SPC 2013 ANNUAL REPORT

ANNUAL REPORT2013 SPC

ISSN 1017-1983

Secretariat of the Pacific CommunityNoumea, New Caledonia, 2014

ANNUAL REPORT

2013

© Copyright Secretariat of the Pacific Community, 2014

All rights for commercial/for profit reproduction or translation, in any form, reserved. SPC authorises the partial reproduction or translation of this material for scientific, educational or research purposes, provided that SPC and the source document are properly acknowledged. Permission to reproduce the document and/or translate in whole, in any form, whether for commercial/for profit or non-profit purposes, must be requested in writing. Original SPC artwork may not be altered or separately published without permission.

Original text: English

Secretariat of the Pacific Community Cataloguing-in-publication data

Annual report 2013 Secretariat of the Pacific Community: (Annual Report of the SPC / Secretariat of the Pacific Community)

ISSN 1017-1983

1. Secretariat of the Pacific Community – Periodicals.

24 kg of landfill

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Carbon footprint data evaluated by Labelia Conseil in accordance with the Bilan Carbone® methodology.Calculations are based on a comparison between the recycled paper used versus a virgin fibre paper according to the latest European BREF data (virgin fibre paper) available.

Contents

Foreword iAcknowledgements iiEighth SPC Conference and CRGA 43 1SPC staff profile 3Reducing our carbon footprint 3SPC’s work 4Financial statements and audit reports for year ending December 2013 7 Auditor’s report 8 Balance sheet 11 Statement of income and expenditure - Core Funds 12 Statement of cash flows 13Notes to the financial statements 14 Cash on hand and at bank/term deposits 14 Other accounts receivable 14 Creditors, accruals and provisions 14 Other income and transfers 14 Assessed contributions receivable and received in advance 15 Property, plant and equipment 16 Deferred income 17 Reconciliation of net cash 18 Loans 18 General reserve 18 Specific funds 19 Special funds 19 Assessed government contributions 20 Statement of consolidated income and expenditure 21 Summary of movements in extra-budgetary funds 22 Detail of movements in extra-budgetary funds 23 Statement of accounting policies 42Supplementary information 47 Income by source 47 Statistical information 49Provident fund financial statements 51 Auditor’s report 52 Balance sheet 54 Statement of income and expenditure 55 Members’ accounts 56 Statement of accounting policies 57

Foreword

I am pleased as the incoming Director-General in 2014 to present the Secretariat of the Pacific Community’s Annual Report for 2013 comprising a brief overview of the highlights of the year’s activities and the financial statements and audit reports.

This year for the first time SPC is producing a Programme Results Report 2013–2014. This Annual Report should be read in conjunction with the Programme Results Report, which provides a full account of SPC’s work and its contribution to our members’ development priorities in the relevant period.

The 2013 report covers Dr Jimmie Rodgers’ last year as SPC’s Director-General. I wish to pay tribute to Dr Rodgers for his outstanding service to the Pacific Community during his eight years in office. His commitment to the region and dedication to advancing the well-being of Pacific people were acknowledged in the many tributes paid to him by both Pacific and international leaders during the 8th Conference of the Pacific Community.

In relation to the 2013 financial statements and audit report, it is my particular pleasure to underscore that, for the 18th successive year, the independent auditors have provided an unqualified audit opinion on SPC’s accounts.

The sustainable financing of SPC’s work into the future is a major challenge. The process began in 2013 with an increased focus on forming long-term partnerships and obtaining the resources needed to support the advancement of the development agendas of SPC’s member countries and territories and the Pacific region as a whole.

In 2014, SPC strengthened its internal controls and systems, under the auspices of the Audit and Risk Committee, by engaging internal auditors and formally creating an internal audit function for the organisation. The internal audit programme is well underway and its initial findings have been endorsed and acted on by the Audit and Risk Committee and by senior management. Work is also underway to upgrade SPC’s financial software, financial regulations and policies and processes, which will further strengthen financial management. In line with international best practice in financial reporting, SPC has moved, in 2014, to preparing its financial statements according to the International Public Sector Accounting Standards.

