SPECIAL EVENT GUIDEBOOK - Dallas

SPECIAL EVENT

GUIDEBOOK

Information to assist you in the

planning and permitting

of a Special Event in the City of Dallas

OFFICE OF SPECIAL EVENTS GUIDEBOOK REVISED 08.28.2020

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RETURN TO TABLE OF CONTENTS

TABLE OF CONTENTS

SECTION ONE – GENERAL

A. Purpose B. When is a permit required for a Special Event? C. Exemptions from Special Event Permits D. Fees and Other Expected Costs

SECTION TWO - THE APPLICATION

A. Submission deadlines B. Late Applications C. Completing Your Application D. Saving Your Application as You Go E. Changes to Your Application and Change Fees F. The Five-month Courtesy Review G. Reasons Application May Not Be Accepted H. Invoice and Payment I. Event Location / Date Confirmation

SECTION THREE – THE APPLICATION REVIEW

A. Public Safety Review B. Department Review C. The Preliminary Informational Letter

SECTION FOUR – UNDERSTANDING THE CONDITIONAL REQUIREMENTS

A. Public Safety 1. Hiring Dallas Police Department (DPD) Officers 2. Street closures and Traffic Control Plan 3. Event Parking

(a) Parking, Shuttle and Shared Ride Plans (b) Property Authorization (c) Parking Lots


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(d) Activating on a parking lot (e) Shared Rides (f) Restricting Parking (meter hooding and ‘No Parking’)

4. DART and McKinney Avenue Trolley Authority (MATA) B. Emergency Medical Services C. Dallas Fire and Rescue

1. Site plan 2. Occupancy load and estimated attendance confirmation

D. Insurance E. Alcohol F. Notifications G. Portable Restrooms, trash receptacles and cleanup plan H. Amplified Outdoor Sound and Lighting I. Public Information Officer J. Other Permits Required

SECTION FIVE – PERMIT ISSUANCE A. When Will I Receive the Permit? B. Duration of permit C. Denial of Permit

SECTION SIX – EVENT ACTIVATION

A. General B. Last Minute Rescheduling due to bad weather C. Public Access D. Event Signage E. Small UAS / Drone F. Cleanup G. Permit Revocation H. Permit Enforcement

APPENDIX

A. Definitions related to Special Event Permitting B. Contact list C. DART sign guidelines D. Trinity Floodway Access Procedures and Documents – coming soon


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E. Examples 1. Event budget 2. Site plans 3. Parking, Shuttle, Shared Ride Plan/Map 4. Street Closure Plan/map 5. Route maps 6. Notifications 7. Variable Message Board 8. Traffic Control Plans – coming soon

(a) Street closure listing (b) Cone and barricade list (c) Meter Hooding (d) ‘No Parking’ plan


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SECTION ONE – GENERAL

A. Purpose B. When is a permit required for a Special Event? C. Exemptions from Special Event Permits D. Fees and Other Expected Costs


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A. PURPOSE The purpose of this guidebook is to provide the event planner with the information, tools and resources necessary to navigate the City of Dallas Special Event Permit process. The City’s overall goal is to encourage activities that benefit the City, stimulate economic growth, and provide a vibrant, active community for all citizens. The City gives priority to established special events. The Office of Special Events strives to balance the needs of events with the event’s impact to residents and businesses, and as such may require applicants to revise or modify their proposed plans.

B. WHEN IS A PERMIT REQUIRED FOR A SPECIAL EVENT?

Any temporary outdoor gathering, with an expected total attendance greater than 100, which involves one or more of the following on private or public property where otherwise prohibited:

• Restricting access to public property;

• Sale of merchandise, food, or beverage (nonalcoholic and/or alcoholic);

• Erection of a tent larger than 399 square feet in area OR erection of multiple tents with

a cumulative area of over 399 square feet. (Three or fewer 10’x10’ pop-up tents do not trigger a permit);

• Installation of a temporary stage, bandshell, outdoor projection technology, trailer, van,

grandstand, bleachers, or portable toilets for public use; • Use of City Hall Plaza;

• All moving events - runs, walks, rides, special event parades, processions etc.;

• Placement of event signage including temporary no parking, directional, oversized,

sponsor, or identification signs or banners that are placed in or over a public right-of-way, or on private property where otherwise prohibited by ordinance;

• Clean zone activation; and/or

• Closing or restricting of a public street, lane, alley, or sidewalk (regardless of the

expected total attendance).


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C. EXEMPTIONS FROM A SPECIAL EVENT PERMIT The following activities and/or events are exempt from the requirement to secure a special event permit:

1. A special event conducted entirely on property under the control of the Park and Recreation Board. Contact the Park and Recreation Department or the managing entity directly to make a reservation.

2. A special event conducted entirely on Kay Bailey Hutchison Convention Center property

and conducted with support from CES. 3. A special event conducted entirely on public property managed by an organization with

a lease or operating agreement with the city that details special event permit exemptions.

4. Funeral processions

5. First Amendment activities, except that a special event permit must be secured for any

activity that triggers a special event permit as detailed in Section 42A-2(22) of the City of Dallas Code of Ordinances that is activated in conjunction with the First Amendment activity. All applicable fees will apply. Contact the Dallas Police Department directly to secure a permit

6. A neighborhood block party that is conducted on a single block and is expected to have

fewer than 200 attendees Contact Public Works to secure a block party permit

7. Escort vehicles

8. Moving a structure in accordance with the Dallas Building Code

9. The permanent daily operations of the indoor portion of the Dallas Farmers Market


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D. FEES SPECIAL EVENT APPLICATION PROCESSING FEES

Select the applicable Base Application Fee from the Total Expected Attendance <200 $50 201 - 400 $80 401 - 800 $100 801 - 1000 $150 1,001 - 2,000 $200 2,001 - 4,000 $300 4,001 - 8,000 $400 8,001 - 12,000 $500 12,001 - 20,000 $600 20,001+ $700

In addition, select the applicable Street Closure Fee: No Street Closure - An event with no street closures. $0 Simple Static Street Closure Event Fee - An event with a set footprint that is limited to one block on residential/neighborhood streets. No intersections. $50

Moderate Static Street Closure Event Fee - An event with a set footprint that includes the closure of one to three street blocks and/or intersections. $100

Complex Static Street Closure Event Fee - An event with a set footprint that includes the closure of four or more street blocks and/or intersections OR any closure in a high impact area. $200

Simple Moving Event - A moving event that is limited to trails and/or residential/neighborhood streets. $75

Moderate Moving Event - A moving event on city streets other than residential/neighborhood streets and outside of a high impact area. $150

Complex Moving Event - A moving event of which any part moves through a street in a high impact area. $300

STREETLIGHT POLE BANNER APPLICATION PROCESSING FEES Base Application Fee $100 Per Pole Fee $20 Permitted event - First 5 poles at no charge, additional poles will be invoiced at full price (banners must be related to permitted event).

5 poles at no charge

Public Improvement District Annual Permit - excluded from all application processing fees. Banners must be related to PID identification.

NEIGHBORHOOD MARKET APPLICATION PROCESSING FEES Base Application Fee $100 Per every 10 vendors $25 Street Closure Fee - Simple (1 block, no intersections) $50 Dallas Farmers Market Neighborhood Farmers Market Annual Permit Fee $400

ADDITIONAL APPLICATION PROCESSING FEES ACROSS ALL PERMIT TYPES A certified 501(c)3 non-profit discount off base application fee 50% off Alcohol On Site Provided $50 Sold $150 Clean Zone $500 Margaret Hunt Hill Bridge - Half closure or full closure, 24 hours or less $5,000 Margaret Hunt Hill Bridge - Partial lane closure, 24 hours or less $2,000 Late fee - Per day and limited to up to five days $40 Change fee (per minor change) $50


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*Clean zone activation and Margaret Hunt Hill Bridge closure fees may be invoiced after the departmental review is complete, and all applicable approvals are on file with OSE. All application processing fees listed above are non-refundable. When an event is rescheduled due to an Act of God or a City initiated action (weather, unplanned street repairs etc.), the previously paid application processing fees will be credited toward the rescheduled date when the permitted activity is rescheduled for an available date within 60 days from the original event date.

E. OTHER EXPECTED COSTS

In addition to the application processing fees, the applicant is responsible for direct costs incurred by the City in providing services to a permitted activity; including but not limited to, the costs of set-up, clean-up, public safety, oversight of city facilities and equipment, electrical services, construction, placement and retrieval of city equipment, and other related services beyond what the city would provide to the public in the ordinary course of its daily operations.

Some of these costs include:

1. Fees related to all other required permits and licenses 2. Office of Emergency Management’s activation of the Emergency Operations Center.

Events with a total estimated attendance of 30,000 and above are required to activate the EOC. Permit holder will be invoiced a fee of $1,500 post event and payment must be made directly to the Office of Emergency Management within 15 days of receipt of invoice.

3. Meter hooding and removal fees

4. Rental fees related to the use of city equipment and property

5. Fees for the required number of Dallas Police officers, Dallas Fire-Rescue officers,

vehicles and equipment (a) Off-duty DPD and DFR officers - permit holder must pay each person directly.

Payment is due on event day. (b) On-duty DPD and DFR – permit holder will be invoiced post-event for cost recovery. (c) DPD Vehicles - permit holder will be invoiced post-event. (d) The applicant shall pay any remaining fees owed for all public safety expenses

incurred by a special event within 15 business days after receipt of an invoice from the City.


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6. Security deposits for any city equipment or property rented to be refunded to the applicant if the equipment or property is returned undamaged to the city.

These requirements will be identified in the preliminary informational letter. These fees will be invoiced and paid directly to the applicable City departments. Find a listing on the FEES tab of the website.


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SECTION TWO - THE APPLICATION

A. Submission deadlines B. Late Applications C. Completing Your Application D. Saving Your Application as You Go E. Changes to Your Application and Change Fees F. The Five-month Courtesy Review G. Reasons Application May Not Be Accepted H. Invoice and Payment I. Event Location / Date Confirmation


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A. APPLICATION SUBMISSION DEADLINES

COMPLETE APPLICATION SUBMISSION DEADLINES EVENT TYPE DEADLINE

No Street Closures 30 calendar days prior to event set-up date

Static Street Closures 60 calendar days prior to event set-up date

Moving Events 120 calendar days prior to event set-up date

B. LATE APPLICATIONS

OSE may accept an application that is submitted up to five days after the submission deadline under the condition that the application can be processed in less than the required number of calendar days. A $40 per day late fee will be invoiced. Applications submitted over five days past the submission deadline will not be accepted.

