locate appropriate Locate appropriate

state contract for state contract for items required and items required and place order.place order.



Project “Wrong”Project “Wrong”Step 5:Step 5: Find out that the Find out that the

computers and the computers and the networks in the networks in the participating participating schools are either schools are either non-existing or not non-existing or not robust enough to robust enough to run the software.run the software.

Project “Right”Project “Right”Step 5:Step 5: a) Take delivery of a) Take delivery of

everything orderedeverything ordered b) Create Helpdesk b) Create Helpdesk

ticket for installationticket for installation c) Verify delivery, c) Verify delivery,

install components, install components, image systems and image systems and add district barcode.add district barcode.



Project “Wrong”Project “Wrong”Step 6:Step 6: Contact the Contact the

Information and Information and Instructional Instructional Technology Technology Solutions Solutions Department (IITS) to Department (IITS) to buy new computers buy new computers and upgrade the and upgrade the network.network.

Project “Right”Project “Right”Step 6:Step 6:a) Conduct a) Conduct

Professional Professional Development.Development.

b) Communicate b) Communicate Project “SUCCESS” Project “SUCCESS” status to all stake status to all stake holders.holders.




Step 7:Step 7:

Find funding and Find funding and procurement vehicle procurement vehicle for acquiring new for acquiring new computers and computers and corresponding corresponding network upgrade.network upgrade.

Timeline:Timeline: ????????????????????


Step 7:Step 7: Begin Begin

implementation.implementation.




Step 8:Step 8:

Substitute Interim Substitute Interim Process Process - ??????????- ??????????

Project “Right”Project “Right”Step 8:Step 8:




Step 9:Step 9:

Explain to the Explain to the Superintendent Superintendent why it has come to why it has come to a complete halt!!!a complete halt!!!


Step 9:Step 9: Inform Superintendent Inform Superintendent

of successful of successful implementation!!!implementation!!!


Now it’s your turn!!!!Now it’s your turn!!!!Exercise for participants Exercise for participants

Define projectDefine projectImplement Grade 6 Wiggly Math Software Implement Grade 6 Wiggly Math Software

district- district- wide to support student achievementwide to support student achievement

Form groupsForm groupsdetermine stakeholders determine stakeholders report out who all the stakeholders arereport out who all the stakeholders are one person accepts role as Project Managerone person accepts role as Project Manager

Determine tasks Determine tasks Discuss communication/professional development plan Discuss communication/professional development plan


Mobilizing the DistrictMobilizing the District

Be consistentBe consistent Use standardized forms and Use standardized forms and

proceduresprocedures Agree on the scope of each projectAgree on the scope of each project Secure senior administration supportSecure senior administration support Communicate, communicate, Communicate, communicate,

communicatecommunicate Adopt the methodology system-wideAdopt the methodology system-wide


Contact Info:Contact Info:

Ms. Donna M. BoivinMs. Donna M. BoivinChief Information OfficerChief Information [email protected]@sps.springfield.ma.us

Dr. Deborah K. Teale Dr. Deborah K. Teale GendreauGendreau

Director of TechnologyDirector of [email protected]@sps.springfield.ma.us

Documents

Springfield Public Schools 1 Project Management Methodologies in Support of Student Achievement