SPECIAL CORPORATE AND ADMINISTRATIVE SERVICES … · SCRD Boardroom, 1975 Field Road AGENDA CALL TO ORDER: 9:30 a.m. AGENDA 1. Adoption of Agenda REPORTS 2. Chief Administrative Officer

SPECIAL CORPORATE AND ADMINISTRATIVE SERVICES COMMITTEE

Thursday, October 29, 2015 SCRD Boardroom, 1975 Field Road

AGENDA

CALL TO ORDER: 9:30 a.m.

AGENDA

1. Adoption of Agenda

REPORTS

2. Chief Administrative Officer - 2016 Proposed Initiatives (Voting – All Directors)

Annex APages 1-2

3. Chief Administrative Officer and Treasurer – 2015 Project Carry-forward Requests (Voting – All Directors)

Annex Bpp. 3-11

4. Manager, Transit and Fleet – Function 310, Transit: 2016 Proposed Initiatives (Voting – Electoral Areas B, D, E, F, and DoS, ToG, SIGD)

Annex Cp. 12

5. Manager, Transit and Fleet – Function 345, Ports: 2016 Proposed Initiatives (Voting – Electoral Areas B, D, E, F)

Annex Dp. 13

6. Manager, Utility Services – Function 365, North Pender Harbour Water: 2016 Proposed Initiatives (Voting – Electoral Area A and SIGD)

Annex Ep. 14

7. Manager, Utility Services – Function 366, South Pender Harbour Water: 2016 Proposed Initiatives (Voting – All Directors)

Annex Fp. 15

8. Manager, Utility Services – Functions 370-379, Regional Water Service: 2016 Proposed Initiatives (Voting – Electoral Areas A, B, D, E, F and DoS)

Annex Gpp. 16-17

Special Corporate and Administrative Services Committee Agenda – October 29, 2015 Page 2

9. Manager, Waste Reduction and Recovery – Functions 350-353, Regional Solid Waste: 2016 Proposed Initiatives (Voting – All Directors)

Annex Hpp. 18-20

10. Manager, Recreation Services - Functions 615-621, Recreation: 2016 Proposed Initiatives (Voting – Electoral Areas B, D, E, F and DoS, ToG, SIGD)

Annex Ip. 21

11. Manager, Parks Services - Function 650, Community Parks: 2016 Proposed Initiatives (Voting – Electoral Areas A, B, D, E, F)

Annex Jpp. 22-23

12. Manager, Parks Services - Function 665, Bicycle and Walking Paths: 2016 Proposed Initiatives (Voting – Electoral Areas B, D, E, F)

Annex Kp. 24

13. Manager, Parks Services – Function 667, Area A Bicycle and Walking Paths: 2016 Proposed Initiatives (Voting – All Directors)

Annex Lp. 25

ADJOURNMENT

SCRD STAFF REPORT

DATE: October 29, 2015

TO: Special Corporate and Administrative Services Committee, October 29, 2015

FROM: Janette Loveys, Chief Administrative Officer

RE: 2016 PROPOSED INITIATIVES

RECOMMENDATION(S)

THAT the report titled “2016 Proposed Initiatives” be received.

BACKGROUND

The purpose of this report is to provide Committee with a look at the various proposed initiatives for 2016 and to gain a better understanding of the potential budget impacts.

This is also an opportunity for Committee to start a dialogue with staff on the overall direction for the 2016 budget and tax requisition.

The proposed initiatives relate to the following regional functions:

310 Transit 345 Ports 365 North Pender Water Service 366 South Pender Water Service 370 Regional Water Service 350-353 Regional Solid Waste 500 Regional Planning 504 Rural Planning 615-621 Community Recreation Facilities 650 Community Parks 665 Bicycle and Walking Paths 667 Area A Bicycle and Walking Paths

DISCUSSION

The 2016 proposed initiatives provide Committee an opportunity to identify their priorities for the coming year and provide direction to staff on next steps for developing Budget Proposals for the upcoming Round One Budget proceedings.

In preparing the proposed initiatives, the hierarchy is as follows: items to complete (Carry-forwards-C/F); Mandatory items (safety, immanent asset failure, or regulatory); items identified in Strategic Plan or other guiding documents or Board directives.

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Staff Report to Special Corporate and Administrative Services Committee Page 2 of 2

Linked to the SCRD Strategic Plan Priority – Ensure Fiscal Sustainability, staff have started an internal discussion on how to better utilize existing resources and related internal processes to be more efficient and effective. While this review is in the early stages, it is anticipated to dove-tail nicely with the overall timelines of the 2016 budget process.

The proposed initiatives are aligned to the SCRD Strategic Plan and realistic both in terms of organizational capacity and funding sources while balancing the carry-forward projects.

All functions that have incomplete projects from the current year are identified and included in the 2016 Financial Plan. Carry-forward projects do not have a financial or taxation impact however will require staff time/resources. Remaining unused funding for the project is carried over to the following year. Only the amount allocated and unspent is included in next year’s budget. The specific amounts may not be finalized until the end of January 2016 when the year-end process is complete. Therefore, requests for carry-forwards will focus on the projects status to date and not the specific dollar amount to be included in the 2016 Budget.

If additional information or discussion is required on a specific item, timing allows for the item to be referred to a future Committee meeting.

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SCRD STAFF REPORT

DATE: October 29, 2015

TO: Special Corporate and Administrative Services Committee - October 29, 2015

FROM: Tina Perreault, Treasurer Janette Loveys, Chief Administrative Officer

RE: 2015 PROJECT CARRY-FORWARD REQUESTS

RECOMMENDATION(S)

THAT the report titled “2015 Project Carry-Forward Requests” be received;

AND THAT the attached 2015 projects and associated funding be included in the 2016-2020 Financial Plan;

AND FURTHER THAT staff be authorized to proceed with these projects prior to adoption of the 2016-2020 Financial Plan.

BACKGROUND

In the fall of each year, staff present to a Special Corporate and Administrative Services (CAS) Committee with the prior year projects that are either incomplete or delayed and request that they be included in the next year’s Financial Plan. Typically, projects are still in progress and the status has changed by year-end both financially and operationally.

Once the year-end is complete, staff report back to Committee requesting the carry forward project (with the amended numbers) be included in the Financial Plan.

DISCUSSION

In the past Budget Manager’s brought forward carry-forward reports for each function. In light of the Budget Project Status Report (BPSR) listing all the projects, an overall carry-forward report has been developed in an effort to streamline this process. All the incomplete projects from the BPSR will be listed based on each function and each Budget Manager will be present in order to answer any questions the Committee may have. Carry-forward projects do not have a financial or taxation impact for the following year’s budget. Remaining unused funding for the project is carried over to fund the project for the following year. Projects are often in progress until the end of the year and Finance typically cannot provide departments with final year-end figures until year end in January 2016.

Staff will also plan to review those projects which are historical carry-overs and provide a recommendation to the Board on the relevance and/or applicability of continuing with the original scope and intent of the initial project.

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Staff Report to Special Corporate and Administrative Services Committee

2015 Project Carry-forward Requests Page 2 of 2

Therefore, it is recommend that attached 2015 projects and associated funding be included in the 2016 Financial Plan and that staff are authorized to continue with the projects prior to the adoption of the Financial Plan.

The final carry-forward projects and funding will be included in the second round of the budget deliberation.

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2015 Carry‐Forward Projects Report 22/10/2015

Line No.

Dept. Funct Mgr. Budget $ Funding Source

Budget Year Estimated Comp. Date

Revised Comp. Date

Actual Comp. Date

Function Participants

Work Location

Description Current Status Category % Complete

1

IS 370 Crosby $15,000 User Fees 2013 Jun‐14 Dec‐16 Regional D Chapman Lake Engineer's Report ‐ Drought Mitigation Options

Reported to Oct ISC and received direction to investigate additional options and report to Jan ISC. Reported to Jan 2015 ISC and received direction to re‐scope the terms of reference and defer until 2016 budget process. Direction to proceed with lower channel design and approvals Sep 10, 2015. Draft design RFP in progress.

Carry forward SP CRWP Started

2

PD 504 Olmstead Base Budget Base Budget 2013 Jun‐14 Dec‐14 All EA's D Finalize Roberts Creek OCP ‐ Incorporate updated geotechnical DP guidelines, clarification of policy for subdivision in ALR, and establish criteria that would allow development within the Village Core that increases density without the need to for a Liquid Waste Management Strategy

Open house was held in April on geotechnical study/proposed DP guidelines and areas. Housekeeping, Zoning, Geotech ‐ issues will be brought forward to PDC July 2014 meeting. Other priorities have been taking precedence. Report to June 2015 PDC. First Reading of geotech bylaw on June 25, 2015; bylaw presently on referral; second reading and scheduling PH targetted for September. Waiting on RCOCPC comments. November PDC agenda for second reading and scheduling public hearing.

