SPECIAL BOARD MEETING AGENDA - Las Gallinas · 2017-11-29 · special meeting minutes page 1 of 3 november 17, 2017 special meeting minutes of november 17, 2017 the board of directors

DISTRICT BOARD

Megan Clark

Rabi Elias

Russ Greenfield

Craig K. Murray

Judy Schriebman

DISTRICT ADMINISTRATION

Mark R. Williams, General Manager

Michael Cortez, District Engineer

Mel Liebmann,

Plant Manager

Susan McGuire, Administrative Services Manager

Greg Pease, Collection System/Safety Manager

300 Smith Ranch Road • San Rafael, CA 94903 • 415.472.1734 • Fax 415.499.7715 • www.lgvsd.org

The Mission of the Las Gallinas Valley Sanitary District is to protect public health and the environment by providing effective wastewater collection, treatment, and recycling services.

SPECIAL BOARD MEETING AGENDA In accordance with Government Code Section 54956

Russ Greenfield, Board President, has called for a Special Meeting as follows:

December 1, 2017

MATERIALS RELATED TO ITEMS ON THIS AGENDA ARE AVAILABLE FOR

PUBLIC INSPECTION AT THE DISTRICT OFFICE, 300 SMITH RANCH ROAD, SAN RAFAEL,

DURING NORMAL BUSINESS HOURS

NOTE: Final board action may be taken on any matter appearing on agenda.

GENERAL SESSION – 9:00 A.M.

1. PUBLIC COMMENT PERIOD:

This portion of the meeting is reserved for persons desiring to address the Board on matters not on

the agenda. Presentations are generally limited to three minutes. All matters requiring a response

will be referred to staff for reply in writing and/or placed on a future meeting agenda. Please contact

the General Manager before the meeting.

5 minutes – Approximately 9:05 a.m.

CLOSED SESSION – 9:05 A.M.

2. PUBLIC EMPLOYMENT - GENERAL MANAGER: pursuant to subdivision (b)(1) of Government Code Section 54957.

3. PUBLIC EMPLOYMENT - INTERIM GENERAL MANAGER: pursuant to subdivision (b)(1) of Government Code Section 54957. Consultant Regional Government Services to report on progress of Interim General Manager search. 95 minutes – Approximately 10:40 a.m.

GENERAL SESSION – 10:40 A.M.

1. PUBLIC COMMENT PERIOD:

This portion of the meeting is reserved for persons desiring to address the Board on matters not on

the agenda. Presentations are generally limited to three minutes. All matters requiring a response

will be referred to staff for reply in writing and/or placed on a future meeting agenda. Please contact

the General Manager before the meeting.


December 1, 2017 Page 2 of 2

300 Smith Ranch Road • San Rafael, CA 94903 • 415.472.1734 • Fax 415.499.7715 • www.lgvsd.org

2. CONSENT CALENDAR:

These items are considered routine and will be enacted, approved or adopted by one motionunless a request for removal for discussion or explanation is received from the staff or the Board.

A. Approve the Board Minutes for November 9 and November 17, 2017.

B. Approve the Warrant List for November 28, 2017.

C. Approve Richmond Treatment Plant Tour for Greenfield and Schriebman on November 30,2017.

Possible expenditure of funds: Yes, items B and C.

Staff recommendation: Approve Consent Calendar – Items A through C.

5 minutes – Approximately 10:50 p.m.

3. BOARD REQUESTS:

A. Board Meeting Attendance Requests – Verbal

B. Board Agenda Item Requests – Verbal

5 minutes – Approximately 10:55 a.m. 4. ADJOURNMENT


CERTIFICATION: I, Teresa Lerch, District Secretary of the Las Gallinas Valley Sanitary District, hereby declare under penalty of perjury that on or before November 30, 2017 at 9 am I posted the Agenda for the Board Meeting of said Board to be held Friday, December 1, 2017, at the District Office, located at 300 Smith Ranch Road, San Rafael, CA. 94903

DATED: November 29, 2017

____________________________ Teresa L. Lerch District Secretary

_________________________________________________________________

The Board of the Las Gallinas Valley Sanitary District meets regularly on the second and fourth Thursday of each month. The District may also schedule additional special meetings for the purpose of completing unfinished business and/or study session. Regular meetings are held at the District Office, 300 Smith Ranch Road, San Rafael.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the District at (415) 472-1734 at least 24 hours prior to the meeting. Notification prior to the meeting will enable the District to make reasonable accommodation to help ensure accessibility to this meeting.