I wish to thank SPC’s partners for their continued support. Without these partners and without this support, SPC’s work on behalf of its members and the region would not be possible.

Finally, I would like to thank all SPC staff for their work and their commitment to excellence in delivering development services to the people of the Pacific.

Colin TukuitongaDirector-General

i

ANNUAL REPORT 2013 1

AcknowledgementsSPC is a membership organisation that works in close partnership with its members: American Samoa, Australia, Cook Islands, Federated States of Micronesia, Fiji, France, French Polynesia, Guam, Marshall Islands, Nauru, New Caledonia, Kiribati, New Zealand, Niue, Northern Mariana Islands, Palau, Papua New Guinea, Pitcairn Islands, Samoa, Solomon Islands, Tokelau, Tonga, Tuvalu, United States of America, Vanuatu, and Wallis and Futuna. We thank them for their support.

We would also like to thank our principal donor partners for their generous support of Pacific development outcomes: Asian Development Bank, Australia, Commonwealth Secretariat, European Union, Food and Agriculture Organization of the United Nations, France, Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ), Global Environment Facility, International Maritime Organization, Korea, New Zealand, Pacific Islands Forum Secretariat, United Nations Children’s Fund (UNICEF), United Nations Development Programme (UNDP), UN WOMEN, United States of America, Western and Central Pacific Fisheries Commission (WCPFC), World Bank.

Secretariat of the Pacific Community | [email protected] | www.spc.int

Headquarters: Noumea, New Caledonia | Suva Regional Office | North Pacific Regional Office | Solomon Islands Country Office

ii


Eighth SPC Conference and CRGA 43

The Eighth Conference of the Pacific Community took place in Suva, Fiji on 18 and 19 November 2013. The meeting, which was chaired and hosted by Fiji, was preceded by the 43rd meeting of the Committee of Representatives of Governments and Administrations (CRGA 43).

The theme of the Conference was ‘Enhancing sustainable development in Pacific Communities – helping shape the post-2015 agenda’.

Appointment of Dr Colin Tukuitonga as SPC Director-General

The Conference appointed Dr Colin Tukuitonga to the position of Director-General of SPC. The meeting noted that Dr Tukuitonga, who is from Niue, has first-hand appreciation of the development challenges facing the Pacific and more than 27 years’ experience working in a variety of roles, including as a clinician, academic, programme manager and consultant adviser.

Global development agendaThe Conference noted that Samoa would host the Third United Nations Conference on Small Island Developing States in September 2014, giving the Pacific Island region a unique opportunity to influence the global development agenda in 2014. Delegates welcomed SPC’s commitment to assist its island members to engage in shaping the post-2015 development agenda and requested that it take a leadership role in this effort.

SPC MembershipThe Conference approved a resolution extending the territorial scope of the Pacific Community to include Timor Leste to accommodate a probable request for full membership by Timor Leste. Conference also approved in principle the creation of new membership categories such as ‘associate member’ and ‘observer’.

Tribute to Dr Jimmie RodgersDelegates paid tribute to outgoing Director-General, Dr Jimmie Rodgers, for his ‘inspirational leadership of SPC from 2006 to 2013, and his commitment and vision in developing a dynamic and effective organisation that has the development needs of its Pacific Island members and their people at its centre’. Letters commending Dr Rodgers’ service to the region during his eight years as SPC Director-General were received from the Chair of the 8th conference on behalf of all members, from the Prime Minister of Fiji and from the Secretary of State of the United States of America.


Highlights of divisional workThe Conference noted the following highlights of the work of SPC’s technical divisions in 2013:

■ Applied Geoscience and Technology Division – Support for the development of a joint regional disaster risk management/climate change strategy by 2015; delineation of maritime boundaries for several countries; building of emergency operations centres (for example, in FSM and Solomon Islands); overseeing the construction of a sand and gravel barge for Kiribati; completion of water catchment studies for Samoa; and roll-out of the world’s first template for a legal framework covering deep sea minerals.