C. COMPLETING YOUR APPLICATION

To complete your application, be prepared to attach the following documents to your online application:

1. 501(C)(3) tax-exempt letter from the Internal Revue Service. This discount will not be available after the invoice is generated.

2. Property authorization (a) Attach a copy of your venue reservation/confirmation when applicable. (b) If utilizing any private property other than the property owned exclusively by the

event organizer/event host as listed on the application, please provide an authorization letter/email must including • Dates, times and event name that the property owner is authorizing • Property owner’s name, address and phone number • Name, phone number and affiliation with the property of the person

providing authorization if someone other than the property owner • This form can be found on our website under the “Templates and Forms” tab.

https://www.irs.gov/charities-non-profits/charitable-organizations/exemption-requirements-section-501c3-organizations

https://dallascityhall.com/departments/office-special-events/Pages/Templates-and-Forms.aspx


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3. Site Plan

(a) The event site plan should be an electronic drawing indicating all entrances and exits, placement of stages, vendors, booths, seating, bleachers, each tent (include tent size), toilets, each generator, each fire hydrant (within a static closure), each barricade, fencing, signage and dumpsters. Within the Site Plan, indicate the location of designated fire lanes (if a City designated fire lane is included within the event footprint) and the location and specifications of any alcohol area perimeters; separate perimeters are required for beer/wine areas and mixed drink areas. For all moving events, the START and FINISH lines must be identified.

(b) Site plans may require approval from Dallas Fire Rescue, DWU, and/or Dallas City Hall Security.

(c) The approved site plan will be included with the permit and the client is responsible to activate only what is approved on the site plan. It is essential that applicants maintain a complete and accurate site plan with OSE.

(d) See appendix for examples

4. Parking, Shuttle, Shared Ride Plan The PSSR Plan must accommodate the total estimated attendance and include identification of all relevant items: public parking lots, private parking lot agreements, public transit system(s) publicized and designated drop-off and pick-up locations for shared ride companies and shuttles. This form can be found on our website under the “Templates and Forms” tab.

5. Route map

Required for all moving events (walk/run, ride, parade, procession, march etc.) See appendix for examples

6. Lane and/or street closure schedule. The application requires the applicant to list

each street closure with date and time information. Once entered, the application generates a table that will be reviewed by DPD and given to you in your preliminary letter.

7. Meter Hooding and No Parking plan

This form can be found on our website under the “Templates and Forms” tab. 8. A brief marketing description that will be posted to OSE website 9. Timelines (set-up date and time, street closures, times of the major event

components, and the teardown date and time)

https://dallascityhall.com/Events/Pages/Templates-and-Forms.aspx





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Take the time to complete the application accurately and thoroughly. Minor changes to the application after submission will result in change fees (see below for more information).

Please keep the application submission deadline in mind. The official submission date is the date OSE receives the complete application. Incomplete applications will be returned. The Office of Special Events cannot complete a thorough permit review until a complete application is filed.

Once submitted, you will receive an automated confirmation email. If you do not receive a confirmation email, that is an indication that there was a problem with submission, and we may have not received your application. Please call our office. Submission of a complete application does not guarantee a special event permit will be issued. All requirements must be met prior to permit issuance.

D. SAVING YOUR APPLICATION AS YOU GO

OSE applications allow you to save your work as you go. Simply start an application (or any of our online forms) and click “Save” in the bottom right corner. You will be asked to copy the link or have an email sent to you. Cognito Forms, the web host, will send you an email from [email protected] with a “Resume Now” link to return to your application in progress at your leisure. Once you hit the orange “Submit” button on the application the link will expire as your application has been submitted to OSE.

E. CHANGES TO YOUR APPLICATION AND CHANGE FEES

Minor changes to the submitted application will result in a fee of $50 per change. The application will not proceed until payment is received. Minor changes include those changes that can be accommodated prior to initiating the review process and or without having to redo the public safety or department review process.

If the applicant makes major changes to the original submission of an application, this will result in the original permit application being deemed incomplete and cancelled. A revised permit application will be required, along with new application processing fees if the applicant wishes to pursue the application. A major change means any change to an application that requires subsequent public safety or departmental reviews. Examples include, but are not limited to, route changes, location or venue changes, date changes, changes in expected total attendance, and adding alcohol distribution.

mailto:[email protected]


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F. FIVE MONTH COURTESY REVIEW

If an application is submitted more than 180 days in advance of the event date, then the application qualifies for the Five Month Courtesy Review. OSE will accept applications up to one year in advance of event date.

We realize that many details are confirmed between the application submission and the Five Month Courtesy Review. Applications submitted early will be invoiced and the date and location will be secured after payment is received.

Please note that OSE will not initiate the application review until after the courtesy amendment opportunity is complete. OSE will contact the applicant via email approximately five months from the event date. The applicant will be given 21 days to finalize the application and provide any and all event updates/changes. No change fees will be assessed during this courtesy review; however, the client will be responsible for the difference in application processing fee should their event move from one category to another as a result of the changes.

If an applicant does not “submit” their application at the end of the 21-day review period, the application is considered submitted on day 22. The applicant will be assessed change fees at $50 per minor change after the five-month courtesy review is complete.

OSE does not guarantee changes submitted during the Five Month Courtesy Review will be accepted as all proposed event details are reviewed prior to approval.

G. REASONS APPLICATIONS MAY NOT BE ACCEPTED

An application will not be accepted when:

1. There is a location / venue conflict with another event. You may be asked to consider changing dates, times, locations and /or route. The application will be cancelled if accommodations are not submitted by the specified deadline.

2. An established special event is customarily held at the same or a nearby place and the

same time as the proposed special event. You may be asked to please consider changing dates, times, or locations. The application will be cancelled if accommodations are not submitted by the specified deadline.

3. The proposed special event will occupy any part of a freeway, expressway, or toll way.


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4. The proposed special event will unreasonably disrupt the orderly flow of traffic, and no reasonable means of rerouting traffic or otherwise meeting traffic needs is available.

5. The proposed special event cannot comply with high impact area parameters. 6. The applicant makes a false statement of material fact on an application for a special

event permit or fails to properly complete an application for a special event permit. 7. The applicant received within the preceding 14 months, two or more notices of violation

or citations related to a provision of a special event permit or this chapter. 8. The applicant has conducted or sponsored one or more special events within the city on

at least 60 days of the same calendar year during which the proposed special event is to be held.

9. The applicant has a history of conducting or sponsoring special events in a disorderly,

unsafe, unsanitary, or fiscally irresponsible manner. 10. If additional information is required by OSE to make a decision or if additional fees are

required, the application will be considered incomplete and cancelled if the applicant does not supply the additional information or fees after the director has sent two reminder emails and made one reminder phone call after a period of 10 calendar days without a response from the applicant.

11. If an applicant has failed to pay any outstanding fees assessed under Chapter 42A Section

42A-6 for the proposed scheduled activity or a past scheduled activity, the application will be deemed incomplete and the application will be cancelled. An application that has been cancelled under this subsection cannot be re-filed for 12 months

12. An application that has been cancelled because it is incomplete cannot be appealed

under Chapter 42A and all application processing fees are forfeited. H. INVOICE AND PAYMENT

Once an application has been accepted, a member of the OSE team will email the applicant an invoice with payment instructions. Please note, an application must be complete before it can be invoiced. The event location and date are reserved once payment is received. The application review process does not begin until payment is received.

I. EVENT LOCATION/DATE CONFIRMATION


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Your event location and date are confirmed only after all application processing fees have been paid. Locations and dates are confirmed on a first come, first serve basis except for all recurring established events. Venues reserved through other entities are confirmed by the managing entity.

Refer to the City & Venue Contact Information tab on our website for a list of venues that need to be reserved prior to application submission.

https://dallascityhall.com/departments/office-special-events/Pages/City-and-Venue-Contact-Information.aspx


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SECTION THREE THE APPLICATION REVIEW

SECTION THREE – THE APPLICATION REVIEW

A. Public Safety Review B. Department Review C. The Preliminary Informational Letter


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Once payment is received, an OSE coordinator will be assigned to your application and the review process begins. This coordinator is your primary contact person with the City of Dallas throughout the permit process. You may at times interface with other City staff (DPD, CODE, Security); however, all event details, any changes etc. must be shared with the OSE coordinator in writing to ensure the permit is accurate and comprehensive. The coordinator’s first goal is to gain a thorough understanding of your event, and they may reach out to you for clarification and/or additional details. The coordinator writes the event description and builds the draft permit based on the details and documents you have provided and confirmed: event scope, timeline/schedule, site plan, street closures, routes, setup and teardown etc.

A. PUBLIC SAFETY REVIEW Once the draft permit has been created, the coordinator will distribute it across various departments starting with the Dallas Police Department (DPD). DPD completes the public safety review which may include driving the route, reviewing construction projects, and possibly meeting with you. This phase typically takes up to 10 days for events with no street closures and as long as 30 days for events with complex street closures and traffic control plans. During this phase of the process DPD approves, revises or denies the proposed street closures, no parking request, and meter hooding request. When a traffic control plan is required from the applicant, DPD will conduct a secondary review of the submitted TCP, cone and barricade list etc.

B. DEPARTMENT REVIEW After the Public Safety Review is complete, the draft permit is sent to numerous other city departments and partner agencies for review. EMS, Sanitation, Risk Management, Code, Dallas Fire and Rescue, Building Inspections, Parking Enforcement, and DART requirements are reviewed and confirmed during this phase. Transportation and Public Works will also review the proposed street closures and parking restrictions. 10 days is reserved for this Department Review phase. If any department denies the application, or a resolution with the applicant cannot be reached, the permit will be denied.

OSE may decline or propose alternate dates, times, street closures, venues, or routes, or impose additional requirements upon a permit holder based on public safety or impact on local residents and businesses.


