Special Occasions in Guiding - Girl Guides Australia€¦ · Web viewHand Outs – Colours, Taps & World Song Cards . Equipment Required. Flagpoles, holsters and flags (World or

Session Flag and Protocol

Audience Combined

Time 60 min

Aim To: Identify to participants that there are

protocols that need to be followed when inviting/introducing dignitaries at Guiding events

Identify the protocols for handling Flags

Resources Fun Facts about Flags Dominoes (2 sets)

Background for Trainers

Trainer Cheat Sheet (Answers)

Hand Out - Procedures and Hints for Special Occasions

Hand Outs – Colours, Taps & World Song Cards

Equipment Required Flagpoles, holsters and flags (World or Australian)

‘Visitor’

Existing Course that relates

Ceremonies

Flags

Learning Outcomes Include

Leaders will be able to:

Welcome a visitor in an appropriate manner

Set the scene by having the Region Manager or someone else new to the training walk into the room unannounced.

Hopefully participants will be preoccupied with taking a rest break etc after the previous session.

Once everyone is seated again point out that … has joined us and no-one acknowledged/welcomed her/him on arrival.

Outline the protocols involved – handout the

Trainer Session Notes – Hubs – February 2016

Procedures and Hints for special Occasions.

If the visitor was welcomed appropriately comment on this, recognise that protocols were followed and congratulate the group/person.

Leaders will be able to: Carry out flag

ceremony correctly and with decorum

Hand out the Dominoes

There are 2 sets in the kit – 22 cards in each set - just in case there are large numbers in the group – they will need to be kept separate (there are coloured dots on the back of each set for ease of packing up at the end)

Distribute the 22 cards amongst the participants.

The player with the ‘Start’ card goes first, the correct answer is matched to this card and so on with players placing their cards appropriately.

There is a trainer cheat sheet available in this kit. This could be given to a participant to act as adjudicator.

A trainer background file has been compiled to provide the evidence for the answers.

Cards may be laid on the floor, on tables or tacked on the wall – depends on the facility – as the cards have been laminated, this activity can even be conducted outdoors.

Each card has a question on one side and an answer on the other – the idea is to match the question to the correct answer and build the domino wall.

So that players are not standing around waiting for their turn, encourage them to match their cards while they are waiting – you could have many parts of the wall being built at the one time and then assembled as a whole at the end.

This session is about the protocols, Unit Leaders participated in a session earlier today


where they actually made a flagpole.

If the equipment is available – having participants practice carrying flags would be a great way to finish the session.


Fun Facts about Flags

Start

The Australian Flag should be raised briskly and

lowered ceremoniously The Australian Flag should be raised no earlier than first light and lowered

no later than dusk The Australian Flag may be flown at night provided

the flagpole is illuminated Two flags may not

be flown from the same flagpole

When flying with other flags, the Australian Flag should fly on

the left of a person facing the flags

When the Australian flag is flown with other flags, all flags should

be the same size and flown on flagpoles the same height

Can the Australian Flag be flown upside down?

No Should the Australian Flag be flown if it is damaged, faded or dilapidated?

No If a Flag is damaged, faded or dilapidated, what do you do with it?

Destroy it privately and in a dignified way (eg cut into small unrecognisable pieces and disposed of in rubbish)

Where was the first place the Australian Flag was flown?

The Royal Exhibition Building, Melbourne

When is Australian National Flag Day?

3 September Do Guides ‘dip’ the flag at ANZAC Day ceremonies?

No How many people in a colour party?

three.The Flag Bearer and two escorts

Do we leave our flags unfurled in the meeting place when we leave at night?

No The Australian Flag has a spike on the top of the carrying pole

The World Flag has a

brass Trefoil on the top of the carrying pole (or a spike)

The Bearer holds the carrying pole with her

right hand When two flags are used in the one Colour Party , the Bearer carrying the

Australian Flag gives the orders

The flag holster goes over the left shoulder When lowering the flag, the Bearer places it over her

right shoulder as she unties the knots from the halyard

Does the Colour Party sing while the flag is being raised or lowered?

