SPPEECCIIA ALL SPPLLANN (AASSIISSTTAANNC CEE … report 2009-10... · works at Berung, Rengging, Yagrung, Tekang, Sibut, Runne, Takilalung, Mirbuk, Kelek and Napit villages 86.00

SSPPEECCIIAALL PPLLAANN AASSSSIISSTTAANNCCEE ((SSPPAA)) 22000099--1100 PPRROOJJEECCTTSS

AARRUUNNAACCHHAALL PPRRAADDEESSHH

((DDiissttrriicctt SSppeecciiffiicc PPrroojjeeccttss))

CONSOLIDATED MONITORING REPORT – 1ST REPORT

DISTRICT: EAST SIANG

PPRREEPPAARREEDD BBYY

H.O.-NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) NEDFi HOUSE, G.S. ROAD, DISPUR

GUWAHATI – 781006

Phone: + 91 361 6115555 / Fax + 91 361 6115556

B.O. - NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) NH-52(A) MAIN ROAD,

E-SECTOR, ITANAGAR - 791111

Phone/Fax: +91 360 2217694

Website: www.nedfi.com

CONSOLIDATED MONITORING REPORT – 1ST

REPORT EAST SIANG (District Specific Projects) – SPA (2009-10)

1

Acknowledgement

We record our sincere thanks to the Department of Planning, Government of

Arunachal Pradesh, for appreciating the need for independent third party monitoring of

Special Plan Assistance (SPA) (2009-10) projects in the state of Arunachal Pradesh and

reposing their confidence in NEDFi by entrusting with the assignment.

We are indeed grateful to Shri Ankur Garg, IAS, Secretary (Planning), for providing his

invaluable suggestions to the Monitoring Team.

We would like to thank Shri Sonam Chombay, IRS, Director (PPP & PMU), for his

guidance, encouragement and advice.

We remain grateful to Shri C. L. Tungkhang, Director (State Plan), for facilitating,

coordinating and providing all support to NEDFi officials.

Further, we acknowledge the invaluable assistance rendered to us by other officers of

Planning Department, especially the District Planning Officers who provided all the

support in the course of the field visits to the projects.

In addition, the field support provided by the Chief Engineers of the concerned

Departments and their Executive Engineers, Assistant Engineers, Junior Engineers

and other Technical/General staff in the course of the field visits as also in submission

of the field data is thankfully acknowledged.

Chairman & Managing Director North Eastern Development Finance Company Ltd. (NEDFi) Guwahati



2

CCOONNTTEENNTTSS

AACCKKNNOOWWLLEEDDGGEEMMEENNTT .................................................................................................................................. 1

1. INDEX OF PROJECTS ............................................................................................................................... 3

2. EXECUTIVE SUMMARY OF RECOMMENDATIONS ...................................................................... 5

3. SUMMARY OF PROJECT SPECIFIC OBSERVATIONS ................................................................... 8

4. INTRODUCTION ..................................................................................................................................... 14

5. METHODOLOGY & SAMPLING .......................................................................................................... 15

6. RECOMMENDATIONS .......................................................................................................................... 16

7. PROJECT SPECIFIC OBSERVATIONS .............................................................................................. 18

8. SUBMISSION OF REPORTS ................................................................................................................. 33

9. DISCLAIMER ............................................................................................................................................ 34

MMOONNIITTOORRIINNGG RREEPPOORRTTSS (As per INDEX OF PROJECTS at point 1 above) ............................. 35



3

1. INDEX OF PROJECTS

LIST OF SPA (2009-10) PROJECTS IN EAST SIANG DISTRICT MONITORED

Sl. No.

Project Name Project Cost

(Rs. lakh)

Department Executing Department

Page Nos. Status

1. C/o road under Pangin-Boleng Administrative circle (3.69 KM)

150.00 Rural Works

Department (RWD) RWD 36 – 42 Ongoing

2. Improvement of PWD roads under Boleng ADC Headquarter and Pangin EAC HQ in East Siang district

100.00 Public Works

Department (PWD) PWD 43 – 50 Completed

3. Improvement of road network at Pasighat township in East Siang District

80.00 Public Works


4. Improvement of Pasighat-Balek road (8.50 km) in East Siang District: Phase-II

160.00 Public Works


5. Improvement & upgradation of Ngopok-Silluk road (12.86 km)

200.00 Public Works

Department (PWD) PWD 66 – 73 Ongoing

6. C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road

100.00 Public Works

Department (PWD) PWD 74 – 81 Ongoing

7. Improvement of Pasighat-Pangin road

100.00 Public Works


8. C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri Land

50.00 Rural Development B.D.O., CD

Block Ruksin

91 – 98 Completed

9. C/o flood protection work at various rivers within Ruksin Circle to protect Agril land


Block Ruksin

99 – 106 Completed

10. C/o flood protection work at various rivers within Bilat circle to protect Agril land


Block Ruksin

107 – 114 Completed

11. Flood & river bank erosion management project at Rani, Sille, Manganang & Ruksin villages

150.00 Water Resources

Department (WRD) WRD 115 – 123 Completed

12. C/o minor irrigation projects under Boleng Water Resources Sub-Division


Department (WRD) WRD 124 – 132 Completed



4

LIST OF SPA (2009-10) PROJECTS IN EAST SIANG DISTRICT MONITORED

Sl. No.

Project Name Project Cost

(Rs. lakh)

Department Executing Department

Page Nos. Status

13. Restoration of irrigation projects and flood control works at Berung, Rengging, Yagrung, Tekang, Sibut, Runne, Takilalung, Mirbuk, Kelek and Napit villages


Department (WRD) WRD _____

Could not be visited. Will be covered in the next round of

monitoring.

14. Providing High Mast Public Lighting system at Pasighat township

73.00 Power Power 133 – 139 Completed

15. Strengthening & improvement of Pasighat fish seed farm including post harvest facilities under East Siang district

50.00 Fishery ______


monitoring.

16. Infrastructure development of Govt. Higher Secondary School at Boleng & Pangin

50.00 Education

Public Works

Department (PWD)

140 – 147 Ongoing

17. Improvement of infrastructure at J.N. College, Pasighat in East Siang District

100.00 Education

Public Works

Department (PWD)

148 – 155 Ongoing

18. Infrastructure development of C.O. Headquarter at Kora

400.00 Public Works

Department (PWD) PWD 156 - 163 Ongoing

19. North Eastern Institute of Folk medicine at Pasighat

53.00 Health ______


monitoring.



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2. EXECUTIVE SUMMARY OF RECOMMENDATIONS

“SHORT-TERM RECOMMENDATIONS”

Observations Recommendations 1. Changes in scope of work:

A. The project “Improvement of PWD roads under Boleng ADC Headquarter and Pangin EAC HQ in East Siang District” at Sl. No. 2 of the Index of Projects: The original sanctioned amount of Rs 14.86 lakh for

pot-hole repair in Boleng Town has been utilized for construction of an approach road to foot suspension bridge at Mopit village.

Additional one number of 1.5 m span Slab Culvert has been constructed in place of a Breast Wall at approach road from BRTF Road to Hambung Dere.

B. The project “Infrastructure development for Govt. Higher Secondary School at Boleng & Pangin” at Sl. No. 16 of the Index of Projects: The Executing Department has increased the plinth

area of Auditorium building to 348 sq. mt. from the original 252 sq. mt. To meet the additional fund requirement, the construction of a Type III quarter which was sanctioned for an amount of Rs 9.97 lakh has been dropped.

1. Any major changes in scope of work should be done only after obtaining proper official written approvals.

2. Sources of funding: The project “Improvement of Pasighat-Pangin road” at Sl. No. 7 of the Index of Projects: Funds have also been provided for the Sector 26 to 76

km under RIDF – XV for an amount of Rs 250.00 lakh. Work components of Kutcha Drains and Slip Clearance are included in both the Schemes and project implementation under the two Schemes completed simultaneously on 31st March 2011.

2. The State Government may consider developing a Relational Database Management System (RDBMS) of funded projects providing details of projects such as location, lat/long, scope of work, funding, schemes etc. which would enable meaningful monitoring and also planning.

3. Commencement of work before Administrative Approval and Technical Sanction: A. The project “C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri Land” at Sl. No. 8 of the Index of Projects: Work commenced on 27th May 2010 and completed on

25th June 2010, whereas the date of sanction is 13th July 2010.

B. The project “C/o flood protection work at various rivers within Ruksin Circle to protect Agril land” at Sl. No. 9 of the Index of Projects: Work commenced on 27th May 2010 and completed on


3. The State Government may consider formulating a policy so that works do not commence prior to obtaining of Administrative Approval and Technical Sanction.



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“SHORT-TERM RECOMMENDATIONS”

Observations Recommendations C. The project “C/o flood protection work at various rivers within Bilat circle to protect Agril land” at Sl. No. 10 of the Index of Projects: Work commenced on 27th May 2010 and completed on


“MEDIUM-TERM RECOMMENDATIONS”

Observations Recommendations 1. Projects being executed by non – technical

departments: Three projects, viz. (i) “C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri Land”; (ii) “C/o flood protection work at various rivers within Ruksin Circle to protect Agril land” and (iii) “C/o flood protection work at various rivers within Bilat circle to protect Agril land” at Sl. Nos. 8, 9 and 10 respectively of the Index of Projects have been executed by BDO, Ruksin CD Block who has only one technical person in the position of Junior Engineer. This has affected the quality of the works executed, which were not up to the desired level, and appears to have suffered from lack of technical supervision.

1. Such large & important construction/civil works should ideally be executed by technical executing departments like WRD etc.

2. A) Multiple contractors executing works on Work Order Basis The number of contractors engaged in 6 no. of the projects in East Siang district as reported by the Executing Departments is as under:

2. A policy decision needs to be taken by the State Government to make tendering process mandatory in award of works under SPA along the lines of centrally sponsored schemes like PMGSY etc. Name of the project No. of

contractors (i) C/o road under Pangin-Boleng Administrative circle (3.69KM)

11

(ii) Improvement of PWD roads under Boleng ADC Headquarter and Pangin EAC HQ in East Siang District

88

(iii) Improvement & upgradation of Ngopok-Silluk road (12.86 km)

121

(iv) C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road

16

(v) Flood & river bank erosion management project at Rani, Sille, Manganang & Ruksin villages

96

(vi) C/o minor irrigation projects under Boleng Water Resources Sub – Division

161

(vii) Infrastructure development for Govt. Higher Secondary School at Boleng & Pangin

22

B) Major part of the project being implemented by the Executing Department itself:

(i) The project “Improvement of road network at Pasighat township in East Siang District” at Sl. No. 3 of the Index of Projects:



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“MEDIUM-TERM RECOMMENDATIONS”

Observations Recommendations The Executing Department itself has executed work cost of Rs 46.35 lakh out of the total project cost of Rs 80.00 lakh. (ii) The project “Improvement of Pasighat-Balek road (8.50 km) in East Siang District: Phase-II” at Sl. No. 4 of the Index of Projects: The Executing Department itself has executed work cost of Rs 113.54 lakh out of the total project cost of Rs 160.00 lakh.

“LONG-TERM RECOMMENDATIONS”

Observations Recommendations 1. Quality Testing and Quality Control Measures:

Presently no testing facilities are available close to sites/ District HQs. All the constructions observed were being done without any testing. Moreover, no quality control measures are being taken at present.

1. The State Govt. may consider arrangements for Quality Testing facilities close to the sites/ District HQs. The Executing Depts. may introduce Quality Control Register to keep record of Test Reports of materials used as also Site Order Book for recording observations made by JE/AE/EE during their visits.

2. Detailed studies prior to executing projects: Many of the projects especially the Flood Control Works have been executed without undertaking detailed scientific studies. The flood control works have been done on an emergency and adhoc basis which may result in the works having to be repeated again in the next rainy season.

2. The Departments should undertake detailed studies/scientific studies and where required take External Experts for preparing Detailed Project Reports prior to taking up projects for execution.

3. Signboards At present only a few projects have signboards mentioning the name of project, project cost, scheme, source of funding etc.

3. The State Govt. may consider making it mandatory for all projects funded under SPA to have standardized signboards displaying details such as: (a) Name of the Project; (b) Scheme; (c) Project Cost; (d) Amount and Source of Funding; (e) Year of funding; (f) Executing Dept.; (g) Date of Commencement & stipulated Date of Completion etc.



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3. SUMMARY OF PROJECT SPECIFIC OBSERVATIONS

(i) C/o road under Pangin-Boleng Administrative circle (3.69KM)

Cost of project: Rs. 150.00 lakh Details of project: Construction of rural link roads at three locations under Pangin-Boleng Administrative Circle, limited to earthwork in formation cutting.

Observations:

(a) As on 9th March 2011, the day of visit by the Third Party Monitors, an amount of Rs. 125.22 lakh has been utilized with 83% financial achievement. The monitoring team could visit two of the project sites out of three sites. Project implementation is in progress;

(b) On the road from Yambung to Radha village, improvement of road geometry as well as construction of adequate no. of cross drainage structures should be considered subject to additional fund allotment. With regard to road from BRTF road to Deleng at Parong village, it was found that the road formation has not been leveled in some stretches;

(c) The Department has engaged 11 nos of contractors on work order basis for executing the works.

(ii) Improvement of PWD roads under Boleng ADC Headquarter and Pangin EAC HQ in East Siang District

Cost of project: Rs. 100.00 lakh Details of project: Improvement and maintenance of roads at various locations under Boleng ADC HQ and Pangin EAC HQ, consisting of road widening, slab culverts, breast wall and pot-hole repair.

Observations:

(a) The project has been completed as on the days of visit by the Third Party Monitors i.e. 1st and 2nd May 2011;

(b) The original sanctioned amount of Rs 14.86 lakh for pot-hole repair in Boleng Town has been utilized for construction of approach road to foot suspension bridge at Mopit village as Boleng Township roads have been handed over to the Dept. of Urban Development & Housing after Boleng town has been declared Urban by Govt. of Arunachal Pradesh;

(c) Additional one number of 1.5 m span slab culvert has been constructed in place of breast wall at approach road from BRTF Road to Hambung Dere;

(d) The Department has engaged 88 nos. of contractors on work order basis for executing work cost of Rs 92.11 lakh, while the Department itself has executed work cost of Rs 7.39 lakh.

(iii) Improvement of road network at Pasighat township in East Siang District

Cost of project: Rs. 80.00 lakh Details of project: Improvement and maintenance of road network in Pasighat town.

Observations:

(a) The project has been completed as on the day of visit by the third party monitor, 29th April 2011;

(b) The Department engaged a single contractor on work order basis for executing work cost of Rs 32.45 lakh, while the Department itself executed work cost of 46.35 lakh;



9

(iv) Improvement of Pasighat-Balek road (8.50 km) in East Siang District: Phase-II Cost of project: Rs. 160.00 lakh Details of project: Improvement and maintenance of road

from Pasighat to Balek covering a distance of 8.50 km under phase-II.

Observations: (a) The project has been physically completed as on the day of visit by the Third Party Monitors i.e. on 29th April 2011. However, in terms of financial progress, the Department has furnished utilization details for an amount of Rs 153.72 lakh only against the sanctioned amount of Rs 160.00 lakh; (b) The Department had engaged 5 nos. of contractors on work order basis for executing work cost of Rs 40.18 lakh, while the executing department itself has executed work cost of Rs 113.54 lakh.

(v) Improvement & upgradation of Ngopok-Silluk road (12.86 km) Cost of project: Rs. 200.00 lakh Details of project: Improvement and upgradation of Ngopok –

Silluk Road covering a distance of 13.537 km. Observations: (a) As on the day of visit by the third party monitor, 30th April 2011, work is physically almost

complete, with only black topping in few stretches remaining; (b) Works have been executed over a distance of 13.537 km, but in the project title it has been

erroneously mentioned as 12.86 km; (c) The Department has engaged 121 nos. of contractors on work order basis for executing work

cost of Rs 195.00 lakh, while the Department itself has executed work cost of Rs 4.00 lakh.

(vi) C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road Cost of project: Rs. 100.00 lakh Details of project: Construction of a 160 ft long Bailey Bridge

over River Seram on Mebo-Dholla Road. Observations: (a) As on the day of visit by the third party monitor, 30th April 2011, about 70% of sub-structure works and about 80% of approach road embankment have been completed, while bridge components have already been transported to the project site; (b) The physical progress and quality of works executed were found to be satisfactory; (c) The Department could not provide any Hydrological/Geological Data of the project site. Before taking up such a project in hilly topography, it is important to take up proper study of behavior of the River involving bank stability, vulnerability to erosion, meandering, HFL, discharge data, etc for proper identification of bridge site; (d) The Department has engaged 16 nos. of contractors on work order basis for executing work cost of Rs 88.00 lakh, while the Department itself has executed work cost of Rs 8.00 lakh.

(vii) Improvement of Pasighat-Pangin road Cost of project: Rs. 100.00 lakh Details of project: Improvement of Pasighat-Pangin Road,

consisting mainly of landslide and slip clearance. Observations: (a) The project has been physically completed as on the day of visit by the Third Party Monitors, 1st May 2011. The project is mainly for landslide and slip clearance and has two divisions of the Department executing the works, viz. Pasighat Division (0-28 km) and Boleng Division (28-76 km);



10

(b) All items of work are related to regular and routine maintenance of roads, which the Department can execute directly provided they have the necessary equipments and funds at their disposal; (c) In the case of work execution by Pasighat Division, no information has been provided on whether the works have been executed by the Department directly or through contractors. In the case of work execution by Boleng Division, the department has executed work cost of Rs 10.00 lakh, while work cost of Rs 39.50 lakh was executed through contractors, but no information has been provided regarding number of contractors engaged; (d) In the case of details of financial utilization by Pasighat Division, information has not been provided regarding utilization of an amount of Rs 1.89 lakh; (e) Funds have also been provided for Pasighat-Pangin Road (Sector 26 to 76 km) under RIDF – XV for an amount of Rs 250.00 lakh vide Sanction No. SPWD/702/RIDF-XV/AP/104th/PSC/2009, dated 28-07-2009. Work components including Kutcha Drains and Slip Clearance are included in both the schemes and project implementation under the two schemes completed simultaneously on 31st March 2011.

(viii) C/o flood protection work at various rivers within Sille-Oyan circle to

protect Agri Land Cost of project: Rs. 50.00 lakh Details of project: Construction of wire crated boulder

protection at six locations in Sille-Oyan Circle. Observations: (a) Out of six nos. of sub-projects under this project, only one sub-project could be visited by the

Third Party Monitors on 6th May 2011. The remaining sub-projects will be monitored during the subsequent visit.

(b) As reported, work commenced on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 13th July 2010.

(c) The quality of works executed was not up to the desired standard and there appears to be lack of proper supervision. This may attributed to the fact that there is only one technical person in the position of Junior Engineer at CD Block Ruksin shouldering the entire responsibility;

(d) Ideally, such projects should be executed by Technical Departments like WRD.

(ix) C/o flood protection work at various rivers within Ruksin Circle to protect

Agril land Cost of project: Rs. 50.00 lakh Details of project: Construction of wire crated boulder

protection at ten locations in Ruksin Circle. Observations: (a) Out of 10 nos. of sub-projects under this project, only two sub-projects could be visited by the


(b) As reported, work commenced on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 12th July 2010;

(c) The quality of works executed was not up to the desired standard; it was observed that in some of the works oversized boulders were used without proper filling up of empty spaces with small boulders. This could be due to lack of proper technical supervision since there is only one technical person in the position of Junior Engineer at CD Block Ruksin shouldering the entire responsibility;




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(x) C/o flood protection work at various rivers within Bilat circle to protect Agril

land Cost of project: Rs. 50.00 lakh Details of project: Construction of wire crated boulder

protection at eight locations in Bilat circle. Observations: (a) Out of 8 nos. of sub-projects under this project, only three sub-projects could be visited by the


(b) As reported, work commenced on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 12th July 2010. The Third Party Monitoring Team could visit only 3 locations and remaining project locations will be monitored on subsequent visits.

(c) The quality of works executed was not up to the desired standard; the boulders used for construction were not regular in size with oversized/undersized boulders used liberally. This could be due to lack of proper technical supervision, since there is only one technical person in the position of Junior Engineer at CD Block Ruksin shouldering the entire responsibility.