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C. THE PRELIMINARY INFORMATIONAL LETTER

Once all requirements are confirmed, the OSE coordinator will send you the Preliminary Informational Letter. This letter will identify all requirements that must be met to ensure permit issuance. You can expect this letter no sooner than 20 days after payment is received by OSE. Please continue to plan your event while you wait for this letter. Please schedule a call with the coordinator to discuss the Preliminary Letter in detail. The coordinator is here to guide you through the process of meeting all the requirements. The Red font throughout both this guidebook and the preliminary letter identifies those items that are due back to the OSE coordinator prior to permit issuance.

It is the applicant’s responsibility to identify any discrepancies between the information in the Preliminary Letter and their event plan. The permit will be built from the Preliminary letter, so it is imperative that the applicant notify the coordinator of changes as soon as possible; changes to the Preliminary Letter and subsequent permit are accommodated more easily when identified well in advance.


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SECTION FOUR UNDERSTANDING THE CONDITIONAL REQUIREMENTS

SECTION FOUR – UNDERSTANDING THE CONDITIONAL REQUIREMENTS

K. Public Safety 1. Hiring Dallas Police Department (DPD) Officers 2. Street closures and Traffic Control Plan 3. Event Parking

(a) Parking, Shuttle and Shared Ride Plans (b) Property Authorization (c) Parking Lots (d) Activating on a parking lot (e) Shared Rides (f) Restricting Parking (meter hooding and ‘No Parking’)

4. DART and McKinney Avenue Trolley Authority (MATA) L. Emergency Medical Services M. Dallas Fire and Rescue

1. Site plan 2. Occupancy load and estimated attendance confirmation

N. Insurance O. Alcohol P. Notifications Q. Portable Restrooms, trash receptacles and cleanup plan R. Amplified Outdoor Sound and Lighting S. Public Information Officer T. Other Permits Required


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A. PUBLIC SAFETY: SECURITY, CROWD CONTROL, AND TRAFFIC CONTROL

The preliminary letter will identify the number and type of Police Officers and equipment required. This letter will also provide directions on how to hire off-duty officers.

1. HIRING DALLAS POLICE DEPARTMENT (DPD) OFFICERS

(a) How do I hire a lead police officer? • You may have identified a preferred lead officer on your application. The

preliminary letter will let you know if: • The officer you identified on the application has been approved and is responsible

for hiring required DPD officers and overseeing the event. • The officer you identified on the application has not been approved by the DPD

Special Events Planning Unit and will not be allowed to oversee your event. • The DPD Special Events Planning Unit will provide a lead officer, who will hire

required DPD officers and oversee the event

(b) How do I hire off-duty officers as required? There are several ways to hire the required number of officers and the preliminary letter will provide directions as to how to proceed:

• Hire officers and supervisors directly using the Dallas Police Department Extra Job Hotline at (214) 671-4460

• The lead officer will be responsible for hiring the required DPD officers • Officers will be hired, staffed and overseen by the DPD Special Events Planning Unit

Guidelines for DPD Officers required at special events

Estimated total attendance Minimum Number of Police Officers Required*

0 to 250 0 or 2

251 to 1,500 2 - 4

1,501 to 3,000 4 - 6

3,001 to 5,000 6 - 15

over 5,000 15 plus 1 police officer for every 1,000 participants and spectators over 5,000 at the special event

(c) *The minimum number of officers in the above table may vary depending on the

scope of the event, the sale or service of alcohol, on-stage talent, event geography,


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historical knowledge of the event, police intelligence, and any other factor that is determined to impact public safety.

(d) Events that include street closures will require additional officers to manage the street closures and the rerouting of vehicular and pedestrian traffic. For planning purposes, estimate 2 officers per intersection.

(e) Officers hired must be off-duty, sworn members of the Dallas Police Department. Any exception will require written approval from OSE and the DPD Special Events Team.

(f) Off-duty jobs for Dallas police officers at a special event must comply with the Dallas Police Department General Orders and Code of Conduct.

(g) Lead officers may not reduce the officer count from that listed on the preliminary letter and /or permit. Any exception will require written approval from OSE and the DPD Special Events Team. A lead officer may require additional officers.

(h) Applicant is responsible for paying each officer directly. The lead officer will provide OSE and the client an invoice (includes first and last name, badge number, hours assigned, post). W2s will be provided when requested by applicant. Payment is typically made the day of the event unless written approval for alternate payment is secured.

(i) When an applicant hires a lead officer and/or officers directly the applicant is responsible for negotiating the rate of pay and timing of payment directly with the Officers.

(j) All officers hired through the DPD Special Events Team will be hired at the posted rates.

(k) Police Officers are hired for public safety and traffic control. Permit holder is responsible for hiring qualified personnel in addition to the DPD officers to perform such functions as securing alcohol perimeter, checking ID’s, scanning bags, crowd control, event equipment security etc. *Note that there are additional insurance requirements with the hiring of private security contractors.

(l) Provide OSE a list of hired DPD officers prior to permit issuance. Include lead officer name, badge number and phone number in addition to all officer’s names and badge numbers.

2. STREET CLOSURES AND TRAFFIC CONTROL PLAN (a) Applicant is required to submit a proposed street closure plan when the application is

submitted. Street closures are not guaranteed and require approval from applicable city departments and partner agencies. The OSE Coordinator will communicate approvals, revisions needed etc. with the applicant.

(b) The police department may require a traffic control plan (TCP). If a traffic control plan is required, it is at the applicant’s expense and must be submitted by the identified deadline and on the template provided. TCP must be approved by the DPD Special Events Planning Unit prior to permit issuance.


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(c) All traffic apparatus (barricades, cones, signs etc.) required to fulfil a TCP must be acquired at the applicant’s expense.

(d) Ensure no pedestrian pathways or public/private driveways are obstructed. Ingress and egress must be allowed to all businesses and residents. The applicant may be required to provide accommodations if a proposed street closure will restrict access to public or private parking, residences, businesses, or places of worship.

(e) Ensure no traffic lanes, intersections or streets other than those approved in the TCP are obstructed.

(f) DPD and/or PBW may deny a lane/street closure during rush hour based on the projected impact to traffic flow. The applicant may be asked to adjust the time of the closure, change the date and/or change the planned closure to avoid high traffic streets and intersections. Rush Hour: Monday through Friday (excluding holidays). 7 - 9 a.m. and 3:30 - 6:30 p.m.

3. EVENT PARKING

(a) Parking, Shuttle, Shared Ride Plan (PSSR Plan) i. Applicant shall submit the PSSR Plan with the application. Click this link to

visit the Dallas Special Events website for the PSSR form ii. The PSSR Plan must include identification of all relevant items: public parking

lots, private parking lot agreements, public transit system(s) publicized and designated drop-off and pick-up locations for shared ride companies and shuttles.

iii. The plan must demonstrate that adequate parking will be available to accommodate the expected total attendance.

(b) Parking – Property Authorization

i. Secure written permission from the property owner if utilizing any private property other than existing public commercial parking lots or land that is not exclusively owned by the event organizer / event host for event parking. Authorization letter/email must include:

• Dates, times and event name that the property owner is authorizing • Property owner’s name, address and phone number • Name, phone number and affiliation with the property of the person

providing authorization if someone other than the property owner ii. Provide OSE with the private property authorization letter a minimum of 15

days prior to event date. Click this link to visit the Dallas Special Events website for the Property Owner Authorization form

(c) Parking lots






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i. Per City code, parking on unimproved surfaces is prohibited. An exemption may be granted through the issuance of a special event permit however, this parking must be free. Current city code prohibits individuals from charging for parking or valet service on unimproved surfaces or surfaces nor permanently designated as parking lots. Parking or valet fees may only be collected for parking on concrete or asphalt property with a valid Certificate of Occupancy for use as a Commercial Garage or Parking Lot.

ii. Charging for any form of parking that utilizes the right-of-way of a public street, will be subject to a fine for an illegal land use violation.

iii. If you are operating a preferred event parking site on public or private property, please contact the City of Dallas Parking Services ([email protected] or call 214-948-5346) to ensure parking at that location complies with City Code.

(d) Activating on a parking lot i. When the main use of the property is open for business and the designated

parking is to be activated as part of the event space, the applicant must demonstrate that provisions have been made to provide remote parking in an amount that is adequate to replace the parking spaces being utilized as part of the event space.

ii. When activating an event in a multi-tenant parking lot, and when the tenants are open for business, not more than 25 percent of the total area of the shared available parking may be activated for the permitted activity.

(e) Shared Rides

i. Complex Static and Complex Moving Events are required to coordinate with all major shared ride companies. Provide shared ride companies a copy of the approved traffic control plan/map to include approved drop-off and pick-up locations for shared rides.

ii. TCP for Complex static and Complex moving events must identify approved drop-off and pick-up locations for shared rides

(f) Restricting parking (meter hooding and ‘No Parking’)

i. Meter hooding and no parking zones in connection with a special event must be limited to the shortest time feasible.

ii. Applicant must secure the applicable Meter Hooding Permit in addition to the special event permit. Click this link to visit the Dallas Special Events website for the Meter Hooding Request form

iii. The applicant is responsible for the cost and installation of ‘No parking’ signs. Signs must be posted a minimum of 24 hours in advance of the special event and follow the approved standard format. DPD may require ‘No Parking’ signs be installed up to one week in advance of event date.





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iv. When restricting public or private parking, including handicapped accessible parking, the applicant must provide adequate alternate parking.

v. Ensure no public/private parking access is blocked including access to handicapped parking, without providing alternate parking arrangements.

4. DART / McKinney Avenue Transit Authority (MATA)*

(a) Events with lane/street closures may impact DART stops, routes or trains. Applicant is required to identify each DART bus stop, and train impact using Google maps and submit directly to DART the DART Traffic Plan using the template provided. Allow 10 days for review and approval. Click this link to visit the Dallas Special Events website for the DART Traffic Plan form

(b) Provide OSE a copy of the DART Traffic Plan approval. (c) Dart information signs need to be posted at the affected bus stops, rail stations and

transit centres in compliance with the approved DART Traffic Plan to inform DART's customers of delays and/or detours because of the event at least 10 days in advance of the event.

(d) Signs need to follow the specifications as listed in the Appendix (e) When your event impacts McKinney Avenue Transit Authority (MATA) trolley tracks

you are required to contact MATA to identify any restrictions and /or requirements to ensure efficient trolley operations and public safety.

(f) Provide OSE a copy of the acknowledgement from MATA (g) Permit holder is responsible for additional personnel to monitor the trolley rail if

required.