Carry forward SP In Progress 75%

3

PD 504 Olmstead Base Budget Base Budget 2013 Jul‐14 Dec‐14 EA's except Islands B & F

EA's except Islands B & F

Bylaw 310 ‐ Zoning Bylaw for Agriculture Draft bylaw completed. Progress has been affected by work relating to completion of Ag Plan. September target date is dependent on finalization of Ag Area Plan per Board resolution to defer zoning pending completion of the plan. Work being re‐initiated on agriculture zoning issues. Bylaw 310.148 (New AG Zone) 1st Reading April 9/15. Presentations to APCs ‐ June. Second reading as amended scheduled for September, Public info meeting to be scheduled for late October, further amendments, if necessary in November, PH in early December. Public info meeting scheduled for October 15th.

Carry forward SP In Progress 75%

4

CS 650 Mortensen $5,000 Taxation 2012 Jul‐14 Dec‐15 All EA's F Keats Island Park Trail Development Working with Volunteers on public process Keats Conservation Association endorsed trail development, needs more community consultation to idenitfy islander priorities. Keats Island trail brocuhure to be updated with input from Islands Trust meeting. Additional intercommunity consensus needed before planning moves forward. Update report take to CSC Nov meeting. Community consultation will be ongoing. Waiting on the community for consensus. Signage and barriers will be installed in the park for 2015.

Carry forward PRMP In Progress 50%

5

CS 220 Loveys $97,500 Capital Reserves

2014 Aug‐14 Dec‐15 All All Replace Gibsons Tower ‐ pending Consultant's review

Approach changed to find alternatives to new tower at North Road fire hall. RCMP have been consulted , existing fire hall tower will be assessed for structural integrity (complete). Proposed to install equipment on Gibsons RCMP tower, work in progress with scheduling priority at the discretion of the tower owner. Assessment of radio channels ongoing.

Carryforward In Progress 75%

6

CS 650 Mortensen $6,500 Taxation 2013 ‐ in Base Budget

Sep‐14 ongoing All EA's All EA's Volunteer Program ‐ pilot projects, stewardship arrangements

Staff turnover and other priorities affected implementation. Outcomes to be reported on in 2014 to show activities in support of volunteer program. Current volunteer inventory completed. Trail maintenance volunteers assisted with Suncoast Trail cleanup for BC Bike Race. 26 volunteers helped with Dakota Ridge trail work in October. Gibsons Garden Club to clean up Macey garden October 26th. Staff working on setting up systems and protocols for volunteers in Nov/Dec. Staff attended 2 volunteer workshops in 2014. 40+ students and volunteers helped with Sprockids Park skills park rebuild in March. Ongoing progress on this and looking at data base software for volunteers.


7

CS 650 Mortensen $9,000 PMP Funds 2013 Sep‐14 unknown All EA's D Henderson Beach Access ON HOLD as described in Comments

Engineering in progress, require permit from MOTI to proceed. Knotweed Issues and protocol with MOTI. Project budget and timeline amended into 2014. MOTI withholding permit until knotweed is eradicated. Volunteer group wants to control knotweed. Plan for signage and fencing. Working on regional plan with invasive special committee meeting. Unable to proceed until knotweed is eradicated. Meeting held with RC OCPC and they will be submitting a plan to mechanically manage the knotweed. Planning dept working on invasive policy and community invasive meetings terms of reference. Policy adopted in Jan 2015. This project will be delayed until knotweed is eradicated. Working with RC OCPC to allow invasive to be treated. RCOPC wants to mechanically manage the knotweed and are meeting in Sept 15 to review again if they have capacity to do this. This was not on MoTI workplan for treatment this year. Recommend to defer until knotweed is eradicated.


8

CS 665 Mortensen $40,000 Gas Tax 2014 Sep‐14 unknown B D E F E Area E ‐ Highway 101 Maintenance Repairs ‐ East of Poplars Park (Phase I)

In process of hiring engineers. Serious geotechnical issues with Hwy 101 and these areas. Staff have had initial meeting with MOTI and are continuing discussions. Reported to CSC in September and presentation to TAC in Nov. Letter written to MoTI re cost share estimated at 300K. Carry forward to 2015 and budget proposal for 2015 for additional funding. Staff met with MoTI on August 2015 and MoTI engineers will provide costing and a response by Dec 2015. Carryforward

Carryforward WE In Progress 25%

Policy CODES

Oct‐15

Page 1 5


Line No.



Revised Comp. Date

Actual Comp. Date


Work Location

Description Current Status Category % CompletePolicy CODES

9

CS 667 Mortensen $30,000 Taxation 2013 Sep‐14 Apr ‐1 6 A A New function ‐ Lily Lake Path (Area A) ‐ Planning and Engineering

Consultant selected. Working on concept plan with community advisory committee and consultant. In conjunction with line 108. Path options to be confirmed in July 2014. MoTI permit submitted and part of project is approved. Archeological study complete and draft drawings for Sections A,B,C completed. . Delays connected to consultant and permits from Ministry of Environment. Staff have met with MoTI and SD46 and working on agreement with SD46 for Section D. Meeting scheduled in April with new engineer to review plan, action steps and finalize trail through sections A, B, C. Survey scheduled for Tyner Park section in June 2015. Meeting with MoTI, SD46 and engineer scheduled for June 2015. Proposal sent to SD46 for SROW for June committee meeting. Property line survey along LIly Lake completed. RFP closes Sept 15 for Tyner Park trail. Open house planned for Sept 17 for Madeira Park section. Working with SD46 for SROW through elementary school property. Construction contract has been awarded. SRW survey will be completed by mid October. Construction to begin on Tyner Park section in October. Maderia Park construction will be completed by Spring 2016. Carryforward

Carry forward WE In Progress 25%

10IS 366 Crosby $48,000 User Fees 2013 Oct‐14 Nov‐15 A A McNeil Dam Upgrades Engineering drawings completd and parts ordered. Antipated completion date is mid November.

Delayed due to competing priorities.Carry forward In Progress 50%

11IS 388 Crosby $20,000 Operating

Reserve2014 Oct‐14 Dec‐15 F F Langdale Waste Water Treatment Plant ‐

Connection to Camp Elphinstone (YMCA) System

Reported to Oct 2014 ISC. Delayed due to flow data acquisition problems. Working with YMCA officials and their consultants to verify capacity and cost allocation.

Carryforward Started

12

CS 650 Mortensen $5,000 Surplus 2014 Oct‐14 unknown All EA's D Community Consultation ONLY (and Park Plan) for Property behind Roberts Creek Hall (5 acres) ‐assumes technical survey and public engagement by consultants)

Planning for community consultation options. Reviewing Roberts Creek OCP survey, engagement strategy and consultants. Consultation in progress with current hall users. Delays due to staff capacity and priorities. Carry forward to 2015. Staff met with RC community association in July and will be meeting again in fall. Meeting with engineer in Sept for feasible options for property. Meeting held in Oct with community stakeholders and options being discussed. Carryforward.

Carryforward PRMP In Progress 25%

13

IS 135 Shoji $7,500 Support Services

2014 Nov‐14 Dec‐15 All All Citizen Engagement Framework, Toolkit and Training (creation of tools and training)

Research complete. Tools developed. HR developing communications and effective report writing training program ahead of engagement training. Recreation carrying out community development training. Completion date on hold until staff resourcing allocation determined.

Carryforward SP WE In Progress 50%

14IS 370 Crosby $15,000 User Fees 2013 Nov‐14 Dec‐15 All All Set‐up Weather Monitoring Station Site visit June 9, 2015 to determine sight for weather station with BC Parks & MOF staff. Site has

been selected. Application for Parks Use Permit & archaeology review have been completed.Carryforward SARP SP In Progress 50%

15IS 370 Crosby $70,000 User Fees 2013 Nov‐14 Aug‐15 Regional All Water Treatment Plant Residual Management

Area ExpansionDesign work is in draft. Negotiating land rights issues outstanding. Additional meetings and presentation to SIB in 2015.


16CS 625 Cole $40,659 Grants /

Taxation2013 Nov‐14 Sep‐16 A A Enabling Accessibility ‐ PHAFC . Project did

not go forward ‐ Now for 2014 Grant awarded ($25,660). Report September CSC. On the 2016 Work Plan Carryforward WE SP In Progress 25%

17

CS 667 Mortensen $240,000 Gas Tax 2014 Nov‐14 Apr ‐1 6 A A Lily Lake Area Bicycle and Walking Path Project Consultant selected. Working on concept plan with community advisory committee and consultant. Construction is in work plan for 2014. In conjunction with line 79. Path options to be confirmed in July 2014. MoTI permit submitted and part of project is approved. Archeological study complete. Agreement with SD46 is needed. Delay connected to consultant and permit from Ministry of Environment. Meeting scheduled in April with new engineer to review plan, action steps and finalize trail through sections A, B, C. Survey scheduled for Tyner Park section in June 2015. Meeting with MoTI, SD46 and engineer scheduled for June 2015. Proposal sent to SD46 for SROW for June committee meeting. Property line survey along LIly Lake completed. RFP closes Sept 15 for Tyner Park trail. Open house planned for Sept 17 for Madeira Park section. Working with SD46 for SROW through elementary school property. Construction contract has been awarded. SRW survey will be completed by mid October. Construction to begin in Oct. Maderia Park construction will be completed by Spring 2016. Carryforward to 2016.