(xi) Flood & river bank erosion management project at Rani, Sille, Manganang &

Ruksin villages Cost of project: Rs. 150.00 lakh Details of project: Construction of flood protection works at five

locations. Observations: (a) As on the day of visit by the Third Party Monitors, 30th April 2011, project implementation has been completed; (b) It has been observed that works executed were in line with specifications and their quality was of satisfactory level; (c) The department has engaged 96 nos. of contractors on work order basis for executing work cost of Rs 149.25 lakh.

(xii) C/o minor irrigation projects under Boleng Water Resources Sub - Division Cost of project: Rs. 150.00 lakh Details of project: Construction of earthen channels at 34

locations. Observations: (a) As on the day of visit by the Third Party Monitors, 2nd May 2011, project implementation has

been completed. Out of the 34 project locations, physical visits could be made to two of them; rest could not be visited due to the problems of accessibility, since the project sites are located in far flung areas;

(b) Works executed under this project are only limited to construction of small earthen channels, which requires only manual labor as input. Such projects can be more suitably taken up under schemes like MNREGA;

(c) The department has engaged 161 nos. of contractors on work order basis for executing work cost of Rs 142.00 lakh.

(xiii) Restoration of irrigation projects and flood control works at Berung,

Rengging, Yagrung, Tekang, Sibut, Runne, Takilalung, Mirbuk, Kelek and Napit villages

Cost of project: Rs. 86.00 lakh Site inspection could not be made for this project during the current round of visit, due to problem of accessibility and will be covered in the next round of monitoring.



12

(xiv) Providing High Mast Public Lighting system at Pasighat township Cost of project: Rs. 73.00 lakh Details of project: Installation of 6 nos of High Mast Public

Lighting System at Pasighat Town. Observations: (a) As on the day of visit by the Third Party Monitors, 29th April 2011, project implementation is complete; (b) The six nos. of High Mast Public Lighting systems have been installed at Medical Charali, JN College, Siang Guest House, Public Bus Stand, Gandhi Chowk and near General Ground.

(xv) Strengthening & improvement of Pasighat fish seed farm including post

harvest facilities under East Siang district Cost of project: Rs. 50.00 lakh Site inspection could not be made for this project during the

current round of visit, since concerned officials could not be contacted and will be covered in the next round of monitoring.

(xvi) Infrastructure development for Govt. Higher Secondary School at Boleng &

Pangin Cost of project: Rs. 50.00 lakh Details of project: Improvement in infrastructure of Govt.

Higher Secondary Schools at Boleng and Pangin. Observations: (a) As on the days of visit by the Third Party Monitors i.e. on 1st and 2nd May 2011, construction of 2 nos of Type II quarters were in the final stages, while construction of SPT Auditorium building was about 50% complete; (b) The executing department has affected a change in the scope of work. The construction of Type III quarter has been dropped and funds for the same are being diverted to Auditorium building whose plinth area has been increased to 348 sqm from the original 252 sqm, in order to accommodate 500 nos of students; (c) The department has engaged 22 nos. of contractors on work order basis for executing work cost of Rs 21.69 lakh.

(xvii) Improvement of infrastructure at J.N. College, Pasighat in East Siang District Cost of project: Rs. 100.00 lakh Details of project: Construction of a double storied boys hostel

having capacity for 48 boarders. Observations: (a) As on the day of visit by the Third Party Monitors, 29th April 2011, the Executing Department has achieved 80% work progress. (b) Progress of work as well as quality of works executed has been found to be satisfactory.



13

(xviii) Infrastructure development of C.O. Headquarter at Kora Cost of project: Rs. 400.00 lakh Details of project: Construction of buildings, quarters and

approach road at Kora C.O. Headquarter. Observations: (a) As on the day of visit by the Third Party Monitors, 30th April 2011, some progress has been achieved in the construction of approach road but very little progress in construction of the buildings; (b) No works have been executed since April and works will resume only in the month of June/July. (c) It was reported that the contractor, who has been engaged through tendering process, has stopped construction activities.

(xix) North Eastern Institute of Folk medicine at Pasighat Cost of project: Rs. 53.00 lakh Site inspection could not be made for this project during the

current round of visit, since concerned officials could not be contacted and will be covered in the next round of monitoring.



14

4. INTRODUCTION

(a) Special Plan Assistance (SPA) projects approved during Annual Plan 2009-10

for the state of Arunachal Pradesh

The Planning Commission had approved a total of Rs. 90000 lakh (grant) under

Special Plan Assistance (SPA) for 320 nos. of projects for implementation during the

Annual Plan 2009-10 for the State of Arunachal Pradesh. The required loan component of

Rs. 5402.90 lakh has been provided by the State Government against each approved

project of Special Plan Assistance (SPA).

The required fund was released by the Ministry of Finance towards the end of the

financial year 2009-10. To avoid haphazard and slapdash utilization of resources, Govt. of

Arunachal Pradesh requested the Planning Commission to extend the time frame beyond

March 31, 2010 for implementation of projects up to September 30, 2010. Accordingly, all

concerned Departments were allowed to implement the SPA (2009-10) projects during

2009-10 within the stipulated deadline.

To ensure transparency and judicious utilization of resources, the Govt. of

Arunachal Pradesh engaged Third Party Monitors for independent monitoring of the SPA

(2009-10) projects. A total of 320 nos. of SPA (2009-10) projects were to be monitored

by NABCONS and NEDFi.

(b) Independent Third Party Monitoring of SPA (2009-10) projects by NEDFi

NEDFi has been assigned, on professional basis, the work of independent Third

Party Monitoring of 98 (ninety eight) nos. of district specific infrastructure projects in

the eight districts of Upper Siang (8 nos.), East Siang (19 nos.), Dibang Valley (4 nos.),

Lower Dibang Valley (10 nos.), Lohit (12 nos.), Anjaw (3 nos.), Changlang (21 nos.) and

Tirap (21 nos.) in the State of Arunachal Pradesh, under SPA (2009-10) and 30 (thirty)

nos. of multiple/cluster projects whose benefits accrue to multiple districts totaling 128

(one hundred twenty eight) nos. of projects under SPA (2009-10).



15

5. METHODOLOGY & SAMPLING

(a) Methodology

Detailed information regarding the projects to be monitored was collected from

the Executing Departments through an approved Government Format along with

Detailed Project Reports/Concept Papers. Desk study was done by an Expert Team

formed especially for the purpose.

Field visits were taken up after coordination with the District Planning Officers,

Planning Department, Chief Engineers/Executive Engineers/Assistant Engineers of the

implementing Departments. During the field visits detailed physical survey of the

projects were conducted. On-field discussions with the executing engineers & contractors

were held and wherever recommendations, corrective measures required were provided

by the Expert Team. Scrutiny of project costs and expenses, interaction wherever

possible with the beneficiaries, Village Heads, meetings with the Deputy Commissioners

and Heads of Departments were done and feedback provided.

(b) Sampling of cluster of projects

100% projects (all 19 nos.) have been taken up for independent Third Party

Monitoring by NEDFi. Site inspection could not be made in regard to 3 projects during the

current round of visit, viz. (i) “Restoration of irrigation projects and flood control works at

Berung, Rengging, Yagrung, Tekang, Sibut, Runne, Takilalung, Mirbuk, Kelek and Napit

villages”; (ii) “Strengthening & improvement of Pasighat fish seed farm including post

harvest facilities under East Siang district” and (iii) “North Eastern Institute of Folk

medicine at Pasighat”. These projects will be covered during the next round of visit. Out of

19 projects visited, 6 of them are incomplete and will be monitored till they are physically

completed.

Equipped with the background information in respect of the selected projects

provided by the State Government, an expert team of NEDFi was deployed in the field to

undertake the physical monitoring studies of the identified projects with the highest level

of objectivity, data integrity and independence. This methodology will be uniformly

followed for all monitoring visits subject, however, to further improvement from time to

time based on the felt needs and feedback while keeping intact in sharp focus the core

idea of making the monitoring exercise absolutely objective and corrective in nature.



16

6. RECOMMENDATIONS

6.1. Obtaining proper approvals for changes in scope of work

Any major changes in scope of work during project implementation should be

done only after obtaining proper official written approvals. Please refer to 7(ii) & 7(xvi) at

pages 19 & 30 respectively.

6.2. Developing a Relational Database Management System of funded projects

The State Government may consider developing a Relational Database

Management Software for all funded projects providing details of projects such as

location, lat/long, scope of work, funding, schemes etc. to avoid duplicity of project

funding and enable meaningful monitoring and also planning, better planning and

monitoring. Please refer to 7(vii) at page 23.

6.3. Policy formulation to avoid commencement of works before obtaining

Administrative Approval and Technical Sanction

The State Government may consider formulating a policy so that works do not

commence without obtaining Administrative Approval and Technical Sanction. Please

refer to 7(viii), 7(ix) and 7(x) at pages 24 and 25.

6.4. Important construction works to be executed by Technical Departments

Important construction projects should be executed by Technical Departments

like PWD etc. Please refer to 7(viii), 7(ix) and 7(x) at pages 24 & 25 respectively.

6.5. Tendering process in place of Work Order system in awarding works

A policy decision may be considered by the State Government to make tendering

process mandatory in award of work under SPA along the lines of centrally sponsored

schemes like PMGSY. Well-established procedure for tendering, through competitive

bidding, should be followed for all projects to ensure quality works and timely

completion. Please refer to medium term recommendations at page 6.



17

6.6. Quality Testing and Quality Control Measures

The State Govt. may consider arrangements for Quality Testing facilities close to

the sites/District HQs. The Executing Depts. may introduce Quality Control Register to

keep record of Test Reports of materials used as also Site Order Book for recording

observations made by JE/AE/EE during their visits.

6.7. Detailed studies prior to executing projects

The Departments should undertake detailed studies/scientific studies and

where required take External Experts for preparing Detailed Project Reports prior to

taking up projects for execution.

6.8. Signboards

The State Govt. may consider making it mandatory for all projects funded under

SPA to have standardized signboards displaying details such as:

(a) Name of the Project;

(b) Scheme;

(c) Project Cost;

(d) Amount and Source of Funding;

(e) Year of funding;

(f) Executing Department;

(g) Date of Commencement & stipulated Date of Completion etc.



18

7. PROJECT SPECIFIC OBSERVATIONS

(i) C/o road under Pangin-Boleng Administrative circle (3.69 KM)

The project is for construction of rural link roads at three locations under Pangin-

Boleng Administrative Circle, limited to earthwork in formation cutting. The details of project

cost are given below:-

Sl. No.

Sub head/ item of work Length (km)

Sanctioned Amount

(Rs. in Lakh) 1 C/o road Yambung to Radha village 0.87 34.78

2 C/o road from Pangkang to Kumku village 1.92 79.78

3 C/o road from BRTF road to Deleng at Parong village 0.90 34.69

4 Add Contingency 0.75

Total 150.00

As on the days of visit by the Third Party Monitors i.e. on 1st and 2nd May 2011, an

amount of Rs 125.22 lakh has been utilized with 83% financial achievement. The monitoring

team could visit two of the project sites, viz. “C/o road Yambung to Radha village” and “C/o

road from BRTF road to Deleng at Parong village” and found that the works were completed.

On the road from Yambung to Radha village, improvement of road geometry as well as

construction of adequate no. of cross drainage structures should be considered subject to

additional fund allotment. With regard to road from BRTF road to Deleng at Parong village, it

was found that the road formation is not leveled in some stretches.

The department has engaged 11 nos. of contractors on work order basis for executing

the works. There is a need for introduction of tendering process in award of such works for

improving the quality of works.

Likely Benefits of the project

Some of the major benefits likely to accrue out of this project are:

Providing road connectivity to villages under Pangin – Boleng administrative circle.



19

(ii) Improvement of PWD roads under Boleng ADC Headquarter and Pangin EAC HQ

in East Siang District

The project is for improvement and maintenance of roads at various locations under

Boleng ADC HQ and Pangin EAC HQ, consisting of road widening, slab culverts, breast wall

and pot-hole repair. The details of project cost are given below: -

Sl. No.

Sub head / item of work Unit Sanctioned amount (Rs. in lakh)

1. Widening 3.50 km 36.52 2. 1.50 m span slab culvert 3 nos. 16.68 3. 2.00 m height breast wall 15.00 m 3.10 4. Pot hole repair 10631.25 sqm 43.20 5. Add Contingency 0.50 Total 100.00

The project has been completed as on the day of visit by the third party monitors, 1st

and 2nd May 2011 and works executed were found to be satisfactory. However, it has been

observed that there have been changes to the original scope of work viz.

The original sanctioned amount of Rs 14.86 lakh for pot-hole repair in Boleng Town has

been utilized for construction of an approach road to foot suspension bridge at Mopit

village. The executing department has explained that this was done, since Boleng

Township roads have been handed over to Dept. of Urban Development and Housing after

the town was declared as urban area by the state Govt.

Additional one number of 1.5 m span Slab Culvert has been constructed in place of a

Breast Wall at approach road from BRTF Road to Hambung Dere.

The department has engaged 88 nos. of contractors on work order basis for executing

work cost of Rs 92.11 lakh, while the Department itself has executed work cost of Rs 7.39

lakh. For a project of this size, the number of contractors engaged is too many. There is a

need for introduction of tendering process in award of such works and avoid multiplicity of

contractors for improving the quality of works.



Better ride quality.



20

(iii) Improvement of road network at Pasighat township in East Siang District

The project is for improvement and maintenance of road network in Pasighat town.

The details of project cost are given below: -

Sl. No.


1. Earthwork – Raising of road level 1,125 cum 5.50 2. WBM - I 0.50 km 5.31 3. WBM - II 0.50 km 3.75 4. WBM - III 0.50 km 4.42 5. Carpeting 3.05 km 38.38 6. Surface drains 8.71 km 5.40 7. Shoulder maintenance 6.215 km 16.03 8. Add Contingency 1.21 Total 80.00

The project has been completed as on the day of visit by the third party monitor, 29th

April 2011. The Department had engaged a single contractor on work order basis for

executing work cost of Rs 32.45 lakh, while the Department itself executed work cost of 46.35

lakh, which was mainly for purchase of materials. There is a need for introduction of

tendering process in award of such works.



Better ride quality;

Improved drainage.

(iv) Improvement of Pasighat-Balek road (8.50 km) in East Siang District: Phase-II

The project is for improvement and maintenance of road from Pasighat to Balek

covering a distance of 8.50 km under phase II. The details of project cost are given below: -

Sl. No.


1. Earthwork – Raising of road level 1,890 cum 9.22 2. Granular sub-base 1.00 km 5.62 3. WBM I 1.00 km 5.71 4. WBM II 1.00 km 6.66 5. WBM III 1.00 km 8.03 6. Carpeting/ Re-carpeting 5.00 km 54.24 7. Box culvert – 1.50 m x 1.50 m 9 nos. 33.93 8. Slab culvert – 2.00 m x 2.00 m 2 nos. 15.29 9. Slab culvert – 6.00 m x 3.00 m 1 no. 15.02 10. Add contingency 6.28 Total 160.00



21

The project has been physically completed as on the day of visit by the third party

monitor, 29th April 2011. However, in terms of financial progress, the Department has

furnished utilization details for an amount of Rs 153.72 lakh only against the sanctioned

amount of Rs 160.00 lakh. No information has been provided for the balance amount of Rs

6.28 lakh.

The Department has engaged 5 nos. of contractors on work order basis for executing

work cost of Rs 40.18 lakh, while the Executing Department itself has executed work cost of

Rs 113.54 lakh. There is a need for introduction of tendering process in award of such works.




Improved drainage.

(v) Improvement & upgradation of Ngopok-Silluk road (12.86 km)

The project is for improvement and upgradation of Ngopok – Silluk Road covering a

distance of 13.537 km. The details of project cost are given below:

Sl. No.


1. Jungle cutting 13.537 km 1.67 2. Earthwork in embankment 3.70 km 21.57 3. WBM-III 6.22 km 46.40 4. Black topping 10.537 km 106.42 5. 2 m span RCC slab culvert 4 nos. 13.68 6. 4 m span RCC slab culvert 1 no. 4.80 7. 3 m span RCC slab culvert 1 no. 4.30 8. Add contingencies 1.16 Total 200.00

As on the day of visit by the third party monitor, 30th April 2011, work is physically

almost complete, with only black topping in few stretches remaining. Work was in progress

on the day of visit. Works have been executed over a distance of 13.537 km, but in the project

title it has been erroneously mentioned as 12.86 km.

The Department has engaged 121 nos. of contractors on work order basis for

executing work cost of Rs 195.00 lakh, while the Department itself has executed work cost of

Rs 4.00 lakh. For a project of this size, the number of contractors engaged is too many. There

is a need for introduction of tendering process in award of such works and avoid multiplicity

of contractors for improving the quality of works.



22




Improved drainage.

(vi) C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road

The project is for construction of a 160 ft long Bailey Bridge over River Seram on

Mebo-Dholla Road. The details of project cost are given below: -

Sl. No.

Sub head / item of work Sanctioned amount (Rs. in lakh)

1. Sub-structure, consisting of 2 nos each of Well Foundation (10m depth) & Abutment (3m height)

85.98

2. Superstructure – Transportation of Bailey Bridge components (89.00 MT)

0.20

3. Superstructure – Erection and launching 3.81 4. Embankment of approach road (300 m) 6.21 5. Add contingency 3.80 Total 100.00

As on the day of visit by the Third Party Monitors, 30th April 2011, about 70% of sub-

structure works and about 80% of approach road embankment have been completed, while

bridge components have already been transported to the project site. The physical progress

and quality of works executed was found to be satisfactory.

During the site visit, the Department could not provide Hydrological/Geological Data

of the project site. Before taking up such a project in hilly topography, it is important to take

up proper study of behavior of the River involving bank stability, vulnerability to erosion,

meandering, HFL, discharge data, etc for proper identification of bridge site.


work cost of Rs 88.00 lakh, while the Department itself has executed work cost of Rs 8.00

lakh. There is a need for introduction of tendering process in award of such works for

improving the quality of works.



Reduction in distance of road connection with Assam.



23

(vii) Improvement of Pasighat-Pangin road

The project is mainly for landslide and slips clearance and has two Divisions of the

department executing the works, viz. Pasighat Division (0-28 km) and Boleng Division (28-76

km), each executing work cost of Rs 50.00 lakh. The details of project cost are given below: -

Sl. No.


A. Pasighat Division (0-28 km) 1. Hillside drain clearance 25.56 km 5.37 2. Landslide clearance 19807.00 cum 13.47 3. Maintenance of earthen shoulder 6059.00 sqm 4.48 4. WBM III 2630.00 sqm 6.24 5. Pot-hole repair 5255 sqm 18.55 6. Add contingency 1.89 Total (A) 50.00 B. Boleng (28-76 km) 7. Slip clearance 44,000 cum 36.50 8. Kuttcha drain 16.00 km 8.00 9. Jungle clearance 10 nos. 5.00 10. Add contingency 0.50 Total (B) 50.00

Total (A+B) 100.00

The project has been physically completed as on the day of visit by the third party

monitor, 1st May 2011.

As can be observed from the project cost structure, all items of work are related to

regular and routine maintenance of roads, which the Department can execute directly

provided they have the necessary equipments and funds at their disposal. In the case of work

execution by Pasighat Division, no information has been provided on whether the works have

been executed by the Department directly or through contractors. In the case of work

execution by Boleng Division, the Department has executed work cost of Rs 10.00 lakh, while

work cost of Rs 39.50 lakh was executed through contractors, but no information has been

provided regarding number of contractors engaged. Also in the case of details of financial

utilization by Pasighat Division, information has not been provided regarding utilization of an

amount of Rs 1.89 lakh.

It may be noted here that, funds have also been provided for Pasighat-Pangin Road

(Sector 26 to 76 km) under RIDF – XV for an amount of Rs 250.00 lakh vide Sanction No.

SPWD/702/RIDF-XV/AP/104th/PSC/2009, dated 28-07-2009. Please refer to page no. 86 for

details. Work components including Kutcha Drains and Slip Clearance are included in both

the schemes and project implementation under the two schemes completed simultaneously

on 31st March 2011.



24




Improved drainage.

(viii) C/o flood protection work at various rivers within Sille-Oyan circle to

protect Agri Land

The project is for construction of wire crated boulder protection at six locations in

Sille-Oyan Circle. The details of project cost are given below:

Sl. No.


1. Wire crated boulder protection 6 nos. 49.75 2. Add contingency 0.25 Total 50.00 Out of six nos. of sub projects in this scheme, only one sub project could be visited by the

Third Party Monitors on 6th May 2011. The remaining sub projects will be monitored during

the subsequent visit. As reported, work commenced on 27th May 2010 and completed on 25th

June 2010, whereas the date of sanction is 13th July 2010.