■ Economic Development Division – Provision of technical, legal and policy advice on energy issues; implementation of the North-REP project, bringing reliable renewable energy services to thousands of people in more remote areas of Marshall Islands and Federated States of Micronesia; provision of petroleum advisory services to island countries and territories, saving some members millions of dollars in 2013; support for compliance with international maritime obligations and building capacity to meet international transport safety and security requirements.

■ Education, Training and Human Development Division – Support for legislative change addressing gender equality and violence against women; convening of the successful 5th Pacific Women’s Ministerial Meeting and the 12th Triennial Conference of Pacific Women; and the Community Education Training Centre’s (CETC) celebration of its 50th Jubilee in 2013, noting that CETC closed in December 2013 with its programmes transferring to the University of the South Pacific (USP) in January 2014. In this regard, Conference commended the work of CETC over the past 50 years in empowering women in the region and acknowledged the commitment by USP to continued and improved delivery of CETC’s programmes. Conference noted the recommendations of the review of the Secretariat of the Pacific Board for Educational Assessment (SPBEA), acknowledged the importance of expanding the mandate of SPBEA to encompass education quality, and agreed to establish a joint working group of members and the secretariat to further assess the optimum approach and resources required to take the recommendations forward.

■ Fisheries, Aquaculture and Marine Ecosystems Division – Continued provision of scientific services to support the Western and Central Pacific Fisheries Commission; completion of the third and final phase of large-scale tagging operations in PNG waters, with National Fisheries Authority staff taking on increasing

responsibility for the tagging cruises; work with partners in member countries to establish viable new aquaculture enterprises; and roll-out of the findings of the study on the vulnerability of Pacific fisheries to climate change.

■ Land Resources Division – Support for agricultural and forest resource enterprises through the Increasing Agricultural Commodity Trade (IACT) project; biosecurity support through pest and disease surveys and pest management, including of invasive species; training of para-veterinarians to help combat zoonotic diseases; conservation of agrobiodiversity through the Centre for Pacific Crops and Trees; and provision of advice on sustainable forest management.

■ Public Health Division – Support for changes to the governance and leadership of regional health developments in association with the Quintilateral Partners; support for Pacific Island countries and territories (PICTs) to continue to implement non-communicable disease (NCD) plans and strategies; preparation of a submission to the Forum Economic Ministers Meeting (FEMM) on the cost of NCDs in the Pacific region on behalf of the Quintilateral Partners; support for 12 PICTs to implement rapid testing and diagnosis for HIV; and public health surveillance and response preparedness for the 2013 Pacific Mini Games held in Wallis and Futuna.

■ Statistics for Development Division – Support for national counterparts to improve administrative databases and information management systems in economics, education and vital statistics; improvements in data dissemination; updating the National Minimum Development Indicators database, including expanding coverage to French and US territories; and integration of recent census results in various national Population Geographical Information System (PopGIS) systems, giving planners and policy analysts ready access to spatially referenced demographic, economic and social statistics.

■ Operations and Management Directorate – The Conference welcomed the significant steps taken by the Operations and Management Directorate in 2013 to ensure that its services (administration, human resources, finance, ICT, library, publications and translation/interpretation) meet the needs of an expanded organisation, including the appointment of a new Director of Human Resources as recommended by the 2012 independent external review. Recognising the challenges faced by the secretariat in recruitment, and anomalies in the salaries of CROP (Council of Regional Organisations in the Pacific) CEOs, Conference approved the establishment of a CRGA Working Group to look at these issues.


Reducing our carbon footprintIn late 2012, SPC adopted a target of reducing its greenhouse gas emissions by 30% below its 2011 level by the end of 2016. The emissions reduction programme forms part of SPC’s Climate Change Engagement Strategy, which was adopted by its governing body in November 2011. In its climate change strategy, SPC committed to establish a greenhouse gas emissions inventory and to implement measures to reduce its carbon footprint. The process has involved compiling accurate emissions inventories for all its offices and operations, in compliance with international emission quantification guidelines.

