BOFC Meeting Minutes: 07/11/2017 1

Spokane County Fire Protection District 8 MINUTES

Board of Fire Commissioners Regular Meeting

Station 82 July 11, 2017

6:00 p.m.

CALL TO ORDER

A regular meeting of the Board of Fire Commissioners was called to order at 6:00 pm by Chair Andy

Rorie. In Attendance: Commissioner Lee Boling, Commissioner Andy Rorie, Commissioner Chuck

Vyverberg, Fire Chief Tony Nielsen, Assistant Chief Greg Godfrey, and District Secretary Carol

Trescott.

INTRODUCTIONS

PLEDGE OF ALLEGIANCE

APPROVAL OF THE AGENDA

Add: New Business - Meeting Locations

Add: Executive Report - Firefighters Association

Add: Executive Report - Annexation

Add: Executive Report - Banking Fees

Add: Executive Report - Avista Training Video

Motion made by Commissioner Boling and seconded by Commissioner Vyverberg: Move to

approve the Agenda as amended. The motion carried unanimously.

APPROVAL OF THE CONSENT AGENDA

Motion made by Commissioner Boling and seconded by Commissioner Vyverberg: Move to

approve the Consent Agenda as presented. The motion carried unanimously.

UNFINISHED BUSINESS: A. Policies and Procedures: Chief Nielsen said that seven new or revised draft policies and

procedures were posted for a 30-day review. No comments were received, and no changes were

made to the documents since the Board’s initial review in April.

Motion made by Commissioner Boling and seconded by Commissioner Vyverberg: Move to

adopt the set of policies as written, and authorize the Fire Chief to enact the set of

procedures as written. The motion carried unanimously.

B. Chisolm Lane Paving Request: Chief Nielsen shared Mike Schmitz’s response to the Board’s

questions from the June meeting in reference to the Chisolm Lane paving project:

a. The road will be paved to the same standard and process used to pave Baltimore Rd;

specifications were provided.

b. The neighbors have snow blowers and plows and have been maintaining the road since its

inception more than a decade ago; that maintenance will continue after it is chip-sealed.

BOFC Meeting Minutes: 07/11/2017 2

c. The fire district’s one-time contribution to the cost of chip-sealing Chisolm Lane will in no

way obligate it to be a part of maintenance, plowing, or further improvements to the lane.

d. There is a road maintenance agreement in place from the original development. The

agreement does not require hard surfacing; this is a choice made by the residences.

Chief Nielsen said the contractor lowered the price of the project because he has other jobs in

the area; the revised cost for the District’s portion is $2,298.

Motion made by Commissioner Vyverberg and seconded by Commissioner Rorie: Move to

pay a ½ share of the cost of paving the District’s portion of Chisolm Lane, $2,298. The

motion carried unanimously.

NEW BUSINESS

A. PPE Purchase: Chief Nielsen said $85,000 was allocated in the 2017 budget for the purchase of

PPE. After an in-depth analysis, the PPE Research & Development committee has recommended

Globe PPE. The Chief said Brian Snure determined the District has no obligation to go to bid on

this equipment as long as the purchase is made through the Group Purchasing Organization

(GPO), and that the District complies with GPO requirements and maintains copies of all

documentation.

At approximately $2,000 per set, the Chief said the projected cost for this purchase of PPE will be

about $10,000 under budget.

Discussion followed on options for procuring additional PPE as spares, or moving to year two of

the PPE purchase plan. The goal is to issue a second set of PPE to members in order of exposure.

With this purchase, all fulltime personnel will have two sets of PPE; part-time personnel are to

receive a second set in 2018; and, volunteer members will be issued a second set in 2019. All of

the District’s current stock has been issued except for the sizes that are very large or very small.

PPE has a ten-year time out and therefore loses 1/10th of its value each year. Additional purchases

can be made through the GPO as needed.

Motion made by Commissioner Boling and seconded by Vyverberg: To authorize the Fire Chief

to spend the amount budgeted ($85,000) on PPE. The motion carried unanimously.

Chief Nielsen thanked Chief Wyrobek and the members of the R & D committee for their work on

this project.

B. Station 82 Generator: The commissioners reviewed copies of the draft bid specifications for

Station 82’s generator. Chief Nielsen asked the Board for their approval to go out to bid.

Commissioner Boling preferred to see the specifications posted for a portable generator with an

option for a fixed generator.

Chief Godfrey said the intent is to solicit bids on both types of generators so that the Board can

make a selection between a fixed or portable modal.

Commissioner Vyverberg would like to see diesel delivery scheduled with two vendors.

BOFC Meeting Minutes: 07/11/2017 3

Motion made by Commissioner Boling and seconded by Commissioner Vyverberg: To go out to

bid for a generator for Station 82 with the changes as discussed. The motion carried

unanimously.

C. Meeting Locations: Commissioner Rorie suggested scheduling the regular BoFC meetings at

other stations while the weather is good. The Board elected to hold the August 8th regular meeting

at Station 84, and the September 12th regular meeting at Station 85.

EXECUTIVE REPORT by Chief Nielsen

A. Station 85 Open House: An open house was held at Station 85 on July 8th. The event was lightly

attended and well organized by Chief Long.

B. Summer Newsletter: The summer newsletter was mailed on July 10th. Chief Nielsen thanked

Chief Long for his work on the newsletter.

C. Firefighters Association: Bob Lundy, president of the Firefighters Association, notified Chief

Nielsen that the Association has achieved non-profit status. Pending approval of the membership,

the Association bylaws will be amended to state “should the Association dissolve for any reason,

any monies left in the account will be forwarded to the Board of Fire Commissioners for

distribution”.

D. Annexation: Chief Nielsen spoke with Lisa Keys, the Planning Director for the City of Spokane.

Ms. Keys stated the City has no plans for annexation at this time in the Moran Prairie or South Hill

area.

E. Banking Fees: As representative of the IEFCA, Jack Cates will be arranging a meeting between

Brian Snure and the county treasurer in an effort to resolve the banking fees issue at the local

level. SCFD4 previously sent a letter along with Mr. Snure’s memorandum to the county

treasurer, however, they have not received a response back from Mr. Chase.

SCFCA is also addressing the issue of banking fees. Spokane County appears to be the only

county in the state to charge banking fees for administering bank accounts for their taxing districts.

Commissioner Vyverberg is planning to attend the SCFCA meeting on Thursday.

F. Avista Training Video: SCFD8 crews recently assisted Avista Utilities in creating electrical and

natural gas emergency safety training videos for first responders. SCFD8 members participated in

a full week of filming; the videos will be used for training and commercial purposes. In

appreciation, Avista will be donating four 70th anniversary banners to the District, and has donated

102 carbon monoxide alarms and ten personal voltage detectors.

EXECUTIVE SESSION

None

CORRESPONDENCE

Attached

FUTURE AGENDA ITEMS

None

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PUBLIC COMMENTS

None

ANNOUNCEMENTS

Spokane County Fire Commissioners Association meeting is Thursday, July 13th at the Fire

Lookout Museum, 123 W. Westview, Spokane.

ADJOURNMENT

A Motion was made by Commissioner Vyverberg and seconded by Commissioner Boling: Move to

adjourn the regular meeting at 6:28 pm. The motion carried unanimously.

_____________________________________

Andrew V. Rorie, Chair

Fire District 8 Commissioner

ATTEST:

_______________________________________

Carol L. Trescott, District Secretary