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Springfield Council of PTAs
ReflectionsSpringfield Council of PTAs Contact Person:
Aaron Mrad
Springfield Council
WHAT IS REFLECTIONS?
• Began in 1969 by Mary Lou Anderson
• Designed to enhance arts education
• A multi-level program with awards and student recognition given at the local unit, council, state and national levels.
WHAT IS REFLECTIONS?
• Judged on interpretation of the theme, creativity and artistic merit. The entries best fulfilling these 3 criteria progress to the next level.
• At the State level, one entry from each age group in each arts area is sent to National PTA
• Despite the “contest” format, the emphasis is one children having the chance to create an original work of art, experimenting with different ways of expressing themselves, and feeling good about their work, rather than just winning.
Reflections Program Cycle
Timeline for Reflections
• September 2015
• Missouri PTA’s deadline is December 10, 2015. Springfield Council Deadline is November 10, 2015.
• Work backwards from the above dates to determine your school’s deadline. You will need a few days to confirm all entries have the proper signatures and are valid entries.
• Judges will need two weeks to judge all entries.
• Review all Reflections Toolkit information on the Missouri PTA website (www.mopta.org)
• Prepare promotion materials, find judges.
• Promote Reflections theme search contest.
Timeline for Reflections
SeptemberAdvertise the Reflection contest at your school. Meet with teachers, parents and students to share this year’s theme. Put up posters and send home flyers with the students.
Attend a training or web class to help inform you on how to run your Reflections contest at your school.
Confirm your unit is in good standing with Missouri PTA and that council dues have been paid to Springfield Council of PTAs.
Find judges for your school contest. These should be people with basic knowledge of the arts that they are judging. You can contact museums, art groups or college faculty. These are all good sources for judges.
Timeline for Reflections
October Remind students and teachers that your deadline is approaching.
Collect all entries.
PLEASE CHECK THAT THEY ALL HAVE:
1. Name on back of artwork (no names on the front of the artwork).
2. Have a signed and fully filled out entry form.
3. If it is on a CD make sure you receive 3 copies. Two goes to the city and one stays with you.
When you receive the art please take a picture of each item.
Send art to judges. Include a copy of the general Reflections rules and rules for the art category they are judging as well as the sample judging rubric. Cover all students’ names to prevent bias.
When you have your top three in each category and age division, register these with the Missouri PTA online.
Announce your winners. Display the art at the school if possible.
Timeline for Reflections
November
1. Take a clear picture of your top three or make copies.
2. Cover art in clear plastic protectant wrap and mount a page protectant sleeve on the back of the art.
3. Place the completed student entry form in the sleeve.
4. Sign up to help monitor student art shown in January at the Battlefield Mall.
Submit the top three in each category and age division to the city PTA on collection date.
DecemberRemind your President to submit all paper work so your unit will be in good standing (can do this anytime before Dec. 1 deadline).
Submit entries via online submission process to Missouri PTA before the December 10th deadline.
And now you’re done for a while…enjoy the holidays!
Timeline for ReflectionsJanuaryRemind students at your school that the top 3 entries in each category/age division from your school will be on display at the Battlefield Mall in front of JC Penny (East Court). If they won at the city level please encourage the winners to attend the awards program.
A reminder will be sent to those who have volunteered to help out with the showcase.
Art should be picked up at the end of the showcase event. Keep in mind that Missouri PTA will announce winners in March and will want any winning artwork to be mailed to the state office at that time.
March
You will receive a list of state winners. If any of your school’s art work wins at the state level you will need to send thewinning entries to the state PTA office.
Return all other artwork to your students.
Celebrate the winners of the state contest with announcements at your school and include a note in your school newsletter.
Timeline for ReflectionsMayLook for winners of the National PTA Reflections program. If you have a National PTA winner, please celebrate this at your school.
Helpful Tips1. Read the rules.
2. Don’t leave things to the last minute.
3. The music composition winners at the city level will be sent to Springfield Symphony. They will be arranged for a concert for the 5th graders.
4. Award medals or ribbons to generate excitement for the contest and their achievement. Remember you will need to order these so allow time to get them.
2015-2016 REFLECTIONS THEME
“Let Your Imagination Fly”
REFLECTIONS ART AREAS
• Visual Arts (new this year-3D is acceptable!)
• Literature
• Photography
• Film/Video Production
• Dance Choreography
• Musical Composition
REFLECTIONS AGE DIVISIONS
• Primary: Preschool – Grade 2
• Intermediate: Grade 3 – Grade 5
• Middle/Junior: Grade 6 – Grade 8
• Senior: Grade 9 – Grade 12
• Special Artist Division
Special Artist Division
• Non-graded division limited to students whose physical, cognitive or mental health challenges meet the guidelines set forth in the American Disabilities Act.
• Qualifying students create their own artwork, but may receive non-artistic accommodation and assistance from an adult.
