Spmu Rfp- Final- To Be Issued

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<p>RFP for empanelment of Consulting firms for providing consulting services to States / UTs as State Project Management Unit (SPMU) for CCTNS project</p> <p>Request for ProposalEmpanelment of Consulting Firms</p> <p>As State Project Management Unit For Implementation of Crime &amp; Criminal Tracking Network and System (CCTNS) Project</p> <p>Issued by: NCRB1|Page</p> <p>RFP for empanelment of Consulting firms for providing consulting services to States / UTs as State Project Management Unit (SPMU) for CCTNS project</p> <p>List of AbbreviationsThe following table provides abbreviations used in this RFP. S. No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. Terminology BPR CAS CCTNS CPMU DR EMD GoI HO HQ ICT INR IT MIS NCRB O&amp;M RFP SCRB SDA SDD SI SLA SPMU SRS SWAN Reference To / Definition Business Process Re-engineering Core Application Software Crime and Criminal Tracking Network &amp; System Central Program Management Unit Disaster Recovery Earnest Money Deposit Government of India Head Office Head Quarters Information and Communication Technology Indian Rupees Information Technology Management Information System National Crime and Records Bureau Operation and Maintenance Request For Proposal (referring to this RFP) State Crime and Records Bureau Software Development Agency System Design Document System Integrator (for the project of CCTNS in the State / UT) Service Level Agreement State Program Management Unit Software Requirement Specifications State Wide Area Network</p> <p>2|Page</p> <p>RFP for empanelment of Consulting firms for providing consulting services to States / UTs as State Project Management Unit (SPMU) for CCTNS project</p> <p>Table of Contents1 2 3 Invitation for RFP............................................................................................................................... 6 Project Background........................................................................................................................... 9 Terms of Reference.......................................................................................................................... 11 3.1 3.2 3.2.1 3.2.2 3.3 3.4 3.5 3.6 3.7 3.8 4 Structure of SPMU...................................................................................................................... 11 Detailed Scope of work for SPMU........................................................................................... 11 Scope of work Technical SPMU.................................................................................... 11 Scope of Work Operational PMU................................................................................. 18 Deliverables expected from SPMU.......................................................................................... 24 Time Frames ................................................................................................................................ 25 Resource Requirements ............................................................................................................. 25 Project location............................................................................................................................ 35 Payment Terms ........................................................................................................................... 36 Process of Selection of SPMU by the State/UT..................................................................... 36</p> <p>Instructions to the bidders .......................................................................................................... 37 4.1 4.2 4.3 4.4 4.5 General Guidelines..................................................................................................................... 37 Other Terms and Conditions.................................................................................................... 41 Conditions of empanelment contract...................................................................................... 43 Commercial Terms .................................................................................................................. 44 Miscellaneous terms &amp; Conditions ................................................................................... 48</p> <p>3|Page</p> <p>RFP for empanelment of Consulting firms for providing consulting services to States / UTs as State Project Management Unit (SPMU) for CCTNS project</p> <p>5</p> <p>Evaluation of the bids .................................................................................................................... 52 5.1 5.2 5.3 5.4 Pre-qualification evaluation ..................................................................................................... 52 Technical Evaluation.................................................................................................................. 55 Financial Evaluation .................................................................................................................. 59 Final Evaluation.......................................................................................................................... 59</p> <p>Annexure I CCTNS project details.................................................................................................. 60 A. B. C. Project Background .................................................................................................................... 60 Goals and Objectives of CCTNS .................................................................................................. 61 Scope of CCTNS.............................................................................................................................. 62 Geographical Scope............................................................................................................................ 62 Solution Scope ..................................................................................................................................... 62 Key Components ................................................................................................................................ 63 CCTNS - Core Application Software .............................................................................................. 63 D. E. F. CCTNS Institutional Framework............................................................................................. 64 Need for SPMU ............................................................................................................................... 65 Coordination between Centre and SPMU.................................................................................. 65</p> <p>Annexure 2: Categorization of States/UTs..................................................................................... 66 Form 1 - Notice of Intent to submit proposal in response to RFP Notice............................ 68 Form 2 - Details of Responding Company...................................................................................... 71 Form 3 - Details of Experience of responding Company........................................................... 74 Form 4 Central Team Composition and Task Assignments ................................................. 76 4|Page</p> <p>RFP for empanelment of Consulting firms for providing consulting services to States / UTs as State Project Management Unit (SPMU) for CCTNS project</p> <p>Form 5 - Curriculum Vitae (CV) for Proposed Professional Staff - Template .................... 