Audit and Risk Committee Report – The Conference noted the report of SPC’s Audit and Risk Committee and its three-year work plan (2013–2015), including the appointment of an international accounting firm to undertake the internal audit work described in the plan.

Financial year 2014 budget – The Conference approved a forward looking budget of 95,357,400 CFP units, comprising a core budget of 26,762,600 CFP units and project funding of 68,594,800 CFP units for financial year 2014, which reflected shifting priorities based on the 2012 independent external review. The secretariat’s proactive approach to building its reserve was also acknowledged.

The annual greenhouse gas monitoring report has revealed that SPC made substantive progress towards achieving this target during the first year of its emissions reduction programme. In total, the organisation’s carbon footprint was reduced by approximately 12% (equivalent to more than 200 tonnes of carbon dioxide per year), even though the organisation has continued to grow in the level of programme activity and number of staff since 2011, the base year against which the organisation is measuring its emission reduction achievements. A significant proportion of these reductions have been achieved through basic housekeeping measures. A range of more substantive emission reduction measures is planned or in the process of implementation and these are expected to deliver additional reductions over the next two years.

SPC staff profileAs of the end of 2013, SPC employed 604 people, of whom 51% were women. Of the total number of staff, 295 (49%) were internationally recruited. In the internationally recruited category, 38% were women and 49% were Pacific Islanders, and in the locally recruited category 63% were women.

Among SPC’s management (bands 13 and above), women made up 23% and Pacific Islanders were 40%.

The Suva Regional Office counted about 360 staff (59%), with about 210 (35%) based at Noumea headquarters, about 20 (4%) at the North Pacific Regional Office in Pohnpei, about 10 (2%) at the Solomon Islands Country Office in Honiara, and a small number of staff based in other locations in the region.

604 295

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51%

309

51%


SPC’s workThree development goals guide SPC’s work on behalf of its members:

The Pacific region and its people benefit from inclusive and sustainable economic growth

Pacific communities are empowered and resilient

Pacific Island people reach their potential and live long and healthy lives

SPC works with its members to achieve these goals by providing technical and scientific assistance across a broad range of sectors. The majority of its services are delivered through regional or subregional approaches to enhance their effectiveness and take advantage of economies of scale.

As noted, this Annual Report should be read in conjunction with the SPC Programme Results Report 2013–2014, which presents its work in detail. Below is a summary of some aspects of this work:

Supporting sustainable Pacific fisheriesSPC continues to manage the region’s tuna data holdings. The regional tuna database captures catch data from fishing operations provided on log sheets, observer data, sampling data from when vessels are unloaded, satellite-based vessel monitoring system (VMS) data, and tagging and other biological data. The maintenance of this centralised repository allows SPC to compile data sets for regional stock assessment and other analyses and provide scientific support to the Western and Central Pacific Fisheries Commission (WCPFC), the Forum Fisheries Agency (FFA) and subregional fisheries management arrangements.

Improved law for regulation and management of deep sea minerals (DSM) The development and enforcement of national DSM policy, law and regulations is vital to enable Pacific Island nations to regulate DSM activities within their respective jurisdictions, as well as in the international seabed area. SPC, working with members, has developed a DSM policy guide and ‘model law’ template that have been adopted across the Pacific. SPC is also working on drafting seabed minerals bills and regulations with several countries and reviewing draft versions of environmental permit regulations.


Resilience to climate change and disastersThe Pacific region is exceptionally vulnerable to climate change and disaster risks. SPC worked with Pacific Island governments, civil society organisations and community-based organisations to empower and build the resilience of vulnerable communities, including through: enhanced understanding of human rights standards; improved regional planning and coordination of climate change and disaster risk management across the Pacific; applied science for mitigating the impact of climate change and disasters; and improved food security and livelihoods in the face of climate change and disaster risk.