18IS 135 Perreault $98,000 Support

Services2014 Dec‐14 All All Asset Management Plan Development and

Implementation Asset Management Coordinator position posted and closes June 13th. Corporate Asset Management Plan adopted Feb/2015. CMMS System scope to be re‐tendered. Support Staff to be hired at a later date.


19

CS 210 Loveys $5,000 Capital Reserves

2014 Dec‐14 Dec‐15 E & F and TOG E & F and TOG Enhanced Volunteer Training (volunteer turnover and to meet standards)

Chief and Training officer positions in recruitment process. New Chief and Training Officer are planning to implement enhanced training. New Provincial guidelines issued late in year, added work to process. Chief position closed ‐ New Chief Hired ‐ staff are moving forward with developing the training program


20CS 216 Loveys $2,000 Taxation 2014 Dec‐14 Jun‐15 B B Enhanced Volunteer Training (extra volunteers

added in 2013)In planning to implement enhanced training. New Provincial guidelines issued late in year, added work to process.

Carryforward Started

Page 2 6


Line No.



Revised Comp. Date

Actual Comp. Date


Work Location


21CS 220 Loveys $180,000 Taxation /

Capital Reserves

2015 Dec‐14 Dec‐15 All including Islands

All Chapman Creek Tower Consultants hired and mobilized 1 ‐ Safety Started

22

IS 370 Crosby $20,000 User Fees 2012 Dec‐14 Nov‐15 All All Micro‐Hydro Feasibility Study Rescoped and reported to November ISC. Received direction to proceed with pre‐design of PRV micro‐hydro station. Construction to 2016 budget process. RFP for design closed July 13, 2015. Consultant selected and first draft of the feasibility study has been completed.Delayed due to staffing change.


23IS 370 Crosby $20,000 User Fees 2012 Dec‐14 Dec‐16 All All Micro‐Hydro Demonstration Project Working in conjunction with Micro‐hydro Feasibility Study (Line 38). Construction targeted for

2016.Carryforward WE Not Started

24IS 370 Shoji $20,000 User Fees 2012 Dec‐14 Dec‐15 All All Water Utility Performance Assessment Kick off meeting Sep 2013. Project delayed due to data collection issues. In process of collecting

data. Competing staff priorities. Carryforward SP In Progress 25%

25

PD 500 Olmstead Base Budget Base Budget 2013 Dec‐14 All All Regional Integrated Transportation Study Implementation ‐ Memorandum of Understanding (MOU)

Progress has been limited due to other priorities and lack of a clear direction on how to proceed and which potential initiatives to undertake. Planning Department 2015 work plan identifies a key priority is to agree on the short term priorities from the Regional Integrated Transportation Study and develop an effective lobbying approach to achieve their implementation. The first step in this process is to have an orientation/refresher workshop this spring to review the study.

Carryforward SP ITSP In Progress 25%

26

PD 504 Olmstead $23,203 Taxation 2014 Dec‐14 EA's except Islands B & F


Sunshine Coast Housing Committee (MOU) (Year 3 of 3)

Progress on potential sites is mixed as some sites may not be possible or could be delayed. Discussions are ongoing to try to find resolutions and alternative sites being considered. Progress on establishing a housing land trust have progressed (draft bylaws undergoing legal review, registration process starting, potential board members identified) . Report will be provided to the SCRD, Town of Gibsons and District of Sechelt in November from the coordinator focusing on the land trust. Coordinator provided report and presentation to the SCRD, Town of Gibsons and District of Sechelt in May 2015 focusing on the land trust. A workshop for Directors and Councilors was held on May 29. Public meetings held in June for Sechelt and Gibsons; meetings will be held in Electoral Areas in September. Committee met on August 11, 2015. Committee met on September 30 and local government Planning staff met with Co‐ordinator on Oct 6 to prepare for community meetings. Three community meetings held in electoral areas in mid‐October.


27IS 352 Cooper $15,000 Tipping Fees

(User)2013 Jan‐15 Feb‐16 All All Landfill Asbestos Sampling and Disposal

(Worksafe)AECP report/plan complete ‐ implementation of plan delayed due to competing priorities. Carryforward In Progress 75%

28

PD 504 Olmstead Base Budget Base Budget 2013 May‐15 EA's EA's Transition House Zoning Provisions Planner presented draft bylaw to APCs in February in conjunction with referral. Report to be brought forward to May or June PDC. (Delay of one or two months due to RCOCPC focus on Goldmoss issue.) First reading in May 2015. Re‐referred to APCs and agencies July 15th; report to October PDC re second reading.


29CS 621 Bauman $10,000 Taxation 2015 Jul‐15 Oct‐15 All except

Area ADOS Sechelt Aquatic Centre Pancel Repair Consultants and contractor mobilized. Waiting upon final report and scope of work for repair. 2 ‐ Imminent Asset Failure In Progress 75%


Reserve2015 Aug‐15 Nov‐15 A A North Pender Harbour Water ‐ Chlorination

System UpgradesEngineered design completed July 15, 2015 and submitted for permits. Delayed due to permit approval and submission of process design to Ministry of Health Engineer. Anticipated approval by end of October.

1 ‐ Safety SP In Progress 50%

31CS 617 Bauman $10,000 Capital

Reserve2015 Sep‐15 All excluding A All excluding A Gibsons and Area Community Centre (GACC) ‐

Plant Room Venitlation ExtensionScope of work being developed by Engineer. 3 ‐ Regulatory Compliance SP In Progress 75%

32IS 345 Dykstra $3,000 Taxation 2015 Sep‐15 Dec‐15 B, D, E. F and

IslandsB, F and Islands

Bylaw Amendment Regarding Ports Funding Allocation

Board revisiting direction. Special ISC meeting May 22, 2015. Bylaw given first three readings Oct 8, 2015.

3 ‐ Regulatory Compliance In Progress 75%

33IS 354 Cooper $935,000 Closure

Reserves2015 Sep‐15 Oct‐15 All including

islandsPender Harbour

Pender Harbour Landfill Closure Construction Contract awarded. Construction to be completed by mid‐October. 3 ‐ Regulatory Compliance SP In Progress 75%


Reserve2015 Sep‐15 Nov‐15 A A South Pender Harbour Water ‐ Pressure

Reducing Valve (PRV) Upgrade ‐ Sunshine Coast Highway

Preliminary design has commenced. Design nearing completion.Delayed due to competing priorities.

2 ‐ Imminent Asset Failure SP In Progress 25%

35

CS 650 Mortensen $20,000 Reassignment / Surplus

2015 Sep‐15 Dec‐15 All EA including Islands

D Roberts Creek Park Improvements (Phase 1) Preparing park plan and furniture replacement. Site visit completed and reviewing furniture options/pricing. New park furniture has been ordered and one kiosk completed. New park furniture installed. Garbage cans on backorder. Parking curbs to be installed.

Service Enhancement PRMP In Progress 50%

36CS 667 Mortensen $10,000 Gas Tax 2015 Sep‐15 Nov‐15 A A Area A ‐ Egmont Road ‐ Planning (from Waugh

Lake ‐ Egmont)Meeting with engineered scheduled in April. Plans being prepared. Concept plans 75% complete. Concept plans 75% complete.

Service Enhancement PDTNP WE In Progress 75%

37CS 667 Mortensen $10,000 Gas Tax 2015 Sep‐15 Nov‐15 A A Area A ‐ Garden Bay Road ‐ Planning (Pool Road

to John Henry's)Meeting with engineered scheduled in April. Plans being prepared. Concept plans 75% complete. Service Enhancement PDTNP WE In Progress 75%

Page 3 7


Line No.



Revised Comp. Date

Actual Comp. Date


Work Location


38

IS 366 Crosby $120,000 Operating Reserve

2015 Oct‐15 A A South Pender Harbour Water ‐ Wesjac Road Watermain Replacement

Survey for preliminary design work has been completed and received from the surveyor.Design drawings completed July 15, 2015 and submitted for permits. New watermain installed and service changeovers completed. Final clean‐up and paving repairs to be completed by the end of October.