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A. EMERGENCY MEDICAL SERVICES 1. The preliminary letter will identify the number and type of on-site emergency medical

personnel and equipment required.

2. A member of the EMS team will secure the required staff and vehicles and will issue you an invoice. Provide OSE a copy of the EMS invoice as confirmation of meeting requirement.

3. The minimum number of officers in the table below may vary depending on the scope of the

event, weather conditions, the sale or service of alcohol, on-stage talent, event geography, historical knowledge of the event, police intelligence, and any other factor that is determined to impact medical safety.

4. The fire chief may determine, based on the event scope, special needs, or risks, that

emergency medical services will be provided via the 911 emergency response system. In this case, on-site EMS will not be required.

5. The minimum number of officers may be increased for events that involve specific activities

that create a higher risk of illness or injury to persons participating in or attending the event, including but not limited to rodeos, sporting or athletic events, events involving motor vehicles, or marathons.

6. Hired emergency medical personnel must be sworn members of the Dallas Fire-Rescue

Department. Any exception will require written approval from OSE and the DFR Special Events Team. Note that there are additional insurance requirements with the hiring of private medical contractors.

7. Off-duty jobs for Dallas Fire-Rescue officers at a special event must comply with the Dalla Fire-Rescue Rules and Regulations.


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8. Guidelines for EMS required at special events NUMBER OF EMERGENCY MEDICAL PERSONNEL and VEHICLES REQUIRED

estimated total

attendance

1 - 100 101 - 3000 3001 - 5000 5001 - 25,000 Over 25,000

Paramedics 0 2 6 8 14

EMS Supervisors 0 1 1 3 5

Emergency Medical Vehicles

0 1 1 4 7

B. DALLAS FIRE RESCUE - FIRE PREVENTION

1. SITE PLAN (a) The Event Site Plan should be an electronic drawing indicating all entrances and exits,

placement of stages, vendors, booths, seating, bleachers, each tent (include tent size), toilets, each generator, each fire hydrant (within a static closure), each barricade, fencing, signage and dumpsters. Within the Site Plan, indicate the location of the designated fire lanes (if a City designated fire lane is included within the event footprint) and the location and specifications of any alcohol area perimeters; separate perimeters are required for beer/wine areas and mixed drink areas. For all moving events, the START and FINISH lines must be identified. See the Appendix Schedule for Site Plan examples.

(b) Obtain approval for your site plan/occupancy load from the Fire Marshal. Submit site

plan and DFR Plan Review form (see appendix). Provide OSE with approval of site plan from DFR.

(c) The approved site plan will be included with the permit and permit holder is responsible to activate only what is approved on the site map. It is essential that applicants maintain a complete and accurate site map on file with OSE.

2. OCCUPANCY LOAD:

(a) For events where DFR provides a maximum occupancy load, client must provide a reliable means by which to verify occupancy.

(b) When a venue has a designated maximum occupancy, the applicant is responsible for ensuring compliance.

(c) OSE may request applicant provide a copy of the ticket manifest /race registration prior to permit issuance.


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C. INSURANCE REQUIREMENTS

1. The permit holder shall procure and keep in full force and effect for the duration of the event insurance written by an insurance company approved by the State of Texas and acceptable to the city and issued in the standard form approved by the Texas Department of Insurance. All provisions of each policy must be acceptable to the city.

2. Each policy must name as the CERTIFICATE HOLDER, “City of Dallas 650 S. Griffin St., Dallas,

TX 75202” and must also include, “its officers and employees and appointed representatives”, as additional insureds.

3. The coverage provisions of each policy must provide coverage for any loss or damage that

may arise to any person or property by reason of the conduct of the special event by the applicant.

4. The policy must include setup and teardown dates.

5. Insurance is required in the following types and amounts:

(a) General Liability insurance requirements may be waived for special events with a total estimated attendance of less than 2,500 with approval of the city’s risk manager.

(b) Commercial general liability insurance must be provided with combined single limits of liability for bodily injury and property damage of not less than:

i. $500,000 for each occurrence, for an estimated daily number of participants and spectators of 2,501 to 4,999; or

ii. $1,000,000 for each occurrence, for an estimated daily number of participants and spectators of 5,000 or more.

(c) If a special event includes vehicles, aircraft, or other equipment, devices, or activities that are excluded from coverage in the commercial general liability insurance policy required in Paragraph (1) of this subsection, then separate additional liability insurance coverage for the applicable exclusion must be provided by the applicant or the aircraft provider with combined single limits of liability for bodily injury and property damage of not less than:

i. $500,000 for each occurrence, for an estimated daily number of participants and spectators of 2,501 to 4,999; or

ii. $1,000,000 for each occurrence, for an estimated daily number of participants and spectators of 5,000 or more.

(d) If vehicles are “static displays” provide OSE an auto waiver stating: “All autos/vehicles participating in the event will remain as static displays and will not be operated during event hours. All autos are personally owned, and the permit


30


applicant is responsible for verifying all participants who are displaying autos/vehicles have a valid driver’s license and proof of automobile liability coverage.” Please use form provided.

(e) If parade vehicles are personally owned, provide OSE an auto waiver stating: “All autos are personally owned, and the permit applicant is responsible for having a plan in place to verify that the drivers of every vehicle have a valid driver’s license and proof of automobile liability coverage.” Please use form provided.

(f) If any alcoholic beverage is sold, served, or otherwise made available at the special event, then separate additional liquor liability insurance must be provided by the alcoholic beverage license holder in an amount of not less than $1,000,000 for each claim.

(g) If any fireworks, pyrotechnics, explosives, or other special effects are displayed at the special event, then separate additional general liability insurance must be provided by the pyrotechnics company in an amount of not less than $3,000,000 for each claim.

(h) If security guards (other than Dallas police officers or city staff) are used at the special event, then separate additional security guard liability insurance must be provided by the security guard company in an amount of not less than $1,000,000 for each claim.

(i) If emergency response or first aid stations (other than stations staffed by only Dallas fire-rescue officers or city staff) are provided at the special event, then separate additional medical liability insurance must be provided by the applicant in an amount of not less than $1,000,000 for each claim, and if ambulance service (other than service provided by Dallas fire-rescue officers and vehicles) is provided, then separate additional automobile liability insurance must be provided by the emergency response or ambulance provider in an amount of not less than $1,000,000 combined single limit for each claim.

(j) If amusement rides are provided at the special event, proof of separate additional general liability insurance meeting the state liability and coverage requirements for each particular ride must be provided by the applicant or the amusement ride provider, along with a current certificate of inspection for each ride.

(k) If animals are part of the special event, then separate additional general liability insurance covering any bodily injury and property damage caused by animals must be provided by the applicant or the animal provider in an amount of not less than $500,000 for each claim.

(l) If the special event is conducted at a city-owned facility, general liability insurance must be provided by the applicant in an amount of not less than $500,000 for each claim.

6. In addition to the insurance requirements listed above, OSE may require additional

insurance for a special event if such additional insurance is recommended by the city’s risk




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manager as being necessary for the protection of the city or the public health, safety, and welfare.

7. If a facility or other property owned or managed by the city is subject to both the insurance

requirements of this chapter and insurance requirements established by another city ordinance, an official city action, a city lease or use agreement, or other applicable law, then the insurance requirements with the greater limits and coverages must be met to conduct the special event at the facility or property.

8. An original certificate of insurance completed by an authorized agent of the insurance

company and evidencing each insurance coverage required under this section must be submitted to the OSE coordinator at least 15 days before the special event begins. A special event permit will not be issued until the insurance requirements have been verified by the city.

9. The applicant is responsible for theft, loss, or damages to City owned property that result

from this event.

10. An applicant for a permit issued under this chapter shall execute an agreement to indemnify the city and its officers and employees against all claims of injury or damage to persons or property, whether public or private, arising out of the permitted activity. The indemnification is included in the on-line application and your electronic signature will be accepted.

D. ALCOHOL

1. Obtain a TABC Permit for alcoholic beverage sales and/or distribution and provide OSE the name of the concessionaire or TABC permit holder.

2. Ensure all alcoholic beverages are sold and served in recyclable containers – glass is

prohibited.

3. Ensure no alcoholic beverages are sold before 12 noon on Sundays.

4. Alcohol area must be identified on the event site.

5. Ensure the following signage is visibly posted at each entry point: a) “No Alcohol Allowed” b) “No Coolers or Containers of Any Kind Beyond this Point”

6. Ensure the following signage is visibly posted at each exit point:

a) “no alcohol beyond this point”


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7. Event organizer must have trained designated staff responsible for enforcing age and

alcohol stipulations. DPD Officers will not be responsible for checking ID’s and managing the in/out of alcohol.

8. Permit holder is responsible for securing the perimeter of the area where alcohol will be

served and consumed to ensure no underage people have access to alcohol, to ensure outside alcohol is not brought into the event footprint and that alcohol served at the event does not leave the permitted event footprint. The alcohol perimeter plan must be detailed on the application, be identified on the site plan, and is subject to approval from DPD. Mixed drink sales/distribution area shall have a secure perimeter sperate from the beer and wine sales/distribution area. Provide OSE with a plan on how these areas will be secured.

F. COMMUNITY NOTIFICATION 1. Community notifications may be required at 30 days and/or again at 15 days pre-event.

2. Notice must be approved by OSE prior to distribution, so please allow 5 business days for

review and approval. Provide OSE a copy of notifications prior to distribution; preapproval is required.

3. Notice must include all required information. Lack of advanced notice is a common complaint received from the community; applicants are encouraged to use all possible tools to communicate the event details to all residents and businesses that may be impacted by the event with special attention to street closures details including times, traffic detours, crossing points, parking restrictions, and noise. OSE will detail on the preliminary letter the most appropriate method of notification.

4. OSE may contribute to the notification process when appropriate and a database is available. When requested, provide OSE a final communication piece that will be distributed to community stakeholders thru the City Council Office.