The quality of works executed was not up to the desired standard and there appears

to be lack of proper supervision. This may be attributed to the fact that the Executing Agency

of BDO, Ruksin CD Block has only one technical person in the position of Junior Engineer at

CD Block Ruksin shouldering the entire responsibility.

Such flood protection works should ideally be executed by Technical Department like

Water Resources Department.



Protection of agricultural lands from flood and erosion.

(ix) C/o flood protection work at various rivers within Ruksin Circle to protect

Agril land

The project is for construction of wire crated boulder protection at ten locations in

Ruksin Circle. The details of project cost are given below:

Sl. No.


1. Wire crated boulder protection 10 nos. 49.75 2. Add contingency 0.25 Total 50.00



25

Out of 10 nos. of sub projects in this scheme, only two sub projects could be visited by the




The quality of works executed was not up to the desired standard; it was observed

that in some of the works oversized boulders were used without proper filling up of empty

spaces with small boulders. This may be attributed to the fact that the Executing Agency of

BDO, Ruksin CD Block has only one technical person in the position of Junior Engineer at CD

Block Ruksin shouldering the entire responsibility.





Protection of agricultural lands from flood and erosion. (x) C/o flood protection work at various rivers within Bilat circle to protect Agril

land

The project is for construction of wire crated boulder protection at eight locations in

Bilat circle. The details of project cost are given below:

Sl. No.


1. Wire crated boulder protection 8 nos. 49.75 2. Add contingency 0.25 Total 50.00

Out of 8 nos. of sub projects in this scheme, only three sub projects could be visited by the




In terms of the quality of works executed, it was not up to the desired standard. The

boulders used for construction were not regular in size with oversized/undersized boulders

used liberally. This may be attributed to the fact that the Executing Agency of BDO, Ruksin CD

Block has only one technical person in the position of Junior Engineer at CD Block Ruksin

shouldering the entire responsibility.





26



Protection of agricultural lands from flood and erosion.

(xi) Flood & river bank erosion management project at Rani, Sille, Manganang & Ruksin villages

The project is for construction of flood protection works at five locations. The

details of project cost are given below:

Sl. No.


1. Flood & river bank erosion management project on Kemi river at Rani village

a) Earthen embankment 1 job 54.99 b) Boulder guide wall 1 job 4.26 Sub-Total (1) 59.25 2. Flood & river bank erosion management

project on Pagla nadi at Rani village

a) Earthen embankment 1 job 28.30 b) Boulder guide wall 1 job 1.70 Sub-Total (2) 30.00 3. Flood & river bank erosion management

project on Remi river at Sille village

a) Earthen embankment 1 job 14.24

b) Boulder guide wall 1 job 5.76

Sub-Total (3) 20.00 4. Flood & river bank erosion management

project on Penneng river at Manganang village

a) Earthen embankment 1 job 7.45

b) Boulder Guide wall 1 job 5.26

c) Channelisation 1 job 17.29

Sub-Total (4) 30.00 5. Flood bank erosion management project on

Ruksin river at Ruksin village

a) C/o boulder guide wall 1 job 0.99

b) Channelisation 1 job 9.01

Sub-Total (5) 10.00 6. Add contingency 0.75

Total (1+2+3+4+5) 150.00



27

As on the day of visit by the Third Party Monitors, 30th April 2011, project

implementation has been completed. Out of the five project locations, physical visits were

made to three of them. It has been observed that works executed were in line with

specifications and their quality was of satisfactory level.


work cost of Rs 149.25 lakh. For a project of this size, the number of contractors engaged is

too many. There is a need for introduction of tendering process in award of such works and

avoid multiplicity of contractors for improving the quality of works.



Protection of agricultural lands and homesteads from flood and erosion.

(xii) C/o minor irrigation projects under Boleng Water Resources Sub - Division

The project is for construction of earthen channels at 34 locations. The details of

project cost are given below:

Sl. No.


1. C/o MIP at Yemsing village 3403.13 cum 4.00

2. C/o MIP at Komsing village 4665.94 cum 4.00

3. C/o MIP at Karo Komsing village 2560.87 cum 3.00

4. C/o MIP at Pangin village 3418.13 cum 4.00

5. C/o MIP at Kebang village 3408.87 cum 4.00

6. C/o MIP at Tarak village 3398.03 cum 4.00

7. C/o MIP at Yibuk village 3414.37 cum 4.00

8. C/o MIP at Dosing village 4254.88 cum 4.00

9. C/o MIP at Riew village

a) C/o Earthen Channel 3775.30 cum 2.92

b) C.C. Lining 25.00 m 1.48

10. C/o MIP at Pangkang village 4272.31 cum 5.00

11. C/o MIP at Pareng village 2546.26 cum 3.00

12. C/o MIP at Sitang village 4266.63 cum 5.00

13. C/o MIP at Riga village


b) Head Work 1 nos. 0.70

14. C/o MIP at Begging village 3961.51 cum 5.00

15. C/o MIP at Parong village 3367.47 cum 4.00

16. C/o MIP at Kumku Pangkang village 4258.13 cum 5.00

17. C/o MIP at Lissing village




28

Sl. No.


b) Head Work 1 nos. 0.80

18. C/o MIP at Sine village 3719.26 cum 5.00

19. C/o MIP at Mesing village 3945.75 cum 5.00

20. C/o MIP at Yingku village 3370.51 cum 4.00

21. C/o MIP at Rengo village 4282.10 cum 5.00

22. C/o MIP at Lileng village 2575.30 cum 3.00

23. C/o MIP at Rottung village 4254.10 cum 5.00

24. C/o MIP at Kellek village 3416.00 cum 4.00

25. C/o MIP at Babuk village 4254.91 cum 3.65

26. C/o MIP at Pangin village 5708.04 cum 6.70

27. C/o MIP at Yeksi village 4259.07 cum 5.00

28. C/o MIP at Jorsing village 2369.40 cum 2.80

29. C/o MIP at Sissen village 2972.69 cum 4.00

30. C/o MIP at Mopit village 3176.03 cum 4.00

31. C/o MIP at Sole village 2983.38 cum 4.00

32. C/o MIP at Lokpeng village 4665.94 cum 4.00

33. C/o MIP at Supsing village 3158.75 cum 4.00

34. C/o MIP at Koreng village 4254.91 cum 3.65

35. Add contingency 0.80

Total 178.6.00

As on the day of visit by the third part monitor, 2nd May 2011, project implementation

has been completed. Out of the 34 project locations, physical visits could be made to two of

them; rest could not be visited due to the problems of accessibility.

It has been observed that works executed under this project are limited to

construction of small earthen channels, which requires only manual labor as input. Such

projects can be more suitably taken up under schemes like MNREGA.

The Department had engaged 161 nos. of contractors on work order basis for

executing work cost of Rs 142.00 lakh. For a project of this size, the number of contractors

engaged is too many. There is a need for introduction of tendering process in award of such

works and avoid multiplicity of contractors for improving the quality of works.



Providing irrigation facility to small farmers.



29

(xiii) Restoration of irrigation projects and flood control works at Berung,

Rengging, Yagrung, Tekang, Sibut, Runne, Takilalung, Mirbuk, Kelek and

Napit villages

Site inspection could not be made for this project during the current round of visit,

due to problems of accessibility and will be covered in the next round of monitoring.

(xiv) Providing High Mast Public Lighting system at Pasighat township

The project is for installation of 6 nos. of High Mast Public Lighting System at Pasighat

Town. The details of project cost are given below:

Sl.

No.

Sub head / item of work Unit Sanctioned amount

(Rs. in lakh)

1. 20 m long GI Mast

6 nos. 72.64

2. 9 nos. of 2x400 W light fitting CONT/HPIT

3. Head frame assy with cover

4. Lantern carriage

5. Luminaries mounting arm – complete

6. Appropriate size of Stainless steel suspension wire ropes

7. Compensation disc – complete

8. Double Drum winch

9. Electric cable – complete

10. Complete set of internal power tool

11. Mast sections

12. Complete foundation accessories

13. Lightening arrestor with spike

14. LT control panel

15. Add contingency 0.36

Total 73.00

As on the day of visit by the third party monitor, 29th April 2011, project

implementation is complete.

The six nos. of high mast lighting systems have been installed at (1) Medical Charali,

(2) JN College, (3) Siang Guest House, (4) Public Bus Stand, (5) Gandhi Chowk and (6) near

General Ground.



Providing lighting system on the streets and at various strategic places in Pasighat Town.



30

(xv) Strengthening & improvement of Pasighat fish seed farm including post

harvest facilities under East Siang district

Site inspection could not be made for this project during the current round of visit

since concerned officials could not be contacted and will be covered in the next round of

monitoring.

(xvi) Infrastructure development for Govt. Higher Secondary School at Boleng &

Pangin

The project is for improvement in infrastructure of Govt. Higher Secondary Schools at

Boleng and Pangin. The details of project cost are given below: -

Sl. No.

Sub head/ item of work Unit Sanctioned amount (Rs. in lakh)

1. 2 nos. of Type II quarters 84.58 sqm 14.92 2. 1 nos. of Type III quarter 56.88 sqm 9.97 3. SPT Auditorium building 252.00 sqm 24.86 4. Add contingencies 0.25 Total 50.00

As on the days of visit by the Third Party Monitors i.e. on 1st and 2nd May 2011,

construction of 2 nos. of Type II quarters was in the final stages, while construction of SPT

Auditorium building was about 50% complete.

In the case of Type III quarter, the Executing Department has explained that this work

is being dropped and funds are being diverted to Auditorium building since the plinth area

has been increased to 348 sqm from the original 252 sqm, in order to accommodate 500 nos.

of students.


work cost of Rs 21.69 lakh. There is a need for introduction of tendering process in award of

such works for improving the quality of works.



Improved infrastructure for the schools.

(xvii) Improvement of infrastructure at J.N. College, Pasighat in East Siang District

The project is for construction of a double storied boy’s hostel having capacity for 48

boarders at J.N. College. The details of project cost are given below: -



31

Sl. No.

Sub head/ item of work Unit Sanctioned amount (Rs. in lakh)

1. RCC double storied building including furniture & fixtures, electrification & water supply and contingency

601.37 sqm 100.00

Total 100.00

As on the day of visit by the third party monitor, 29th April 2011, the executing

department has achieved 80% work progress. Progress of work as well as quality of works

executed has been found to be satisfactory.



The project will benefit students from outside Pasighat, especially from rural areas

pursuing education at J.N. College.

(xviii) Infrastructure development of C.O. Headquarter at Kora

The project is for construction of buildings, quarters and approach road at Kora C.O.

Headquarter. The details of project cost are given below:

Sl. No.


1. Office building 1 no. 52.12

2. Type IV qtr 1 no. 16.02

3. Type II qtr 8 nos. 71.19

4. Bachelor barrack 5 units 23.11

5. Approach road including FC, sub-grade, WBM-

I,II,III and BT

1.55 km 141.30

6. 2m span RCC slab culvert 1 no. 8.22



9. 3m height retaining wall 90 m 15.10

10. Compound wall 800 m 28.46

Add contingency, etc 14.95

Total 400.00

As on the day of visit by the Third Party Monitors, 30th April 2011, some progress has

been achieved in the construction of approach road but very little progress in construction of

the buildings. As reported no works have been executed since April and works will resume



32

only in the month of June/July. It is a matter of concern that the contractor, who has been

engaged through tendering process, has stopped construction activities.



Improved administrative set up for residents of Kora town.

(xix) North Eastern Institute of Folk medicine at Pasighat

Site inspection could not be made for this project during the current round of visit

since concerned officials could not be contacted and will be covered in the next round of

monitoring.



33

8. SUBMISSION OF REPORTS

10 hard copies – 3 in colour and 7 in black and white – of the Comprehensive

Monitoring Reports in respect of each of the projects visited in the District of East Siang

are submitted herewith for kind perusal and record of the Government of Arunachal

Pradesh.



34

9. DISCLAIMER

THIS REPORT/DOCUMENT HAS BEEN PREPARED BY NORTH EASTERN DEVELOPMENT FINANCE CORPORATION LTD. (NEDFi) ON BEHALF OF THE GOVERNMENT OF ARUNACHAL PRADESH BASED ON THE INFORMATION AND DATA PROVIDED BY THEM AS ALSO THE OBSERVATIONS RECORDED IN THE COURSE OF THE FIELD VISITS. THE VIEWS EXPRESSED IN THIS REPORT/DOCUMENT ARE ONLY ADVISORY IN NATURE AND THEY DO NOT REPRESENT OR REFLECT, IN ANY WAY, THE POLICY OR VIEWS OF NEDFi. NEDFi ACCEPTS NO FINANCIAL LIABILITY OR RESPONSIBLITY FOR THE ACCURACY, COMPLETENESS OR USEFULNESS OF ANY INFORMATION, PRODUCT OR PROCESS DISCLOSED IN THIS REPORT/DOCUMENT TO ANYONE USING THIS REPORT/DOCUMENT OR ACTIONS IN ANY MANNER ON ANY VIEW OR OBSERVATIONS EXPRESSED HEREIN.

35

MMOONNIITTOORRIINNGG RREEPPOORRTTSS

Monitoring Report for the period ending March 2011

NEDFi, Itanagar Project: C/o road under Pangin-Boleng Administrative Circle (3.69 Km), SPA (09-10)

36

SUMMARY SHEET

PROJECTS UNDER SPECIAL PLAN ASSISTANCE (Normal) for ANNUAL PLAN 2009-10

MONITORING REPORT FOR THE PERIOD ENDING MARCH 2011

Project/Job/Scheme Number: /Type of Project: Rural Link Roads /Name of the Scheme: SPA (09-10)

Name of the Project: C/o road under Pangin –Boleng Administrative Circle (3.69 KM)

3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Er. Ankur Borah, Mr. Himato Sema

Location: Pangin & Boleng, East Siang Latitude: As per Annexure IV 4. Name & Designation of the Department official accompanying the Consultants:

AE, RWD, Pangin

Longitude: As per Annexure IV 5. Social Benefits from the project >

1. Project Details > No. of villages to be benefited: 4 Villages

Name of the District: East Siang Total combined population to be benefited: 1270 Nos.

Department: Rural Works Department (RWD) Names of the benefited villages: Parong, Sitong, Radha, Pongkang

Executing Department: RWD 6. Details of Utilization Certificate

Executing Circle/ Division/ Sub - Division: Pasighat/Pangin Whether UC submitted? If Yes, date of submission: Not submitted

2. Project Particulars > If No, likely date of submission: August 2011

Date of Sanction: 06/09/2010 7. Project Status as observed during Field Visit >

Date of Administrative Approval: 06/09/2010 Date of Field Visit: 01/05/2001 & 02/05/2011

Date of Awarding Work to the Executing Department: 06/09/2010 Financial Achievement as on May 02, 2011 (Rs. in lakh) 124.47

Date of Commencement of Work: 01/10/2010 % of Financial Progress 82.98% (Annexure-I)

Stipulated Date of Completion: 30/09/2010 Physical Progress As per Annexure-II

Likely Date of Completion: 31/08/2011 Field Observations As per Annexure-III

Cost of the Project (Rs. in lakh): 150.00 8. GPS Readings/LatLong: As per Annexure-IV

Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Ongoing

Central Share (90%): 135.00 10. Number of attached Visuals/Photographs: 4 Nos.

State Share – Loan (10%): 15.00 11. Any special observation: As per Annexure - I



37

Annexure – I CONSOLIDATED FINANCIAL PROGRESS

Name of Project: C/o road under Pangin –Boleng Administrative Circle (3.69 KM) Job Scheme Number:

Sl. No.

Items Amount (Rs. in lakh)

1 Cost of Project

150.00

2 Means of Finance: (a) Central Govt. (90%) (b) State Govt. (10%)

SPA (09-10) (a) 135.00

(b) 15.00 3 Financial Achievement as on May 02, 2011

124.47

4 % of progress (Item 3 / Item 2x100)

82.98%

1. Comments on Financial Progress: As per the information furnished by the Executing Department, an amount of Rs. 124.47 lakh has been utilized till

the date of visit by Third Party Monitor i.e. on 01/05/2011 & 02/05/2011. Work is ongoing with 82.98% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: The project

was for earthwork in formation cutting and is ongoing.



38

Annexure – II (A) PHYSICAL - FINANCIAL – CUMULATIVE

Name of Project: C/o road under Pangin –Boleng Administrative Circle (3.69 KM) Job Scheme Number:

(Rupees in lakh) Sl. No.

Sub head/ items of work as per Technical Sanction

Unit Details of Sanction Work Planned up to March 2011

Work Completed up to March 2011

Work planned during the period

August 2011

Cumulative work carried out till the date of visit

02/05/2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)

1 C/o road from Yambung to Radha village

KM. 0.870 34.78 0.870 34.78 0.870 34.78 0.870 34.78

2 C/o road at Pangkang Kumku village

KM 1.920 79.78 1.920 79.78 1.400 55.00 0.520 24.78 1.400 55.00

3 C/o road from BRTF road to Deleng at Parong village

KM 0.900 34.69 0.900 34.69 0.900 34.69 0.900 34.69

4 Add Contingency 0.75 0.75 0.75 Total > 150.00 150.00 124.47 25.53 124.47



39

Annexure – II (B)

CONVERGENCE WITH OTHER SCHEME

PHYSICAL - FINANCIAL – CUMULATIVE

Details of sanction from other schemes for the same project/components of project under SPA@

Name of Project: C/o road under Pangin –Boleng Administrative Circle (3.69 KM)

(Rs. in lakh)

Sl. No.

Particulars of Major Items of Work Unit Details of sanction Work completed up to ……..

Quantity Amount Quantity Amount

(1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department



40

Annexure - III

FIELD VISIT OBSERVATIONS

Name of Project: C/o road under Pangin –Boleng Administrative Circle (3.69 KM) Job Scheme Number: Type / Category of the Project: Sl. No.

Particulars Observations / Comments

1 Comments on physical progress as observed on the date of the visit (comments may be made here on such aspects as overall progress vis-à-vis the plan, technical supervision by the Departmental Engineers, arrangement for machinery, etc.)

Under this project, earthwork in formation cutting has been taken up in 3 nos. of roads viz. (i) C/o road from Yambung to Radha village (0.87 KM); (ii) C/o road at Pangkang Kumku village (1.92 KM) and (iii) C/o road from BRTF Road to Deleng at Parong village (0.90 KM). Third Party Monitoring Team could visit two projects viz. C/o road from Yambung to Radha village and C/o road from BRTF Road to Deleng at Parong village and found that the works were completed.

2 Comments on other quality control measures such as arrangement for quality testing, maintenance of Material Quality Control Register at the site, etc.

Work relates to earthwork in formation cutting of hill slope.

3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh) (a) Tender (b) Work Order 11 Nos. 124.47 (c) Department

4 Special Observations / Comments, if any, with regard to the Project’s background, its physical progress, quality, operational issues, etc. not covered above

(i) On the road from Yambung to Radha village, improvement of road geometry as well as construction of adequate no. of cross drainage structures should be considered subject to additional fund allotment in the near future after proper survey and investigation

(ii) Road from BRTF Road to Deleng, formation is not level at some stretches. 5 Likely benefits of the Project upon completion (number & names of the

benefited villages, estimated size of the benefited population, change in economic status or quality of life, etc.

About 1270 nos. of villagers will be benefited from this project intervention.

6 Difficulties, if any, being experienced in completing the Project No difficulties were faced as reported.

7 Suggestion/s for Improvement (for speeding up implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)

Total 11 nos. Contractors are engaged on work order basis. Allotment of work by tendering process would have ensured consistent quality as well as early completion of work.

Roads



41

Annexure - IV

GPS READINGS/LATLONG – GPS SITE MAPS

GPS READING

1) C/o road from Yambung to Radha Village. GPS reading at Project start point: Latitude: N 280 09′ 23.9′′ Longitude: E 950 03′ 5.4′′ Elevation: 261M (approx)

GPS reading at Project end point:

Latitude: N 280 09′ 35.8′′ Longitude: E 950 02′ 22.7′′ Elevation: 514 M (approx)

2) C/o road from BRTF Road to Deleng at Parong village GPS reading at Project location: Latitude: N 280 20′ 03.7′′ Longitude: E 950 01′ 25.6′′ Elevation: 331M (approx)

Source: Google Maps



42

PICTORIAL/ VISUAL VIGNETTES OF THE PROJECT

Completed road section - Road from Yambung to Radha village At end chainage (Radha village) - Road from Yambung to Radha village

At start chainage – Road from BRTF Road to Deleng at Parong village Completed road section-Road from BRTF Road to Deleng at Parong vill.