Improved crop diversityTo support food and nutrition security, SPC worked with eight Pacific countries that are non-contracting parties to the International Treaty on Plant Genetic Resources for Food and Agriculture established by the Food and Agriculture Organization of the United Nations (FAO). Assistance was provided to countries on their cabinet submissions for ratification and accession to the treaty. Through the multilateral system of the treaty, countries will be able to access diverse resilient crop varieties important for sustainable food security.

taro or tissue culture

Supporting energy infrastructure and analysisA key challenge in the energy sector is the region’s heavy reliance on fossil fuels, with resulting economic and environmental effects. To assist countries in addressing their energy needs, SPC’s energy programme focuses on delivering the following regional services: coordination of the implementation of the Framework for Action on Energy Security in the Pacific; provision of technical, legal and policy advice on energy issues; improvement of energy efficiency; development and synchronisation of standards across the region; provision of petroleum advisory services; capacity building in countries and provision of energy statistics, information and networking; monitoring and evaluation; and applied research.

Support for Pacific transportationPacific Islands Forum Leaders called for improved coordination and delivery of safe, secure and competitive regional transport services. In response, Pacific Island governments and their partners developed the regional Framework for Action on Transport Services. Coordinated by SPC, the framework provides guidance to enhance national efforts and achieve safe, reliable and affordable transport services. SPC’s Transport Programme has focused on addressing maritime transport challenges and meeting international standards and requirements. SPC is the only regional agency dealing with maritime matters in the Pacific region.


Empowerment of womenGender equality has long been acknowledged as a critical condition for achieving development goals. Laws, policies and practices that discriminate against women still exist and norms and values determine and effectively limit the role, place and behaviour of women in the home, community and society. Beginning in June 2013, with the assistance of the Australian Aid Programme, SPC conducted gender mainstreaming capacity stocktakes in eight countries.The information gathered outlines country context as well as priorities and needs, and provides a baseline on which to design and deliver interventions to mainstream gender across government policies, plans and programmes.

Improved access to national and regional dataAs requested by Pacific Leaders, SPC developed the Pacific’s regional statistics database: the National Minimum Development Indicator (NMDI) database. This database provides users with easy access to statistics and indicators across major sectors. It contains over 200 indicators which provide an accurate and comprehensive snapshot of the state of development or ‘health’ of specific sectors of each country. It also provides information on: national economies and labour markets in the region; the health and overall well-being of Pacific Island people; and agriculture and fisheries.

Improving education qualitySPC contributes to developing quality standards across the Pacific with a view to raising educational standards and helping students progress onto higher education or compete for jobs. Two key results include: a) the development of a register of qualifications and standards in the Pacific to facilitate benchmarking and labour mobility; and b) the nationalisation of the Form 6 Pacific Senior Secondary Certificate.

classroom or teacher

Multi-sector approach to prevention of non-communicable diseasesIn 2013, SPC, in collaboration with the Quintilateral Partners in Health (Australia, New Zealand, SPC, World Bank and WHO) developed the NCD Roadmap Report. This report outlines a multi-sector country and regional response to the NCD crisis in the Pacific. It sets out four key strategies: tobacco control; regulation of food and drink products; improved efficiency of current health spending by reallocating existing health resources to targeted primary and secondary prevention; and strengthened research and evidence for better planning. SPC is supporting the development and implementation of these strategies.