No Finish



Trainer Cheat Sheet

Trainer Cheat Sheet

Trainer Cheat Sheet

2016

Procedures & hints for Special Occasions

Participant Handout

Procedures and Hints for Special Occasions.Special Occasions in Guiding

1. Acknowledgement of Traditional Owners

Welcome to CountryThe traditional custodians of the land, usually senior representative of the local Aboriginal community, should undertake the "Welcome to Country" ceremony. However, this is dependent upon the location of the event and the practice of the community. Steps should be taken to ensure that the appropriate Aboriginal representative is invited to undertake the ceremony. It is very important that the Aboriginal representative has been involved in and is comfortable with the arrangements.

Acknowledgement of CountryAn "Acknowledgement of Country" is a way that all people can show respect for Aboriginal cultures and heritage and the ongoing relationship the traditional custodians have with the land.

At the commencement of a meeting or function, a chair or speaker begins by acknowledging that the meeting is taking place in the country of the traditional custodians. Where the name of the traditional custodians is known, it is specifically used. Where it is not known, a general acknowledgement is given.

Examples of "Acknowledgement of Country"

Example 1.I would like to pay my respect and acknowledge the traditional custodians of the land on which this meeting takes place, and also pay respect to Elders both past and present

Example 2.I would like to Acknowledge the _______________ people who are the traditional custodians of this land. I would also like to pay respect to Elders both past and present of the_______________ nation and extend that respect to other Aboriginal people present.

Local Aboriginal organisations including the NSW NSW AECG Inc. NSW Aboriginal Land Council or Elders Council and government organisations including the NSW Department of Education and Communities, Aboriginal Education and Community Engagement Unit can provide advice as to the traditional custodians of the land.

2. Events – interstate

Contingent Leaders are appointed by the Board of Girl Guides NSW & ACT. When attending a Guide event or representing Guides at an event you must:

wear appropriate dress as defined by the event conduct yourself in a dignified manner follow Guidelines for Contingent Leaders.

2016

3. Events – International

When selected for an International Guide event you are representing Girl Guides Australia.

You should conduct yourself as a good ambassador and wear the appropriate uniform.

In the event of an emergency or a concern, contact the Contingent Leader. The Contingent Leader will keep in contact with the State International Adviser and/or the Australian International Commissioner.

4. Farewell/ThanksIt is appropriate to express thanks and show appreciation when a Member is leaving or retiring from a specific role. Collections should be minimised and money handled with care.

5. Invitations to Special GuestsThe process for issuing invitations to Australian and interstate office bearers and personnel is as follows:

approval must be sought from the Board of Girl Guides NSW & ACT, the invitation is issued on behalf of the State by the Chief Executive

Officer, the relevant person is notified of response to the invitation, any correspondence after the initial invitation can be handled locally.

Vice Regal invitations must be approved by the Board of Girl Guides NSW & ACT and organised by the State Commissioner. Note: all correspondence/contact with the Office of the Governor is handled by the Executive Assistant. An invitation to the Governor should be made at least six months prior to the event, sooner if possible.

Members of Parliament/Local Government – these may be issued at a local level.

State Commissioner, Deputy State Commissioner, State Office Bearers Invitations should be in writing and include a date, time and dress code (ie uniform or non-uniform). The invitation should also state what duties the representative is required to perform (presentation of award, speech etc.).

When a Region issues an invitation for anything other than a region event or specific celebration (eg conflict resolution, training) the Region provides, or pays for, hospitality and travel expenses. Invitations should be sent to the Executive Assistant or relevant department administrator at least 3 months prior.

2016

6. Mode of address for persons of Title and Official Positions

Governor of NSW

His Excellency General The Honourable David Hurley AC DSC (Ret’d)

Address when first presented “Your Excellency” thence “Governor”

The wife of the Governor, Mrs Linda HurleyAddress as “Ma’am”

Prime Minister

The Honorable Malcolm Turnbull MPAddress: “Sir” or “Mr. Prime Minister”

Member of Federal or State Ministry

“The Honorable”.

If a Privy Councillor, “The Right Honorable”

Members of Parliament

No distinction beyond Senator or the letters M.P., M.H.R., M.L.A., M.H.A. as the case may be. Members of State Upper Houses take the prefix Honorable.

Lord Mayor (Cities)

The Lord Mayor of ………….Address (male) Lord Mayor or Sir, (female) Lady Mayoress or Ma’am.