5. Submit an email to Waze/Google Maps’ Major Traffic Events (MTEs) in their required format. Provide OSE a final communication piece to distribute through applicable resources.

https://support.google.com/waze/partners/answer/6363430?hl=en&visit_id=1-636367673889742137-883940427&rd=1


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STATIC CLOSURE

EVENTS MOVING EVENTS

Broad Community Notifications: No

Stre

et C

losu

re

Sim

ple

Mod

erat

e

Com

plex

Sim

ple

Mod

erat

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Com

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Notifications are NOT required for outdoor events with an expected attendance of 250 or fewer people and with no street/lane closures and no sound variance. X

Neighborhood/Residential based events: notify all owners and occupants of real property abutting the event area and all those impacted by the event a minimum of 15 days prior to the event date utilizing a minimum of two of the following communication methods: email distribution; electronic notification through web app. e.g. NextDoor; yard signs along the event footprint; posting in a neighborhood association/PTA/PTO newsletter and/or social media page; hand delivered; or mailed.

X X

If none of the above apply, follow the requirements below. Deliver written notice to all owners and occupants of real property abutting the event area and all those impacted by the event a minimum of 30 days prior to the event date (mail, hand delivered, or door hanger).

X X

Deliver written notice to all owners and occupants of real property abutting the event area and all those impacted by the event a minimum of 15 days prior to the event date (mail, hand delivered, or door hanger).

X X X X X X

Submit an email to Waze/Google Maps’ Major Traffic Events in their required format X X X

Direct Notifications: Direct communication and notification is required via in-person or phone and a follow-up email to all major employers; multi-family housing; places of worship; and neighborhood associations abutting the event area and all those impacted by the event.

X X X X X X

High Impact Area Requirements Apply X X X Zone Specific Communication. Utilize digital neighborhood based platforms and available databases to communicate street closures specific to neighborhoods and business zones impacted. Provide a copy of Zone Specific Communication to OSE for approval prior to distribution.

X X X

City Notification Contributions: Provide a final communication piece to be distributed by OSE through applicable resources (digital). X X X

OSE will post event to OSE website calendar with hyperlink to event website and contact information. X X X X X X X

Notification Verification Form Submit the Notification Verification Form to OSE AFTER completing all notification requirements above. This form serves as the log of your notifications. X X X X X X X

The Director will determine the specific notification requirements based on a variety of factors including but not limited to: event size, dates, times, footprint, anticipated impact, and historical knowledge of the event.


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G. PORTABLE RESTROOM AND TRASH RECEPTACLE REQUIREMENTS.

1. The applicant will be required to provide portable restrooms and trash receptacles at the special event as detailed in the preliminary informational letter.

2. Permanent on-site restrooms may be included in this count if they are accessible and you have permission to use them. Provided OSE written approval from the owner including the number of restrooms available (male/female/handicapped accessible)

3. Additional restrooms may be required if: a) the estimated total attendance exceeds 100,000 during any day of the special event b) the estimated duration of the special event exceeds 10 hours on any day of the event c) alcoholic beverage is sold, served, or otherwise made available at the special event; or d) the history of the particular special event indicates that a greater number of portable

restroom units are required for the public health, safety, and welfare. e) the event scope is primarily food and beverage in nature

4. Restroom requirements may be reduced with written confirmation from the vendor that

restrooms will be serviced during the permitted event. Provide OSE confirmation of scheduled vendor servicing portable restrooms.

5. Prior to permit issuance, the applicant will be required to provide OSE a copy of the invoice/rental agreement for the required trash receptacles, port-o-lets and/or the approval of on-site facilities.


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MINIMUM NUMBER OF RESTROOM UNITS AND TRASH RECEPTACLES REQUIRED EXPECTED ATTENDANCE

HOURS OF EVENT 1 2 3 4 5 6 7 8 9 10

<599 2 4 4 5 6 7 9 9 10 12 600 - 699 2 4 5 6 7 7 9 10 11 12 700 - 799 3 5 6 6 7 8 10 10 11 12 800 - 899 3 5 6 7 8 8 10 11 12 13 900 – 999 4 6 7 7 8 9 11 11 12 13

1,000 – 1,999 4 6 8 8 9 9 11 12 13 13 2,000 – 2,999 5 6 9 12 14 16 18 20 23 25 3,000 – 3,999 6 9 12 16 20 24 26 30 34 38 4,000 – 4,999 8 13 16 22 25 30 35 40 45 50 5,000 – 5,999 12 15 20 25 31 38 44 50 56 63 6,000 – 6,999 13 17 24 30 37 45 53 60 67 75 7,000 – 7,999 13 19 27 35 44 53 62 70 79 88 8,000 – 8,999 14 21 31 40 50 60 70 80 90 100 9,000 – 9,999 14 23 34 45 57 68 79 90 102 113

10,000 – 14,999 15 25 38 50 63 75 88 100 113 125 15,000 – 19,999 20 38 56 75 94 113 131 150 169 188 20,000 – 24,999 25 50 75 100 125 150 175 200 225 250 25,000 - 29,999 38 69 99 130 160 191 221 252 282 313 30,000 – 34,999 46 82 119 156 192 229 266 302 339 376 35,000 – 39,999 53 96 139 181 224 267 310 352 395 438 40,000 – 44,999 61 109 158 207 256 305 354 403 452 501 45,000 – 49,999 68 123 178 233 288 343 398 453 508 563 50,000 – 54,999 76 137 198 259 320 381 442 503 564 626 55,000 – 59,999 83 150 217 285 352 419 486 554 621 688 60,000 – 64,999 91 164 237 311 384 457 531 604 677 751 65,000 – 69,999 98 177 257 336 416 495 575 654 734 813 70,000 – 74,999 106 191 277 362 448 533 619 704 790 876 75,000 – 79,999 113 205 296 388 480 571 663 755 846 938 80,000 – 84,999 121 218 316 414 512 609 707 805 903 1001 85,000 – 89,999 128 232 336 440 544 647 751 855 959 1063 90,000 -94,999 136 246 356 466 576 686 796 906 1016 1126 95,000 - 99,999 143 259 375 491 607 724 840 956 1072 1188

100,000 or more 151 273 395 517 639 762 884 1006 1128 1251 At least five percent of the portable restrooms required by this section must comply with the Americans

With Disabilities Act of 1990, 42 U.S.C. Section 12101, et seq.


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H. AMPLIFIED OUTDOOR SOUND AND LIGHTING.

1. Outdoor amplified sound and lighting is allowed in conjunction with a special event permit between the hours of 8:00 a.m. and 10:00 p.m.

2. A Special Event Permit does not override the City of Dallas Code on Noise Regulations (Article

VI Environmental Performance Standards, SEC. 51-6.102. Noise Regulations).

3. Applicant is responsible for ensuring that sound equipment noise level is not so loud as to disturb nearby residents and does not violate the City of Dallas Code on Noise Regulations.

4. Applicant is responsible for ensuring that lighting does not shine directly into buildings and

does not disturb nearby residents or businesses.

5. If any complaints are received, the requirement will be to turn the music down or completely off regardless of the time.

6. OSE may issue, on occasion a sound variance after reviewing the request and determining that

allowing outdoor amplified sound or lighting during additional hours will not result in an excessive negative impact on the quality of life of surrounding residences and businesses. Additional requirements and stipulations may be required.

7. Moving events: When activating amplified sound along a route the permit holder is

responsible for staging bands in locations that do not disrupt residences and businesses and for installing speakers away from resident’s windows and patios. Community Notifications must include the location and time of live music/bands.

I. PUBLIC INFORMATION OFFICER 1. The applicant must designate on the application an event related Public Information

Officer (PIO) and provide the name, mobile phone number, and email address of the individual who will be available and responsive from the time of application submission through post event activities.

2. The PIO’s name and phone number will be public; distributed on the permit, on reports distributed by OSE and posted on the OSE website.

3. The PIO contact information provided on the application must also be included on all community notifications, and on the event website.

4. The PIO is a pre-event, post-event and event day operations role, provided by the applicant, whose role is to respond to media and public inquiries, provide community stakeholders direct access to detailed event assistance and to problem solve event related issues, particularly related to traffic, parking and access. This PIO must have comprehensive knowledge of the specific event (mid to senior event expertise) to

http://www.dallascityattorney.com/51/ARTICLE%20VI.pdf

http://www.dallascityattorney.com/51/ARTICLE%20VI.pdf


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successfully address inquiries. OSE may forward inquiries to the PIO, and the PIO should include OSE on responses so that OSE can confirm that issues have been resolved.

5. The PIO will need to be available for at least one (1) pre-event communications meeting/call with Dallas Police, OSE and other necessary stakeholders including Traffic Control contractors.

6. On event day: The PIO must also be available and responsive to calls/texts to respond to any questions or concerns from the public, police officers or code compliance officers. (a) The PIO may receive inquires diverted from event staff, 311, DPD Officers working the

event or any residents using the PIO's posted contact information. (b) While the event is operational, the PIO is required to have both radio, phone and text

contact with essential members of the event operations team throughout the event site and route.

(c) Complex Static and Complex Moving events: On event day, the PIO if required, must physically report to the identified DPD Command Center with an event radio, event day phone numbers of all key operations persons, a laptop and a functioning method to respond to event specific emails, calls and texts.

(d) The PIO will be required to log all inquiries for an after-action report using the template provided. Provide OSE a copy of the call log within 24 hours post event.

(e) This individual shall meet police officers or code enforcement officers at the special event site within one hour of being contacted via the mobile phone number provided

J. OTHER PERMITS REQUIRED 1. All other permits and licenses required by ordinance or other law for specific activities to

be conducted in conjunction with or as part of the activities permitted under this chapter must be applied for separately, in accordance with the applicable ordinance or law.

2. Please note, some permits may not be issued until after the Special Events Permit is issued.

3. Additional permits may not be necessary; however, the event organizer is responsible for securing all applicable permits and licenses: (a) Obtain a Health Permit for food and beverage distribution/sales from Code Compliance

Food Protection Division by calling (214) 670-8083. The categories for the different types of vendors are:

i. Mobile Food Establishment - means a vehicle-mounted food establishment that is designed to be readily moveable and from which food is distributed, sold, or served to an ultimate consumer. The term includes, but is not limited to, mobile food preparation vehicles and pushcarts.

ii. Temporary Food Establishment - means a food products establishment that operates at a fixed location for a limited period of time in conjunction with a single event.

iii. Cottage Food Vendor - A cottage food production operation is defined as an individual, operating out of the individual’s home, who, produces a baked

https://dallascityhall.com/departments/codecompliance/Pages/default.aspx


https://www.dshs.texas.gov/foodestablishments/cottagefood/default.aspx


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good, candy, coated and uncoated nuts, unroasted nut butters, fruit butters, a canned jam or jelly, a fruit pie, dehydrated fruit or vegetables, including dried beans, popcorn and popcorn snacks, cereal, including granola, dry mix, vinegar, pickles, mustard, roasted coffee or dry tea, or a dried herb or dried herb mix.

iv. Non-Food Vendor - a vendor that is selling non-food items. Ensure all food and beverage vendors have current food permits issued by the Department of Code Compliance and ensure all food and beverages are served in recyclable containers – glass is prohibited. Each food vendor is required to have a temporary food permit specific to the event posted throughout the event. Each Food Truck servicing an event within CBD is required to secure a temporary, event specific permit and to post the permit throughout the event.