EACH ENTRY -
• Must be original and created specifically for the Reflections Program and based on the current national theme.
• Must conform to rules developed by National PTA. These rules are available on the Missouri PTA website www.mopta.org/programs-a-services/reflections-
awards.html
MISSOURI PTA RULES
• A maximum of 3 entries per art category per grade division. Ex. – Elem. School = 36 entries.
• Blind judging – Remind students: Do NOT put names on the front of the artwork.
• Missouri PTA: all online-all student paperwork and artwork will be submitted by using the online system (electronic submission).
• Your unit must be a “Unit in Good Standing” by December 1, 2015.
WHAT MAKES A UNIT IN GOOD STANDING?
Officers form turned in by March 31 or now.
Membership Dues have been paid by dates required.
Your unit bylaws have been approved within the last 3 years.
By December 1, your unit has submitted to Missouri PTA a copy of:
990 tax filing
Annual Financial Review
Annual Report
Recent Enhancements
• Online process – result of National PTA survey
• Action Steps– Register your PTA at www.pta.org/reflections
using easy-to-use online form (replaces Form A);
– Send email to parents/guardians of students advancing to Council/State level of judging with a link to www.pta.org/reflections and request that they complete the Student Entry form.
• Receive and print confirmations for PTA registration and student entry forms.
Options for SCPTA
• Elementary Schools: may elect to prepare a simple Entry form and only the winners complete the Entry form online
• Middle School/High School: each student should complete the Entry Form online and print.
National PTA Online Resourcesfor Local PTA Units
http://www.pta.org/programs/content.cfm?ItemNumber=3804&navItemNumber=3805
JUDGING INFORMATION
• Set a deadline that gives you plenty of time
• Who do I get to judge my unit’s entries?
• Check all entries you receive to make sure that they are within the rules of the category before you send them to your judges.
• Blind judging: This is a process where the judge cannot see the name of the student submitting the work.
JUDGING INFORMATION
• Include the category rules and the general student participation rules for the judges.
• Judging Rubric:
– Interpretation of Theme (Max. 20 points)
– Artistic Merit/Creativity (Max. 10 points)
– Mastery of Medium (Max. 10 points)
WAYS TO GET MORE STUDENTS TO PARTICIPATE
• Post Reflections flyers around your school
• Ask teachers to encourage students to participate
• Show examples from previous years
• Include an article in your school newsletter
• Host a Reflections workshop after school
• Send out reminder notes
• See local leader guide for more suggestions and sample messaging.
DATES and REMINDERS!• Entries due for Council judging:
– November 10, 2015. Drop off at the Creamery (411 North Sherman Parkway) 6-8pm.
• For Council judging, submit:– Literature: CD + 2 paper copies Submit in 8 ½ by 11 in. envelope along with – Dance Choreography: 2 DVDs printed copy of confirmation emails and student– Film Production: 2 DVDs entry form from online submission process– Music Composition: 2 CDs label CDs, DVDs and Envelope with title, category
and age division
– Visual Arts & Photography: Student Entry Form attached to back in a clear top loading sheet protector. 3D artwork should be submitted in a box with packing around it. (SCPTA not responsible for broken artwork).
• Recognize all of the students who participate and NOT just the “winners”. Post pictures of students with their artwork on Missouri PTA’s Facebook page.
• MO PTA Deadline – “no later than” December 10, 2015, submission process is all online.
SPRINGFIELD REFLECTIONS SHOWCASE
• Sunday January 17, 2016
• Entries displayed at the Battlefield Mall in the Penney’s East Court from 1:00pm – 4:00 p.m.
• Awards Ceremony – 3:00 p.m.
• Sign up to help set-up, monitor or take down entries.
Additional Opportunities• 2017-18 Reflections Theme Search Contest National PTA Reflections
sponsors a student-focused Theme Search Contest annually to determine a theme for the next year. The winner for the 2017-18 school year will be selected in January 2016 and will receive $100 from National PTA and recognition at the 120th Annual PTA Convention.
• Students may submit as many theme search entries as they choose utilizing the Theme Search Form. Please collect entries at your local PTA and send all entries at once to Missouri PTA, by the theme search deadline of midnight, October 31, 2015. For the theme search entry form and a list of past themes, see Appendix A
• Mary Lou Anderson Reflections Arts Enhancement Grants The National PTA Mary Lou Anderson Grant Program provides matching-dollar funding to local PTAs to support in-school and after-school arts enhancement programs in local communities. PTAs serving at-risk student populations are particularly encouraged to apply. Applications will be available at PTA.org/Reflections in January, 2015 and usually due the following March.
NEED MORE INFORMATION
• Springfield Council of PTAs:
– SCPTA website www.scptamo.com
• Missouri PTA website – www.mopta.org
(Programs->Reflections)
• Springfield School of Rock will provide recording services for musical composition entries: http://locations.schoolofrock.com/springfield