NEDFi, Itanagar Project: Improvement of PWD Roads under Boleng ADC HQ and Pangin EAC HQ, SPA (09-10)

43

SUMMARY SHEET


MONITORING REPORT FOR THE PERIOD ENDING March 2011

Project/Job/Scheme Number: SPWD/PE-104/BLC/SPA/2009-10/315 dtd. 23/08/2010 /Type of Project: Roads /Name of the Scheme: SPA (09-10)

Name of the Project: Improvement of PWD Roads under Boleng ADC HQ and Pangin EAC HQ


Location: Multiple locations in Boleng & Pangin, East Siang As per Annexure IV

4. Name & Designation of the Department official accompanying the Consultants:

Er. Dumar Bagra, Executive Engineer, Boleng Division

5. Social Benefits from the project >

1. Project Details > No. of villages to be benefited: More than 100 villages

Name of the District: East Siang Total combined population to be benefited: Approx. 1 Lakh

Department: Public Works Department (PWD) Names of the benefited villages: Villages under East Siang, Upper Siang and parts of West Siang districts.

Executing Department: PWD 6. Details of Utilization Certificate

Executing Circle/ Division/ Sub - Division:

Boleng/Boleng/Boleng & Pangin Whether UC submitted? If Yes, date of submission:

Yes. partly submitted on 17/02/2011 for Rs. 9.63 lakh.

2. Project Particulars > If No, likely date of submission: Balance amount of Rs. 89.87 lakh to be submitted by May 2011.



Date of Awarding Work to the Executing Department: 05/09/2010 Financial Achievement as on March 31, 2011 (Rs. in lakh) 100.00

Date of Commencement of Work: 05/09/2010 % of Financial Progress 100% (Annexure-I)


Date of Completion: 31/03/2011 Field Observations As per Annexure-III


Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Completed

Central Share (90%): 90.00 10. Number of attached Visuals/Photographs: 8 nos.




44

Annexure – I

CONSOLIDATED FINANCIAL PROGRESS

Name of Project: Improvement of PWD Roads under Boleng ADC HQ and Pangin EAC HQ.

Job Scheme Number: SPWD/PE-104/BLC/SPA/2009-10/315 dtd. 23/08/2010

Scheme: SPA 2009-2010

Sl. No.

Items Amount

(Rs. in lakh)

1 Cost of Project 100.00

2 Means of Finance:

(a) Central Govt. (90%)

(b) State Govt. (10%)

SPA (2009-10)

90.00

10.00

3 Financial Achievement as on March 31, 2011 100.00


100%

1. Comments on Financial Progress: Work has been completed with 100% financial achievement.

2. Special Comments/ Observations/ Suggestions inviting special attention from the State Government/ Implementing Department/ Agency: The

project is completed. However, Rs. 14.86 lakh earmarked for pot hole repairing of Boleng Township road was diverted for construction of

approach road to foot suspension bridge of Mopit Village (Sh: F/ Cutting) since Boleng Township roads have been handed over to Dept. of Urban

Development and Housing after the town was declared as urban area by the state Govt.



45

Annexure – II (A)




(Rupees in lakh)

Sl. No.

Particulars of Major Items of Work

Unit Details of Sanction Work planned up to the period of

December 2010.

Work completed up to the period of

December 2010.

Work planned up to the period of

31st March, 2011.

Cumulative Work done till date of visit i.e.

02/05/2011


1 Widening Km 3.500 36.52 3.50 36.52 3.50 36.52

2 Slab Culvert 1.50 Span

Nos. 3 16.68 4 22.00 4 22.00

3 Breast Wall 2.00 m Height*

M 15.000 3.10 -- -- -- --

4 Pot hole repair** Sqm. 10631.250 43.20 PHR – 6694.00 Sqm

F/C – 0.50 Km

32.98

8.00

PHR – 6694.00 Sqm

F/C – 0.50 Km

32.98

8.00

5 Add Contingency 0.50 0.50 0.50

Total > 100.00 100.00 100.00

*One additional no. of RCC Slab Culvert of 1.50m Span has been constructed in place of 15m Breast Wall at Approach road from BRTF road to Hambung Dere.

**Rs. 14.86 Lakhs kept for Pot Hole repairing of Boleng Township road has been used for construction of approach road to foot suspension bridge of Mopit Village (Sh: F/ Cutting) as Boleng Township roads have been handed over to the Dept. of Urban Development & Housing after Boleng town has been declared Urban by Govt. of Arunachal Pradesh.



46

Annexure – II (B)




Name of Project: C/o road under Pangin –Boleng Administrative Circle (3.69 KM)

(Rs. in lakh)

Sl. No.



(1) (2) (3) (4) (5) (6) (7)

NIL

Total >




47

Annexure - III




Type/Category of the project:

Sl. No.



The project has multi components executed at various locations under Boleng ADC HQ. and Pangin EAC HQ. The project has been completed satisfactorily. Third Party Monitoring Team visited some of the project locations.


No Material Quality Control Register has been maintained.

3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh) (a) Tender (b) Work Order 88 Nos. 92.11 (c) Department 7.39


Some portion of the funds has been diverted to other works beyond sanctioned scope of work. Original sanction amount of Rs.14.86 lakhs against pot hole repairing in Boleng Township has been utilized for construction of approach road to foot suspension bridge of Mopit village. As reported Boleng Township roads has been handed over to the Dept. of Urban Development and Housing after Boleng town has been declared Urban by the State Govt. Additional one number of slab culvert of 1.5M span has been constructed in place of breast wall at approach road from BRTF road to Hambung Dere.

5 Likely benefits of the Project upon completion (number & names of the benefited villages, estimated size of the benefited population, change in economic status or quality of life, etc.

Villages under Boleng ADC Circle and Pangin EAC Head Quarter will be benefited by proposed project intervention.

6 Difficulties, if any, being experienced in completing the Project No difficulties faced as reported.


Tendering process for award of works should be introduced instead of the work order system being followed at present.

Roads



48

Annexure - IV


GPS READING 1. Pasighat Pangin Road:


2. Pangin Township Road Latitude: N 280 12′ 51.7′′ Longitude: E 940 59′ 40.1′′ Elevation: 465 M (approx)

3. Riew Begging Road Latitude: N 280 19′ 22.7′′ Longitude: E 950 03′ 01.3′′ Elevation: 889 M (approx)

4. Gune-Peggi-Bote Road Latitude: N 280 24′ 38.8′′ Longitude: E 950 03′ 01.2′′ Elevation: 871 M (approx)

5. BRTF Road to Hambung Latitude: N 280 26′ 04.1′′ Longitude: E 950 02′ 30.4′′ Elevation: 746 M (approx)

Source: Google Maps



49

PICTORIAL / VISUAL VIGNETTES OF THE PROJECT (1)

Pot hole repair works in Pangin Township Road Slab culvert at road from BRTF Road to Hambung Dere

Widening at Gune-Peggi-Bote Road Widening at Riew-Begging Road



50


Slab culvert at Township Road, Pegg-Bote Slab culvert at Township Road, Pegg-Bote

Slab culvert at Township Road, Pegg-Bote Pot hole repair works in Pasighat Pangin Road (Ch. 40.00 Km to 41.00 KM)


NEDFi, Itanagar Project: Improvement of road network at Pasighat township in East Siang District, SPA (09-10)

51

SUMMARY SHEET



Project Job/Scheme Number: /Type of Project: Roads /Name of the Scheme: SPA (09-10)

Name of the Project: Improvement of road network at Pasighat township in East Siang District


Location: Pasighat, East Siang Latitude: As per Annexure IV

Longitude: As per Annexure IV

4. Name & Designation of the Department official accompanying the Consultants: Er. Tapi Darang, Executive Engineer, Pasighat Division.


1. Project Details > No. of villages to be benefited: Entire Pasighat Township

Name of the District: East Siang Total combined population to be benefited: Entire population in Pasighat

Department: Public Works Department (PWD) Names of the benefited villages:



Boleng Circle/Pasighat Division/Pasighat Sub-Division no. II

Whether UC submitted? If Yes, date of submission: Yes, on 20/12/2010

2. Project Particulars > If No, likely date of submission: NA


Date of Administrative Approval: 07/07/2010 Date of Field Visit: April 29, 2011

Date of Awarding Work to the Executing Department: 07/07/2010 Financial Achievement as on March 31, 2011 (Rs. in lakh) 80.00










52

Annexure – I


Name of Project: Improvement of road network at Pasighat township in East Siang District

Job Scheme Number:

Sl. No.

Items Amount

(Rs. in lakh)


2 Means of Finance:



72.00

8.00


4 % of progress (Item 3 / Item 2x100) 100%

1. Comments on Financial Progress: As per information furnished by the Executing Department, the amount of Rs. 80.00 lakh has been fully utilized till the date of visit by Third Party Monitors i.e. on April 29, 2011. Work has been completed with 100% financial achievement.

2. Special Comments/ Observations/ Suggestions inviting special attention from the State Government/ Executing Department: Work is physically and financially complete but all the required formalities as per PWD code of practice has not been maintained in execution of the work. It is desired that Tenders are called after obtaining Administrative Approval from the Govt. and Work Orders are issued in a competitive climate of cost with choice of contractors/ constructors with good track records in implementation of plan programs. Tender Agreements in F-2 forms are to be executed by the concerned parties i.e. the Govt. and the contractors/firms entrusted with the work, with security deposit by the later.



53

Annexure – II (A)



Job Scheme Number:

(Rupees in lakh)

Sl. No.


Unit Details of Sanction Work planned during the period

Up to March, 2011

Work carried out up to the end of

March, 2011

Cumulative Work done till date of visit i.e. on

April 29, 2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount

1 Earthwork – Raising of road level

Cum 1125 5.50 1125 5.50 1125 5.50 1125 5.50

2 WBM – I Km 0.500 5.31 0.500 5.31 0.500 5.31 0.500 5.31

3 WBM – II Km 0.500 3.75 0.500 3.75 0.500 3.75 0.500 3.75

4 WBM – III Km 0.500 4.42 0.500 4.42 0.500 4.42 0.500 4.42

5 Carpeting Km 3.050 38.38 3.050 38.38 3.050 38.38 3.050 38.38

6 Surface Drains Km 8.710 5.40 8.710 5.40 8.710 5.40 8.710 5.40

7 Shoulder Maintenance Km 6.215 16.03 6.215 16.03 6.215 16.03 6.215 16.03

Add Contingencies -- 1.21 -- 1.21 -- 1.21 -- 1.21

Total > 80.00 80.00 80.00 80.00



54

Annexure – II (B)





(Rs. in lakh)

Sl. No. Particulars of Major Items of Work Unit Details of sanction Work completed up to ……..


(1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the Executing Department



55

Annexure - III


Name of Project: Improvement of road network at Pasighat township in East Siang District.

Job Scheme Number:

Type/ Category of the Project:

Sl. No.



Work is physically completed as seen on date of visit. It is desired that all records of inspection by technical personnel of higher rank are maintained at site during execution. Advice/ observation by higher officials made during field visit needs to be attended sincerely with correction wherever necessary.


No quality control register was shown during the visit. No register for material quality management was maintained. Keeping records at field office by officer (AE/JE) is suggested for a sound system.

3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh) (a) Tender (b) Work Order 1 No. 32.45 (c) Department 46.34


It is an existing road network within the town, district headquarter of East Siang district. It is an old town and the department (PWD) proposed for improving the road in view of growing activities in a growing town.

5 Likely benefits of the Project upon completion (number & names of the benefiting villages, estimated size of the benefited population, change in economic status or quality of life, etc.

It is a road network in a growing town and beneficiaries are uncountable covering all walks of life, all sectors and all areas of activities. It contributes to healthcare, literacy, marketability/ shopping of products by shortening of distance with good surface. Road connectivity always improves socio-economic life of people of the region/ town.

6 Difficulties, if any, being experienced in completing the Project No difficulty was experienced as reported. 7 Suggestion/s for Improvement (for speeding up implementation,

addressing the difficulties, if any, maximizing the project benefits, etc.)

In carrying out works by the Public Works Department, PWD code of practice should be followed strictly. Calling of Bids/Tenders for works taken up builds a competitive climate in choosing workable and acceptable rate of cost itemwise. Hence, tender process with transparency is to be treated as an integral part of execution of work from state exchequer.

Roads



56

Annexure - IV


GPS READING

1. Project Start Point Latitude: N 280 04′ 59.80′′ Longitude: E 950 18′ 33.6′′ Elevation: 214 M (approx)

2. Project End Point Latitude: N 280 04′ 33.60′′ Longitude: E 950 18′ 45.40′′ Elevation: 161 M (approx)

Source: Google Maps



57


Finished Carpeting work near college playground Finished Carpeting work near college main gate

Finished carpeting work – During Third Party Monitoring visit Finished carpeting work – During Third Party Monitoring visit


NEDFi, Itanagar Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District (Ph-II), SPA (09-10)

58

SUMMARY SHEET



Project Job/Scheme Number: / Type of Project: Roads / Name of Scheme – SPA (09-10)

Name of the Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District: Phase-II


Location: Balek village, Pasighat Start Point :

Latitude: N 280 03′ 42.50′′

Longitude: E 950 17′ 57.90′′

4. Name & Designation of the Official accompanying Consultant: Er. Tapi Darang, Executive Engineer, Pasighat Division.

End point:

Latitude: N 280 03′ 42.30′′

Longitude: E 950 16′ 37.80′′


1. Project Details > No. of villages to be benefited: 10 villages

Name of the District: East Siang Total combined population to be benefitted: 7,000 Nos.

Department: Public Works Department (PWD) Names of the benefitted villages: Tigra, Gune, Rasam, Balek, Roing, Kalek, Mongku, Sibo, Boying & Yapgo.


Executing Circle/ Division/ Sub – Division: Boleng Circle/ Pasighat Division/ Pasighat Sub-Division no. II

Whether UC submitted? If Yes, date of submission: Yes, vide no. PA/BT-1/SPA/2010-11/4522 dated – 20/12/2010

2. Project Particulars > If No, likely date of submission: Not applicable


Date of Administrative Approval: 01/07/2010 Date of the Field Visit: April 29, 2011

Date of Awarding Work to Executing Department: 01/07/2010 Financial Achievement as on March 31, 2011 (Rs. in lakh) 160.00

Date of Commencement of work: 21/08/2010 % of Financial Progress 100% (Annexure-I)






State Share – Loan (10%): 16.00 11. Any special observation/s: As per Annexure-I



59

Annexure – I


Name of Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District: Phase-II

Job Scheme Number:

Sl. No.

Items Amount

(Rs. in lakh)


2 Means of Finance:



SPA (09-10)

(a) 144.00

(b) 16.00



1. Comments on Financial Progress: As per the information furnished by the Executing Department in the approved Government Format, the amount of Rs. 160.00 lakh has been fully utilized till the date of visit by Third Party Monitoring team i.e. on 29/04/2011. Work is reported to be completed with 100% financial achievement.

2. Special Comments/ Observations/ Suggestions invites special attention from the State Government/ Implementing Department/ Agency: Tender process and transparency at all stages is to be treated as essential formality. Expenditure incurred in construction of all components of work for improvement of road is Rs. 153.75 lakhs against sanctioned provision of Rs. 160.00 for which U.C. has been submitted by project authority. No record of expenditure of balance Rs. 6.25 lakhs has been shown during site visit. Work is physically complete as seen.



60

Annexure – II (A)


Name of Project: Improvement of Pasighat-Balek road (8.50 km) in East Siang District: Phase-II.

Job Scheme Number:

(Rupees in lakh)

Sl. No.


Unit Details of Sanction Work Planned up to March 2011

Work Completed up to March 2011

Work planned till the period ending March,

2011

Cumulative work carried out till the date of visit i.e. on

29/04/2011


(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)

1. Earthwork – Raising of road level Cum 1890 9.22 1890 9.22 1890 9.22 1890 9.22

2. Granular Sub-Base Km 1.00 5.62 1.00 5.62 1.00 5.62 1.00 5.62

3. WBM – I Km 1.00 5.71 1.00 5.71 1.00 5.71 1.00 5.71

4. WBM – II Km 1.00 6.66 1.00 6.66 1.00 6.66 1.00 6.66

5. WBM – III Km 1.00 8.03 1.00 8.03 1.00 8.03 1.00 8.03

6. Carpeting/Re-carpeting Km 5.00 54.24 5.00 54.24 5.00 54.24 5.00 54.24

7. Box Culvert – 1.50 m x 1.50 m Nos 9 33.93 9 33.93 9 33.93 9 33.93

8. Slab Culvert – 2.00 m x 2.00 m Nos 2 15.29 2 15.29 2 15.29 2 15.29

9. Slab Culvert – 6.00 m x 3.00 m ht Nos 1 15.02 1 15.02 1 15.02 1 15.02

Sub - Total > 153.72 153.72 153.72 153.72

Add contingency 6.28 6.28 6.28 6.28

TOTAL > 160.00 160.00 160.00 160.00



61

Annexure – II (B)



Details of sanction from other schemes for the same project / Components of Project under SPA


(Rs. in lakh)



(1) (2) (3) (4) (5) (6) (7)

NIL

Total >




62

Annexure - III



Job Scheme Number:

Type/ Category of the Project: Roads

Sl. No.



Work seen is physically completed, 100% financial progress achieved in time. Frequent inspection by officers of higher rank with records of observation/ instruction at site register is suggested in the interest of quality of work and watch over execution as per item-wise provision in the sanctioned cost estimate. It helps in implementation of plan within sanctioned provision/ cost avoiding any excess to sanctioned amount.


No register/ record were shown during visit regarding materials testing for quality and no measures/ arrangements for quality testing were seen to have been done. It is suggested that such activities are carried out as important and integral part of execution of work.

3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. in Lakh)

(a) Tender

(b) Work Order 5 Nos. 40.18

(c) Department 113.54

4 Special Observations/ Comments, if any, with regard to the Project’s background, its physical progress, quality, operational issues, etc. not covered above.

The road is an existing one linking district headquarters, Pasighat, an old town. Work is completed. Financial progress is also achieved 100%. Quality of work done is acceptable. It is undesired that PWD code/ formalities are not followed from calling Bids/Tenders to achieving finished product/executed items as per specifications/approved drawings.



63

Sl. No.



As many as 10 villages having a population of 7,000 will be benefitted by virtue of improvement of the road now in existence. The villages covered are Tigra, Gune, Rasam, Balek, Roing, Kalek, Mongku, Sibo, Boying and Yapgo. Road now improved/ strengthened will contribute a lot in accessibility of market with agricultural produce and health care units for patients. Road is the lifeline of a region and connectivity by surface transportation can bring prosperity to the local people.

6 Difficulties, if any, being experienced in completing the Project

No difficulty was faced, as reported.


During visit it was observed that work was started on 21/08/2010 with planning of execution by March’ 2011. Work was completed as per target quarter fixed, i.e. upto end of March’ 2011. However, it is not clear, how U.C. has been submitted on 20/12/2010 by the concerned E.E. vide no. PA/BT-1/SPA/2010-11/4522 on 20/12/2010. Actually U.C. is to be submitted only after expenditure made on successful completion of work for which fund is placed. Expenditure means utilization of fund provided that work sanctioned is completed in all respects.

There must be an Agreement, (Tender Agreement in F-2 form) signed by both parties i.e. Govt. agency (say PWD here) and firms represented by the Contractor(s) with clearly cited clauses/ terms & conditions to be honored by involved parties. On accepting the Agreement, it is to be followed that Performance Security (Security Deposit at 2% or 1% in case of SC/ST or OBC, of value of work) is obtained from the concerned contractor(s) entrusted with work. Better materials management is always attached with better work management and this needs to be kept in mind during execution. It is suggested that all records relating to day to day progress of work are maintained as important documentary evidence.