Mayor, Councillors

Address: Sir or Madam Mayor, or Councillor

These hints are designed to help if you are involved in any of these activities and are unsure of the correct procedure. Further assistance may always be sought from the State Commissioner.

Girl Guides Association (NSW & ACT)PO Box 950, Strawberry Hills, NSW 2012Phone: (02) 8396 5200 Fax: (02) 9211 5911Email: [email protected]

2016

mailto:[email protected]

TAPS – Full Version

Day is done, gone the sunFrom the sea, from the hills,from the sky.All is well, safely rest,Good night

Fading light, dims the sightAnd a star gems the sky, gleaming bright.From afar, drawing nigh,Falls the night.




Thanks and praise for our days'Neath the sun, 'neath the stars, 'neath the sky.As we go, this we know,All is well. [This verse is regarded as 'Daylight Taps']

Sun has set, shadows come.Time has fled, Guides must go to their beds.Always true to the promiseThat they made.












Sun has set, shadows come.Time has fled, Guides must go to their beds.Always true to the promiseThat they made

Compiled by Kerrie Hardie 2014

Rainy Day Taps (a bit of fun)

Day is doneThere was no sunOn the lake, On the hill, In the skyAll is wetDamply restSneeze and sigh...Achoo!



Invitation to Taps

Come all sing goodnightWhile the shadows lengthen into evening lightWhile the living glowing embersThere is friendship to rememberLet us sing our last good nightGood night

Invitation to Taps






Invitation to Taps


Invitation to Taps



COLOURS – Open

Colour Party Fall InUnit Fall inHorseshoe Formation Quick MarchUnit HaltHorseshoe Turn InColour Party Take Over

Colour Party Forward MarchColour Party Halt-Bearer goes forward and breaks flag-Unit salute whilst Bearer’s hand on halyard-Bear steps back

Colour Party Salute the FlagColour Party About FaceColour Party Forward MarchColour Party HaltColour Party About Face

COLOURS – Open



Colour Party Salute the FlagColour Party About FaceColour Party Forward MarchColour Party HaltColour Party About FaceCOLOURS – Close

Colour Party Fall In

Unit Fall inHorseshoe Formation Quick MarchUnit HaltHorseshoe Turn InColour Party Take Over

Colour Party Forward MarchColour Party HaltColour Party Salute the Flag-Bearer goes forward to take down flag-Unit salute whilst Flag coming down-Bearer places flag over left shoulder and steps back

Colour Party About FaceColour Party Forward MarchColour Party HaltColour Party About Face

COLOURS – Close



Colour Party About FaceColour Party Forward MarchColour Party HaltColour Party About FaceCOLOURS – Open

Colour Party Fall InUnit Fall inHorseshoe Formation Quick MarchUnit Halt

Horseshoe Turn InColour Party Take Over


Colour Party Salute the FlagColour Party About FaceColour Party Forward MarchColour Party HaltColour Party About Face

COLOURS – Open



Colour Party Salute the FlagColour Party About FaceColour Party Forward MarchColour Party HaltColour Party About FaceCOLOURS – Close


Colour Party Forward March

Colour Party HaltColour Party Salute the Flag-Bearer goes forward to take down flag-Unit salute whilst Flag coming down-Bearer places flag over left shoulder and steps back


COLOURS – Close




NOTES____________________________________


Bearer

Escort Escort

NOTES____________________________________

Bearer

Escort Escort

COLOURS CARD

COLOURS CARD

NOTES____________________________________

Bearer

Escort Escort

NOTES____________________________________

Bearer

Escort Escort

COLOURS CARD

COLOURS CARD


Our way is clear as we march on And see our flag on highIs never furled throughout the worldFor hope shall never dieWe must unite for what is rightIn friendship true and strongUntil the earthIn its rebirthShall sing our songShall sing our song


All those who loved the true and goodWhose promises were keptWith humble mind, whose acts were kindWhose honour never sleptThese were the freeAnd we must bePrepared like them to liveTo give to allBoth great and smallAll we can give; All we can give







World Song

World Song

World Song

World Song


Documents

Special Occasions in Guiding - Girl Guides Australia€¦ · Web viewHand Outs – Colours, Taps & World Song Cards . Equipment Required. Flagpoles, holsters and flags (World or