Specification: 95286A, Ammunition Addendum No. 2MAY 2, 2014 ADDENDUM NO. 2 FOR AMMUNITION SPECIFICATION NO. 95286A RFQ NO. 4561 For which bids are scheduled to open in the Bid & Bond

Specification: 95286A, Ammunition – Addendum No. 2

MAY 2, 2014

ADDENDUM NO. 2 FOR

AMMUNITION SPECIFICATION NO. 95286A

RFQ NO. 4561

For which bids are scheduled to open in the Bid & Bond Room 301, City Hall, 121 N. LaSalle Street Chicago, Illinois 60602, at 11:00 a.m. Central Time, on May 9, 2014.

BIDDERS MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN THE SPACE PROVIDED ON THE PROROSAL EXECUTION PAGE

1. Revision No. 1 -- BID OPENING DATE POSTPONEMENT.

Bid Postponement, Bids which were scheduled to open May 9, 2014 is hereby postponed.

The new bid opening date is scheduled for May 30, 2014 at 11:00 a.m.

2. Revision No. 2 Add the attached Section 4.5.7 to Article 4. Standard Terms and Conditions in the Bid Specification.

3. Revision No. 3 Section 6.4.4.3 in the Bid Specification, Bid line Item No.46, Remove X12RS15S and Replace with RA12RS15S

4. Revision No. 4 Remove Proposal Pages and Replace with the attached Proposal Pages – Addendum No. 2 - Revised.

5. Revision No. 5 Remove Proposal Page – Supplement and Replace with the attached Proposal Page – Supplement – Revised.

6. Revision No. 6 Section 6.5.1.2 first paragraph has been revised to read: ‘The City has the option to unilaterally extend the term of this Contract following the expiration of the Initial Term, for up to thirty-six (36) months, subject to acceptable performance by the Contractor and contingent upon the appropriation of sufficient funds. The option may be exercised as a single thirty-six month extension or as up to three separate extensions, each with a term no less than twelve months.’

7. Revision No. 7 Section 6.5.2. Inventory / Lead Time, has been revised to read: The Contractor must maintain an inventory of sufficient diversity and quantity as to ensure the delivery of Ammunition listed in the proposal. In lieu of the inventory, the Contractor must be able to arrange such prompt delivery. Failure of the Contractor to meet the above stated delivery requirements may be used by the City as grounds for the termination of this Contract, and may further affect the Contractor’s eligibility for future Contract awards. The Contractor’s compliance with these requirements will be determined by the Chief Procurement Officer, whose decision is binding.

8. Revision No. 8 Section 6.4.41. has been revised to read:

6.4.41. BID LINE ITEM NO. 43 – 45 GAP (230) BEB – USA WINCLEAN

Description:

WC452- USA WinClean Centerfire Handgun Ammunition or superior to


Shellcase: 45 Gap Brass Shellcase Bullet: 230 grain, Brass Enclose Base (BEB) - Truncated Cone Soft Point (Alloy 260 Brass Jacket) Powder: Clean burning, low flash Primer: Winchester patented lead free, heavy metal free, priming mix in nickel plated cup Accuracy: Product Mean of 2.5 inches (6.4 cm) Extreme Spread 5 shot target at 50 yards (45.7 m) from a 5 inch SAAMI test barrel Velocity: 830 ft/sec nominal at 15ft using a SAAMI standard 5" test barrel (835 ft/sec muzzle velocity) Energy: 356 ft-lb Lot Identification: Ammunition is assigned a unique identification number to include the day, month, and of manufacture and assembly line on which it was manufactured. Pressure: Complies with SAAMI maximum average pressure of 21,000 psi.

Questions & Answers:

Question No. 1. In reviewing the Bid Specification I wish to bring attention to the products requested and the manufacturers’ suppliers. Specifically, both the Simmunition and Hornady items have contractual agreements with their distributors/dealers which have geographical boundaries. To the best of my knowledge only one Law Enforcement Distributor can sell and bid on these items in the State of Illinois. Will the City of Chicago obtain the “ True Market Value" of the items requested? Response: All vendors are being requested to bid all line items. Question No. 2. Page 1, Bid Submittal Checklist: if no MBE/WBE Compliance Plan is required of the vendor (item #3), no Bid incentives/preferences are being requested (item #5) and a Bid Deposit are all not required (item #8), does the Contractor still have to file the documents with the packet submittal? Or will the “N/A” on the checklist be sufficient for packet completion? Response: N/A will be sufficient.