2 ‐ Imminent Asset Failure SP In Progress 75%

39IS 370 Crosby $200,000 Existing User

Fees2015 Oct‐15 Apr‐15 Regional F Soames Well Chlorination Project Purchase order issued to surveyor for field survey work May 6, 2015.Survey received July 10,

2015. Design work by staff has commenced. Project delayed due to competing priorities and wil be carried over to 2016.

Service Enhancement SP In Progress 25%

40 CS 400 Mortensen $18,000 Revenue 2015 Oct‐15 Dec‐15 All All Seaview Cemetery ‐ 2nd Columbarium To be ordered in the summer for fall instalation. Ordered. To be Service Enhancement SCP In Progress 25%

41CS 650 Mortensen $4,500 Taxation 2015 Oct‐15 Dec‐15 All excluding

MunisF Gambier Island Community Information and

AmenitiesStaff have been in contact with GICA re budget proposal. GICA meeting with Islands Trust re braoder trail plan for Gambier Island. Locations under review. Staff visit and meeting with GICA in July. Furniture on order


42

CS 650 Mortensen $30,000 Taxation 2015 Oct‐15 Nov‐15 All excluding Munis

A Ruby Lake Boat Launch Applying for necessary permits. Design and cost estimates have been completed. Construction will start in late August early Septemeber when the lake is at the lowest level. Considerable staff time spent on community engagement due to various issues. Ramp and new dock to be installed Sept 21‐24. Signage will be completed in fall. New ramp and dock installed.


43IS 392 Crosby $4,000 Capital

Reserve2015 Nov‐15 D D Roberts Creek Co‐Housing Waste Water

Treatment Plant ‐ Treatment System Modification

Application for a Permit Amendment has commenced with MOE. Received tentative approval May 12, 2015. Preliminary field work completed.

Service Enhancement SP In Progress 25%

44CS 400 Mortensen $20,000 Surplus 2015 Nov‐15 All All Seaview Cemetery Perimeter Fence

ReplacementResearching fencing options. Site prep and brush clearing has been completed. Service Enhancement SCP In Progress 50%

45

CS 650 Mortensen $32,000 Surplus 2015 Nov‐15 All EA including Islands

B Coopers Green Park Management Plan Plan is out for tender. Consultant selected and initial meeting set up for end of May. Community engagement scheduled for June/July. Questionnaire distributed June 16‐July 17. Engagement was held on July 12 at Halfmoon Bay Fair with information booth and additional information collection from the public. Draft plan to be presented on Sept 28. Park Management Plan to be presented at Dec CSC

Service Enhancement PRMP WE In Progress 75%

46CA 117 Heppner $22,000 Support

Services2015 Dec‐15 All Corporate Electronic Data and Records Management

System (EDRMS) Annual MaintenanceTo be included in base budget ‐ will be due in December 2015; request for PO received from vendor; PO issuance in progress.

3 ‐ Regulatory Compliance SP In Progress 75%

47CS 220 Loveys $25,000 Operating

Reserve2015 Dec‐15 All including

IslandsAll 9‐1‐1 Channel Frequency Upgrade, Location

Analysis Future TowersIndustry Canada and EComm Standards. Consultant hired and mobilized. Meetings scheduled for November 2015.

1 ‐ Safety In Progress 50%

48IS 366 Shoji $10,000 Operating

Reserve2015 Dec‐15 A A South Pender Harbour Water ‐ Vessel Operation

Restrictions for McNeill and Harris LakesSent letter to Enforcement Agencies to confirm their support for the VORR application in March. Received confirmation from RCMP by letter dated April 10, 2015. Public Open House held July 21, 2015. Formal application drafted for submission.

Service Enhancement In Progress 75%


Fees2015 Dec‐15 Regional All Zone 2 Reservoir Repairs Viewing for contractors held. Service Enhancement SP Started

50PD 500 Olmstead Base Budget Base Budget 2013 Dec‐15 All All Sustainable Land Use Principles Being pursued in conjunction with the We Envision Roundtable. One or more meeting(s) in 2015

of senior land use planners on the Coast to determine appetite for adopting shared land use principles: including SIB, DOS, TOG, SCRD. Meeting between SCRD and municipal planners


51CS 621 Bauman $500,000 Taxation 2015 Dec‐15 All except

Area ADoS GDAF Boiler/Lighting/Chemical Feed/Toilet

replacement, SCA Dehumidifier/Electrical/Exterior Doors

GDAF Boiler and Lighting Complete. Dehumidifier in transit. Exterior doors PO released 2 ‐ Imminent Asset Failure In Progress 75%

52CS 621 Loveys $153,093 Taxation 2015 Dec‐15 All except

Area ADoS Sechelt Aquatic Centre ‐ Legal Fees First discoveries held in June 2015. 2nd round of discoveries mid‐October 2015 Service Enhancement In Progress 50%

53

CS 650 Mortensen $0 2014 Dec‐15 Dec‐17 All EA's B Coopers Green Hall Redevelopment See Welcome Beach Community Association ‐ Improvements to Coopers Green Hall Project (CANCELLED as duplicate) . Liaise with community in 2014. Do some related work for Parks Management Plan. Starting preparation for Environmental and Parks Management Plan. Archeological study request submitted. Draft MOU signed. Environmental Study completed in Nov 2014. Staff meeting regularly with WBCA to move project forward. SCRD has received $140,00 from Welcome Beach towards new Coopers Green Hall. Project charter and timeline completed. 2015 Budget proposal for Park Management Plan and staff preparing for this process with the Association and the community. Park Management Plan has gone out to tender (April). Consultant selected (May). Plan to be developed once Park Management Plan is completed.

Carryforward PRMP In Progress 25%

54IS 310 Dykstra $10,000 Taxation /

User Fees2015 Dec‐15 All except

Area AAll Except A and Islands

Implement Transit Marketing Initiatives Inititiaives will occur throughout the year. Service Enhancement WE Started

55IS 345 Dykstra $120,000 Taxation /

Capital Reserves

2015 Dec‐15 B, D, E, F and Islands

B, F and Islands

Ports Capital Plan 2014 carry forward Halkett Bay abutment work completed. Tender awarded. 2 ‐ Imminent Asset Failure SP In Progress 25%

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Revised Comp. Date

Actual Comp. Date


Work Location


56

IS 350 Cooper $30,000 Zero Waste Inititaive Operating

Reserve (Eco Fee)

2015 Dec‐15 All including islands

All Residential Waste Composition Audit ‐ Phase 2 Audits to be completed mid‐August and November. Final report completed in December. Service Enhancement SP SWMP In Progress 50%

57IS 350 Cooper $5,000 Eco Fees 2015 Dec‐15 All including

islandsAll Waste Redution Initiatives Program WRIP launched October 1. Application deadline is November 13. Service Enhancement SWMP In Progress 50%

58IS 350 Cooper $5,500 User Fees 2015 Dec‐15 All including

islandsAll WildSafe BC Program Funding Approved by WildSafeBC. Community Coordinator started April 20. Program runs until

NovemberService Enhancement In Progress 75%

59IS 352 Cooper $5,000 Surplus 2015 Dec‐15 All including

islandsSechelt Sechelt Landfill Leachate Management Plan Draft report completed. 3 ‐ Regulatory Compliance WE In Progress 50%

60CS 625 Cole $17,000 Taxation 2015 Dec‐15 A A Energy Project ‐ Mechanical Upgrades Engineers review in process for portion to be complete by December 31, 2015. Other portions in

progress to be completed by October 2015Service Enhancement SP WE In Progress 25%

61CS 650 Mortensen $35,000 Operating

Reserve2015 Dec‐15 All EA

including Islands

All EA including Islands

Capital Building Maintenance ‐ Community Halls

Painting completed at PH Cultural Cente. Painting at Shirley Macey and Chaster House completed in August. Quotes being received for heat exchange at Eric Cardinal Hall


62

CS 650 Mortensen $5,000 Surplus 2015 Dec‐15 All EA including Islands

E Chaster Park ‐ Acquisition of Crown Land Letter given to MoTI re knotweed on this property ‐ to be treated in 2015 by MoTI. Surveyor looking at parcel to see if it was created through accretion. Surveyor has confirmed that land in front of Chaster House can be applied for through the Surveyor General. The legal surveyor will be making application for the SCRD.


63

CS 650 Mortensen $14,000 Surplus 2015 Dec‐15 All EA including Islands

F Shirley Macey Park ‐Off Leash Dog Park Staff preparing to level site. Community meeting being planned for June 2015. Seeding will begin after summer. Bylaw to be ammended. Public engagement meeting held on June 15. Staff are working on incorporating feedback into plans and options are being reviewed. Seeding/irrigation cannot begin until water ban is lifted. Revised plan sent back out to attendees of public mtg. Site to be cleared and seeded once water ban is lifted. Site prep, leveling and seeding in October. Possible carryforward


64CS 650 Mortensen $15,000 Surplus 2015 Dec‐15 All EA

including Islands


Sea to Sky Marine Trail and Dunham Park Site meeting being planned for June 2015. Site preparation completed in June. Planning to improve parking and ammenities and signage. Work is complete on the parking, beach access and road repair. Signage to be completed.