(b) Obtain a TABC Permit for alcoholic beverage sales from the Texas Alcoholic Beverage Commission by calling (817) 652-5912. Compliance with all TABC regulations is required. See City related details below.

(c) Obtain applicable permits from Sustainable Development and Construction Department by calling (214) 670-8160 or (214) 948-4480 for:

i. electrical/generator use ii. construction of tents 400 square feet or larger

iii. construction of bleachers, stages and/or platforms/flooring over 30 inches in height

(d) If you are operating a preferred event parking site on public or private property, please contact the City of Dallas Parking Services to ensure parking at that location complies with City Code and to prevent citations from being issued. [email protected] or call 214-948-5346.

(e) Obtain a permit for use of city parking lots from City Parking Services by calling (214) 670-1324.

(f) Obtain applicable permits from the Fire Marshal by calling (214) 670-4319 for: i. tents larger than 399 square feet

ii. liquid propane gas use iii. generators using combustible fuel iv. pyrotechnics display

(g) Obtain a permit for the use of heavy equipment or scaffolding during event set-up/tear-down from Traffic Safety by calling (214) 670-5896 or (214) 670-1885.

(h) Obtain approval for use of water hydrant from the Water Department by calling (214) 671-9237.

(i) Obtain a contract for use and a reservation of park facilities and property from the Parks and Recreation Department by calling (214) 670-8740.

(j) Obtain a City of Dallas Regulated/Prohibited Animal Permit from the Dallas Animal Control Division by contacting (214) 671-0311.

(k) Vehicular access to the Trinity River Floodway is restricted. A Floodway Access Permit is required when accessing the floodway with a vehicle. Obtain a permit from City of Dallas Floodway Control by completing and submitting the forms provided with the preliminary letter. This Floodway Access permit will include the designated floodway entry point, the



39


access code and after hours contact information. Floodway Access permit must be on file with OSE prior to Permit Issuance.

Note: A license for the use of the public right-of-way required by Article VI of Chapter 43 of this code and any fees applicable to obtaining the license, is not required for a special event, neighborhood market, or Dallas Farmers Market farmers market conducted in compliance with the terms of a valid permit issued under this chapter.


40


SECTION FIVE - PERMIT ISSUANCE

A. When Will I Receive the Permit? B. Duration of permit C. Denial of Permit


41


Event set-up may not start until the applicant has received a special event permit.

A. WHEN WILL I RECEIVE THE PERMIT? 1. OSE will issue a permit after confirming that all requirements have been met unless

denial or revocation is required. OSE’s internal goal is to issue permits two weeks prior to event date however, this is largely dependent on how soon OSE receives all the requirements from the applicant.

2. The applicant is responsible for reading the permit thoroughly and complying with every

item detail in the permit. If an error or omission is identified, the applicant is responsible for notifying OSE immediately. A revised permit may be issued.

3. The applicant is responsible for providing each vendor, contractor, EMS provider, DPD

Officer, and key event person a copy of the permit since all parties are responsible for permit compliance.

4. A copy of this permit must be available at the event and provided upon request.

5. This Special Event Permit will be null and void, if all stipulations and requirements are not

met.

B. DURATION OF PERMIT 1. A special event permit will be issued for a period not to exceed 10 consecutive days. A

special event permit may be extended for additional consecutive 10-day periods not to exceed 60 days in a calendar year.

2. Each extension will be treated as a new application/permit. All permit application

processing fees apply and must be paid prior to the issuance of a special event permit extension.

3. A special event permit for a city-sponsored event on City Hall Plaza will be issued for a

period not to exceed 30 consecutive days.

C. DENIAL OF PERMIT

1. A special event permit shall be denied if: a) The applicant fails to meet any of the requirements outlined and defined in the

preliminary letter. b) The applicant fails to provide proof that the applicant possesses or can obtain a

license or permit required by another city ordinance or other applicable law for the conduct of all activities included as part of the special event.


42


c) The applicant has had a special event permit revoked within the preceding 14 months.

d) The applicant has received, within the preceding 14 months, two or more notices of violation or citations related to a provision of a special event permit or this chapter.

e) The chief of the police department, the chief of the fire-rescue department, or the director determines that the special event would pose a serious threat to the public health, safety, or welfare.

f) The applicant or any other person responsible for the conduct or sponsorship of the special event is overdue in payment to the city of taxes, fees, fines, or penalties assessed against or imposed upon the applicant or other person.

g) The applicant has a history of conducting or sponsoring special events in a disorderly, unsafe, unsanitary, or fiscally irresponsible manner.

h) The director is notified of any code violation on the property where the special event will be held.

i) An event will interfere with the rights of nearby residents to the quiet, peaceable, and undisturbed enjoyment of their property.


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SECTION SIX - EVENT ACTIVATION

A. General B. Last Minute Rescheduling due to bad weather C. Public Access D. Event Signage E. Small UAS / Drone F. Cleanup G. Permit Revocation H. Permit Enforcement

A. GENERAL 1. A copy of the special event permit, all other permits required, and the property

authorizations must be on hand throughout the event and available for review upon request. The applicant shall present a copy of these documents to any City of Dallas Representative (OSE, CODE, DFR, DPD, Peace Officer, Administration) upon request.

2. The applicant is responsible for providing each vendor, contractor, EMS provider, DPD Officer, and key event person a copy of the permit since all parties are responsible for permit compliance.

3. Permit holder agrees that every employer, agent and volunteer associated with the event will conform to and comply with the special evet permit, and all laws of the United States, the State of Texas and all ordinances of the City of Dallas.

4. When the applicant is notified of any violation, the applicant shall immediately desist from and correct the violation.

B. LAST MINUTE RESCHEDULING DUE TO WEATHER

1. OSE requests a minimum of 48 hours advanced notice to reschedule an event due to weather. The applicant is encouraged to keep an eye on the weather forecast. This means OSE must be notified of the decision to reschedule a weekend event by 8 a.m. on Thursday morning.

2. Here are some of the last-minute items that may need to be reworked prior to receiving a revised permit date: a) The applicant will be required to secure an updated Certificate of Insurance (COI) if

the COI on file does not include the new date(s)


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b) Community notification may need to be resent, particularly if the event includes street closures, a sound variance, or other features that will impact surrounding residents and businesses.

c) Revised delivery and pickup dates of event apparatus, restrooms, etc. d) Vendors, attendees, volunteers notified e) Contact the Lead Officer and make arrangements to reschedule all hired officers.

Provide OSE an updated list that confirms all hired officers are available on the rescheduled date

f) Contact hired EMS and make arrangements for the rescheduled date Keep in mind that all permit requirements will need to me met for the new date and that all changes will need to be communicate to the OSE coordinator so that the permit can be revised and reissued.

C. PUBLIC ACCESS

1. Ensure no pedestrian pathways or public/private driveways are obstructed. Ingress and egress must be allowed to all businesses and residents. The applicant may be required to provide accommodations if a proposed street closure will restrict access to public or private parking, residences, businesses, or places of worship.

2. Ensure no traffic lanes, intersections or streets other than those approved in the TCP are obstructed.

D. EVENT SIGNAGE

1. The majority of temporary signage is not allowable by City Code and temporarily allowed only when specified in a special event permit.

2. Event related banners inside/outside event footprint must comply with the approved event signage plan.

3. Banners across Public Right of Way must be installed no less than seventeen (17) feet above the right of way (and require an additional permit from TXDOT).

4. Signs are not to be posted in the median (middle of the street), right of way (area or distance between curb and sidewalk) or on utility poles/traffic signal lights at any time.

5. Signs should not cause any visibility obstruction to vehicular traffic at any time.

6. Signs can be posted on private property (inside the sidewalk) with the property owner’s permission and on the property where the event is being held.


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E. SMALL UAS OR DRONE 1. A Special Event utilizing a Small Unmanned Aerial System (Small UAS or drone) shall

comply with Title 14 of the Code of Federal Regulations (CFR) Part 107. A Small UAS being defined as a small unmanned aircraft weighing less than 55 pounds and its associated elements (including communication links and the components that control the small unmanned aircraft) that are required for the safe and efficient operation of the small unmanned aircraft in the national airspace system.

2. A Small UAS Pilot must have a FAA-issued remote pilot certificate with a small UAS rating on them during the event.

3. A Small UAS may not be operated from sunset to sunrise unless it is lighted and then only during Civil Twilight. Part 107.29

4. The pilot must maintain visual line of sight with the small UAS at all times and yield the right of way to all aircraft and may only operate one aircraft at a time. Part 107.31, Part 107.35 and Part 107.37

5. No Small UAS may be operated over people. Part 107.39 6. A Small UAS may not operate in Class B airspace surrounding Dallas Fort Worth

International Airport and Dallas Love Field Airport or Class D Airspace surrounding Dallas Executive Airport and Addison Airport without prior Authorization from that airport’s Air Traffic Control. Notice must be given to any other airport or heliport within 5 Nautical Miles of Small UAS operation. Part 107.41

7. A Small UAS may not be operated from a moving vehicle. Part 107.25 8. Any exception to the above must be accompanied by a Part 107.200 Waiver 9. Ensure event equipment used for set-up is not in the street or blocking the public right of

way outside of the approved event footprint. 10. Ensure all electrical cords, cables, hoses, etc. are covered by cable protectors. 11. Ensure no resident or employee is denied access or egress from his home or place of

business.

F. CLEAN-UP 1. The applicant shall be required to make adequate provisions for cleaning-up the area

including the entire event footprint, route of the event, and the area between the event footprint and designated parking both during and upon completion of the event

2. The applicant shall return the areas listed above to the same condition of material preservation and cleanliness as existed before the event.

