Officer TrainingSpring 2012

Overview• Fall 2011 Highlights• Welcome Back Bash• Parking• Updated Policies/Reminders• Due Dates• Marketing• Forms• Razorback Scoreboard• Club Budgets

Fall 2011 Highlights

• Club Shirt Sales• Sold over $5,200 of merchandise

• Club of the Month• September: Cricket• October: Women’s

Lacrosse• November: Cycling

• Officer of the Month• October: Tom Potts,

Fencing• November: Ryan Boggs,

Men’s Rugby & Luke Osborn, Cycling

• Club Accomplishments• Women’s Lacrosse

Regional Championships • Men’s Rugby 7s Nationals• Men’s Ultimate finished 1st

in Harvest Moon• Added two clubs: triathlon

and swimming

• Community Service• Food Drive: 1,171 lbs (Men’s Rugby-390 lbs)• Clothing Drive: 661 lbs (Fencing-109 lbs)

Updated Policies/Reminders• Inclement weather• If temperature drops below freezing, outside

practices canceled• Websites• Reddot• Facebook/Twitter

• Alex Rich• Recreation Programmer

• Blood Drive• Club Sports Reception

Spring 2012 Important Dates• Refer to hand out• Driver Training

Marketing• Services:• Pictures• Brochures/Flyers• Media/Press Release• Design elements

Forms• Monthly Activity Reports• Numbers equate to practice/competition • (I.e., 1 = first practice• Shows current members and when dues were paid

and amount paid• Travel Request• Schedule post-travel meeting prior to travel• Travel book

• Equipment Reservation• 24-hour notice• Yellow form for Club Sports

• Facility Reservation

Razorback Scoreboard• Allocations• Current dollar amount• Most commonly missed points:• Monthly Activity Reports• Travel• Club meetings• One-on-One meetings• First Aid/CPR

Club Budgets

Club Budget Overview• Budget designed to help determine club costs• Allocation Fund• Anticipated $22,000 to allocate for budget process

• Due February 24th

• If not submitted by deadline, club will be ineligible to receive funds from budget process

• Budget is broken down by different income and expense reports• Excel: cells have pre-written formulas• Adapt tables to fit club’s needs

Club Budget Process• Club one-on-ones: February 1-10• Discuss any questions regarding club budget

• Budgets DUE February 24th*

• Club one-on-ones: March 12-16*• Sign up by March 9• Discuss club budget

• Final budgets DUE April 1st*

• Budget hearings: April*• 15 minute presentations

• Final Allocations: August 2012Clubs who do not meet these (*) deadlines will

be ineligible to receive funding from the budget process

Club Budget Presentations• Club Sports Advisory Council• 15 minutes total• 10 minutes presentation on budget• Must have visual aid (PowerPoint, poster board,

etc.)• 5 minutes for questions by Council

• Presentations critiqued• Does NOT affect allocated funds

• Arrive at least 5 minutes before scheduled presentation

• Dress what you determine to be appropriate for this presentation

Accounts• 1102• Dues and Revenue Income Events• Deposited at UREC front desk• Carries over year to year

• 0112• Allocated fund from UREC• Expires each year (April 15)• Restricted purchases (items kept by team/university)

• 0392• Foundation account• Eligible for tax benefits

Club Budget• Example club: Dodgeball

Wrap-up• Budget available online• BSN• Questions?