65CS 650 Mortensen $15,000 Taxation 2015 Dec‐15 All excluding

MunisF Sir Thomas Lipton Park Bridge Repair Staff have communicated budget decision to BC Hydro. Developing material list. Bridges being

repaired in September‐October.1 ‐ Safety PRMP In Progress 50%

66

CS 650 Mortensen $9,000 Taxation 2015 Dec‐15 All excluding Munis

F Shirley Macey Park ‐ Volleyball Court ‐ outdoor shower and footwash

MOU with Spirit of Excellence (SoE) prepared. RPSAC and Board to review. Staff continuing to work with SoE on design and specs. Site leveled and in kind dontations in place. Construction to start late June. Construction delayed over summer but will be resuming in Oct. Carryforward


67CS 665 Mortensen $100,000 Gas Tax 2015 Dec‐15 B, D, E, F F Area E ‐ Gower to Gibsons ‐ Construction Confirming construction plans and consulting with property owners. Consultation with Town of

Gibsons, plans forwarded to TraC. TraC has questions they are bringing forward to TAC. Project moving forward for construction winter 2015.


68 CS 665 Mortensen $20,000 Gas Tax 2015 Dec‐15 B, D, E, F D Area D‐ Lower Road ‐ Planning Met with engineer in April. Concept plans under development. Carryforward PDTNP WE In Progress 25%

69CS 665 Mortensen $20,000 Gas Tax 2015 Dec‐15 B, D, E, F D Area D ‐ Roberts Creek Village to Pier ‐ Planning Met with engineer in April. Concept plans under development. Community meeting on site

scheduled for Noverber 14. Service Enhancement PDTNP WE In Progress 25%

70

CS 665 Mortensen $145,000 Gas Tax 2015 Dec‐15 B, D, E, F B Area B Highway 101 to Mintie Road ‐ Planning and Construction

Community consultation Walk and Talk on June 13. 20 citizens participated and met with staff and engineer. Meetings with Hydro and Telus scheduled. Hydro and Telus consulted. Meeting with MoTI and property owners completed. Project moving forward for construciton winter 2015.


71CS 665 Mortensen $340,000 Gas Tax 2015 Dec‐15 B, D, E, F F Area F ‐ Marine Drive (Phase 2) ‐ Construction Bike BC Grant application submitted May 15. RFP for engineering to be issued mid June.

Engineering contract has been awarded to ISL Engineering. Bike BC grant not awarded. RFP will go out with original scope in October.


72 CS 680 Mortensen $3,000 Surplus 2015 Dec‐15 All All Signal Booster Researching options 1 ‐ Safety SP In Progress 25%

73CS 680 Mortensen $25,000 Taxation 2015 Dec‐15 All including

IslandsAlternate Power Source for Dakota Ridge Project to proceed only if Grant funding confirmed from Telus or other sources for the reamining

$25,000. Researching options and funding. Applied for SC Community Forest grant funding.Service Enhancement SP In Progress 25%


Fees2015 Mar‐16 Regional All excluding B

Islands and ToG

Universal Water Metering ‐ Planning and Outreach

Staff position filled May 26, 2015. Service Enhancement SP WE, CRWP

Started

Page 5 9


Line No.



Revised Comp. Date

Actual Comp. Date


Work Location


75

PD 504 Olmstead Base Budget Base Budget 2013 May‐16 EA's except Islands B & F

A Egmont / Pender Harbour Official Community Plan (OCP)

Report regarding OCP working committee selection on March 2015 PDC in camera agenda. Working committee appointed and first meeting held on April 13/15. The second advisory committee meeting was on May 1st. The review committee is reviewing the existing plan and providing recommendations for how to develop the new plan. It is expected that the goals and layout of the plan will be considered in May and then in June drafting the plan will commence. Working committee will take a break in the month of July and then commence meetings in August and review each chapter of the new plan. The OCP working committee re‐started its regular meeting schedule in August and will be meeting regularly through to December to put together a preliminary draft of the new Egmont/Pender Harbour OCP. The consultant from Kerr Wood Leidel Engineering attended a working committee meeting in September to present the findings of the geotechnical hazard assessment for the area. The group is now reviewing the chapters and land use designations in the existing plan and making recommendations for changes to be incorporated into the new draft.

Carryforward SP In Progress 25%

76

PD 504 Olmstead Base Budget Base Budget 2013 May‐16 EA's except Islands B & F

F Twin Creeks Official Community Plan review, including McNab Creek

Draft terms of reference on referral. Planning staff with Director Winn did an orientation site visit to OCP area on May 7/15. Project initiation meeting scheduled for July 29th. Report on September, 2015 PDC agenda. Staff are gathering names of potential working group members and will forward these to Board for consideration in November.

Carryforward SP Started

77PD 504 Olmstead Base Budget Base Budget 2013 Dec‐16 EA's EA's Land Use Plan for Mt. Elphinstone On March 23, 2015 Heritage Protocol Committee agenda. Discussed at March 23rd meeting.

Staff to collate existing information and identify actions that the SCRD and SIB can do jointly.Carryforward SP Started

78CS 621 Loveys $200,000 Taxation 2014 Mar‐17 Dec‐16 All Except A

and IslandsSechelt Sechelt Aquatic Centre 2014 Legal Claim Claim filed. SCRD lawyer continuing to move process forward. First discoveries scheduled in June

2015. 2nd Round of discoveries Mid‐October 2015Carryforward In Progress 50%

79CS 650 Mortensen $20,000 Taxation 2015 Dec‐17 All EA

including Islands


Signage Upgrade $20,000 Base Budget Increase for 3 years. Parks staff doing assessment of signage needs in all parks. Copy for safety signs being developed and site locations determined.

3 ‐ Regulatory Compliance PRMP WE In Progress 25%

80CS 665 Mortensen $7,500 Taxation 2015 ongoing B, D, E, F B, D, E, F Bicycle and Walking Path Maintenance remove ‐ ongoing in base budget. Obtaining quotes for service. Sweeping contractor hired. First

sweep completed in June. Service Enhancement PDTNP WE In Progress 50%

81CA 117 Heppner $10,000 Surplus 2015 TBD All Corporate Consultant ‐ Corporate Software Replacement Presentation to the Board complete; use of remaining funds for service as required; anticipate

funds to be carried over to 2016.Service Enhancement SP In Progress 50%

82CA 114 Day $20,000 Support

Services2015 All incluidng

IslandsAll Boardroom Sound System Upgrade 2 ‐ Imminent Asset Failure Not Started

83CA 115 Parker $30,000 Operating

Reserve2015 All Corporate Collective Bargaining Consultant ‐ Contingency

Plan3 ‐ Regulatory Compliance SP Not Started

84CA 115 Parker $12,000 Surplus 2015 All Corporate Exempt Compensation Review 3 ‐ Regulatory Compliance SP Not Started

85CS 210 Michaels $7,000 Surplus 2015 E, F, TOG TOG Thermal Imagining Camera Repair 2 ‐ Imminent Asset Failure In Progress 50%

86CS 210 Michaels $2,000 Taxation 2015 E, F, TOG TOG Training 3 ‐ Regulatory Compliance SP Not Started

87

CS 210 Michaels $23,000 Surplus / Operating Reserves

2015 E, F, TOG TOG Firehall Maintenance 2 ‐ Imminent Asset Failure Not Started

88 CS 210 Michaels $10,000 Surplus 2015 E, F, TOG TOG Training Facility Service Enhancement Not Started

89PD 500 Olmstead $6,000 Surplus 2015 All including

IslandsAll Agricultural Area Plan Implementation Advisory

Committee ‐ Project PrioritizationStaff having internal discussions about how to approach this project. Consultant to be selected in August. Staff to coordinate in conjunction with AAC. Initial discussion by AAC on September 30th to identify priority projects. Next meeting October 27.

Service Enhancement WE AAP In Progress 75%

90CS 665 Mortensen $25,000 Gas Tax 2015 B, D, E, F D Area D ‐ Beach Avenue (south of Flume Park)

curb retrofit ‐ ConstructionMet with MoTI. Preparing tender for bid. Resolving trail conflict issues. Additonal funding needed. Report to Sept CSC. Public site meeting scheduled for October 2015


919293949596979899

DEFERRED PROJECTS BY BUDGET YEAR

Page 6 10


Line No.