AGENDA APPROVED: Russ Greenfield, Board President Pat Richardson, Legal Counsel

3A. 1 3B. 1

2A. 1-6 2B. 1-3 2C. 1

Meeting Minutes Page 1 of 3 November 9, 2017

MINUTES NOVEMBER 9, 2017

THE BOARD OF DIRECTORS OF THE LAS GALLINAS VALLEY SANITARY DISTRICT MET IN OPEN SESSION ON NOVEMBER 9, 2017, AT 2:00 P.M., AT THE DISTRICT OFFICE, 300 SMITH RANCH ROAD, SAN RAFAEL, CALIFORNIA.

BOARD MEMBERS PRESENT: M. Clark, R. Elias, C. Murray (arrived at 2:01 p.m.), R. Greenfield, and J. Schriebman.

BOARD MEMBERS ABSENT: None.

STAFF PRESENT: Melissa Barcelona; Joshua Binder; Bob Buchholz; Chris Campbell; Manuel Cardenas; Mike Cortez, Brian Exberger; Rob Fernandes; Chris Gill; Sahar Golshani, Irene Huang; Brian Johnson; Kristina Kempf; Teresa Lerch, District Secretary; Mel Liebmann, Ralph Loveless, Susan McGuire, District Treasurer (arrived at 2:20 p.m.); Greg Pease;

OTHERS PRESENT: David Byers, District Counsel (arrived at 2:20 p.m.); Patrick Richardson, District Counsel (arrived at 2:02 p.m.); Richard Halsted, Marin Independent Journal;Eva Pauly-Bowles, Ciel & Terre International

ANNOUNCEMENT: President Greenfield announced that the agenda had been posted as evidenced by the certification on file in accordance with the law and read a prepared statement.

PUBLIC COMMENT: Richard Halsted, Marin Independent Journal addressed the Board.

CONSIDERATION OF CONTRACT FOR HR SERVICES FROM FUTURESENSE AND REGIONAL GOVERNMENT SERVICES Board and staff discussed the two proposals for HR Services from FutureSense and Regional Government Services.

THE BOARD OF DIRECTORS OF THE LAS GALLINAS VALLEY SANITARY DISTRICT ADJOURNED TO CLOSED SESSION ON NOVEMBER 9, 2017 AT 3:03 PM, AT THE DISTRICT OFFICE, 300 SMITH RANCH ROAD, SAN RAFAEL, CALIFORNIA.

CLOSED SESSION:

CONSIDERATION OF EMPLOYMENT – GENERAL MANGER: pursuant to subdivision (b)(1) of Government Code Section 54957.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to Government Code § 54956.8 Regarding Assessor Parcel Numbers: 155-121-14, 155-121-15, 155-121-16, 155-121-17,155-121-18, 155-121-30, 155-011-11 and 155-011-12. Real Property Negotiators are the General Manager and the District Counsel. District may negotiate with representatives of the Silveira family. Under negotiation: Price and Terms of Payment.

Agenda Item 2ADecember 1, 2017

2A.1


ADJOURNMENT:

ACTION: The Board of Directors of the Las Gallinas Valley Sanitary District reconvened the Regular Session on November 9, 2017 at 4:36 p.m.

STAFF PRESENT: Joshua Binder, Plant Supervisor; Mike Cortez, District Engineer; Teresa Lerch, District Secretary; Mel Liebmann, Plant Manager; Susan McGuire, District Treasurer;

OTHERS PRESENT: Eva Pauly-Bowles, Ciel & Terre International . PUBLIC COMMENT: None.

REPORT ON CLOSED SESSION: President Greenfield reported that there were no reportable actions in Closed Session.

CONSENT CALENDAR: These items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the staff or the Board.

A. Approve the Board Minutes for October 26, 2017. B. Approve the Warrant List for November 9, 2017. C. Approve Board Member Compensation for October, 2017. D. Approve Conference Attendance for Megan Clark, Rabi Elias, Russ Greenfield and Mark Williams –

CASA Winter Conference in Palm Springs January 24-26, 2018. E. Approve Award of Contract to Nor-Cal Pipeline Services 400 Merrydale Rd 6-inch Sewer Sliplining. F. Approve Purchase GIS Upgrade – Esri Small Utility Enterprise. G. Approve 2017-18 First Quarter Financial Statements as of September 30, 2017 H. Approve Resolution 2017-2108 – A Resolution Accepting the Descanso Pump Station Generator

Installation & Reliability Upgrades for Las Gallinas Valley Sanitary District. I. Approve Resolution 2017-2109 – A Resolution Approving Designation of Applicant’s Agent Resolution

for Non-State Agencies. J. Approve CSRMA Executive Board Resignation.