FINANCIAL STATEMENTS AND AUDIT REPORTS FOR YEAR ENDING DECEMBER 2013







ASSETS Note 2013 CFP units

2012 CFP units

CURRENT ASSETS

Cash at bank and on hand 1 46,778,835 43,016,588

Term deposits 1 12,731,978 15,675,819

Assessed contributions receivable 5 585,087 775,389

Extra-budgetary funds receivable 15 4,020,667 13,786,277

Other receivables 2 5,635,732 5,848,949

Inventories 511,004 418,310

70,263,303 79,521,332

PROPERTY, PLANT AND EQUIPMENT

Property, plant and equipment - cost 6 53,361,576 52,265,793

Less accumulated depreciation 6 21,204,842 20,699,106

32,156,734 31,566,687

TOTAL ASSETS 102,420,037 111,088,019

LIABILITIES

CURRENT LIABILITIES

Creditors, accruals and provisions 3 11,564,896 14,207,183

Assessed contributions in advance 5 34,840 19,737

Extra-budgetary funds unexpended 15 53,570,173 59,183,820

Loans 9 291,045 662,421

65,460,954 74,073,161

NON-CURRENT LIABILITIES

Deferred income 7 27,441,110 28,006,631

Loan 9 4,424,779 2,897,837

31,865,889 30,904,468

TOTAL LIABILITIES 97,326,843 104,977,629

NET ASSETS 5,093,194 6,110,390

REPRESENTED BY:

General reserve 10 3,614,497 3,695,753

Specific funds 11 1,030,643 2,064,759

Special funds 12 448,054 349,878

TOTAL RESERVES 5,093,194 6,110,390

The accompanying Notes and Statement of Accounting Policies form an integral part of these financial statements.

For the Secretariat of the Pacific Community

Dr Colin Tukuitonga John Yee Chief DIRECTOR-GENERAL ACTING DIRECTOR FINANCE

BALANCE SHEET AS AT 31 DECEMBER 2013


Note 2013

CFP units

2013 Revised Budget

CFP units

2013 Variation CFP units

2012 CFP units

INCOME & TRANSFERS

Assessed contributions & host grants 13 10,693,900 10,693,900 - 9,481,332

Voluntary contributions member countries 10,613,900 10,693,920 (80,020) -

Other income & transfers 4 3,822,019 4,452,780 (630,761) 6,165,337

TOTAL INCOME & TRANSFERS 25,129,819 25,840,600 (710,781) 15,646,669

EXPENDITURE

Administration:

Office of the Director General 2,455,500 2,545,400 (89,900) 1,995,913

Operations and Management 10,729,357 10,731,200 (1,843) 8,606,657

TOTAL ADMINISTRATION 13,184,857 13,276,600 (91,743) 10,602,570

Programmes:

Applied Geoscience & Technology 2,013,500 2,263,700 (250,200) 345,099

Economic Development 536,500 567,000 (30,500) 131,803

Education, Training & Human Development (ETHD) 2,501,400 2,607,600 (106,200) 1,908,588

Fisheries, Aquaculture & Marine Ecosystems (FAME) 2,911,100 2,921,300 (10,200) 614,300

Land Resources 1,642,000 1,733,700 (91,700) 212,511

Public Health 1,226,100 1,340,600 (114,500) 411,434

Statistics for Development 1,063,100 1,130,100 (67,000) 200,500

TOTAL PROGRAMMES 11,893,700 12,564,000 (670,300) 3,824,235

Other 946 - 946 (28,835)

TOTAL EXPENDITURE BEFORE ADJUSTMENTS & DEPRECIATION 25,079,503 25,840,600 (761,097) 14,397,970

SURPLUS / (DEFICIT) FOR THE YEAR 50,316 - 50,316 1,248,699

Less - depreciation (1,845,704) (1,976,088)

Add - transfer from deferred income 1,845,704 1,976,088

Less - income transferred to deferred income (2,823,894) (1,745,328)

Add - expenditure transferred to capital expenditure 2,823,894 1,745,328

Less balance b/f general reserve exchange adjustment (131,572) -

Add balance b/f general reserve 3,695,753 3,186,925

TOTAL GENERAL RESERVE 3,614,497 4,435,624

Less - funds approved to specific funds - (739,871)

TOTAL GENERAL RESERVE TRANSFERRED TO BALANCE SHEET 3,614,497 3,695,753

Statement of income and expenditure - core funds for the year ended 31 December 2013


Note 2013 CFP units

2012 CFP units

CASH FLOWS FROM OPERATING ACTIVITIES

INFLOWS:

Member government contributions 71,172,120 66,349,236

Non-member contributions 51,012,811 27,062,691

Rentals from housing 2,180,841 2,111,749

Canteen sales 776,648 815,489

Interest 481,100 419,215

Other - 112,976

125,623,520 96,871,356

OUTFLOWS:

Salaries and related costs (31,869,135) (29,598,900)

Other operating expenses (87,252,772) (44,772,651)

Housing expenses (2,055,257) (2,037,831)

Canteen purchases (804,056) (796,864)

(121,981,220) (77,206,246)

NET CASH FLOWS PROVIDED BY OPERATING ACTIVITIES 8 3,642,300 19,665,110

CASH FLOWS FROM INVESTING ACTIVITIES

INFLOWS:

Proceeds from sale of property, plant & equipment - -

OUTFLOWS:

Purchase of property, plant and equipment (2,823,894) (1,745,328)

NET CASH FLOWS PROVIDED BY INVESTING ACTIVITIES (2,823,894) (1,745,328)

Net increase in cash held 818,406 17,919,782

Cash at the beginning of the year 58,692,407 40,772,625

CASH AT THE END OF THE YEAR 1 59,510,813 58,692,407

Statement of cash flows for the year ended 31 December 2013

ANNUAL REPORT 2013 ANNUAL REPORT 2013 14

Notes to the financial statements

1. CASH ON HAND AND AT BANK / TERM DEPOSITS2013 2012

CFP units CFP units

Cash - local currency 18,297,726 21,437,911

Cash - foreign currency 28,481,109 21,578,677

46,778,835 43,016,588

Term deposits - local currency 2,500,000 3,896,585

Term deposits - foreign currency 10,231,978 11,779,234

12,731,978 15,675,819

2. OTHER ACCOUNTS RECEIVABLE2013 2012

CFP units CFP units

Canteen 61,730 75,222

Staff - 89,151

Deposits 98,967 106,369

School debtors 78,258 104,659

Project and other debtors 5,396,777 5,473,548

5,635,732 5,848,949

3. CREDITORS, ACCRUALS AND PROVISIONS2013 2012

CFP units CFP units

Trade creditors and accruals 3,442,069 5,939,575

Staff 153,015 -

Provision for employees’ contractual entitlements (core) 2,054,892 1,444,792

Provision for employees’ contractual entitlements (non-core) 3,188,134 3,309,023

Project and other creditors 2,726,786 3,513,793

11,564,896 14,207,183

4. OTHER INCOME AND TRANSFERS2013 2012

CFP units CFP units

Bank interest 481,100 595,492

Programme management fees 3,265,200 3,786,297

Canteen rental 25,000 25,000

Student fee income 390,400 847,812

Miscellaneous (339,681) 910,736

3,822,019 6,165,337

ANNUAL REPORT 2013 15ANNUAL REPORT 2013

5. ASSESSED CONTRIBUTIONS RECEIVABLE AND RECEIVED IN ADVANCE

MEMBER COUNTRIES1997 to 2009

CFP units2010

CFP units2011

CFP units2012

CFP units2013

CFP units

2013 Arrears/

receivables CFP units

2013 (Received

in advance) CFP units

2012 Arrears/

receivables CFP units

2012 (Received in

advance) CFP units

American Samoa - - - - 21,659 21,659 - - (2,863)

Federated States of Micronesia - - - - (17,458) - (17,458) - (1,714)

Fiji - - - - (17,362) - (17,362) - -

Guam - - - - 34,851 34,851 - 65,783 -

Kiribati - - - - (20) - (20) 2,013 -

Marshall Islands - - - - 373 373 - - (7,671)

Nauru 68,475 22,131 22,131 54,931 55,999 223,667 - 221,730 -

Niue - - - - - - - - (6,600)

Northern Mariana Islands 234,067 31,737 31,737 31,737 58,600 387,878 - 329,278 -

Palau 81,435 27,145 33,745 33,745 52,000 228,070 - 176,070 -

Papua New Guinea - - - - 3,585 3,585 - 280,345 -

Solomon Islands - - - - - - - 18,735 -

Tokelau - - - - - - - - (889)

Vanuatu - - - - 85,004 85,004 - 81,435 -

383,977 81,013 87,613 120,413 277,231 985,087 (34,840) 1,175,389 (19,737)