Revised Comp. Date

Actual Comp. Date


Work Location


1

PD 504 Olmstead Base Budget Base Budget 2012 Nov‐15 EA's except Islands B & F


Bylaw 310 ‐ Zoning Bylaw for Electoral Areas B, D, E and F Review

Internal Draft bylaw has been prepared. AG Plan and Zoning, will feed into zoning bylaw update. Presently on hold pending completion of agriculture zoning review. In January 2015 the Board resolved that the comprehensive review and update of 1989 zoning bylaw be deferred and any review be approached on an issue‐by‐issue basis.

Carryforward Deferred

2IS 310 Dykstra $3,000 Surplus 2013 Deferred All Except A All, except A Park and Ride Pilot Project Development This is part of Transit Future Plan expansion initiatives which are on hold due to flat BC Transit

funding over the next three years, 2015‐2018.Carry forward ITSP‐SP Deferred

3IS 365 Crosby $34,938 User Fees 2013 Sep‐14 A A Garden Bay Lake Control Structure Approval from Province to monitor Katherine Creek (Garden Bay Lake) for three years to

determine whether a control structure is needed. On work plan for 2014. Deferred until monitor complete in 2016 then possible new project.

Carry forward Deferred

4PD 500 Olmstead Base Budget Base Budget 2013 Jan‐15 All All Fringe Area Agreement(s) Fringe Area Agreements policy framework be acted upon only if approached by municipalities

(January 22, 2015 Board meeting)Carryforward SP Deferred

5

CS 650 Mortensen $25,000 PMP Funds 2013 Oct‐14 Dec‐14 All EA's D Roberts Creek Shoreline Mitigation ‐ Estuary Consultants report received. Recommendation to not do any works at this time to monitor. Staff will be working with consultant and community to set up monitoring program. Initial design plans for shoreline and park improvement are completed. No work needed on the shoreline at this time. Recommend that funds be moved to park improvements needed at RC Park. Being reallocated to Roberts Creek Park Improvements #128

Carry forward Deferred

6CA 110 Legault $10,000 Surplus 2014 All All Squamish Nation Servicing Agreement ‐ Legal

FeesOngoing. Draft agreement prepared for discussion. SN submitted negotiating principles. Squamish has advised project on hold for 2‐3 years

Carryforward SP Deferred

7

IS 310 Dykstra $3,300 Taxation 2014 Deferred All Except A Sechelt Divert Service via Chatelech School (deferred pending completion of the Cowrie Street and Norwest Bay Road connection)

Awaiting completion of the Cowrie Street development. Carryforward TFP Deferred


Services2015 All including

IslandsAll HVAC Control Optizmization Deferred to 2016 pending scope of work and payback information received from the Consultant Service Enhancement SP WE Deferred


Services2015 All incluidng

IslandsAll Boardroom Video System Upgrade Deferred to 2016 for consideration Service Enhancement ZW/S Deferred



IslandAll Meeting Room Upgrades (Cedar and Arbutus

Rooms)Deferred to 2016 for consideration Service Enhancement ZW/S Deferred



IslandsAll Camera Recording and Streaming Equipment Deferred to 2016 for consideration Service Enhancement Deferred

12IS 350 Cooper $70,000 Eco Fees 2016 Dec‐16 All including

islandsAll Residential Household Hazardous Waste

Roundup EventDEFERRED to 2016 budget process during 2015 R1 budget. Service Enhancement SP SWMP Deferred

13PD 540 Olmstead $50,000 Taxation 2015 All Areas

including Islands

F Business Plan for Hillside Deferred as site visit and Special PDC not in time for Round 2 Budget Service Enhancement SP Deferred

14CS 617 Bauman $140,000 Revenues /

Taxation / Grant

2015 Dec‐16 All except Area A

ToG Gibsons and Area Community Centre (GACC) ‐ Lighting Retrofit

Deferred pending contribution of reserves in 2016 Service Enhancement SP Deferred

15CS 665 Mortensen $225,000 Gas Tax 2015 All EA

excluding A and F Islands

E Area E ‐ Poplars Park (Phase 2) Deferred pending information from Ministry of Transportation and Infrastructure (MoTI) on funding commitment. Same project as #16 in open section

Service Enhancement PDTNP Deferred

16CA 110‐112 Legault $25,000 Surplus 2015 All including

IslandsAll Citizen Survey Deferred to 2016 pending Strategic Plan Service Enhancement SP Deferred

171819

$5,304,193% Complete Summary DEFINITION Policy Codes KeyNot Started 7 6.6% Work has not been started for project. SP ‐ Strategic PlanStarted 9 8.5% Work is in preliminary stages. WE ‐ We EnvisionIn Progress 25% 26 24.5% Up to 25% progress ITSP ‐ Integrated Transportation Study PlanIn Progress 50% 24 22.6% Up to 50% progress CRWP ‐ Comprehensive Regional Water PlanIn Progress 75% 24 22.6% Up to 75% progress PRM ‐ Parks and Rec Master PlanCompleted 0 0.0% 100% Finished SARP ‐ Chapman Creek Watershed Source Assessment Response PlanDeferred 16 15.1% Project was deferred by motion. EVDF, HMBF, RCF, GF ‐ Fire Departments (strategic plans)Cancelled 0 0.0% The project listed as cancelled was determined PDTNP ‐ Parks Division Trail Network Plan

as a) not required by Board or b) the project TFP ‐ Transit Futures Plan106 100% evolved into a new project and is referred to AAP ‐ Agricultural Area Plan

in status column (line number) AMP ‐ Asset Management PlanZW/S ‐ Zero Waste / Sustainability

Page 7 11

2016 Proposed Initiatives

Department and Function No. Infrastructure - Transit [310]Budget Manager Gordon Dykstra*NOTE: provide estimated completion date if project status is "in progress" or "outstanding".

Rating No.

2016 Item Project

Title Purpose - Description

Area(s)

Affected

(e.g. A-F,

Regional or

Islands)

2016

Funding

Required

Proposed

Funding

Source

Staff and

Resource Impact

Recommended

2016 Budget

Proposal (Yes

or No-previous

carry-forward)

Carry-forward 1 Transit marketing initiatives

Implement local transit marketing initiatives in order to help increase awareness and ridership.

B,D,E,F, DOS,TOG $0 N/A 5-10 days required

for transit staff Yes

Mandatory*

Previously

Identified / Other

Proposed

Reductions

*Mandatory: SafetyImminent Asset FailureRegulatory Compliance Issues

Identified in

Strategic Plan or

other Guiding

Documents

12

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Department and Function No. Infrastructure - Ports [345]Budget Manager Gordon Dykstra*NOTE: provide estimated completion date if project status is "in progress" or "outstanding".

Rating No. 2016 Item Project Title Purpose - Description

Area(s)

Affected

(e.g. A-F,

Regional or

Islands)

2016

Funding

Required

Proposed

Funding

Source

Staff and Resource

Impact

Recommended

2016 Budget

Proposal (Yes

or No-previous

carry-forward)

Previously

Identified /

Other

1 Ports Major Capital Maintenance

As per the 2016-2020 Capital Projects List created from 5 year major inspections.

B, D, E, F, Islands $55,000 Taxation

These projects will require ongoing management time for contract procurement and oversight.

Yes


Proposed

Reductions

Mandatory*

Identified in

Strategic Plan

or other

Guiding

Documents

Carry-

Forwards

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Department and Function No. North Pender Harbour Water (365)Budget Manager Dave Crosby*NOTE: provide estimated completion date if project status is "in progress" or "outstanding".

Rating No. 2016 Item Purpose - Description

Area(s) Affected (e.g. A-F,

Regional or Islands)

2016 Funding Required

Proposed Funding Source Staff and Resource Impact

Recommended 2016 Budget

Proposal (Yes or No-previous carry-forward)

1Potts Lane Waterline Replacement

Mandatory - Imminent Asset Failure - Replacement of problematic waterline on Potts Lane.

A $16,000Capital

Reserves

Impact on base operations and internal engineering staff and project managers.

Yes

2Pool Road Waterline Replacement

Mandatory - Imminent Asset Failure - Replacement of problematic waterline on Pool Road.

A $20,000Capital

Reserves

Impact on base operations and internal engineering staff and project managers.

Yes

3 Water Rates Study

Detailed review, analysis and establishment of metered and parcel tax water rates for the North and South Pender Harbour Water Service Areas. The study will involve long-range financial planning and impact analysis of various rate decisions.

A

$15,000 ($30,000 total cost split

evenly between Functions 365 &

366)

Operating Reserves

Consultant to work with SCRD staff and management in the rates exercise.

Yes

4Water Meter Installations Program

Meter installations for new and upgraded service connections in the North Pender Harbour Water Service Area; annual program.