Items A, D, F, H, and I were pulled for discussion.

Items A, D, F, H, and I were discussed. The October 26 Board meeting minutes will be amended to read that District Counsel reported that there was no reportable actions in Closed Session.

ACTION: Board approved (M/S Murray/Megan 5-0-0-0) the Consent Calendar Items A through J.

AYES: Clark, Elias, Greenfield, Murray and Schriebman. NOES: None. ABSENT: None. ABSTAIN: None.

STAFF / CONSULTANT REPORTS: C. Ciel & Terre International Proposal to Install Floating Solar Panels – Eva Pauly Bowles spoke to the

Board about this project. This item will be brought back to the next regular Board meeting.

DISCUSSION OF MARIN PUBLIC FINANCING AUTHORITY AUDIT, INSURANCE AND MEMBER REPRESENTATIVE REQUIREMENTS District Counsel discussed the Board requirements and options for legal compliance with Government Code requirements for Las Gallinas Valley Sanitary District as a member of the Marin Public Financing Authority. Discussion ensued.

2A.2


Byers left at 5:05 p.m.

STAFF / CONSULTANT REPORTS CONTINUED: A. Administrative Department Report – October 2017 – McGuire and Liebmann reported. Discussion

ensued regarding LGVSD Logos on District vehicles. This item will be brought back on a future Board meeting agenda.

B. Engineering Department Report – October 2017 – Cortez reported. D. Digester Glycerin Feed – Liebmann and Binder reported. Discussion ensued.

Binder left at 5:31 p.m. Richardson left at 5:35 pm. Cortez and Liebmann left at 5:37 p.m.

BOARD REPORTS: A. LAFCO – Verbal – Murray reported. B. Gallinas Watershed Council / Miller Creek Watershed Council – Verbal – Schriebman reported. C. JPA Local Task Force on Solid and Hazardous Waste – Verbal – no report. D. NBWA – Verbal – Clark reported. E. NBWRA – Verbal – no report. F. Operations Control Center – Verbal – Elias reported. G. Engineering Subcommittee – Verbal – Greenfield and Elias reported. H. Human Resources Subcommittee – Verbal – Clark and Murray reported. I. Other Reports – Verbal – Trash Summit – Schriebman reported.

BOARD REQUESTS: A. Board Meeting Attendance Requests – A Special Board Meeting will be held 9 am – 12 p.m. on

Friday, November 17, 2017 at the District office. B. Board Agenda Item Requests – Ciel & Terre Floating Photovoltaic Power Generation System update

and LGVSD Logos on District Vehicles to be on the next Board Meeting Agenda.

VARIOUS ARTICLES AND MISCELLANEOUS CORRESPONDENCE: Discussion ensued.

ADJOURNMENT:

ACTION: Board approved (M/S Schriebman/Murray 5-0-0-0) adjoining the meeting at 6:10 p.m.


The next regular Board Meeting is scheduled for December 14, 2017 at the District Office.

ATTEST:

____________________________ Teresa Lerch, District Secretary

APPROVED:

____________________________________ Russ Greenfield, Board President SEAL

2A.3

Special Meeting Minutes Page 1 of 3 November 17, 2017

SPECIAL MEETING MINUTES OF NOVEMBER 17, 2017

THE BOARD OF DIRECTORS OF THE LAS GALLINAS VALLEY SANITARY DISTRICT MET IN OPEN SESSION ON NOVEMBER 17, 2017, AT 9:03 AM, AT THE DISTRICT OFFICE, 300 SMITH RANCH ROAD, SAN RAFAEL, CALIFORNIA.

BOARD MEMBERS PRESENT: M. Clark, R. Elias, R. Greenfield, C. Murray, and J. Schriebman

BOARD MEMBERS ABSENT: None.

STAFF PRESENT: Teresa Lerch, District Secretary

OTHERS PRESENT: David Byers, District Counsel

ANNOUNCEMENT: President Greenfield announced that the agenda had been posted as evidenced by the certification on file in accordance with the law.

PUBLIC COMMENT: None.

Pursuant to Government Code section 54954.2(b)(2), Byers requested adding item CONFERENCE WITH REAL PROPERTY NEGOTIATORS regarding property located at 4238 Redwood Highway be added to the Closed Session.

ACTION: Board approved (M/S Schriebman/Murray 5-0-0-0) adding Conference with Real Property Negotiators to the Agenda.