64

Annexure - IV


GPS READING

1. Project Start Chainage Latitude: N 280 03′ 42.50′′ Longitude: E 950 17′ 57.90′′ Elevation: 183 M (approx)

2. Project End Chainage


Source: Google Maps



65

PICTORIAL / VISUAL VIGNETTES OF THE PROJECT

Finished B.T work at Project start chainage Finished Box culvert (2Mx2M)

Finished Slab Culvert (6 M span) Finished B.T work at project end chainage


NEDFi, Itanagar Project: Improvement & upgradation of Ngopok-Silluk Road (12.86 Km), SPA (09-10)

66

SUMMARY SHEET



Project Job/Scheme Number: Job No. 05 / Type of Project: Roads / Name of Scheme – SPA (09-10)

Name of the Project: Improvement & upgradation of Ngopok-Silluk road (12.86km) 3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Mr. Himato Sema

Location: Pasighat, East Siang Latitude (Start Point): N 280 04’081”

Longitude (Start Point): E 950 28’563”

4. Name & Designation of the Official accompanying Consultant: Er. T. Darang, EE

Latitude (End Point): N 280 10’650”

Longitude (End Point): E 950 29’550”



Name of the District: East Siang Total combined population to be benefited: 5,000 Nos.

Department: Public Works Department (PWD) Names of the benefitted villages: Kiyit, Ngopok, Silluk & Aohali


Executing Circle/ Division/ Sub – Division: Boleng Circle/ Pasighat Division/ Mebo Sub-Division

Whether UC submitted? If Yes, date of submission: Submitted in March 2011. Date not mentioned.



Date of Administrative Approval: 18/06/2010 Date of the Field Visit: April 30, 2011

Date of Awarding Work to Executing Department: 15/07/2010 Financial Achievement as on April 30, 2011 (Rs. in lakh) 188.37

Date of Commencement of work: 15/07/2010 % of Financial Progress 94.18% (Annexure-I)






State Share – Loan (10%): 20.00 11. Any special observation/s: As per Annexure-I



67

Annexure – I


Name of Project: Improvement & upgradation of Ngopok-Silluk Road (12.86 km)

Project Job / Scheme Number: Job No. 05

Sl. No.

Items Amount

(Rs. in lakh)


2 Means of Finance:



SPA (09-10)

180.00

20.00

3 Financial Achievement as on April 30, 2011 188.37

4 % of progress (Item 3 / Item 2x100) 94.18%

1. Comments on Financial Progress: As per the information furnished by the Executing Department in the approved Government Format, an amount of Rs. 188.37 lakhs has been utilized till the date of visit by Third Party Monitors i.e. on April 30, 2011. Work is reported with 94.18% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: Work is physically almost complete, with only black topping in few stretches remaining. It is desired that financial progress follows physical progress. Proper planning and preparation of strictly followed action calendar for implementation of work can contribute to optimum utilization of working season which is comparatively short in duration in Arunachal Pradesh due to Meteorological/ Hydrological reasons. Distance of road/scope of work has been mentioned erroneously in the project title as 12.86 km, whereas work has been executed over a distance of 13.537 km.



68

Annexure – II (A)


Name of Project: Improvement & upgradation of Ngopok-Silluk road (12.86 km)


(Rupees in lakh)

Sl. No.


Unit Details of Sanction Work planned upto September, 2010


December, 2010

Work planned till the period of

June, 2011


April 30, 2011


(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)

1 Jungle cutting Km 13.537 1.67 2.00 0.25 11.537 1.42 13.537 1.67

2 Earthwork in Embankment Km 3.70 21.57 0.50 2.98 3.20 18.66 3.70 21.57

3 WBM-III Km 6.22 46.40 1.00 7.46 4.22 31.48 6.22 46.40

4 Black Topping Km 10.537 106.42 -- -- 3.00 30.30 9.50 95.95

5 RCC Slab culvert – 2 m Span Nos. 4 13.68 1 3.42 3 10.26 4 13.68

6 RCC Slab culvert – 4 m Span Nos. 1 4.80 -- -- -- -- 1 4.80

7 RCC Slab culvert – 3 m Span Nos. 1 4.30 -- -- -- -- 1 4.30

8 Add Contingencies -- 1.16 --

Total > 200.00 14.11 92.12 188.37



69

Annexure – II (B)





(Rs. in lakh)



(1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the executing department



70

Annexure - III




Sl. No.

Particulars Observations/Comments


It is a scheme for improving and upgrading an existing road of 12.86 Km length with fund under SPA (09-10). Work is physically almost complete, with only few stretches of black topping remaining. No site register of work was maintained. No record of visit/ observation by inspecting officers of higher rank was seen to have been maintained and this practice is discouraged in any major works.


No arrangements for testing the quality of materials were made. No quality control register for materials was maintained as noticed at site with interaction involving project authority entrusted with execution.

3 Status of Execution of Work Execution of Work No. of Contractors Amount (Rs. in Lakh)

Tender

Work Order 121 Nos. 195.00

Department 4.00


It is an existing road requiring improving & upgrading for better service to the beneficiaries regarding surface communication. No Bids/Tenders were called by circulating notice. Not inviting Tenders/Bids (NIT/NIB) is an affair of unacceptability from financial guidelines point of view. This requires attention by concerned authority for observing formalities in carrying out works by competent technical officers and quality control measures for construction materials are to be attached with greater importance.

5 Likely benefits of the Project upon completion (number & names of the benefiting villages, estimated size of the benefited population, change in

Four no. of villages are benefitted directly. Benefitting villages are Kiyit, Ngopok, Silluk and Aohali with a population of 5000 residents. Better road contributes to raising socio-economic status of the area. Business and Trade, Education and Culture are significant

Roads



71

economic status or quality of life, etc. elements associated with enhancing quality of life of people who get access to connectivity by surface transport.


No difficulty was experienced except short working season in the state with high amount/ duration of rainfall every year as reported by Project Authority.


With careful planning and action calendar in doing works, working season may be properly utilized. Preparation of estimates/ drawings is to be taken up before work season starts. All necessary formalities from A.A. to issue of work order are to be completed desirably before rainfall ceases in the year. This requires initiative at all levels in the interest of work. Calling of Bids/Tenders for choosing a rate of cost per unit quantity of work in a competitive climate (generated by process of issue of Notice Inviting Tenders) keeping estimated rate itemwise in view is an essentially required formality. Estimate is a guide and cost may vary from place to place and time to time.



72

Annexure - IV


Start Point

Latitude: N 280 04.081′

Longitude: E 950 28.563′

Elevation: 161 m

End Point

Latitude: N 280 10.650′

Longitude: E 950 29.550′

Elevation: 322 m

Source: Google Maps



73


Completed Portion of Ngopok-Silluk Road Unfinished Portion of Ngopok-Silluk Road (Work in progress)

RCC Slab Culvert constructed at Ngopok-Silluk Road RCC Slab Culvert constructed at Ngopok-Silluk Road


NEDFi, Itanagar Project: C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road, SPA (09-10)

74

SUMMARY SHEET



Project Job/Scheme Number: Job No. 06/Type of Project: Bridge/Name of the Scheme: SPA (09-10)

Name of the Project: C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road

3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Mr. Himato Sema

Location: Pasighat, East Siang District

Latitude: N 270 59.436′ 4. Name & Designation of the department Official accompanying the Consultant:

Er. T. Darang, EE

Longitude: E 950 29.073′ 5. Social Benefits from the project >


Name of the District: East Siang Total combined population to be benefited: Entire population in Mebo, Dambuk & Paglam circles.

Department: Public Works Department (PWD) Names of the benefiting villages: Mebo, Motum, Sigar, Raling, Kiyit, Ngopok, Silluk, Borguli, Seram, Kongkul, Namsing & Gadum.


Executing Circle/Division/Sub - Division:

Boleng Circle/Pasighat Division/Mebo Sub – Division

Whether UC submitted?

If Yes, date of submission:

Submitted in March 2011. Date not mentioned.


Date of Sanction: 18 – 06 - 2010 7. Project Status as observed during Field Visit >

Date of Administrative Approval: 18 – 06 - 2010 Date of Field Visit: April 30, 2011

Date of Awarding Work to the Executing Department: 15 – 07 - 2010 Financial Achievement as on April 30, 2011 (Rs. in lakh) 24.80

Date of Commencement of Work: 15 – 07 - 2010 % of Financial Progress 24.80% (Annexure-I)

Stipulated Date of Completion: 30 – 09 - 2010 Physical Progress As per Annexure-II

Likely Date of Completion: 15 – 06 - 2011 Field Observations As per Annexure-III







75

Annexure – I


Name of Project: C/o bailey bridge (160 feet) over river Seram on Mebo-Dholla road


Sl. No.

Items Amount

(Rs. in lakh)


2 Means of Finance:



90.00

10.00



1. Comments on Financial Progress: As per the information furnished by the Executing Department, an amount of Rs. 24.80 lakh has been utilized as on April 30, 2011. Physical progress on sub-structure is satisfactory (i.e. about 70%) and materials have been procured/ carried to work site for erection of superstructure.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: Tendering process was not followed and works were awarded to 16 Nos. of Contractors on work order basis for executing work cost of Rs. 88.00 lakh, while the department itself has executed work cost of Rs 8.00 lakh. Tendering process for award of work should be introduced for better supervision by the executing department and ensuring better quality work.

In carrying out works, the bill register, contractors’ ledger and Register of works must be maintained methodologically. Material management is an important and integral part of the system. Material accounting needs to be done in every step of issue of material to the contractors. Records must be kept when such activity is done. Verification of stock/ items must be done at prescribed interval by Divisional Engineer/ Asst. Engineer looking after the division/sub-division concerned.



76

Annexure – II (A)


Name of Project: C/o Bailey bridge (160 feet) over river Seram on Mebo-Dholla road


(Rupees in lakh)

Sl. No.


Unit Details of Sanction Work planned during the period

Up to March, 2011


December, 2010

Work planned up to the period ending

June, 2011


30/04/2011


1. Sub-Structure

a) Well foundation – 10.00m depth

Each 2 85.98 2 85.98 R/B-upto 6m

depth

22.00 100% Completion of Sub-Structure

63.98 R/B foundation completed.

Abutment 50% & L/B Well foundation done up to 6m depth

22.00

b) Abutment – 3.00m height

2. Super-Structure

a) Transportation of Bailey Bridge component

MT 89.00 0.20 89.00 0.20 89.00 0.60 -- -- Bridge parts transported up to work site for super-structure

0.60

b) Erection and launching – 160 feet span

Job 1 3.81 1 3.81 -- -- Erection to be 100% complete with parts procured

3.81 --

3. Embankment for Approach Road

M 300.00 6.21 300.00 6.21 120.00 2.20 50.00 4.01 250.00 m completed

2.20

4. Add Contingency -- 3.80 -- 3.80 -- -- 3.40 --

Total > 100.00 100.00 24.80 75.20 24.80



77

Annexure – II (B)





(Rs. in lakh)

Sr. No.



(1) (2) (3) (4) (5) (6) (7)

NIL

Total >




78

Annexure - III



Job Scheme Number: Job No. 06


Sl.

No.


1 Comments on physical progress as observed on the

date of the visit (comments may be made here on such

aspects as overall progress vis-à-vis the plan, technical

supervision by the Departmental Engineers,

arrangement for machinery, etc.)

During visit, sub-structure was seen to be nearing completion. R/B well foundation

completed & abutment - 50%. L/B well foundation up to 6m depth was seen at site. The

materials/parts for super-structure were procured and transported to site of work for

erection. Progress and quality of work is satisfactory and likely to be completed within

two months’ time, as also assured by the executing department during interaction on site.

2 Comments on other quality control measures such as

arrangement for quality testing, maintenance of

Material Quality Control Register at the site, etc.

No Quality Control Measures/arrangements were taken even for construction of such an

important Bailey Bridge. No Soil Testing measures was carried out. No Quality Control

register could be produced at site when asked for making observation.

3 Status of Execution of Project Execution of Work No. of Contractors Amount (Rs. Lakh)

(a) Tender


(c) Department 8.00

Bridge



79

4 Special Observations / Comments, if any, with regard

to the Project’s background, its physical progress,

quality, operational issues, etc. not covered above

No Hydrological data/ Geological data could be produced for examining the Hydrological

aspect of the river which is seen to be meandering in nature.

5 Likely benefits of the Project upon completion

(number & names of the benefiting villages, estimated

size of the benefited population, change in economic

status or quality of life, etc.

Twelve no. of villages namely Mebo, Motum, Sigar, Raling, Kiyit, Ngopok, Silluk, Borguli,

Seram, Kongkul, Namsing and Gadum are beneficiaries of the project directly. This bridge

will improve connectivity and distance will be shortened to connect neighboring state of

Assam. Easier access to Education, Culture, Art, Trade and overall exposure will improve

the socio-economic status of the region by virtue of the bridge.

6 Difficulties, if any, being experienced in completing the

Project

No difficulty was encountered as reported by the executing department at site.

7 Suggestion/s for Improvement (for speeding up

implementation, addressing the difficulties, if any,

maximizing the project benefits, etc.)

Tendering process, Calling Tenders/Bids must be followed as an integral part of

execution. Before taking up such a project over a river in hilly topography, proper study

of behavior of the river involving bank stability, vulnerability to erosion, meandering,

HFL, discharge data is to be made carefully for identification of bridge site. Geo-

Hydrological and Seismological data are very important in construction of such projects.



80

Annexure - IV


GPS Readings C/o BAILEY BRIDGE OVER RIVER SERAM ON MEBO-DHOLLA ROAD Latitude: N 270 59.436′ Longitude: E 950 29.073′ Elevation: 125 m

Source: Google Maps



81


Construction Stage of Bailey Bridge over Seram River on Mebo-Dholla Road Construction Stage of Bailey Bridge over Seram River on Mebo-Dholla Road

Construction Stage of Bailey Bridge over Seram River on Mebo-Dholla Road Construction Stage of Bailey Bridge over Seram River on Mebo-Dholla Road


NEDFi, Itanagar Project: Improvement of Pasighat-Pangin road, SPA (09-10)

82

SUMMARY SHEET



Project Job/Scheme Number: / Type of Project: Road / Name of Scheme: SPA (09-10)

Name of the Project: Improvement of Pasighat–Pangin road 3. Name of the Consultant/s: Er. A.N.Nazmul Islam Laskar, Er. Ankur Borah, Shri Himato Sema

Location: Latitude: As per Annexure-IV 4. Name & Designation of the Official accompanying Consultant:

Longitude: As per Annexure-IV

1. Project Details > 5. Social Benefits from the project >

Name of the District: East Siang No. of villages to be benefited: The road improvement is of benefit to all people of East Siang, Upper Siang and West Siang districts.

Department: Public Works Department (PWD) Total combined population to be benefitted:

Names of the benefitted villages:

Executing Department: PWD 6. Details of Utilization Certificate >

Executing Circle/ Division/ Sub – Division:

0 km to 28 km Boleng Circle/ Pasighat Division/ Pasighat Sub-Division No. II

Whether UC submitted? If Yes, date of submission:

0 km to 28 km Submitted dated 20-12-2010

28 km to 76 km Being submitted

28 km to 76 km Boleng Circle/ Boleng Division/ Pangin Sub-Division

If No, likely date of submission:

0 km to 28 km NA

28 km to 76 km Information not provided

2. Project Particulars > 7. Project Status as observed during Field Visit >

Date of Sanction: 0 km to 28 km 16/08/2010 Date of the Field Visit: May 01, 2011

28 km to 76 km 26/08/2011

Date of Administrative Approval: 0 km to 28 km 16/08/2010 Financial Achievement as on May 01, 2011(Rs. in lakh) 50.00 + 50.00

28 km to 76 km 26/08/2011 % of Financial Progress 100% (Annexure-I)



83

Date of Awarding Work to Executing Department:

0 km to 28 km 16/08/2011 Physical Progress As per Annexure-II

28 km to 76 km 05/09/2010

Date of Commencement of work: 0 km to 28 km 10/09/2011 Field Observations

As per Annexure-III

28 km to 76 km 05/09/2010

Date of Completion: 0 km to 28 km 31/03/2011 8. GPS Readings/LatLong: As per Annexure-IV

28 km to 76 km March’2011

Cost of the Project (Rs. in lakh): 100.00 9. Current Project Status: Completed.

Means of Finance: (Rs. in lakh): SPA (09-10) 10. Number of attached Visuals/Photographs: 4 Nos.

Central Share (90%): 90.00 11. Any special observation/s: As per Annexure-I

State Share – Loan (10%): 10.00



84

Annexure – I


Name of Project: Improvement of Pasighat–Pangin road

Job Scheme Number:

Sl. No.

Items Amount

(Rs. in lakh)

Cost of the Project for Pasighat Division 50.00

Cost of the Project for Boleng Division 50.00

Total Project Cost 100.00

2 Means of Finance:



SPA (2009-10)

(a) 90.00

(b) 10.00

3 Financial Achievement as on May 01, 2011 100.00


1. Comments on Financial Progress: As per information provided by the Executing Department, the entire amount of Rs. 100.00 lakh has been fully utilized for the project.

2. Special Comments/ Observations/ Suggestions inviting special attention from the State Government/ Executing Department: Funds have also been provided for the Sector 26 to 76 km under RIDF – XV for an amount of Rs 250.00 lakh. Work components including Kutcha Drains and Slip Clearance are included in both the Schemes and project implementation under the two Schemes completed simultaneously on 31st March 2011.



85

Annexure – II (A)



(Rupees in lakh)

Sl. No.



December, 2010

Work completed up to the period of December,

2010

Work planned up to the period of 31st March,

2011


May 01, 2011


(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)

A. Improvement of Pasighat–Pangin road (0 Km to 28 Km) under Pasighat Division

1 Hill side Drain clearance Km. 25.56 5.37 25.56 5.37 25.56 5.37

2 Landslide Clearance in Soil

Cum 19807.00 13.47 19807.00 13.47 19807.00 13.47

3 Maintenance of Earthen Shoulder

Sqm. 6059.00 4.48 6059.00 4.48 6059.00 4.48

4 WBM-III Sqm. 2630.00 6.24 2630.00 6.24 2630.00 6.24

5 Pot Hole Repair Sqm. 5255.00 18.55 5255.00 18.55 5255.00 18.55

6 Add contingency 1.89 1.89

Total (A) 50.00 50.00

B. Improvement of Pasighat–Pangin road (28 Km to 76 Km) under Boleng Division

1 Slip Clearance Cum 44000.00 36.50 44000.00 36.50 44000.00 36.50

2 Kutcha Drain Km. 16.00 8.00 16.00 8.00 16.00 8.00

3 Jungle Clearance Km. 10.00 5.00 10.00 5.00 10.00 5.00

4 Add Contingency 0.50 0.50

Total (B) -- 50.00 -- -- 50.00

Total (A+B) > 100.00 100.00



86

Annexure – II (B)

CONVERGENCE WITH OTHER SCHEMES



Funded under RIDF – XV

Name of Project: Maintenance & Up-gradation of Pasighat-Pangin Road (Sector 26 to 76 Km.) [RIDF-XV]

(Rs. in lakh)

Sl. No.

Particulars of Major Items of Work Unit Details of sanction Work completed up to May 01, 2011


1 2 m span culvert Nos. 5 19.88 2 completed 8.91

2 3 m span culvert Nos. 4 19.42 3 completed 9.77

3 3 m height R/Wall m 78.00 15.98 78.00 16.00

4 B/crated wall m 60.00 7.57 300.00 20.35

5 GSB Km 1.00 5.00

6 WBM - II km 3.00 24.07 4.00 32.07

7 Carpeting km 3.00 41.98 3.00 24.00

8 Kuttcha drain km 41.01 47.30 41.01 46.86

9 Pot-hole repair km 10.40 55.33 11.00 43.57

10 Slip clearance cum 26382.00 18.47 26382.00 18.47

Total Work Cost 187.15 225.00

Add contingencies, etc 62.85 25.00

Total > 250.00 250.00



87

Annexure - III



Job Scheme Number:

Type / Category of the Project:

Sl. No.



Work was completed as scheduled as reported by the Project Authority. No record of visit of work by AE/ EE/ SE/ CE was shown when asked at site during inspection of Third Party Monitoring team. No information about possession of T&P by concerned divisions of the department i.e. PWD could be supplied. No site register showing day to day progress of work could be shown to the Monitoring Team during site visit. No sanctioned estimates could be provided at site when asked for.


No Quality Control measures were taken by the divisions/department (PWD), even no register for Quality Control of works was seen at site, which is not desired from quality works point of view. Work of maintenance also requires quality to access to target benefit to those for whom the asset was improved/ strengthened.