A $6,000

Capital Reserves

(Base Budget in

Future Years)

SCRD water operations staff; base operations

Yes


Previously Identified /

Other

Mandatory*

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Department and Function No. South Pender Harbour Water (366)Budget Manager Dave Crosby*NOTE: provide estimated completion date if project status is "in progress" or "outstanding".








1Air Release

Automation System

Installation of automated air release system for the intake lines up at the South Pender Harbour Water Treatment Plant .

A $30,000Capital

Reserves

SCRD water operations and technical staff to design and install system.

Yes

2 Water Rates Study

Detailed review, analysis and establishment of metered and parcel tax water rates for the North and South Pender Harbour Water Service Areas. The study will involve long-range financial planning and impact analysis of various rate decisions.

A

$15,000 ($30,000 total cost split

evenly between Functions 365 &

366)

Operating Reserves

Consultant to work with SCRD staff and management.

Yes

3Water Meter Installations Program

Meter installations for new and upgraded service connections in the South Pender Harbour Water Service Area; annual program.

A $10,000

Capital Reserves

(Base Budget in

Future Years)

SCRD water operations staff; base operations

Yes


Previously Identified / Other

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Department and Function No. Regional Water (370-379)Budget Manager Dave Crosby*NOTE: provide estimated completion date if project status is "in progress" or "outstanding".


Area(s) Affected (e.g. A-F, Regional

or Islands) 2016 Funding Required



Proposal (Yes or No-previous carry-

forward)

1Water Utility Performance Benchmarking

Analysis and comparison of water utility performance benchmarks and key performance indicators.

Regional C/F2015 Carry

Forward

High level of staff time required in gathering and submitting data to project consultants.

No-previous carry-forward

2Soames Well Chlorination Project

Design & construction of a permanent chlorination system for the Soames Point water system.

F C/F2015 Carry

ForwardDesign currently underway.


3Zone 2 Reservoir Repairs

Re-sealing and repairs of Zone 2 reservoir chambers.

Regional C/F2015 Carry

ForwardTender to be released by December 2015.


Mandatory* 4Well Protection Planning

Mandatory - Regulatory Compliance - Consultant to investigate and create a well protection planning study for Chaster, Langdale, Soames and Granthams well water systems. Condition of SCRD operating permit.

E, F $45,000User Fees (existing)

Consultant to prepare report; SCRD staff to facilitate site investigations and manage consultant contract.

Yes

5Chapman Lake Syphon

Costs associated with completing the syphon system at Chapman Lake. Includes expenses related to installation, flights, regulatory requirements and archaelogical assessment.

Regional $155,000Parcel Taxes

(existing)

Significant resource impact on SCRD water technical, administrative and project management staff time to oversee project.

Yes

6Chapman Lake Storage Expansion

Engineering design, environmental assessment and construction associated with accessing an additional 5m of water in Chapman Lake. [CRWP, SARP]

Regional$TBD (engineering estimate in

progress)Long Term

Debt


Yes

7Universal Metering Phase 2 - Rural Areas

Demand Management - Installation of backflow prevention devices and water meters on all remaining service connections within the SCRD Electoral Areas. [CRWP]

A, B, D, E, F

$5,545,000 (funded over 2-years)

NBCF Grant, Capital

Reserves


Yes

Identified in Strategic Plan

or other Guiding

Documents

Carry-Forward

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Department and Function No. Regional Water (370-379)Budget Manager Dave Crosby*NOTE: provide estimated completion date if project status is "in progress" or "outstanding".


Area(s) Affected (e.g. A-F, Regional

or Islands) 2016 Funding Required



Proposal (Yes or No-previous carry-

forward)

8Pump Station Energy Optimization Upgrades

Energy efficiency improvement upgrades at various pump stations within the Regional Water Service Area [SEMP]; 6.8 years average payback (would improve w/ BC Hydro rebate funding).

Regional $TBD

Parcel Taxes

(existing); BC Hydro Rebates

Contractor(s) to perform upgrades; Staff resources necessary to manage project, RFP, etc.

Yes

9Groundwater Test Drilling Program

Groundwater investigation to determine the availability & feasibility of developing additional groundwater sources within the Chapman watershed. [CRWP]

Regional$300,000 (funded over 2-

years)User Fees (existing)

Consultant to conduct feasibility study. Staff to manage RFP and coordinate site visits.

No; defer recommendation to

2017

Previously Identified / OtherProposed Reductions


17


Department and Function No. Regional Solid Waste [350-355]Budget Manager Robyn Cooper*NOTE: provide estimated completion date if project status is "in progress" or "outstanding".

Rating No.

2016 Item Project

TItle Purpose - Description

Area(s)

Affected

(e.g. A-F,

Regional or

Islands)

2016

Funding

Required

Proposed

Funding

Source Staff and Resource Impact

Recommended

2016 Budget

Proposal (Yes

or No-previous

carry-forward)

1Review and Update

Incentive Based Tipping Fee

SWMP Implementation - Review tipping fees for recyclable materials and residual waste and update fee schedule to balance revenues with cost structure. Regional $5,000 Eco-fees Estimate 10-15 days staff time

required plus consultant costs. Yes

2C&D Waste Reduction

Guide

SWMP Implementation - Develop print/online guide on best practices and resources to facilitate waste reduction in the construction and demolition sector. Recommend defer to 2019 due to staffing capacity.

Regional $0 Base Budget

Estimate 20-30 days staff time required plus meeting expenses, design, production services and

advertising.

Deferred from 2013 -

recommend defer to 2019

3Backyard Composting

Campaign

SWMP Implementation - Develop and run campaign to promote proper backyard composting including compost training workshops. Recommend defer to 2017 due to staffing capacity.

Regional $0 Base Budget

Estimate 15 - 20 days staff time required plus meeting expenses, advertising and disbursements.

Deferred from 2013 -

recommend defer to 2017

4Post-Closure

Maintenance - Pender Harbour Landfill

Mandatory - Regulatory Compliance Issues - To comply with Permit. Funds are for contracted services. Increase in base budget required. A $5,000 TBD n/a Yes

5

Halfmoon Bay & Gibsons Landfills Water Sampling

Analysis

Mandatory - Regulatory Compliance Issues - To comply with MoE requirements as per approved Closure Plans. One-time expense. Funds are for consultant services.

Regional $15,000 TBD n/a Yes

Mandatory*

Carry-

Forwards

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Rating No.

2016 Item Project


Area(s)

Affected

(e.g. A-F,

Regional or

Islands)

2016

Funding

Required

Proposed

Funding


Recommended

2016 Budget

Proposal (Yes

or No-previous

carry-forward)

Identified in

Strategic Plan

or other

Guiding

Documents

6Waste Reduction

Initiatives Program

To support the SWMP waste diversion goals, non-profit organizations including school groups would be eligible to apply for funds for the development and implementation of initiatives that contribute to waste reduction in the SCRD. 2016 would be the 2nd year for the WRIP.

Regional $5,000 Eco-fees Estimate 5-10 days staff time Yes

7

Gibsons and Area Green Waste Drop-off Facility - New Contract

Impacts

Gibsons and Area Green Waste Drop-off Facility Operations contract update - financial impacts. Regional TBD TBD Estimate 5-10 days staff time Yes

8

Pender Harbour Transfer Station - New Operations Contract

Impacts

Pender Harbour Transfer Station Operations contract - financial impacts. (RFP to be issued Oct 2015) Regional TBD TBD n/a Yes

9Islands Clean Up

Contract Increases

Extend contract for one additional year for the Islands Clean Up Program. Incremental cost increase. Regional $3,000 Taxation n/a Yes

10Drainage & Erosion

Control - Sechelt Landfill

Drainage and erosion control improvement on haul roads is required in order to maintain compliance with Operational Certificate. Funds are for contracted services. One-time cost.

Regional $10,000 TBDEstimate 5 - 10 days staff time

required plus contracted services.

Yes

11Stormwater &

Leachate Management - Sechelt Landfill

Stormwater and leachate management work for closed areas of landfill is required in order to maintain compliance with Operational Certificate. Funds are for contracted services. One-time cost.

Regional $12,000 TBDEstimate 5 - 10 days staff time

required plus contracted services.

Yes

Previously

Identified /

Other




Rating No.

2016 Item Project


Area(s)

Affected

(e.g. A-F,

Regional or

Islands)

2016

Funding

Required

Proposed

Funding


Recommended

2016 Budget

Proposal (Yes

or No-previous

carry-forward)

12 Landfill scale software

Upgrade of the landfill and transfer station software (Pacweigh). It was installed in 1993 and the last upgrade was 2002. Will provide compatibility with current corporate software.

Regional $18,500 TBD IT staff time to set up as well as to train landfill staff Yes

13 WildSafe BC

The SCRD has provided the base funding for a WildSafe BC Community Coordinator from 2006-2008 and 2012-2015. In 2015, $5,500 was provided with an estimated $4,300 in-kind.