THE BOARD OF DIRECTORS OF THE LAS GALLINAS VALLEY SANITARY DISTRICT ADJOURNED TO CLOSED SESSION ON NOVEMBER 17, 2017 AT 9:05 AM AT THE DISTRICT OFFICE, 300 SMITH RANCH ROAD, SAN RAFAEL, CALIFORNIA.

CLOSED SESSION:

CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Pursuant to Government Code § 54954.2(b)(2); Property: 4238 Redwood Blvd; Agency Negotiator: District Counsel.

PUBLIC EMPLOYMENT – GENERAL MANAGER: Pursuant to subdivision (b)(1) of Government Code Section 54957.

ADJOURNMENT:

ACTION: The Board of Directors of the Las Gallinas Valley Sanitary District reconvened the Regular Session on November 17, 2017 at 10:31 am.

STAFF PRESENT: Teresa Lerch, District Secretary

OTHERS PRESENT: Sophia Selivanoff, Regional Government Services; Deborah Muchmore, Regional Government Services

2A.4


PUBLIC COMMENT: None. REPORT ON CLOSED SESSION: President Greenfield reported that Board has agreed to extend the leave of absence for Mark Williams until December 7, 2017. CONSIDERATION OF REGIONAL GOVERNMENT SERVICES PROPOSAL FOR HIRING GENERAL MANAGER – INTERIM OR PERMANENT. Consultants Sophia Selivanoff and Deborah Muchmore from Regional Government Services presented their proposal to the Board. ACTION: Board approved Schriebman/Clark 5-0-0-0) Hiring Regional Government Services to conduct the Interim General Manager Search using the LGVSD contract.

AYES: Clark, Elias, Greenfield, Murray and Schriebman. NOES: None. ABSENT: None. ABSTAIN: None. President Greenfield appointed Directors Clark and Murray as a new Ad Hoc Interim General Manager Search Subcommittee. CONSENT CALENDAR: These items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the staff or the Board.

A. Approve Board Minutes for November 3, 2017. B. Approve Resolution Approve Resolution 2017-2110 – A Resolution Authorizing the District Engineer to

Execute Contracts on Behalf of Las Gallinas Valley Sanitary District. Item B was pulled for discussion. Item B was discussed. ACTION: Board approved (Schriebman/Murray 5-0-0-0) the Consent Calendar items A and B.

AYES: Clark, Elias, Greenfield, Murray and Schriebman. NOES: None. ABSENT: None. ABSTAIN: None. BOARD REQUESTS:

B. Board Agenda Item Requests – Sewer Lateral Ordinance will be added to a future Agenda. A Special Board Meeting will be held 9 am – 11:00 am on Friday, December 1, 2017 at the District office.

Byers left at 11:32 a.m.

A. Board Meeting Attendance Requests – Board members Greenfield and Schriebman requested to attend a tour of the Richmond Treatment Plant on November 30, 2017.

2A.5


ADJOURNMENT:

ACTION: Board approved (M/S Murray/Clark 5-0-0-0) the adjournment of the meeting 11:41 a.m.


The next regular Board Meeting is scheduled for December 14, 2017 at the District Office.

ATTEST:

_________________________________ Teresa Lerch, District Secretary

APPROVED:

____________________________________ Russ Greenfield, Board President

SEAL

2A.6

2B.1

2B.2

2B.3

2C.1

AGENDA ITEM 3A DATE 12/1/17

BOARD MEMBER

MEETING ATTENDANCE REQUEST

Date:___________Name:__________________________________________________

I would like to attend the __________________________________________Meeting

of _____________________________________________________________________

To be held on the ______ day of ___________ from ________ a.m. / p.m. and

returning on _______day of ___________ from _________ a.m. / p.m.

Actual meeting date(s):____________________________________________________

Purpose of Meeting:______________________________________________________

________________________________________________________________________

________________________________________________________________________

Frequency of Meeting: ____________________________________________________

Estimated Costs of Travel (if applicable):____________________________________

_______________________________________________________________________

Please submit to the District Administrative Assistant, no later than 2:00 p.m. on the

Friday prior to the Board Meeting.

------------------------------------------------------------------------------------------------------------

For Office Use Only

Request was □Approved □Not Approved at the Board Meeting held on __________.

3A.1

AGENDA ITEM 3B

12/1/2017

BOARD AGENDA ITEM REQUESTS

□ Separate Item to be distributed at Board Meeting

□ Separate Item to be distributed prior to Board Meeting Verbal Report

□ Presentation

3B.1

Documents

SPECIAL BOARD MEETING AGENDA - Las Gallinas · 2017-11-29 · special meeting minutes page 1 of 3 november 17, 2017 special meeting minutes of november 17, 2017 the board of directors