Question No. 3. Page 15, 2.3 Reverse Auction Transaction Fee: Calls for a $40,000 or 1% Transaction Fee, whichever is less, over the life of the agreement including extensions (to be paid on actual purchases at the end of each month). If, and when, $40,000 in fees has been paid to PGGI during the contract, is it accurate to assume no further fees will be due to PGGI through contract termination? Response: Yes that is accurate. When $40,000.00 in fees are reached, no other fees will be due to Peralta Garcia. Question No. 4. There is a sequence problem when you compare the “Tech Requirements 6.4.1” (page 63) with both the “RFQ list” (page 128) and “Proposal Page”. Both the RFQ and Proposal Pages are missing numbers 14, 42 & 44. However, the actual items/written order still line up correctly; equaling 43 total line items on all three documents. Response: Line items 14, 42, & 44 were never included in Specification. There are only 43 line items for this bid. Question No. 5. It is our belief that the symbols/skus for line items #27 & line item #43 are reversed on the “Tech Requirements”. This is evident by the volume totals: line item #27 currently lists WC452G (Winclean .45GAP) while line item #43 lists WC452 (Winclean .45ACP). These are different products altogether. Their volumes are currently listed as 1300 cases and 2 cases respectively. WC452 would require the 1300 case volume, not the WC452G (based on CPD usage history) and should be reversed. Response: See Revision Number 8. Line Item 43 is for 45 GAP, and Line Item 27 is for 45 AUTO, the quantities as listed are correct. Question No. 6. Technical Requirement section 6.4.43. Line Item #46 on the Tech requirements page has the wrong symbol/sku; X12RS15S should read RA12RS15S for the Winchester Segmenting slug spec; X12RS15S does not exist. a. Should the city wish to list the Segmenting Slug volume via case instead of number of actual rounds; the case

equivalent of 315,000 rounds would be 1260 cases (at 250 rounds per case). This would be consistent with the other 42 items on the bid where the UOM is stipulated in Case volumes.

Response: See Revision Number 3. Also, Line # 46 RA12RS15S, 5XX. 12GA. 2-3/4, ONE (1) OZ. (28 GRAMS) SEGMENTING SLUG WINCHESTER SEGMENTING RIFLED SLUG LOAD; OR EQUAL OR SUPERIOR SHELL CASE


Question No. 7. Additional Requirement section 6.5.2. It would be impossible to maintain the level of inventory historically ordered by CPD to ensure 5 day delivery. CPD Staff is well aware of manufacturing inventory constraints and like all other law enforcement agencies, they have ordered and forecasted out their specific needs. Is it possible the City would relax this requirement as they have done so in the past? Response: See Revision Number 7. Delivery constraints have been revised. Question No. 8. Additional Requirements 6.5.1.2. Lists the City’s ability to unilaterally extend contract beyond the initial term by 24 months. Then in the following sentence refers to a 36 months extension. Will this extension be 24 or 36 months? Response: See Revision Number 6. Extension will be thirty-six (36) months. Question No. 9. Additional Requirements 6.5.6. Price Adjustments (Capped Rate). The bid states “maximum 3% annual adjustment allowed after initial 12 month period”. Is it the City/Contracts intent to allow for this 3% adjustment (justified by Contractor) at every annual anniversary over the 60 month life of the contract and extensions? Response: Yes, as stated in Section 6.5.6. a maximum 3% annual increase may be allowed after the initial 12 month period over the 60 month life of the contract and extension options. Question No. 10. Exhibit 2: “Sample Reverse Action Service Provider and Reverse Auction Participant’s Agreement” Paragraph 20 – Modification, states that changes to PGGI’s agreement can be made at any time at PGGI’s sole discretion. This would appear to include all aspects of this proposed agreement including fees. Please clarify that fees cannot be adjusted at PGGI’s sole discretion and what boundaries, if any, exist in PGGI’s ability to modify this agreement. Response: Fees cannot be adjusted by Peralta Garcia. They are documented in the contract with the City of Chicago and can only be changed upon approval of the Chief Procurement Officer and the City of Chicago.

Question No. 11. Will the individual line item bids be based upon cost per round/item or based on total estimated volume of that line item? Manufacturers use different case quantity amounts on like-kind/equivalent bid items; therefore line item bids based on cost per case would not be equitable. Response: All bids should be in cost per 1000 rounds. It is standard in the industry so that everyone can compare costs on an even field. Cost per box or per case SHOULD NOT be used to evaluate similar items since packaging changes often. Question No. 12. By what method will the City and PGGI Auction establish an open bid price per line item? Response: Each vendor will enter their own opening bid price per line item and it will not be proscribed by the City of Chicago or Peralta Garcia. Question No. 13. Will the City of Chicago consider continuing with the traditional competitive bidding process? Response: This bid will utilize the Reverse Auction format.