0 km to 28 km 28 km to 76 km

Tender Information not provided

Work Order Local contractors (No. of contractors not mentioned)

39.50

Department Dept. labor and T&P 10.00


It is an existing road of vital importance linking important towns/ places of undivided district of Siang. This scheme was conceived through public representation received by the department and it is a well done programme of improving the road with clearing of slipped materials and debris caused by incessant rain. It is observed that kutcha drains/ hillside drain is vulnerable of getting filled up by debris during rainy season. Hence, day to day maintenance by utilizing services of Master roll works/ Khalasis/ 4th grade cadre field personnel of the department is desired and expenditure may be met up from Operations &

Roads



88

Maintenance (O&M) sub-head of Expenditure Head of Accounts relating to the work. Similar arrangement can be done for maintenance of Earthen Shoulder and minor Pot-Hole Repair. The work is involved with two divisions i.e. Pasighat division and Boleng division under Boleng circle each allotted with Rs. 50.00 lakhs with landslide clearance as the common item.


As estimated, the size of 1 lakh of population of 100 villages of undivided Siang district is direct beneficiaries. The improvement of road will boost up the economy of the people of the concerned district growing more food with access to market facility and enhancing literacy rate. Surface communication will improve healthcare and education facility by the road now improved.


No difficulty was experienced as reported by project personnel except short working season and excess rainfall in the region making the road mostly moist.

7. Suggestion/s for Improvement (for speeding up implementation, addressing the difficulties, if any, maximizing the project benefits, etc.)

Of the seven items of work done, slip clearance of 44,000 CM appears largest in size costing Rs.36.50 lakhs. In maintenance of roads for uninterrupted traffic flow, the department should possess modern T&P (may be costly) and utilize them for clearing of roads whenever/ wherever required owing to landslide by incessant rain in the mountainous state. That out of Rs.49.00 lakhs (for Boleng Division), Rs. 39.00 lakh and Rs. 48.11 lakh (for Pasighat Division) was spent by direct issue of Work Orders to contractors/constructors, without any process of calling tenders is not supported by financial guidelines of Govt. of India. Rs. 10.00 lakhs (for Boleng Division) was utilized by the department by employing labour and T&P directly (departmental implementation) without involvement of any contractor(s). The system of execution departmentally provides saving of amount equivalent to contractors’ profit resulting in lower cost for same volume of work with same quality. Here nothing is mentioned about saving in cost and utilization of cash if so saved. Proper guidance in this regard is necessary for execution departmentally in future with saving of 10% of Contractor’s profit provided in the sanctioned cost estimate.



89

Annexure - IV


GPS READING

Project Start Chainage:


At 28th KM


Project Start Chainage:


Source: Google Maps



90


Land slide clearance in soil – During Third Party Monitoring visit Slip clearance – During Third Party Monitoring visit

Road section at project start chainage Maintenance work done at 28th K.M

Monitoring Report for the period ending December, 2010

NEDFi, Itanagar Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri. Land, SPA (09-10)

91

SUMMARY SHEET


MONITORING REPORT FOR THE PERIOD ENDING DECEMBER 2010

Project Job/Scheme Number: / Type of Project: Flood Control Works / Name of Scheme – SPA (09-10)

Name of the Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri. Land

3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Mr. Himato Sema. Er. Ankur Borah

Location: Pasighat, East Siang

As per Annexure IV

4. Name & Designation of the Official accompanying Consultant: Shri T. Jonnom, Block Development Officer, CD Block Ruksin




Department: Rural Development (RD) Names of the benefited villages: 12-Mile, Sille & Sika-Tode

Executing Department: B.D.O., CD Block Ruksin 6. Details of Utilization Certificate

Executing Circle/ Division/ Sub – Division: Sille-Oyan Circle/ Pasighat Division/ Ruksin Sub-Division

Whether UC submitted? If Yes, date of submission: Submitted on 27/09/2010



Date of Administrative Approval: 13/07/2010 Date of the Field Visit: May 6, 2011

Date of Awarding Work to Executing Department: 27/05/2010 Financial Achievement as on December, 2010 (Rs. in lakh) 50.00







State Share – Loan (10%): 5.00 11. Any special observation/s: As per Annexure-I,Point 2



92

Annexure – I


Name of Project: C/o Flood Protection work at various rivers within Sille-Oyan Circle to protect Agricultural Land.

Job Scheme Number:

Sl. No.

Items Amount

(Rs. in lakh)


2 Means of Finance:



SPA (09-10)

(a) 45.00

(b) 5.00

3 Financial Achievement as on December, 2010 50.00


1. Comments on Financial Progress: As per information furnished by the Executing Department, the amount of Rs.50.00 lakh has been fully utilized

till the date of visit by Third Party Monitoring Team i.e. on 06/05/2011. Work has been completed with 100% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency:

There are 6 nos. of sub-projects under this project. The Third Party Monitoring Team could visit only one sub-project and the remaining sites

will be monitored during subsequent visit.

As reported, all the six sub-projects under this scheme are physically complete. The work was started on 27th May 2010 and completed on 25th

June 2010, whereas sanction letter vide no. CD (PLG) 198/2010 (SPA) was issued on 13th July 2010.

Calling for Bids/ Tenders before finalization of issue of work order from among bidders is an important point of notification as prescribed by

Govt. of India. Transparency is a desired element in the process of execution.

Such works of technical nature costing Rs. 50.00 lakh should ideally be carried out by technical departments like WRD with sound mechanism in

carrying out work.



93

Annexure – II (A)


Name of Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agricultural Land.

Job Scheme Number:

(Rupees in lakh)

Sl. No.

Sub head/ items of

work as per Technical Sanction

Unit Details of Sanction Work planned during the period up to December, 2010


December, 2010

Work planned till the period ending

March, 2011

(Not necessary as the project is complete)


May 6, 2011


(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)

1 Flood protection works at various rivers within Sille-Oyan Circle

Nos. 6 49.75 6 49.75 6 49.75 6 49.75

2 Add Contingency

-- 0.25 0.25 0.25 -- 0.25

Total > 50.00 50.00 50.00 -- 50.00



94

Annexure – II (B)



Details of other Projects / Components of Project under SPA (by Other Department) / Other Schemes (if any) on the Same Location@

Name of Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri Land

(Rs. in lakh)

Sl. No.



(1) (2) (3) (4) (5) (6) (7)

NIL

Total >




95

Annexure - III


Name of Project: C/o flood protection work at various rivers within Sille-Oyan circle to protect Agri Land

Job Scheme Number:


Sl. No.

Particulars Observations/ Comments


As reported, work is complete physically. There are 6 nos. of sub-projects under this project. The Third Party Monitoring Team could visit only one sub-project and the remaining sites will be monitored during subsequent visit. Work on the sub-project visited was executed without adequate technical manpower at different cadre as noticed during inspection with project personnel. Technical supervision by high ranking officers can contribute to better quality by virtue of advice at site during execution.


No Quality Control measures were taken. No material Quality Control register was maintained/ shown when desired during field visit.


Tender


Department


Complete study of the river behavior, vulnerability of river banks for erosion/ submergence of land etc. needs to be carried out before taking up such schemes of technical nature. Identification of site is very important from ratio of benefit and cost. Quality of work needs to be enhanced with involvement of senior technical personal for lasting, durability and benefit to people of target area.

Flood Control Works



96


42 nos. of beneficiaries living in 3 villages namely 12-Mile, Sille and Sika-Tode are protected from economic loss as caused by annual flood which visit the area as learnt by interaction with land owners/ farmers. Saving of crops when/if raised on flood affected land due to existence of Flood Control measures is a gain to the people of the locality.


No difficulty was experienced.


It is most desired that sequence in implementation of Projects is to be followed avoiding irregularity. Process of allotment of work should always start after Administrative Approval (AA) is accorded to the project. Technical sanction from the competent authority of the concerned directorate should preferably be obtained as a formality before work orders are issued to deserving contractors who have a good track of records of performance in similar nature of work. Calling Tenders/ Bids after obtaining AA/TS is an essential formality to build a climate of competition and transparency of whole affair.



97

Annexure - IV


GPS READING

1. Flood control work at Monam Siyi river to protect Siyi WRC area at Remi

At Project Start Point: Latitude: N 270 57′ 30.6′′ Longitude: E 950 13′ 29.30′′ Elevation: 191 M (approx)

At Project EndPoint: Latitude: N 270 57′ 28.5′′ Longitude: E 950 13′ 30.2′′ Elevation: 198 M (approx)

Source: Google maps



98


Flood control work at Monam Siyi River – During Third Party Monitoring visit

Flood control work at Monam Siyi River – During Third Party Monitoring visit


NEDFi, Itanagar Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril. Land, SPA (09-10)

99

SUMMARY SHEET



Project Job/Scheme Number: / Type of Project: Flood Protection Work / Name of Scheme – SPA (09-10)

Name of the Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril. Land

3. Name of the Consultant/s: Er. A.N. Nazmul Islam Laskar, Er. Ankur Borah, Shri. Himato Sema

Location: Ruksin Block,Pasighat As per Annexure-IV

4. Name & Designation of the Official accompanying Consultant:


1. Project Details > No. of villages to be benefited: 5 Villages

Name of the District: East Siang Total combined population to be benefitted: 56 Nos.

Department: CD Block Ruksin Names of the benefitted villages: Debing-I, Debing-II, Ngorlung-I, Ngorlung-II, Ngorlung-III

Executing Department: B.D.O. CD Block Ruksin 6. Details of Utilization Certificate

Executing Circle/ Division/ Sub – Division: Sille-Oyan/ Pasighat/ Ruksin Whether UC submitted? If Yes, date of submission: Yes, on September 27, 2010


Date of Sanction: July 12, 2010 7. Project Status as observed during Field Visit >

Date of Administrative Approval: July 12, 2010 Date of the Field Visit: May 06, 2011

Date of Awarding Work to Executing Department: May 27, 2010 Financial Achievement as on December, 2010 (Rs. in lakh) 50.00

Date of Commencement of work: May 27, 2010 % of Financial Progress 100% (Annexure-I)

Stipulated Date of Completion: September 30,2010 Physical Progress As per Annexure-II

Date of Completion: June 25, 2010 Field Observations As per Annexure-III


Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Completed.


State Share – Loan (10%): 5.00 11. Any special observation/s: As per Annexure-II, Point 2



100

Annexure – I


Name of Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril. Land

Job Scheme Number:

Sl. No.

Items Amount

(Rs. in lakh)


2 Means of Finance:



SPA (2009-10)

(a) 45.00

(b) 5.00



1. Comments on Financial Progress: As per the information provided by the Executing Department, the amount of Rs. 50.00 lakh has been fully utilized till the date of visit by Third Party Monitoring team i.e. on 06/05/2010. Work is complete with 100% financial achievement.

2. Special Comments/ Observations/ Suggestions inviting special attention from the State Government/ Executing Department:

There are 10 nos. of sub-projects under this project in Ruksin circle. The Third Party Monitoring Team could only visit 2 nos. of sub-projects and the remaining sites will be monitored during subsequent visit.

As reported, the work was started on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 12th July 2010. Such practice of starting works before sanction should be avoided.

Calling for Bids/ Tenders before finalization of issue of work order from among bidders is an important guideline as prescribed by Govt. of India. Transparency is a desired element in the process of execution.

Such works of technical nature should ideally be carried out by technical departments like WRD.



101

Annexure – II (A)


Name of Project: C/o flood protection work at various rivers within Ruksin Circle to protect Agril Land

Job Scheme Number:

(Rupees in lakh)

Sl. No.


Unit Details of Sanction Work Planned up to December 2010

Work Completed up to

December 2010


March, 2011



May 06, 2011


(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)

1. C/o Flood Protection Work at various rivers within Ruksin Circle to protect Agricultural Land.

Nos. 10 49.75 10 49.75 10 49.75 -- -- 10 49.75

2. Add Contingency 0.25 0.25 0.25 -- 0.25

Total > 50.00 50.00 50.00 -- 50.00



102

Annexure – II (B)





(Rs. in lakh)



(1) (2) (3) (4) (5) (6) (7)

NIL

Total >




103

Annexure - III



Job Scheme Number:

Type/ Category of the Project: Flood Protection Work

Sl. No.



There are 10 no. of sub-projects under this project in Ruksin circle. The Third Party Monitoring Team could visit 2 nos. of sub-projects and the remaining sites will be monitored during subsequent visit. As reported, works have been completed. But, no approved drawing and sanctioned estimate could be produced at site when asked to do so. It is not desired that a work costing about Rs.50.00 lakhs is executed by a non-technical department, like Block Level organization having only one Junior Engineer as technical personnel to shoulder all responsibility for implementation.


No Quality Control measures were taken and no Quality Control register for materials was maintained/ produced at site.


(a) Tender


(c) Department

4 Special Observations/ Comments, if any, with regard to the Project’s background, its physical

The flood protection work at rivers in question (in boulder stage of rivers) involving flashy flood of incessant rain in catchment area, were taken up need-based as reported by concerned



104

Sl. No.


progress, quality, operational issues, etc. not covered above.

officers of block who accompanied monitoring team and local villagers who were present during visit. In some work, oversized boulders were employed with poor packing in filling up void with small size stones as per requirement. Soundness of structure, when installed, must last for reasonable duration keeping cost-benefit ratio in view.


As many as 56 no. of villagers will be benefitted covering 5 no. of villages, namely Debing-I, Debing-II, Ngorlung-I, Ngorlung-II, Ngorlung-III. By taking up flood protection work at vulnerable area, bank erosion and submergence appears to have been checked, at least partically, and consequently crops, when raised, is saved and misery of affected people by flood, seems to have been mitigated. Saving economic loss in economic gain. Existing socio-economic status of local people is not affected by visit of flood, if not improved further. Quality of life of people may enhance if schemes are taken up after proper planning and investigation, study of river behavior, rainfall, crop pattern etc. with participatory management of assets involving beneficiaries who should develop a sense of belonging to the assets created.


No difficulty was encountered as reported by Project Authority.


Detailed study by competent authority should be carried out to identify most vulnerable reaches of river banks and cost-benefit ratio is to be carefully assessed and kept in view for justifiability of the scheme when proposed. Sound system from planning to implementation leads to productive spending of fund with target benefit, peoples’ participation in construction and subsequent maintenance with transparency at all stages is desired in the interest of development of an area.



105

Annexure - IV


GPS READING

1. Flood control work at Ruksin river to protect Pejik Paddy field area at Ngorlung Latitude: N 270 51′ 44.9′′ Longitude: E 950 13′ 11.0′′ Elevation: 140 M (approx)

2. Flood control work at Peneng river to protect Kusam WRC area at Mikong Latitude: N 270 56′ 7.3′′ Longitude: E 950 14′ 3.4′′ Elevation: 174 M (approx)

Source: Google Maps



106


F. C work at Ruksin river to protect Pejik Paddy field area at Ngorlung F.C work at Ruksin river to protect Pejik Paddy field area at Ngorlung

F.C work at Peneng river to protect Kusam WRC area at Mikong F.C work at Peneng river to protect Kusam WRC area at Mikong


NEDFi, Itanagar Project: C/o flood protection work at various rivers within Bilat Circle to protect Agril. Land, SPA (09-10)

107

SUMMARY SHEET



Project Job/Scheme Number: / Type of Project: Flood Control Work / Name of Scheme – SPA (09-10)

Name of the Project: C/o flood protection work at various rivers within Bilat circle to protect Agril land

3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Mr. Himato Sema. Er. Ankur Borah

Location: Bilat Circle, Pasighat.

As per Annexure IV

4. Name & Designation of the Official accompanying Consultant: Shri T. Jonnom, Block Development Officer, CD Block Ruksin




Department: Rural Development (RD) Names of the benefited villages: Ledum-I, Ledum-II, Mirem-I, Mirem-II, Mikong, Remi, & Miglung

Executing Department: B.D.O., CD Block Ruksin 6. Details of Utilization Certificate

Executing Circle/ Division/ Sub – Division: Sille-Oyan Circle/ Pasighat Division/ Ruksin Sub-Division

Whether UC submitted? If Yes, date of submission: Submitted dated 27/09/2010



Date of Administrative Approval: 12/07/2010 Date of the Field Visit: May 6, 2011

Date of Awarding Work to Executing Department: 27/05/2010 Financial Achievement as on December, 2010 (Rs. in lakh) 50.00







State Share – Loan (10%): 5.00 11. Any special observation/s: As per Annexure-I, point 2.



108

Annexure – I


Name of Project: C/o Flood Protection Work at various rivers within Bilat circle to protect Agricultural Land.

Job Scheme Number:

Sl. No.

Items Amount

(Rs. in lakh)


2 Means of Finance:



SPA (09-10)

(a) 45.00

(b) 5.00



1. Comments on Financial Progress: As per the information furnished by the Executing Department, the full amount of Rs. 50.00 lakh has been utilized till the date of visit by Third Party Monitors i.e. on May 06, 2011. Work has been completed with 100% financial achievement.

2. Special Comments/ Observations/ Suggestions inviting special attention from the State Government/ Executing Department:

Out of 8 nos. of sub-projects under this project, the Third Party Monitoring Team could visit only 3 nos. of sub-projects and the remaining will be monitored during subsequent visit.

As reported, the work was started on 27th May 2010 and completed on 25th June 2010, whereas the date of sanction is 12th July 2010. Such practice of starting works before sanction should be avoided.

Calling for Bids/ Tenders before finalization of issue of work order from among bidders is an important guideline as prescribed by Govt. of India. Transparency is a desired element in the process of execution.

Such works of technical nature should ideally be carried out by technical departments like WRD.



109

Annexure – II (A)


Name of Project: C/o flood protection work at various rivers within Bilat circle to protect Agril land

Job Scheme Number:

(Rupees in lakh)

Sl. No.

Sub head/ items of work as per Technical

Sanction

Unit Details of Sanction Work planned during the period up to December,2010


December, 2010

Work planned till the period ending March,

2011

(Not necessary as the work is complete)


06/05/2011


(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)

1 Flood Protection Work at various rivers within Bilat circle

Nos. 8 49.75 8 49.75 8 49.75 -- -- 8 49.75

2 Add Contingencies 0.25 0.25 0.25 0.25

Total > 50.00 50.00 50.00 -- 50.00



110

Annexure – II (B)





(Rs. in lakh)



(1) (2) (3) (4) (5) (6) (7)

NIL

Total >




111

Annexure - III




Sl.

No.

Particulars Observations/ Comments

1 Comments on physical progress as observed on

the date of the visit (comments may be made here

on such aspects as overall progress vis-à-vis the

plan, technical supervision by the Departmental

Engineers, arrangement for machinery, etc.)

Out of 8 nos. of sub-projects, the Third Party Monitoring Team could visit only 3 nos. of sub-

projects and the remaining will be monitored during subsequent visit. As reported, work is

physically completed. Sizes of boulders used were not man-sized; oversize/ undersize boulders

were employed. No sanctioned estimate/ approved drawing could be shown by the Block Level

Officers/ JE at site when asked. Only one technical person of JE’s rank rouse shouldered

responsibility of technical supervision. No record/ register relating to execution were seen at

field level. A sound system is recommended for execution.

2 Comments on other quality control measures such

as arrangement for quality testing, maintenance of

Material Quality Control Register at the site, etc.

No quality control measures were taken. No such record/ register were seen.


Tender


Department

4 Special Observations / Comments, if any, with

regard to the Project’s background, its physical

progress, quality, operational issues, etc. not

Complete study of the river behavior, vulnerability of river banks for erosion/ submergence of

land etc. needs to be carried out before taking up such schemes of technical nature.

Identification of site is very important from ratio of benefit and cost. Quality of work needs to be

Flood Protection Work



112

covered above enhanced with involvement of senior technical personnel for lasting, durability and benefit to

people of target area.


(number & names of the benefiting villages,

estimated size of the benefited population, change

in economic status or quality of life, etc.

75 nos. of people are beneficiaries of the project, 8 nos. of villages namely Ledum-I, Ledum-II,

Mirem-I, Mirem-II, Mixong, Migtang are benefitted as observed. Local villagers are entirely

dependent upon Agriculture and ensured use of land & water to enhance food production is

most important for their survival, endeavoring to enhance their quality of life. Flood Control

measures can save crops, when being raised in flood prone areas by checking river faux erosion

and consequent submergence. But, proper study of river site is necessary before schemes are

taken up by concerned authority.

6 Difficulties, if any, being experienced in

completing the Project

No difficulty was encountered.


implementation, addressing the difficulties, if any,

maximizing the project benefits, etc.)