Regional $5,500 TBDEstimate 5-10 days staff time required for application and

coordination.Yes

14Residential Household

Hazardous Waste Roundup Event

To support the SWMP waste diversion goals, a one day event hosted concurrently in three communities on the Coast to collect residential household hazardous waste (HHW) for safe disposal and recycling. HHW targeted for the event are not part of a stewardship program and the collection event prevents HHW from being deposited in the landfill or dumped illegally. Funds cover contractor and disposal costs. One-time cost.

Regional $70,000 Eco-feesEstimate 15 - 20 days staff time

required plus advertising expenses.

Yes


Proposed

Reductions

Previously

Identified /

Other


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Department and Function No. Recreation Facilities (616/617/620/621)Budget Manager Bruce Bauman*NOTE: provide estimated completion date if project status is "in progress" or "outstanding".





Proposed Funding Source

Staff and Resource Impact



1 GACC Ventilation Plant room ventilationDOS, TOG, SIGD,

B, D, E, F TBD Base Capital Budget Mgr/Ops Mgr Carry Forward

2 SAC Panel Repair Panel repairDOS, TOG, SIGD,

B, D, E, F TBD Base Capital Budget Mgr/Ops Mgr Carry Forward

3SCA Door and Dehumidifier Replacement Door & dehumidifier replacement

DOS, TOG, SIGD, B, D, E, F TBD Base Capital Budget Mgr/Ops Mgr Carry Forward

1 GACC Lighting Retrofit lighting including LED for T8 - deferred 2015DOS, TOG, SIGD,

B, D, E, F $150,000Base Capital Budget / Grant Mgr/Ops Mgr Yes

2 GDAF Capital Hot tub replacementDOS, TOG, SIGD,

B, D, E, F $110,000 Base Capital Budget Mgr/Ops Mgr Yes

Proposed Reductions

1 GDAF Closure Extended Closure due to hot tub replacementDOS, TOG, SIGD,

B, D, E, F TBD

Reduction in utlities and wages due to closure Yes

*Mandatory: Safety GACC Gibsons and Area Community CentreImminent Asset Failure GDAF Gibsons and District Aquatic FacilityRegulatory Compliance Issues SAC Sechelt Aquatic Centre

SCA Sunshine Coast Arena

Previously Identified / Other

Mandatory*

Identified in Strategic Plan or other Guiding Documents

Carry-Forwards

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Department and Function No. Community Parks (650)Budget Manager Carolyn Mortensen*NOTE: provide estimated completion date if project status is "in progress" or "outstanding".


Area(s)

Affected

(e.g. A-F,

Regional or

Islands)

2016

Funding

Required

Proposed

Funding


Recommended

2016 Budget

Proposal (Yes

or No-previous

carry-forward)

1Keats Island Trail Development (2014 WP# 44)

Improve Keats Island trail development in Silver Creek Park. Area F CF CF Parks Manager Carry Forward

2 Henderson Beach Access (2014 WP# 72)

Improve beach access at Henderson Road. Knotweed needs to be eradicated before MoTI will issue permit.

Area D Defer Defer Parks Manager Carry Forward

3 Roberts Creek Park Upgrades (2015 WP# _ )

Will be completed except for sign upgrade. Cultural art structure Area D CF CF Parks Manager Carry Forward

4 Roberts Creek Hall Park Consultation (2015 WP#_)

Ongoing communications with stakeholders regarding future parkland. Awaiting cost estimate from engineer for potential options

Area D CF CF Parks Manager Carry Forward

5

Shirley Macey Park - Volleyball Court - Outdoor Shower and Footwash Station

Install shower and footwash once volleyball court construction is complete. Area F CF CF Parks Manager Carry Forward

6 Granthams Hall Design Plans

Building and parking design drawings for hall approved in June 2015 Area F CF CF Parks Manager Carry Forward

7 Sports Field Equipment Replacement

Soccer goals replacement and bleachers. SCYSA donated funds for 1 additional set of goals in 2015 Regional Committed for

2015-2019 Taxation Parks Manager Carry Forward

8 Signage Replacement and additional of signage 2015-2017 Regional Committed for 2015-2017 Taxation Parks Manager Carry Forward

Mandatory* 10 Playground ReplacementUpgrade playground surface at Whispering Firs to meet Canadian Safety Association standard for playgrounds.

Area E $28,000 Taxation Parks Planner/Supervisor Yes

Carry-

Forwards

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Department and Function No. Community Parks (650)Budget Manager Carolyn Mortensen*NOTE: provide estimated completion date if project status is "in progress" or "outstanding".


Area(s)

Affected

(e.g. A-F,

Regional or

Islands)

2016

Funding

Required

Proposed

Funding


Recommended

2016 Budget

Proposal (Yes

or No-previous

carry-forward)

Mandatory* 12 Goodwin House Repairs Rotting wood in carport and deck. Area F TBD Reserve Parks Supervisor/Contractor Yes

13 Coopers Green Park and Hall

Action steps for Coopers Green Hall and Park from Park Management Plan. Will be presented at Dec CSC.

Area B TBA TBD Purchasing/Parks Manager/Parks Planner Yes

14 Granthams Hall Construction Funding for reconstruction of Granthams Hall. Area F TBA TBA Planning/Parks

Manager/Parks Planner Yes

15 Suncoaster Trail Planning Planning for Suncoaster Trail route from Halfmoon Bay to Langdale.

Area B, D, E, F $3,000 PMP

Funds Parks Manager/Parks Planner Yes

16 Park Furniture ReplacementReplace existing picnic tables and garbage/recycling receptacles - Katherine Lake Campground, Dan Bosch Park, Cliff Gilker Park

Area A, D $30,000 Taxation Parks Planner/Parks Supervisor Yes

17 Hall Furniture and Appliance Replacement

Chaster Hall(chairs), Eric Cardinall (tables), Frank West (fridge) Area F $6,000 Taxation Parks Planner Yes


Identified in

Strategic Plan

or other

Guiding

Documents

Proposed

Projects

23


Department and Function No. Bikeway / Walkways (665)Budget Manager Carolyn Mortensen*NOTE: provide estimated completion date if project status is "in progress" or "outstanding".


Area(s)

Affected

(e.g. A-F,

Regional or

Islands)

2016

Funding

Required

Proposed

Funding


Recommended

2016 Budget

Proposal (Yes

or No-previous

carry-forward)

Marine Drive- Phase 2 Design and construction of Phase 2 Marine Drive. Construction may not be completed until Spring 2016 Area F CF Gas Tax Parks Planner CF

Roberts Creek Planning - Lower Road

ROW agreements need to be negotiated with multimple private property owners Area D CF Gas Tax Parks Planner CF

Hwy 101 at Poplars Park Hwy 101 Maintenance Repairs. Potential cost share with MoTI Area E CF Gas Tax/

MoTI Parks Planner CF

Mandatory*

RC Village to Pier - Construction Walking path from Roberts Creek town centre to pier Area D $150,000 Gas Tax Parks Planner Yes

Marine Drive - Phase 3 - Construction

Construction of 250 metres of bikepath to Hopkins Landing Area F $200,000 Gas Tax Parks Planner Yes

Redrooffs Road - Welcome Beach East - Planning

Planning work to continue the bike lane Eastward from its current terminus close to Welcome Beach Road

Area B $20,000 Gas Tax Parks Planner Yes

Pratt Road Phase 2 - Planning

Planning of approx. 2km's of bike path on East side of Pratt Rd. from Gower Pt. Rd. to Hwy 101 Area E $15,000 Gas Tax Parks Planner Yes


Proposed

Projects

Previously

Identified /

Other

Identified in

Strategic Plan

Carry-

Forwards

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Department and Function No. Bikeway / Walkways (667)Budget Manager Carolyn Mortensen*NOTE: provide estimated completion date if project status is "in progress" or "outstanding".

2016 Item

Project Title

Carry-

Forwards

Lily Lake - Maderia Park (2014 WP#106)

Additional design plan needed. Construction to be completed Spring 2016 Area A CF Gas Tax CF

Egmont Road - Construction Waugh Lake into Egmont Area A $280,000 Gas Tax Parks Planner

Garden Bay Road - Construction Phase 1 John Henry's Marina to Garden Bay Lake 250m Area A $200,000 Gas Tax Parks Planner

Francis Peninsula Road - Planning Tyner Park to Lagoon Road planning and design Area A $10,000 Gas Tax Parks Planner


Proposed

Projects

Staff and Resource Impact

Recommended

2016 Budget

Proposal (Yes

or No-previous

carry-forward)

Mandatory*

Identified in

Strategic Plan

Previously

Identified /

Other

Rating No. Purpose - Description

Area(s)

Affected

(e.g. A-F,

Regional or

Islands)

2016

Funding

Required

Proposed

Funding

Source

25

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