END OF ADDENDUM NO. 2

ALL REVISIONS INSCRIBED HEREIN WILL BE INCORPORATED INTO THE BID SPECIFICATION PER ADDENDUM NO. 2

CITY OF CHICAGO JAMIE L. RHEE DEPARTMENT OF PROCUREMENT SERVICES CHIEF PROCUREMENT OFFICER

ADDENDUM NO.2 - AMMUNITION, SPECIFICATION NO. 95286A

4.5.7. Duty to Report Corrupt or Unlawful Activity

Pursuant to MCC 2-156-018, it is the duty of the Contractor to report to the Inspector General, directly and without undue

delay, any and all information concerning conduct which it knows to involve corrupt activity. “Corrupt activity” means any

conduct set forth in Subparagraph (a)(1), (2) or (3) of Section 1-23-020 of the MCC. Knowing failure to make such a report will

be an event of default under this Contract. Reports may be made to the Inspector General’s toll free hotline, 866-IG-TIPLINE

(866-448-4754).

RFQ NUMBER: 4561

LINE ITEM DESCRIPTION QTY UOM

Will You

Be

Bidding

This As

Specified

Y/N

If No, State

Alternate

Product

Pleas Provide

Quantity of

Ammunition

Per Case

1 6800415566AMMUNITION, CARTRIDGES. - .308 HORNADY A-MAX TAP, MATCH

GRADE, 168 GRAIN BALLISTIC COEFFICIENT + .475, PART #80965250 Case

2 6800415567AMMUNITION, CARTRIDGES. - .308 HORNADY WIN 165 IB TAP, 165

GRAIN BALLISTIC COEFFICIENT = .447, PART #8099575 Case

3 6800415568AMMUNITION, CARTRIDGES. - 380 AUTOMATIC (95) BONDED JHP-

DUTY500 Case

4 6800415569 AMMUNITION, CARTRIDGES. - 22 LONG RIFLE 40 GRAIN LUBALOY 360 Case

5 6800415570 AMMUNITION, CARTRIDGES. - 380 AUTO (95) FMC - TRAINING 300 Case

6 6800415571 AMMUNITION, CARTRIDGES. - .45 FRANGIBLE 60 Case

7 6800415572AMMUNITION, CARTRIDGES. - 9MM LUGER +P (100) SINTERFIRE

FRANGIBLE100 Case

8 6800415573 AMMUNITION, CARTRIDGES. - 40 S&W (135) SINTERFIRE FRANGIBLE 40 Case

9 6800415574 AMMUNITION, CARTRIDGES. - 223 REM (55) SINTERFIRE FRANGIBLE 400 Case

10 6800415575 AMMUNITION, CARTRIDGES. - 45 AUTO (230) BONDED JHP - DUTY 288 Case

11 6800415576AMMUNITION, CARTRIDGES. - 9MM LUGER +P (124) BONDED JHP -

DUTY3432 Case

12 6800415577AMMUNITION, CARTRIDGES. - 38 SPECIAL +P (130) BONDED JHP -

DUTY756 Case

13 6800415578 AMMUNITION, CARTRIDGES. - 40 S&W (180) BONDED JHP - DUTY 306 Case

15 6800415580AMMUNITION, CARTRIDGES. - 9MM LUGER (124) BEB - USA

WINCLEAN - TRAINING6000 Case

SPECIFICATION NUMBER: 95286A

AMMUNITION

PROPROSAL PAGE - SUPPLEMENT - revised

1

RFQ NUMBER: 4561


Will You

Be

Bidding

This As

Specified

Y/N

If No, State

Alternate

Product

Pleas Provide

Quantity of

Ammunition

Per Case


AMMUNITION


16 6800415581AMMUNITION, CARTRIDGES. - 38 SPECIAL (125) JSP BEB - USA

WINCLEAN - TRAINING300 Case

17 6800415582AMMUNITION, CARTRIDGES. - 40 S&W (180) BEB - USA WINCLEAN -

TRAINING400 Case

18 6800415583AMMUNITION, CARTRIDGES. - 12 GA. 2 3/4 IN. 9 PELLETS 00 BUCK

RANGER1120 Case

19 6800415584AMMUNITION, CARTRIDGES. - 12 GA. 2 3/4 IN. 1 OZ. RIFLED SLUG -

LOW RECOIL300 Case

20 6800415585 AMMUNITION, CARTRIDGES. - 5.56MM (55) FMJ PARAMILITARY 3000 Case

21 6800415586 AMMUNITION, CARTRIDGES. - .308 WIN (147) FMJ 175 Case

22 6800415587 AMMUNITION, CARTRIDGES. - 25 AUTO (50) FMJ PARAMILITARY 4 Case

23 6800415588 AMMUNITION, CARTRIDGES. - 32 AUTO (71) FMJ PARAMILITARY 4 Case

24 6800415589AMMUNITION, CARTRIDGES. - 45 GAP (230) RANGER BONDED JHP -

DUTY10 Case

25 6800415590AMMUNITION, CARTRIDGES. - WINCHESTER 7.62 X 39MM (123)