3. Provide and distribute no less than the required number of trash/recycle containers throughout your event footprint with focus on entrances/exits and areas where food and beverages are consumed.

4. All litter, trash and debris must be removed from the site, to include trash removal from all permanent trash receptacles used by event participants/spectators before teardown is complete.


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5. Provide trash dumpster(s) onsite to assist with trash maintenance or develop a plan to remove all trash from premises.

6. The footprint for clean-up and trash removal that is your responsibility includes the entire property and streets abutting property.

7. Provide OSE with details of how the applicant will clean up the area used after the special event.

G. PERMIT REVOCATION

1. A special event permit may be revoked if: (a) The applicant fails to comply with or the event is in violation of any provision of the

special event permit, a city ordinance, or any other applicable law. (b) The applicant made a false statement or omission of material fact on an application for

a special event permit. (c) The chief of the police department, the chief of the fire-rescue department, or the

director determines that the special event poses a serious threat to the public health, safety, or welfare.

(d) The applicant fails to maintain public order in and around the special event location. (e) The applicant failed to pay any outstanding fees assessed under Section 42A-6 of this

chapter for the proposed special event or for a past special even (f) The applicant or any other person responsible for the conduct or sponsorship of the

special event is overdue in payment to the city of taxes, fees, fines, or penalties assessed against or imposed upon the permit holder or other person.

(g) There are code violations on the property where the special event will be held.

2. If a permit is revoked the applicant or permit holder may appeal the decision to the permit and license appeal board in accordance with Chapter 42A Section 2-96.


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H. PERMIT ENFORCEMENT

1. Offences

(a) A person commits an offense if he commences set up or conducts a special event: I. without a permit

II. in violation of any provision of the permits, Chapter 42A, or any other city ordinance or applicable law.

(b) A person commits an offense if he is the individual named by the permit holder as the contact person for the event and he fails to meet police officers or code enforcement officers at the site of the special event within one hour of being contacted by a police officer or code enforcement officer by telephone or email.

(c) The culpable mental state required for the commission of an offense under this chapter is governed by Section 1-5.1 of Dallas City code.

(d) This chapter may be enforced by the director of the office of special events, the director of code compliance, the chief of police, the fire chief, or their designated representatives.

2. PENALTY 1. A person who violates a provision of Chapter 42A or a requirement of a special event

permit is guilty of a separate offense for each day or part of a day during which the violation is committed or continued.

2. Each offense is punishable by a fine not to exceed: (a) $2,000 for a violation of a provision of this chapter or a requirement of a special

event permit governing fire safety, zoning, or public health and sanitation, including dumping of refuse

(b) $500 for all other violations of this chapter or requirements of a special event permit issued under this chapter


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APPENDIX A. Definitions related to Special Event Permitting B. Contact list C. DART sign guidelines D. Trinity Floodway Access Procedures and Documents – coming soon E. Examples

9. Event budget 10. Site plans 11. Parking, Shuttle, Shared Ride Plan/Map 12. Street Closure Plan/map 13. Route maps 14. Notifications 15. Variable Message Board 16. Traffic Control Plans – coming soon

(e) Street closure listing (f) Cone and barricade list (g) Meter Hooding (h) ‘No Parking’ plan


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DEFINITIONS RELATED TO THE SPECIAL EVENT PERMIT PROCESS 1. AMPLIFIED SOUND means any sound projected or transmitted by artificial means, including but

not limited to, loudspeakers, amplifiers, powered megaphones, or similar devices. 2. APPLICANT means a person who has submitted an application for a permit under this chapter.

This term includes the person submitting the application, the secondary person listed on the application, and any person or organization that an applicant applies for a permit on behalf of, as well any third party providing contracted functions to an activity permitted under this chapter, and the owner or property manager of the property or venue where a permitted activity will occur if a lease or contract has been executed, or will be executed, or if the property owner has provided written approval for the proposed permitted activity, and the property owner or manager is providing services to the event.

3. APPLICATION PROCESSING FEE means a non-refundable fee required at the time application submission.

4. CENTRAL BUSINESS DISTRICT means the area bounded by Woodall Rodgers Freeway on the north, Central Expressway and Julius Schepps Freeway on the east, Interstate Highway 30 on the south, and Interstate Highway 35E on the west.

5. CITY means the city of Dallas, Texas. 6. CITY-SPONSORED ACTIVITY means a temporary outdoor activity that the city council, by

resolution, or the city manager, by written notice, has: (A) determined to be directly related to a recognized function of city government; (B) declared the city a cosponsor of the event; and (C) committed the city to significantly sharing in initiating, financing, supporting, and

conducting the event.

7. CLEAN ZONE means a geographically defined area surrounding a permitted activity footprint or event host venues, where temporary restrictions are enforced related to temporary advertising, signage, structures, transient merchants, vendors, or otherwise licensed activities.

8. DIRECTOR means the person designated by the city manager to implement, administer, and enforce this chapter, and includes any designated representative of the director.

9. ESTABLISHED SPECIAL EVENT means an event or activity that: (A) occurs at least once a year; (B) has an average expected attendance exceeding 1,000 [for each day of the event or

activity; (C) contributes to positive advertising and economic growth of the city; and (D) is open to the public, with or without an entry fee.

10. EXPECTED TOTAL ATTENDANCE means the estimated attendance at a permitted activity as estimated by the applicant on an application. Expected total attendance includes all event staff, vendors, spectators, participants, and attendees.

11. FIRST AMENDMENT ACTIVITY means all expressive personal religious or political beliefs and associative activity on the public right-of-way that is protected by the United States and Texas


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constitutions, including freedom of speech, freedom of the press, freedom of assembly, and the right to petition.

12. HIGH IMPACT AREA means an area included on the list published annually 13. MAJOR CHANGE means any change to an application that requires subsequent public safety or

departmental review. Examples include, but are not limited to, route changes, location or venue changes, date changes, changes in expected total attendance, adding alcohol distribution, and changes to complex scenes.

14. MOVING EVENT means an event that is not confined to a fixed location. 15. PERMIT means an official document authorizing the activation of an approved activity granted by

the director as required under this chapter. 16. PERMIT HOLDER means a person issued a permit under this chapter. This term includes the

applicant and any person or organization on behalf of which an applicant applies for a permit on behalf of, as well as the owner or manager of property where a permitted activity will occur.

17. PERSON means an individual, firm, partnership, corporation, association, or other legal entity. 18. PRELIMINARY LETTER means a document sent by the director to the applicant outlining all

requirements that must be met prior to permit issuance. 19. SPECIAL EVENT means a temporary outdoor gathering, with an expected total attendance greater

than 100, which involves one or more of the following on private or public property where otherwise prohibited by ordinance:

(A) closing or restricting of a public street lane, alley, or sidewalk; (B) restricting access to public property; (C) sale of merchandise, food, alcohol, or other beverages where otherwise not permitted

as a neighborhood market or by an annual Dallas Farmers Market farmers market permit;

(D) erection of a tent larger than 399 square feet in area or erection of multiple tents with a cumulative area of over 399 square feet;

(E) installation of a temporary stage, bandshell, outdoor projection technology, trailer, van, grandstand, [or] bleachers, or portable toilets for public use];

(F) use of city hall plaza; (G) a run, walk, ride, or special event parade; (H) placement of temporary no parking, directional, oversized, or identification signs or

banners in connection with an event that are placed in or over a public right-of-way, or on private property where otherwise prohibited by ordinance; or

(I) clean zone enforcement

20. SPECIAL EVENT PARADE means the assembly of 100 or more persons whose gathering is for the common design of traveling or marching in procession from one location to another location for the purpose of advertising, promoting, celebrating, or commemorating a thing, person, date, or event that is not directly related to the expression of feelings and beliefs on current political, religious, or social issues.


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21. STREET CLOSURE means any lane or street closure that impacts or disrupts the flow of traffic, unless the closure is intermittent.

22. STREETLIGHT POLE BANNER means a temporary sign suspended between brackets and attached

to utility or streetlight poles in city right-of-way, designed for an approved activity, an historical or commemorative event within the city, or identification of a public improvement district.

23. TENT means any structure, enclosure, or shelter constructed of fabric or other pliable material

supported by any manner except by air or the contents protected by the material. 24. TRAFFIC CONTROL PLAN means a plan designed for the purpose of safely and efficiently managing

traffic or arranging for DART detours associated with an activity permitted under this chapter.


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CONTACT LIST

CITY OF DALLAS PERMITS and LICENSES Type of Permit Resource Contact Information Email Website

Special Events, Banners, Films, Neighborhood Markets

Office of Special Events

650 S. Griffin Street, 75202 P: 214-939-2701 F: 214-939-2709

[email protected]

Office of Special Events

Block Party Permit Department of Street Services

1500 Marilla Street, L1BS, 75201 P: 214-670-5896 F: 214-670-3292 Block Party

Electrical/Generator Permit Temporary Structures (Tents, Stages, Bleachers, Platforms)

Building Inspections

725 N. Jim Miller Road, Suite A, 75217 P: 214-670-8160 F: 214-670-8102 Building Inspections

Farmers Market Vendor Permit

Feed the Homeless Permit

Code Compliance

3112 Canton Street, 75226 P: 214-670-5708 F: 214-670-3652 Feed the Homeless

Fire Hydrant Access Permit Water Utilities

1500 Marilla Street, 4AN, 75201 P: 214-670-8213

[email protected] Water Utilities

Park Permit (Reservation) - City of Dallas

Dallas Parks & Recreation Department

1500 Marilla Street, 6FN, 75201 P: 214-670-8740 F: 214-670-3205

Dallas Parks & Recreation

Parking Hood Meter Permit and City Parking Lot Reservations

Dallas Parking Services

320 E. Jefferson Boulevard 1st Floor, Room. 100, 75203 P: 214-671-1324 F: 214-948-4459

Parking Meter Hooding Permit

Solicitor's Permit City of Dallas/DPD P: 214-671-3907 Solicitor's Permit

Temporary Certificate of Operation

Building Inspections

320 E. Jefferson Boulevard Suite 118, 75203 P: 214-948-4480 F: 214-948-4511 Building Inspections

Temporary Gathering Permit DFR

Temporary Food Service Permit

Code Compliance - Consumer Health Division

7901 Goforth Road, 75238 P: 214-670-8083 F: 214-670-8330

Code Compliance-Consumer Health Division

Temporary Liquor License

Texas Alcoholic Beverage Commission (TABC)