77 Form 6 Work Schedule template .................................................................................................... 80 Form 7 Format of Earnest Money Deposit (Bank Guarantee) ............................................. 82 Form 8 Format of Performance Bank Guarantee ..................................................................... 84 Form FIN- 1: Financial Proposal Submission Form ................................................................... 87 Form FIN- 2: Summary of Costs ........................................................................................................ 88</p> <p>5|Page</p> <p>RFP for empanelment of Consulting firms for providing consulting services to States / UTs as State Project Management Unit (SPMU) for CCTNS project</p> <p>1 Invitation for RFPWith a view to strengthen the State Police Department in meeting its objectives of CCTNS project, it is proposed to hire services of reputed, professional and competent agencies as State Project Management Unit (SPMU), which would be providing expertise in the areas of: Project Management for CCTNS Implementation in respective States/UTs Monitoring software development and infrastructure management Change Management Supporting State/UT Police Departments for review, Monitoring and Evaluation of implementation of the Bundle of Services provided by the System Integrator. Providing Project Management Office services to the State Nodal Officer of State/UT for management of CCTNS project in coordination with Ministry of Home Affairs, Government of India and other stakeholders. This RFP is being offered on open tender basis to those agencies / companies who meet the requirements of requisite skills and expertise in the above mentioned areas for providing project management services for implementation of CCTNS project. Such agencies/companies should also provide resources/manpower meeting the requisite qualifications and experiences required for the project (detailed in RFP Section 3). Interested agencies are advised to study this RFP document carefully before submitting their proposals in response to the RFP Notice. Submission of a proposal in response to this notice shall be deemed to have been made after careful study and examination of this document with full understanding of its terms, conditions and implications. It is to be noted that a State/UT cannot have the same agency as both System Integrator and State Project Management Unit (SPMU). Interested agencies may download the RFP document from the website http://ncrb.nic.in or may obtain the same from NCRB, RK Puram, New Delhi, on payment of Rs. 5000 (Rupees Five Thousand only). The payment may be made by way of a crossed</p> <p>demand draft from any scheduled bank, payable at New Delhi drawn in favor of AO, Pay and 6|Page</p> <p>RFP for empanelment of Consulting firms for providing consulting services to States / UTs as State Project Management Unit (SPMU) for CCTNS project</p> <p>Accounts Office (DCPW), payable at New Delhi. Companies/agencies downloading the RFP document from the website should include in their proposals a demand draft of Rs. 5000 from any scheduled bank, payable at New Delhi drawn in favor of AO, Pay and Accounts Office (DCPW), along with the response. Failure to do so will result in rejection of the proposal. All proposals submitted in response to the RFP document must be accompanied by an Earnest Money Deposit (EMD) of Rs. 5, 00,000.00 (Rs. Five lakhs only) in the form of a Bank Guarantee as per the format prescribed in this RFP document. Any subsequent corrigenda / clarifications will be made available on http://ncrb.nic.in. The empanelment process of consultants will be a three stage process comprising of - Prequalification, Technical qualification and Commercial. The empanelment of consulting Agencies/Companies (a maximum of eight) would be done under Quality and Cost Based Selection (QCBS) method and procedures described in this RFP. The NCRB invites proposals from the companies to provide the consulting services as per the Scope of Work and Terms &amp; Conditions mentioned in this RFP. Key Events and Dates S. No. 1. 2. Particular Document Reference No. Advertisement Date Start date of issuance / sale of RFP document Last date for Submission of Queries Details SIB(103)/CCTNS/SPMU/60/NCRB-2011 27-04-2011</p> <p>3.</p> <p>27-04-2011</p> <p>4.</p> <p>07-05-2011</p> <p>5.</p> <p>Pre-Bid Conference</p> <p>10-05-2011</p> <p>6.</p> <p>Issue of Corrigendum</p> <p>18-05-2011</p> <p>7|Page</p> <p>RFP for empanelment of Consulting firms for providing consulting services to States / UTs as State Project Management Unit (SPMU) for CCTNS project</p> <p>S. No. 7.</p> <p>Particular Last date for issuance / sale of RFP Document Last date and time for Bid Submission Date and time of opening of Qualification bids Pre-</p> <p>Details 18-05-2011</p> <p>8.</p> <p>18-05-2011</p> <p>9.</p> <p>18-05-2011 at 5 p.m.</p> <p>10.</p> <p>Date and time for opening of Technical Will be intimated later to qualified bids Date and time of Technical Presentations respondents. Will be intimated later to qualified respondents.</p> <p>11.</p> <p>12.</p> <p>Date and time for opening of Commercial Will be intimated later to qualified bids respondents. Shri J. Chandran, AD(CCTNS), Shri J.N.</p> <p>13.</p> <p>Contact person for queries</p> <p>Prajapati, JSO(CCTNS) and Shri Anil Joshi, JSO(CCTNS) mail: projectcctns@ncrb.nic.in</p> <p>Addressee 14.</p> <p>and</p> <p>Address</p> <p>at</p> <p>which Joint Director (CCTNS), NCRB, 5th floor, New Delhi-110044</p> <p>proposals in response to RFP notice are to Splendour Forum, Jasola District Centre, be submitted:</p> <p>8|Page</p> <p>RFP for empanelment of Consulting firms for providing consulting services to States / UTs as State Project Management Unit (SPMU) for CCTNS project</p> <p>2 Project BackgroundCrime and Criminal Tracking Network and Systems (CCTNS) is a Mission Mode Project conceptualized and sponsored by the Ministry of Home Affairs (MHA) towards enhancing outcomes in Crime Investigation and Criminals Tracking and in enhancing the efficiency and effectiveness of police departments in all States / UTs. It is proposed to achieve this through the adoption of the principles of e-Governance and creating a nationwide, networked infrastructure for supporting an ICT (Information and Communication Technologies) enabled state-of-the-art policing system. The details of the CCTNS project have been provided in Annexure 1 to this RFP. National Crime Records Bureau (NCRB) is the central level nodal implementation agency that would manage CCTNS project. Police and Public Order being a State subject, State Governments and State Police Departments would play a leading role in implementing CCTNS. Since the implementation of CCTNS and a significant part of the functional requirement in CCTNS application is also driven by the respective State/UT, each State/UT had appointed a State Project Management Consultant (SPMC) to provide support for the implementation of CCTNS in their State/UT. As per the guidelines issued by NCRB, the role of SPMC will end with the appointment of System Integrator (SI) for the implementation of CCTNS in the State / UT. The System Integrator shall implement the Bundle of Services for implementation of an end-to-end CCTNS solution in the State/UT. Such services shall include inter alia Site preparation, Hardware implementation, Deployment, customization and configuration of CCTNS Core Application Software, Network and Connectivity implementation, Establishment of Data Center, Data Di...</p>

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