FMJ PARAMILITARY25 Case

26 6800415591 AMMUNITION, CARTRIDGES. - 5.56MM (64) BONDED SOLID BASE 300 Case

27 6800415592AMMUNITION, CARTRIDGES. - 45 AUTO (230) BEB -USA WINCLEAN -

TRAINING1300 Case

28 6800415593 AMMUNITION, CARTRIDGES. - 12 GA. 2 3/4 IN. 1OZ. RIFLED SLUG 140 Case

29 6800415594AMMUNITION, CARTRIDGES. - 12 GA. 2 3/4 IN. SUPER TARGET LOAD

- 7 1/2 SHOT520 Case

2

RFQ NUMBER: 4561


Will You

Be

Bidding

This As

Specified

Y/N

If No, State

Alternate

Product

Pleas Provide

Quantity of

Ammunition

Per Case


AMMUNITION


30 6800415595 AMMUNITION, CARTRIDGES. - .223 REMINGTON 625 Case

31 6800415596AMMUNITION, CARTRIDGES. - 357 MAGNUM (158) JACKETED

HOLLOW POINT10 Case

32 6800415597AMMUNITION, CARTRIDGES. - 10MM (175) SILVERTIP HOLLOW

POINT25 Case

33 6800415598 AMMUNITION, CARTRIDGES. - 357 SIG (125) BONDED JHP - DUTY 10 Case

34 6800415599 AMMUNITION, CARTRIDGES. - 357 MAGNUM (110) JHP - TRAINING 4 Case

35 6800415600AMMUNITION, CARTRIDGES. - 357 SIG (125) BEB - USA WINCLEAN -

TRAINING4 Case

36 6800421300AMMUNITION, TRAINING - SIMUNITION 9MM FX MARKING

CARTRIDGES, 1000 ROUNDS/CS15 Case

37 6800421302AMMUNITION, TRAINING - SIMUNITION 9MM CQT TRAINING

AMMO, 1000 ROUNDS/CS93 Case

38 6800421304AMMUNITION, TRAINING - SIMUNITION 9MM SECURIBLANK


39 6800421306AMMUNITION, TRAINING - SIMUNITION 5.56MM FX MARKING

CARTRIDGES, 1000 ROUNDS/CS4 Case

40 6800421308AMMUNITION, TRAINING - SIMUNITION 5.56MM CQT TRAINING


41 6800421310AMMUNITION, TRAINING - SIMUNITION .38CAL FX MARKING

CARTRIDGES2 Case

43 6800415217

AMMUNITION, CARTRIDGES - 45 GAP (230) BEB-USA WINCLEAN

WC452-USA WINCLEAN CENTERFIRE HANDGUN AMMUNITION, 230

GRAIN, BRASS ENCLOSE BASE (BEB)

2 Case

3

RFQ NUMBER: 4561


Will You

Be

Bidding

This As

Specified

Y/N

If No, State

Alternate

Product

Pleas Provide

Quantity of

Ammunition

Per Case


AMMUNITION


45 6800415545

AMMUNITION, CARTRIDGES - SUPREME 308 WIN (168) HPBT

MATCH, S308M WINCHESTER BRASS SUPREME MATCH, 168 GRAIN,

(10.89 GRAM) HOLLOW POINT BOATTAIL MATCH BRASS JACKET,

LEAD CORE

2 Case

46 6800415030

AMMUNITION, CARTRIDGES -RA12RS15S, 5XX. 12 GA. 2-3/4, ONE(1)

OZ. (28 GRAMS) SEGMENTING SLUG WINCHESTER SEGMENTING

RIFLED SLUG LOAD OR EQUAL OR SUPERIOR SHELL CASE.

315000 Each

4

Documents

Specification: 95286A, Ammunition Addendum No. 2MAY 2, 2014 ADDENDUM NO. 2 FOR AMMUNITION SPECIFICATION NO. 95286A RFQ NO. 4561 For which bids are scheduled to open in the Bid & Bond