Proper planning with strictly followed action calendar keeping shore working reason/ rainfall

season/ landslide etc. in views is advisable. Formalities in carrying out works are to be followed

strictly and sincerely. Sound mechanism can contribute to quality of work on ground. Tendering

process is an essential formality in translating public work into action involving a reasonable/

acceptable rate of justification for item-wise unit quality of work in a competitive climate of

bidding. Transparency also needs to be maintained in spending from state exchequer. The cost

estimate in a particular time and place is a guide and there may be saving in spending if work

orders are issued in a competitive market.



113

Annexure - IV


GPS READINGS

1. Flood control work at Remi river to protect Sika WRC area at Mirem


2. Flood control work at Riri river to protect Kampo WRC field area at Bilat Bamin


Source: Google maps



114


F.C work at Riri river to protect Kampo WRC field area at Bilat-Bamin F.C work at Riri river to protect Kampo WRC field area at Bilat-Bamin

F.C work at Remi river to protect Sika WRC field area at Mirem F.C work at Remi river to protect Sika WRC field area at Mirem


NEDFi, Itanagar Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin village, SPA (09-10)

115

SUMMARY SHEET



Project Job/Scheme Number: / Type of Project – Flood Protection Work/ Name of Scheme – SPA (09-10)

Name of the Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin villages

3. Name of the Consultant/s: Er. A. Borah

4. Name & Designation of the Official accompanying Consultant: Er. D.K. Padung, Executive Engineer, WRD, Pasighat

Location: 5 different location in East Siang District

Latitude: N 270 54′ 49.7′′; N 270 54′ 23.0′′; N 270 58′ 18.5′′

Longitude: E 950 16′ 26.3′′; E 950 17′ 46.4′′; E 950 19′ 45.6′′


Name of the District: East Siang No. of villages to be benefited: 4 Villages

Department: Water Resources Department Total combined 1199 nos.

Names of the benefitted villages: Rani, Sille, Manganang & Ruksin villages

Executing Department: Water Resources Department 6. Details of Utilization Certificate

Executing Circle/ Division/ Sub - Division Itanagar/ Pasighat/ Pasighat Sub-Division Whether UC submitted? If Yes, date of submission Yes, on 20/03/2011

2. Project Particulars > If No, likely date of submission Not applicable


Date of Administrative Approval 19/06/2010 Date of the Field Visit: 30/04/2011

Date of Awarding Work to Executing Department 20/06/2010 Financial Achievement as on December 31, 2010 (Rs. in lakh) 150.00

Date of Commencement of work: 03/08/2010, 07/08/2010,

15/08/2010, 22/08/2010

% of Financial Progress 100% (Annexure-I)

Stipulated Date of Completion 30-09-2010 Physical Progress As per Annexure-II

Date of Completion 05/11/2010, 10/11/2010,

15/11/2010, 25/12/2010

Field Observations As per Annexure-III


Means of Finance: (Rupees in lakh): SPA (2009-10) 9. Current Project Status: Completed


State Share – Loan (10%): 15.00 11. Any special observation/s: As per Annecure-I, Point 2.



116

Annexure – I


Name of Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin villages

Job Scheme Number:

Sl. No.

Items Amount

(Rs. in lakh)

1 Cost of Project

150.00

2 Means of Finance:



SPA (2009-10)

135.00

15.00

3 Financial Achievement as on December 31, 2010

150.00


100%

1. Comments on Financial Progress: As per the information furnished by the Executing Department, an amount of Rs.150.00 lakh has been utilized till

the date of visit by Third Party Monitor i.e. on 30/04/2011. Works have been completed with 100% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: This is a completed project.



117

Annexure – II


Name of Project: Flood and river bank erosion management project at Rani, Sille, Manganang and Ruksin villages.

Job Scheme Number:

(Rupees in lakh)

Sl. No.



December 2010


December 2010


March 2011

(Work is completed by December 2010)


30/04/2011


(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)

1 Flood & river bank erosion management project on Kemi river at Rani village

(i) Earthen Embankment Job 1 54.99 1 54.99 1 54.99 1 54.99

(ii) Boulder Guide wall Job 1 4.26 1 4.26 1 4.26 1 4.26

2 Flood & river bank erosion management project on Pagla nadi at Rani village



3 Flood & river bank erosion management project on Remi river at Sille village

(i) Boulder Guide wall Job 1 5.76 1 5.76 1 5.76 1 5.76

(ii) Earthen Embankment Job 1 14.24 1 14.24 1 14.24 1 14.24

4 Flood & river bank erosion management project on Penneng river at Manganang village.



(iii) Channelisation Job 1 17.29 1 17.29 1 17.29 1 17.29



118

Sl. No.



December 2010


December 2010


March 2011

(Work is completed by December 2010)


30/04/2011


(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)

5 Flood bank erosion management project on Ruksin river at Ruksin village.

(i) C/o. boulder guide wall

Job 1 0.99 1 0.99 1 0.99 1 0.99

(ii) Channelisation Job 1 9.01 1 9.01 1 9.01 1 9.01

6 Add Contingency 0.75 0.75 0.75 0.75

Total > 150.00 150.00 150.00 150.00



119

Annexure – II (B)



Details of sanction from other schemes for the same project/components of project under SPA


(Rs. in lakh)



(1) (2) (3) (4) (5) (6) (7)

NIL

Total >




120

Annexure - III



Job Scheme Number:


Sl. No.



This is a completed project. Boulder protection works as well as channelization was taken up in small stretches of 5 nos. of flashy streams at boulder stage protecting the agricultural land and home stead land areas at Rani, Sile, Manganang & Ruksin villages

Third Party Monitoring Team visited 3 nos. of site location out of 5 nos. and found that the works have been completed satisfactorily.


As reported quality control measures were in effect during the construction period availing facilities at Central Quality Control Laboratory, RWD, Pasighat.

3 Status of Execution of Work (a) Tender

(b) Work Order 8+8+10+5+65=96 149.25

(c) Department


Design and construction quality in general was up to specification and of satisfactory standard.


As many as 1199 nos. of villagers will be benefitted covering 4 nos. of villages. It is expected that socio-economic status of the villagers will improve by limiting their sufferings caused by floods.




Flood Protection Works



121

Annexure - IV


GPS READING 1. At Penneng River-Manganang Village


2. At Remi River-Sille Village Latitude: N 270 54′ 23.0′′ Longitude: E 950 17′ 46.4′′ Elevation: 142 M (approx)

3. At Kemi River – Rani Village Latitude: N 270 58′ 18.5′′ Longitude: E 950 19′ 45.6′′ Elevation: 145 M (approx)

Source: Google map



122


Flood protection work on Remi River at Sille Village Flood protection work on Remi River at Sille Village

Flood protection work on Penneng River at Mangnang Village Flood protection work on Penneng River at Mangnang Village



123


Flood protection work on Kemi River at Rani Village Flood protection work on Kemi River at Rani Village


NEDFi, Itanagar Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division, SPA (09-10)

124

SUMMARY SHEET



Project Job/Scheme Number: / Type of Project – Minor Irrigation / Name of Scheme – SPA (09-10)

Name of the Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division

3. Name of the Consultant/s: Er. A.N.N.I. Laskar, Shri Himato Sema.

Location: Boleng, East Siang

MIP at Pangin Village

Latitude : N 280 13.006′

Longitude : E 940 59.642′

4. Name & Designation of the Official accompanying Consultant: Junior Engineer, WRD, Boleng Sub-Division

MIP at Pareng Village

Latitude : N 280 20.965′




Name of the District: East Siang Total combined population to be benefitted: 1050 Nos.

Department: Water Resources Department (WRD) Names of the benefitted villages: Yemsing, Komsing, Karo Komsing, Pangi, Kebang, Tarak, Yibuk, Dosing, Riew, Pangkang, Pareng, Sitang, Riga, Begging, Parong, Kumku Pangkang, Lissing, Sine, Messing, Yingku, Rengo, Lileng, Rottung, Kellek, Babuk, Pangin, Yeksi, Jorsing, Sissen, Mopit, Sole, Lokpeng, Supsing, Koreng.

Executing Department: WRD 6. Details of Utilization Certificate

Executing Circle/ Division/ Sub – Division: Itanagar/ Pasighat / Pasighat Whether UC submitted? If Yes, date of submission: Yes, on March 20, 2011


Date of Sanction: June 25, 2010 7. Project Status as observed during Field Visit >

Date of Administrative Approval: June 25, 2010 Date of the Field Visit: May 2, 2011

Date of Awarding Work to Executing Department: March 15, 2009 Financial Achievement as on December, 2010 (Rs. in lakh) 150.00

Date of Commencement of work: June 30, 2010 % of Financial Progress 100% (Annexure-I)

Stipulated Date of Completion: September 30, 2010 Physical Progress As per Annexure-II

Date of Completion: August 30, 2010 Field Observations As per Annexure-III


Means of Finance: (Rs. in lakh): SPA (09-10) 9. Current Project Status: Completed.


State Share – Loan (10%): 15.00 11. Any special observation/s: As per Annexure-I, Point 2



125

Annexure – I


Name of Project: C/o minor irrigation projects under Boleng Water Resources Sub-Division

Job Scheme Number:

Sl. No.

Items Amount

(Rs. in lakh)


2 Means of Finance:



SPA (2009-10)

(a) 135.00

(b) 15.00



1. Comments on Financial Progress: As per the information furnished by the Executing Department in the approved Government Format, an amount of

Rs. 150.00 lakh has been utilized till the date of visit by Third Party Monitoring Team i.e. on 02/05/2011. Work is reported to be completed with

100% financial achievement.

2. Special Comments/ Observations/ Suggestions invites special attention from the State Government/ Implementing Department/ Agency: This project

consists of 34 no. of sub-projects spread over different far flung areas at high altitude. Proper study of the streams/ water flow course must be carried

out hydro-logically for achieving benefit from the scheme. Water availability, whether perennial or not with area of catchment and rainfall records

are the parameters to be carefully observed. Structures across the streams for ponding upstream for division of water by canals is very important

component of any surface water minor scheme of flow nature. Cropping pattern of the village is to be examined for examination of benefit to farmers.



126

Annexure – II (A)


Name of Project: C/o Minor Irrigation Projects under Boleng Water Resources Sub-Division

Job Scheme Number:

(Rupees in lakh)

Sl. No.




December 2010


March, 2011 (Not necessary as the project is complete)


May 02, 2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 1. C/o MIP at Yemsing village Cum 3403.13 4.00 3403.13 4.00 3403.13 4.00 3403.13 4.00 2. C/o MIP at Komsing village Cum 4665.94 4.00 4665.94 4.00 4665.94 4.00 4665.94 4.00 3. C/o MIP at Karo Komsing village Cum 2560.87 3.00 2560.87 3.00 2560.87 3.00 2560.87 3.00 4. C/o MIP at Pangin village Cum 3418.13 4.00 3418.13 4.00 3418.13 4.00 3418.13 4.00 5. C/o MIP at Kebang village Cum 3408.87 4.00 3408.87 4.00 3408.87 4.00 3408.87 4.00 6. C/o MIP at Tarak village Cum 3398.03 4.00 3398.03 4.00 3398.03 4.00 3398.03 4.00 7. C/o MIP at Yibuk village Cum 3414.37 4.00 3414.37 4.00 3414.37 4.00 3414.37 4.00 8. C/o MIP at Dosing village Cum 4254.88 4.00 4254.88 4.00 4254.88 4.00 4254.88 4.00 9. C/o MIP at Riew village a) C/o Earthen Channel Cum 3775.30 2.92 3775.30 2.92 3775.30 2.92 3775.30 2.92 b) C.C. Lining Mtr. 25.00 1.48 25.00 1.48 25.00 1.48 25.00 1.48

10. C/o MIP at Pangkang village Cum 4272.31 5.00 4272.31 5.00 4272.31 5.00 4272.31 5.00 11. C/o MIP at Pareng village Cum 2546.26 3.00 2546.26 3.00 2546.26 3.00 2546.26 3.00 12. C/o MIP at Sitang village Cum 4266.63 5.00 4266.63 5.00 4266.63 5.00 4266.63 5.00 13. C/o MIP at Riga village a) C/o Earthen Channel Cum 7955.33 7.30 7955.33 7.30 7955.33 7.30 7955.33 7.30 b) Head Work No. 1 0.70 1 0.70 1 0.70 1 0.70

14. C/o MIP at Begging village Cum 3961.51 5.00 3961.51 5.00 3961.51 5.00 3961.51 5.00 15. C/o MIP at Parong village Cum 3367.47 4.00 3367.47 4.00 3367.47 4.00 3367.47 4.00



127

Sl. No.




December 2010


March, 2011 (Not necessary as the project is complete)


May 02, 2011

Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) 16. C/o MIP at Kumku Pangkang village Cum 4258.13 5.00 4258.13 5.00 4258.13 5.00 4258.13 5.00 17. C/o MIP at Lissing village a) C/o Earthen Channel Cum 3960.00 4.20 3960.00 4.20 3960.00 4.20 3960.00 4.20 b) Head Work No. 1 0.80 1 0.80 1 0.80 1 0.80

18. C/o MIP at Sine village Cum 3719.26 5.00 3719.26 5.00 3719.26 5.00 3719.26 5.00 19. C/o MIP at Mesing village Cum 3945.75 5.00 3945.75 5.00 3945.75 5.00 3945.75 5.00 20. C/o MIP at Yingku village Cum 3370.51 4.00 3370.51 4.00 3370.51 4.00 3370.51 4.00 21. C/o MIP at Rengo village Cum 4282.10 5.00 4282.10 5.00 4282.10 5.00 4282.10 5.00 22. C/o MIP at Lileng village Cum 2575.30 3.00 2575.30 3.00 2575.30 3.00 2575.30 3.00 23. C/o MIP at Rottung village Cum 4254.10 5.00 4254.10 5.00 4254.10 5.00 4254.10 5.00 24. C/o MIP at Kellek village Cum 3416.00 4.00 3416.00 4.00 3416.00 4.00 3416.00 4.00 25. C/o MIP at Babuk village Cum 4254.91 3.65 4254.91 3.65 4254.91 3.65 4254.91 3.65 26. C/o MIP at Pangin village Cum 5708.04 6.70 5708.04 6.70 5708.04 6.70 5708.04 6.70 27. C/o MIP at Yeksi village Cum 4259.07 5.00 4259.07 5.00 4259.07 5.00 4259.07 5.00 28. C/o MIP at Jorsing village Cum 2369.40 2.80 2369.40 2.80 2369.40 2.80 2369.40 2.80 29. C/o MIP at Sissen village Cum 2972.69 4.00 2972.69 4.00 2972.69 4.00 2972.69 4.00 30. C/o MIP at Mopit village Cum 3176.03 4.00 3176.03 4.00 3176.03 4.00 3176.03 4.00 31. C/o MIP at Sole village Cum 2983.38 4.00 2983.38 4.00 2983.38 4.00 2983.38 4.00 32. C/o MIP at Lokpeng village Cum 4665.94 4.00 4665.94 4.00 4665.94 4.00 4665.94 4.00 33. C/o MIP at Supsing village Cum 3158.75 4.00 3158.75 4.00 3158.75 4.00 3158.75 4.00 34. C/o MIP at Koreng village Cum 4254.91 3.65 4254.91 3.65 4254.91 3.65 4254.91 3.65 35. Add Contingency -- 0.80 -- 0.80 -- 0.80 -- 0.80

Total > 150.00 150.00 150.00 150.00



128

Annexure – II (B)





(Rs. in lakh)

Sl. No.



(1) (2) (3) (4) (5) (6) (7)

NIL

Total >




129

Annexure - III



Job Scheme Number:

Type/ Category of the Project: Minor Irrigation

Sl.

No.


1 Comments on physical progress as observed on

the date of the visit (comments may be made

here on such aspects as overall progress vis-à-

vis the plan, technical supervision by the

Departmental Engineers, arrangement for

machinery, etc.)

Under this project, there are as many as 34 nos. of minor irrigation schemes located in the far

flung areas. The third party monitoring team visited three schemes namely (i) C/o MIP at

Pareng village; (ii) C/o MIP at Mopit village; and (iii) C/o MIP at Pangin village under Boleng

Water Resources Sub-Division.

2 Comments on other quality control measures

such as arrangement for quality testing,

maintenance of Material Quality Control

Register at the site, etc.

No Quality Control register was maintained/ shown when asked for, during field visit.


(a) Tender

(b) Work Order 161 Nos. (in 34 sub-projects) 150.00

(c) Department

4 Special Observations/ Comments, if any, with The project authority at field level have stated that the source of water i.e. the streams are



130

Sl.

No.


regard to the Project’s background, its physical

progress, quality, operational issues, etc. not

covered above.

perennial and crops are raised twice a year i.e. double cropping with irrigation potential of 178

Hectare Of land. During visit to “C/o MIP at Pangin village”, it was seen that the earthen

channels constructed was full of debris, clearance of which will be done by cultivation

benefitted, as reported by the officers accompanying the team.


(number & names of the benefiting villages,

estimated size of the benefited population,

change in economic status or quality of life, etc.

As many as 34 villages are benefitted by the irrigation potential created by the cluster of

projects. The combined population gaining benefit of irrigation system is 1050. Assured

irrigation with double/multiple cropping always contributes to eradicating poverty, raising

socio-economic standard of the area.

6 Difficulties, if any, being experienced in

completing the Project

No difficulties were experienced as reported.

7 Suggestion/s for Improvement (for speeding

up implementation, addressing the difficulties, if

any, maximizing the project benefits, etc.)

Detailed field study covering behavior/course of stream with catchment area. Water availability

at source, site of Head Work/ barrage, cropping pattern, irrigation potential should be carried

out before taking up such cluster of schemes. The Cost-Benefit Ratio (CBR) is to be assessed and

kept in view from planning sage of advancing with the project.



131

Annexure - IV


MIP at Pangin Village

Latitude : N 280 13.006′


Elevation: 429 m

MIP at Pareng Village

Latitude : N 280 20.965′


Elevation: 327 m

Source: Google Maps



132


Earthen Channel (MIP at Pangin Village) Permanent farming irrigated under Pangin MIP

Earthen Channel (MIP at Pareng Village) Source Point (MIP at Pareng Village)

Monitoring Report for the period ending March, 2011

NEDFi, Itanagar Project: Providing High Mast Public Lighting system at Pasighat township, SPA (09-10)

133

SUMMARY SHEET



Project Job/Scheme Number: PWRS/ESTT-18/EZ/2010-11/ Type of Project – External Electrification/ Name of Scheme – SPA (09-10)

Name of the Project: Providing High Mast Public Lighting system at Pasighat township

3. Name of the Consultant/s: Er. Ankur Borah

Location: Pasighat, East Siang As per Annexure -IV 4. Name & Designation of the Official accompanying Consultant:


Name of the District: East Siang No. of villages to be benefited: Town dwellers of Pasighat

Department: Power Department Total combined population to be benefited Entire Town population

Executing Department: Power Department Names of the benefitted villages: Pasighat Township

Executing Circle/ Division/ Sub - Division Circle No. II/Pasighat Division/ Pasighat Sub-Division

6. Details of Utilization Certificate

Whether UC submitted? If Yes, date of submission Yes, on 07/04/2011

2. Project Particulars > If No, likely date of submission -


Date of Administrative Approval 22/09/2010 Date of the Field Visit: April 30, 2011

Date of Awarding Work to Executing Department 26/01/2011 Financial Achievement as on April 30, 2011 (Rs. in lakh) 73.00

Date of Commencement of work: 26/01/2011 % of Financial Progress 100% (Annexure-I)

Stipulated Date of Completion 30/09/2010 Physical Progress As per Annexure-II

Date of Completion Date not provided Field Observations As per Annexure-III


Means of Finance: (Rupees in lakh): SPA (09-10) 9. Current Project Status: Completed


State Share – Loan (10%): 7.30 11. Any special observation: As per Annexure 1



134

Annexure – I


Name of Project: Providing High Mast Public Lighting systems at Pasighat township

Project Job / Scheme Number: PWRS/ESTT-18/EZ/2010-11

Sl. No.

Items Amount

(Rs. in lakh)

1 Cost of Project

73.00

2 Means of Finance:



SPA (2009-10)

65.70

7.30

3 Financial Achievement as on April 30, 2011

73.00


100%

1. Comments on Financial Progress: As per information furnished by the Executing Department in the approved Government Format, the amount of Rs.73.00 lakh has been fully utilized till the date of visit by Third Party Monitoring team i.e. on 30/04/2011. Works have been completed with 100% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: Work is physically complete and in service.