2225 E. Randol Mill Road, Ste. 200, Arlington, TX 76011 817-652-5912

Temporary Permit Application



https://www.dallasspecialevents.com/

https://www.dallasspecialevents.com/

https://dallascityhall.com/departments/transportation/Pages/street-closure-block-party.aspx

http://dallascityhall.com/departments/sustainabledevelopment/buildinginspection/Pages/index.aspx

https://dallascityhall.com/departments/codecompliance/Pages/FeedingHomeless.aspx



http://dallascityhall.com/departments/waterutilities/pages/default.aspx

http://www.dallasparks.org/


https://www.dallasspecialevents.com/parking-services/

https://www.dallasspecialevents.com/parking-services/

https://dallaspolice.net/resource/Solicitors_ordinance





https://www.tabc.state.tx.us/licensing/fundraising_and_temporary_permits.asp

https://www.tabc.state.tx.us/licensing/fundraising_and_temporary_permits.asp


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CITY OF DALLAS PERMITS and LICENSES

Type of Permit Resource Contact Information Email Website

Valet Parking Permit Dallas Police Department

Oak Cliff Municipal Center 320 E. Jefferson Boulevard, 212, 75203 214-948-5335

[email protected] Valet Parking

OTHER IMPORTANT CONTACTS City Hall Indoor Reservations (Lobby and Flag Room)

(214) 670-4818 (214) 671-8071

[email protected]

City Hall Building Services Climate Control Dallas City Hall (214) 671-8071

Code Enforcement (214) 670-5708

To hire Off-Duty Police for a special event

Dallas Police Department Extra Job Line 214-671-4460

Dallas Police Department

To make arrangements to use the parking garage at the Convention Center

ACE Parking (214) 670-4255

To schedule a special event site plan review with Dallas City Hall Security Division (214) 670-4242 To secure approval for banner installation on Streetlight Poles Oncor(214) 486-2637

Mobility Planning

Mobility and Street Services Department Mobility Planning

1500 Marilla Street Room L1BS, 75201 P: 214-948-4176

Mobility and Street Services

To MATA Trolley Tracks

McKinney Avenue Transit Authority 469-727-2919 MATA Trolley Tracks

DART Traffic Plan Dallas Area Rapid Transit

1401 Pacific, 75202 P: 214-320-4432 DART Street Car



https://dallascityhall.com/departments/transportation/Pages/Parking_Permits_and_Licenses.aspx#VP

http://dallaspolice.net/

http://dallaspolice.net/



https://www.dart.org/riding/mline.asp

https://www.dart.org/riding/dallasstreetcar.asp


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CITY OF DALLAS PERMITS and LICENSES Venues managed by a third party

(require reservation confirmation – all parks managed by Dallas Parks and Recreation)

Venue Name

Resource Management

Group Contact Information Email Website Ronald Kirk Pedestrian Bridge (formerly the Continental Ave. Bridge)

Dallas Water Utility

P: 214-671-9516 F: 214-670-3226

[email protected]

Trinity Watershed Management

Dallas Heritage Village

The Dallas County Heritage Society

1515 S. Harwood Street, 75215 P: 214-421-5141 Dallas Heritage Village

Klyde Warren Park

Klyde Warren Park Foundation

2012 Woodall Rodgers Freeway, 75201 P: 214-716-4500 Klyde Warren Park

Dallas Farmers Market

DF Market Holding, LLC

920 S. Harwood Street, 75201 P: 469-607-4596

Dallas Farmers Market

Main Street Garden, Belo Garden, Pegasus Plaza, Browder Plaza, Pacific Park and many more.

Downtown Dallas Inc

1902 Main Street, 75201 P: 214-744-1270 Downtown Dallas Inc

Dallas Arts District and Sammons Park

Dallas Arts District

P: 214-744-6642

[email protected] Dallas Arts District

Reunion Lawn Hunt Reunion Holdings, Inc.

1900 N. Akard Street, 75201 P: 214-978-8583

Hunt Reunion Holdings

Trails (require reservation confirmation)

The Katy Trail Friends of the Katy Trail (214) 303-1180 Katytraildallas.org

The Trinity Strand Trail

Friends of the Strand (214) 601-0515 [email protected]

Bachman Lake Park Trail


1500 Marilla Street, 6FN,75201 P: 214-670-8740 F: 214-670-3205


Cottonwood Creek Trail




Coombs Creek Trail






http://www.dallascontinentalbridge.com/

http://www.dallascontinentalbridge.com/

http://www.dallasheritagevillage.org/

http://klydewarrenpark.org/

https://dallasfarmersmarket.org/

https://dallasfarmersmarket.org/

https://downtowndallas.com/experience/explore-our-parks/

http://www.dallasartsdistrict.org/

http://www.presidioinvestments.com/reunion-land.aspx

http://www.presidioinvestments.com/reunion-land.aspx

http://dallasparks.org/DocumentCenter/View/1247/Katy-Trail-Map?bidId=

http://trinitystrand.org/

http://trinitystrand.org/


https://www.dallasparks.org/DocumentCenter/View/1240/Bachman-Lake-Park-Trail-Map?bidId=

https://www.dallasparks.org/DocumentCenter/View/1240/Bachman-Lake-Park-Trail-Map?bidId=



http://dallasparks.org/DocumentCenter/View/1243/Cottonwood-Creek-Trail-Map?bidId=

http://dallasparks.org/DocumentCenter/View/1243/Cottonwood-Creek-Trail-Map?bidId=



http://dallasparks.org/DocumentCenter/View/1242/Coombs-Creek-Trail-Map?bidId=

http://dallasparks.org/DocumentCenter/View/1242/Coombs-Creek-Trail-Map?bidId=




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Crawford Memorial Trail




Glendale Park Trail




Kiest Park Trail Dallas Parks & Recreation



Preston Ridge Trail




Northhaven Trail Dallas Parks & Recreation



Santa Fe Trail Dallas Parks & Recreation



Santa Fe Trestle Trail




SoPAC Trail Dallas Parks & Recreation



Trinity Skyline Trail




White Rock Creek Trail




White Rock Lake Park Trail




https://www.dallasparks.org/DocumentCenter/View/1244/Crawford-Park-Trail-Map?bidId=

https://www.dallasparks.org/DocumentCenter/View/1244/Crawford-Park-Trail-Map?bidId=



https://www.dallasparks.org/DocumentCenter/View/1245/Glendale-Park-Trail-Map?bidId=

https://www.dallasparks.org/DocumentCenter/View/1245/Glendale-Park-Trail-Map?bidId=



https://www.dallasparks.org/DocumentCenter/View/1248/Kiest-Park-Trail-Map?bidId=



http://dallasparks.org/DocumentCenter/View/1251/Preston-Ridge-Trail-Map?bidId=

http://dallasparks.org/DocumentCenter/View/1251/Preston-Ridge-Trail-Map?bidId=



http://dallasparks.org/DocumentCenter/View/1250/Northaven-Trail-Map?bidId=



http://dallasparks.org/DocumentCenter/View/1252/Santa-Fe-Trail-Map?bidId=



http://dallasparks.org/DocumentCenter/View/2869/Santa-Fe-Trestle-Trail-Map?bidId=

http://dallasparks.org/DocumentCenter/View/2869/Santa-Fe-Trestle-Trail-Map?bidId=





http://dallasparks.org/DocumentCenter/View/2868/Trinity-Skyline-Trail-Map?bidId=

http://dallasparks.org/DocumentCenter/View/2868/Trinity-Skyline-Trail-Map?bidId=



http://dallasparks.org/DocumentCenter/View/1255/White-Rock-Creek-Trail-Map?bidId=

http://dallasparks.org/DocumentCenter/View/1255/White-Rock-Creek-Trail-Map?bidId=



https://www.dallasparks.org/DocumentCenter/View/1256/White-Rock-Lake-Trail-Map?bidId=

https://www.dallasparks.org/DocumentCenter/View/1256/White-Rock-Lake-Trail-Map?bidId=




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57



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EXAMPLES

1. Event Budget 2. Site Plans 3. Parking, Shuttle, Shared Ride Plans 4. Street Closure Maps/Plans 5. Route maps 6. Notifications 7. Variable Message Board 8. Traffic Control Plans – coming soon

(i) Street closure listing (j) Cone and barricade list (k) Meter Hooding (l) ‘No Parking’ plan


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SAMPLE SPECIAL EVENT BUDGET This is a sample special event budget template and is not intended to be all inclusive. Event budgets vary greatly based on event scope and activation.

Enter dollar amount here

OSE application processing fees Other required permits: examples below

DFR tent permit DFR generator permit Meter hooding permit

Food Protection related permits TABC permit

Public Safety Related Expenses Required DPD Officers Required DPD vehicles

Required DFR – EMS staff Required DFR – EMS vehicles

Reimbursement to DPD for on-duty cost recovery Other public safety efforts

Street closure & traffic management apparatus Activation of Office Emergency Management

Private security contractor City Hall Related Expenses

Required Security officers for City Hall Electrical access – City Hall Plaza

Water access – City Hall Plaza City Hall – Henry Moore sculpture protection barricades

Young street median landscape protection barricades Rental related expenses

Event perimeter fencing Alcohol perimeter fencing

Port-o-lets Trash and recycle receptacles and trash bags

Site clean-up vendor Tents and stages

Notification expenses: hand delivery and /or mailing


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SITE PLAN EXAMPLES


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SITE PLAN EXAMPLES


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PARKING, SHUTTLE & SHARED RIDE PLAN (PSSR) EXAMPLES


63




64




65


STREET CLOSURE MAP EXAMPLES


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STREET CLOSURE MAP EXAMPLES


67


ROUTE MAP EXAMPLES


68


ROUTE MAP EXAMPLES


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NOTIFICATION EXAMPLES

Door hanger


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NOTIFICATION EXAMPLES

Door hanger


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Three Part Flyer – front and back


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73


Street Closure Example – to be included in flyers


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Standard Notification for mailing, hand delivery or emailing


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76



77



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VARIABLE MESSAGE BOARDS/SIGNS EXAMPLES