135

Annexure – II (A)


Name of Project: Providing High Mast Public Lighting system at Pasighat township

Project Job / Scheme Number: PWRS/ESTT-18/EZ/2010-11

(Rupees in lakh)

Sl. No.

Particulars of Major Items of Work Unit Details of Sanction Work planned up to

February, 2011


February 2011


March, 2011


Cumulative Work done till date of

visit i.e. on

April 30, 2011


(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)

1 Manufacturing, testing at works, supplying, installation and commissioning of high Mast lighting systems as specified below at various locations in Pasighat township

a) 20 mtrs long GI Mast No. 6 72.64 6 72.64 6 72.64 NA NA 6 72.64

b) 9 Nos. of 2x400 W light fitting CONT/ HPIT

c) Head frame easy with cover

d) Lantern carriage

e) Luminaries mounting arm – complete

f) Appropriate size of Stainless steel suspension wire ropes

g) Compensation disc – complete.

h) Double Drum winch

i) Electric cable – complete

j) Complete set of internal power tool

k) Mast sections

l) Complete foundation accessories

m) Lightening arrestor with spike

n) LT control panel

2 Add Contingency -- 0.36 -- 0.36 -- 0.36 -- 0.36

Total > 73.00 73.00 73.00 73.00



136

Annexure – II (B)




Name of Scheme: Providing High Mast Public Lighting systems at Pasighat township

(Rs. in lakh)

Sl. No.



(1) (2) (3) (4) (5) (6) (7)

NIL

Total >




137

Annexure - III


Name of Project: Providing High Mast Public Lighting system at Pasighat township

Job Scheme Number:


Sl. No.



Work is completed physically as observed at site. The work was carried out satisfactorily and supervised by Department Engineers. The materials procured are of approved brand as reported by the concerned authority.


N/A

3 Status of Execution of Work Execution of Work No. of Contractors Amount (Rs. in Lakh) (a) Tender (b) Work Order (c) Department


N/A


The town dwellers of Pasighat are provided with public lighting system.

6 Difficulties, if any, being experienced in completing the Project No difficulty was faced in carrying out the work.


Tender process with transparency of work is desired building a climate of competition among bidders/ tenderers. Getting works done through person/firm with track record of installation of such nature of work is desired in the interest of quality and standard of work.

Town Electrification



138

Annexure - IV


GPS READING

1. Location -1(Near Public Bus Stand) Latitude: N 280 03′ 28.09′′ Longitude: E 950 19′ 56.73′′ Elevation: 160 M (approx)

2. Location – 2 (Rotary) Latitude: N 280 03′ 36.49′′ Longitude: E 950 19′ 54.58′′ Elevation: 161 M (approx)

3. Location-3 Latitude: N 270 04′ 1.11′′ Longitude: E 950 19′ 54.58′′ Elevation: 174 M (approx)

4. Location -4 (Near College Field) Latitude: N 280 03′ 58.12′′ Longitude: E 950 19′ 35.14′′ Elevation: 178 M (approx)

Source: Google maps



139


Installed High Mast Public Lighting system – At Siang Guest House Installed High Mast Public Lighting system – At Public Bus Stand

Installed High Mast Public Lighting system – At Rotary Installed High Mast Public Lighting system – Near College field


NEDFi, Itanagar Project: Infrastructure development of Govt. of Higher Secondary School at Boleng and Pangin, SPA (09-10)

140

SUMMARY SHEET



Project Job/Scheme Number: ED-3/BLDG/SPA/337/2010-11 dtd. 22/12/2010 /Type of Project: School Infrastructure /Name of the Scheme: SPA (09-10)

Name of the Project: Infrastructure development of Govt. Higher Secondary School at Boleng and Pangin


Location: Boleng and Pangin, East Siang

Latitude: N 280 12′ 41.3′′ & N 280 19′ 10.1′′ 4. Name & Designation of the Department official accompanying the Consultants: Er. Dumar Bagra, Executive Engineer, Boleng Division

Longitude: E 940 57′ 24.8′′ & E 940 59′ 58.9′′ 5. Social Benefits from the project >

1. Project Details > No. of villages to be benefited: All the villages under Boleng A.D.C. HQ

Name of the District: East Siang Total combined population to be benefited: 500 students per year (Approx.)

Department: Public Works Department (PWD) Names of the benefited villages: All the villages under Boleng A.D.C. HQ



Boleng/Boleng/Boleng & Pangin Whether UC submitted? If Yes, date of submission: No

2. Project Particulars > If No, likely date of submission: May 2011



Date of Awarding Work to the Executing Department: 28/12/2010 Financial Achievement as on May 02, 2011 (Rs. in lakh) 21.94










141

Annexure – I


Name of Project: Infrastructure development of Govt. Higher Secondary School at Boleng and Pangin

Job/Scheme Number: ED-3/BLDG/SPA/337/2010-11 dtd. 22/12/2010

Scheme: SPA 2009-2010

Sl. No.

Items Amount

(Rs. in lakh)


2 Means of Finance:



SPA (2009-10)

(a) 45.00

(b) 05.00

3 Financial Achievement as on May 02, 2011 21.94


1. Comments on Financial Progress: As per the information furnished by the Executing Department in the approved Government Format, an amount of

Rs.21.94 lakhs has been utilized till the date of visit by Third Party Monitor i.e. on 02/05/2011. Work is ongoing with 43.88% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: Overall progress of works is not satisfactory. Executing department should take urgent measures to expedite work progress in the Auditorium building.



142

Annexure – II (A)



Job/Scheme Number: ED-3/BLDG/SPA/337/2010-11 dtd. 22/12/2010

(Rupees in lakh)

Sl. No.



March 2011.


March 2011.


31st March, 2012.


02/05/2011


1 T/II – 2 Nos. Sqm. 84.580 14.92 2 No.s 100%

Completion

14.92 2 Nos. completed upto Roof

Level

7.50

2 T/III -1 Nos. * Sqm. 56.880 9.97 - -

3 SPT Auditorium Building

Sqm. 252.000 24.86 Auditorium 100%

Completion

34.83 Upto L/Level 14.19

5 Add Contingencies 0.25 0.25 0.25

Total > 50.00 50.00 21.94

*Plinth area of Auditorium increased to 348.00 Sqm in place of 252.00 SqM to accommodate 500 Nos. of students. Hence, the amount of T/III-1 No. at Peggi-Bote shall be used in construction of the Auditorium – Details as declared in the Govt. Monitoring Format.

No information furnished



143

Annexure – II (B)





(Rs. in lakh)

Sr. No.



(1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the Executing Department.



144

Annexure - III



Job Scheme Number: ED-3/BLDG/SPA/337/2010-11 dtd. 22/12/2010


Sl. No.



As per the original scope of work, 2 nos. of SPT Type-II quarters at Pangin, 1 no. of SPT Type-III quarter at Peggi-Bote and one Auditorium building of plinth area 252 sq. mt. was to be constructed for Education Department by PWD Division, Boleng.

As reported, 1 no. SPT Type-III quarter to be constructed at Peggi-Bote is not being taken up and the entire fund for this component has been diverted to the construction of Auditorium at Boleng to meet the additional expenditure towards expansion of the proposed plinth area from 252 m2 to 348.00 m2.

The progress of works has been found to be slow.


No quality control measures have been adopted.

3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh)

(a) Tender


(c) Department

Buildings



145

Sl. No.



Since the sanction of the project was awarded towards the end of December 2010, the progress of works has been slow and needs to be expedited to the extent possible. From visual inspection, quality of work in the construction of the Auditorium Building is found to be satisfactory, whereas ongoing construction of Type – II quarters needs better supervision to ensure better finishing.

5 Likely benefits of the Project upon completion (number & names of the benefited villages, estimated size of the benefited population, change in economic status or quality of life, etc.

Educational establishment will have better infrastructure under Boleng ADC Headquarter.






146

Annexure - IV


GPS READING

1. Type – II Quarter, Pangin Latitude: N 280 12′ 41.3′′ Longitude: E 940 59′ 58.9′′ Elevation: 457 M (approx)

2. Auditorium Building, Boleng Latitude: N 280 19′ 10.1′′ Longitude: E 940 57′ 24.8′′ Elevation: 377 M (approx)

Source: Google Maps



147


Type –II Quarter – 2 Units at Pangin Site preparation – Auditorium Building, Boleng

Ongoing construction - Auditorium Building, Boleng Front view of ongoing construction – Auditorium Building, Boleng


NEDFi, Itanagar Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District, SPA (09-10)

148

SUMMARY SHEET



Project Job/Scheme Number: /Type of Project: College Infrastructure /Name of the Scheme: SPA (09-10)

Name of the Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District


Location: Pasighat, East Siang

Latitude: N 280 12′ 41.3′' 4. Name & Designation of the Department official accompanying the Consultants: Er. Tapi Darang, Executive Engineer, Boleng Division

Longitude: E 940 59′ 58.9′′ 5. Social Benefits from the project >

1. Project Details > No. of villages to be benefited: Students of the J.N. College

Name of the District: East Siang Total combined population to be benefited: Students of the J.N. College

Department: Education Department Names of the benefited villages: J.N. College

Executing Department: Public Works Department (PWD) 6. Details of Utilization Certificate


Boleng Circle/ Pasighat Division / Pasighat Sub-Division No. II

Whether UC submitted? If Yes, date of submission: Submitted dated 04-03-2011



Date of Administrative Approval: 16/08/2010 Date of Field Visit: 29/04/2011

Date of Awarding Work to the Executing Department: 16/08/2010 Financial Achievement as on April 29, 2011 (Rs. in lakh) 82.00



Likely Date of Completion: June, 2011 Field Observations As per Annexure-III


Means of Finance: (Rs. in lakh): 9. Current Project Status: Ongoing





149

Annexure – I


Name of Project: Improvement of infrastructure at J.N. College, Pasighat in East Siang District

Job Scheme Number:

Sl. No.

Items Amount

(Rs. in lakh)


2 Means of Finance:



SPA (2009-10)

90.00

10.00



1. Comments on Financial Progress: As per information furnished by the Executing Department in the approved Government Format, an amount of Rs.82.00 lakhs has been utilized till the date of visit by Third Party Monitors i.e. on 29/04/2011. Work is ongoing with 82% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: Work has been executed to an extent of 80% physical progress on an assessment of progress of various components of the project and work remains to be done for completion of work of the building as a whole for handing one to college authority for utilization of facility being generated. Physical and financial progresses are going together as reported by project authority at Division level.



150

Annexure – II (A)



Job Scheme Number:

(Rupees in lakh)

Sl. No.


Unit Details of Sanction Work planned during the period up to

March, 2011


March, 2011

Work planned till the period ending June,

2011


29/04/2011


(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)

1 RCC Double storied building

(G.F. – 338.87 Sqm.

F.F. – 262.50 Sqm.)

Sqm. 601.37 100.00 100% 100.00 80% 82.00 20% 18.00 80% 82.00

Total > 100.00 100.00 82.00 18.00 82.00



151

Annexure – II (B)





(Rs. in lakh)

Sl. No.



(1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on information provided by the Executing Department.



152

Annexure - III



Job Scheme Number:


Sl.

No.


1 Comments on physical progress as observed on the date of the

visit (comments may be made here on such aspects as overall

progress vis-à-vis the plan, technical supervision by the

Departmental Engineers, arrangement for machinery, etc.)

80% physical progress at site was observed on the day of visit. Work is being

constructed as per approved drawing/plan.

2 Comments on other quality control measures such as arrangement

for quality testing, maintenance of Material Quality Control


No material quality control register could be shown during inspection.

3 Status of Execution of Work

Execution of Work No. of Contractor Amount (Rs. Lakh)

(a) Tender

(No information has been provided) (b) Work Order

(c) Department

4 Special Observations / Comments, if any, with regard to the

Project’s background, its physical progress, quality, operational

issues, etc. not covered above

J.N. College at Pasighat is an old College with high strength of students from

outside (neighboring districts) and need of students for boys hostel is being

fulfilled by construction of this hostel building. Physical progress is good, financial

progress is going hand in hand. Work appears to be completed in all respects

within 30th June, 2011. It is important that all construction materials like coarse

aggregate (gravel/stone) and fine aggregate (sand) must be tested to ascertain if it

responds to the approved specification.

Education Infrastructure



153

5 Likely benefits of the Project upon completion (number & names

of the benefiting villages, estimated size of the benefited

population, change in economic status or quality of life, etc.

The project is under construction for accommodation of students of J.N. College at

Pasighat for residential purpose. Staying facility in hostel will encourage students

of different parts of A.P. to pursue higher studies and this will lead to better

employment in works and better quality of life for coming generation.

6 Difficulties, if any, being experienced in completing the Project No difficulty/ problem experienced as reported.


implementation, addressing the difficulties, if any, maximizing the

project benefits, etc.)

Material Management is an important and integral part of the system of execution

of work at the field. Material accounting needs to be done at every step of issue to

the contractor(s) entrusted with work. Verification of stock/items must be done at

periodical intervals. It is suggested that stock balance accounting be done on

monthly basis so as to ensure that all stocks are utilized to its optimum value and

efficiency. Sound system automatically maintains quality.



154

Annexure - IV


GPS READING

1. Boys’ Hostel, J.N College, Pasighat Latitude: N 280 12′ 41.3′′ Longitude: E 940 59′ 58.9′′ Elevation: 457 M (approx)

Source: Google maps



155


Front view of hostel building – During Third Party Monitoring visit Work in progress - During Third Party Monitoring visit

Under construction hostel building –During Third party Monitoring Fabrication yard of tubular roof truss


NEDFi, Itanagar Project: Infrastructure development of C.O. Headquarter at Kora, SPA (09-10)

156

SUMMARY SHEET



Project/Job/Scheme Number: /Type of Project: Roads & Buildings /Name of the Scheme: SPA (09-10)

Name of the Project: Infrastructure development of C.O. Headquarter at Kora 3. Name of the Consultant/s: Er. Ankur Borah

Location: Kora, Pasighat.

As per Annexure-IV

4. Name & Designation of the Department official accompanying the Consultants: Er. Anand Gautam, AE, PWD


1. Project Details > No. of villages to be benefited: 6 nos.

Name of the District: East Siang Total combined population to be benefited:

1210 nos.

Department: Public Works Department (PWD) Names of the benefited villages: Kora, Lipin, Mane, Tene, Sido & Sipo


Executing Circle/ Division/ Sub - Division: Boleng/Pasighat/Kora Whether UC submitted? If Yes, date of submission: Yes, on 04/03/2011

2. Project Particulars > If No, likely date of submission:


Date of Administrative Approval: 13/07/2010 Date of Field Visit: 30/04/2011

Date of Awarding Work to the Executing Department: 23/03/2011 Financial Achievement as on April 30, 2011 (Rs. in lakh) 128.00



Likely Date of Completion: March 2012 Field Observations As per Annexure-III


Means of Finance: (Rs. in lakh): 9. Current Project Status: Ongoing





157

Annexure – I


Name of Project: Infrastructure development of C.O. Headquarter at Kora

Job Scheme Number:

Sl. No.

Items Amount

(Rs. in lakh)

1 Cost of Project

400.00

2 Means of Finance:



SPA (2009-10)

360.00

40.00

3 Financial Achievement as on April 30, 2011

128.00


32.00%

1. Comments on Financial Progress: As per the information furnished by the Executing Department, an amount of Rs.128.00 lakh has been utilized till

the date of visit by Third Party Monitor i.e. on 30/04/2011. Work is ongoing with 32% financial achievement.

2. Special Comments/ Observations/ Suggestions invite special attention from the State Government/ Implementing Department/ Agency: The work was allotted through Tendering process. Initial work progress was reported to be satisfactory though during the day of field visit it was reported that no works has been executed since April 2011. As reported, works will resume from June/July 2011.



158

Annexure – II (A)



Job Scheme Number:

(Rupees in lakh)

Sl. No



March 2011.


March 2011.


March, 2012.


30/04/2011


1 Office Building Each. 1 52.12 - - - - 1 52.12

2 Type-IV Each. 1 16.02 - - - - 1 16.02

3 Type-II Each. 8 71.19 - - - - 8 71.19

4 Bachelor Barrack Unit 5 23.11 Upto Plinth - Upto Plinth - 5 23.11 Upto Plinth -

5 Approach Road KM 1.550

a) Formation Cutting KM 1.550

141.30

1.170

104.06

1.170

104.06

0.380

37.24

1.170

104.06 b) Sub grade KM 1.550 1.170 1.170 0.380 1.170

c) WBM-I KM 1.550 1.170 1.170 0.380 1.170

d) WBM-II KM 1.550 - - - - 1.550 - -

e) WBM-III KM 1.550 - - - - 1.550 - -

f) Black Topping KM 1.550 - - - - 1.550 - -

6 RCC Slab Culverts-2.00M span Each 1 8.22 1 8.22 1 8.22 1 8.22

7 RCC Slab Culverts – 4.00M span Each 1 13.81 1 13.81

8 RCC Slab Culverts – 6.00M span Each 1 15.72 1 15.72 1 15.72 1 15.72

9 Retaining wall – 3.00M height Mtr. 90.000 15.10 90.000 15.10

10 Compound wall Mtr. 800.000 28.46 800.000 28.46

11 Add L/Cess + Contingency 14.95 - - 14.95

Total > 400.00 128.00 128.00 272.00 128.00



159

Annexure – II (B)





(Rs. in lakh)

Sl. No.



(1) (2) (3) (4) (5) (6) (7)

NIL

Total >

@ Based on the information provided by the Executing Department.



160

Annexure - III


Name of Project: Infrastructure development of C.O Headquarter at Kora

Job Scheme Number:


Sl.

No.


1 Comments on physical progress as observed on the date of the visit

(comments may be made here on such aspects as overall progress

vis-à-vis the plan, technical supervision by the Departmental

Engineers, arrangement for machinery, etc.)

The project scope of work includes both road works as well as building works.

The major component of works are – (i) C/o Office building, Double Storey -1 no.,

(ii) C/o SPT type-IV and II- 1 no. each, (iii) C/o Bachelor Barrack – 5 units, (iv)

C/o approach road of 1.55 KM including 3 nos. of slab culverts of different spans

and (v) C/o compound wall of 800 M length.

During the visit of Third Party Monitoring Team, some progress had been

achieved in the construction of approach road, whereas no significant progress

was observed in case of construction of buildings. As reported, works will be

resumed from June/July 2011.

2 Comments on other quality control measures such as arrangement

for quality testing, maintenance of Material Quality Control


As reported, no arrangement for material quality testing was done.

3 Status of Execution of Work Execution of Work No. of Contractor Amount (Rs. Lakh)

(a) Tender 1 No. 385.05

(b) Work Order

(c) Department 12.95

Roads and Buildings



161

Sl.

No.


4 Special Observations / Comments, if any, with regard to the

Project’s background, its physical progress, quality, operational

issues, etc. not covered above

The project was to create infrastructure for Circle Office Headquarter at Kora.

Works executed so far have been found to be as per specification.

However, it is a matter of concern that the Contractor has stopped further

activities in the project sites. This needs to be addressed by the concerned

Executing Department urgently. It has been reported that works will resume only

from June/July 2011.

5 Likely benefits of the Project upon completion (number & names of

the benefited villages, estimated size of the benefited population,

change in economic status or quality of life, etc.

Benefits will be accruing to about 1210 nos. of population covering 6 nos. of

villages with construction of a permanent Circle Headquarter at Kora.

6 Difficulties, if any, being experienced in completing the Project No difficulties faced till date.

7 Suggestion/s for Improvement (for speeding up implementation,

addressing the difficulties, if any, maximizing the project benefits,

etc.)

Before implementation of such nature of projects, proper planning mechanism

should be in place to avoid the risk of time and cost overrun.



162

Annexure - IV


GPS READING

1. Approach Road – Start Point Latitude: N 270 55′ 52.7′′ Longitude: E 950 03′ 16.7′′ Elevation: 339 M (approx)

2. Bachelor Barrack Latitude: N 270 55′ 46.0′′ Longitude: E 950 03′ 05.7′′ Elevation: 346 M (approx)

Source: Google Maps



163


Construction of 5 unit Bachelor Barrack Start Point of Approach Road

Construction of RCC Slab Culvert (6M span) Construction of RCC Slab Culvert (2M Span)

Documents

SPPEECCIIA ALL SPPLLANN (AASSIISSTTAANNC CEE … report 2009-10... · works at Berung, Rengging, Yagrung, Tekang, Sibut, Runne, Takilalung, Mirbuk, Kelek and Napit villages 86.00