Allowance for doubtful debts (400,000) (400,000)

TOTALS 383,977 81,013 87,613 120,413 277,231 585,087 (34,840) 775,389 (19,737)



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32,8

444,

925,

935

8,16

5,41

61,

581,

613

321,

178

1,45

9,04

247

5,54

853

,361

,576

DEP

REC

IATI

ON

At 3

1 D

ecem

ber

2012

- (6

,814

,360

)(6

,814

,360

)(3

,821

,171

)(7

,063

,468

)(1

,385

,627

)(2

73,2

96)

(1,0

08,5

64)

(332

,620

)(2

0,69

9,10

6)

Exch

ange

adj

ustm

ents

Suv

a -

54,2

2954

,229

153,

984

296,

106

33,0

746,

226

69,6

4329

,249

642,

511

Add

depr

ecia

tion

- (4

70,0

32)

(470

,032

)(3

17,9

88)

(762

,718

)(8

6,88

2)(2

1,98

5)(1

19,8

14)

(66,

285)

(1,8

45,7

04)

Adju

stm

ents

- -

- -

(127

)64

- -

63 -

Less

dep

reci

atio

n on

dis

posa

ls -

- -

166,

185

432,

025

17,0

718,

623

73,5

53 -

697,

457

AT 3

1 D

ECEM

BER

2013

-(7

,230

,163

)(7

,230

,163

)(3

,818

,990

)(7

,098

,182

)(1

,422

,300

)(2

80,4

32)

(985

,182

)(3

69,5

93)

(21,

204,

842)

WR

ITTE

N D

OW

N V

ALU

E

AT 3

1 D

ECEM

BER

2013

6,80

7,17

722

,395

,504

29,2

02,6

811,

106,

945

1,06

7,23

415

9,31

340

,746

473,

860

105,

955

32,1

56,7

34

WR

ITTE

N D

OW

N V

ALU

E

AT 3

1 D

ECEM

BER

2012

6,42

9,70

222

,160

,314

28,5

90,0

1697

9,59

81,

146,

686

202,

171

52,0

4542

4,93

317

1,23

831

,566

,687



7. D

EFER

RED

INC

OM

E

DES

CR

IPTI

ON

31.1

2.12

C

FP U

NIT

SEX

CH

ANG

E AD

JUST

MEN

TSAD

JUST

ED

BALA

NC

E20

13

GR

ANTS

2013

W

RIT

EBAC

K31

.12.

13

CFP

UN

ITS

Prop

erty

25,

029,

965

(176

,229

) 2

4,85

3,73

6 10

3,36

0 (4

70,0

32)

24,

487,

064

Gen

eral

equ

ipm

ent

989

,054

(7

9,52

9)90

9,52

5 35

8,67

9 (1

51,8

03)

1,1

16,4

01

Com

pute

r equ

ipm

ent

1,1

37,2

29

(52,

420)

1,08

4,80

9 30

3,78

8 (3

30,8

20)

1,0

57,7

77

Furn

iture

202

,170

(1

6,59

8)18

5,57

2 43

,487

(6

9,74

7) 1

59,3

11

Hou

sing

52,

043

(3,6

68)

48,3

75

5,73

1 (1

3,36

2) 4

0,74

4

Mot

or v

ehic

les

424

,932

(3

0,86

9)39

4,06

3 12

6,05

7 (4

6,26

1) 4

73,8

58

Inta

ngib

les

171

,238

(1

5,05

8) 1

56,1

80

15,9

97 (6

6,22

2) 1

05,9

55

28,0

06,6

31

(374

,371

)27

,632

,260

95

7,09

9 (1

,148

,247

)27

,441

,110

GR

ANTS

FO

R T

HE

YEAR

& F

UN

DED

BY:

957,

099

Ad

ditio

ns (N

ote

6)2,

823,

894

Lo

ans

(Not

e 9)

(1,1

55,5

66)

Ad

just

men

ts (3

,283

)

D

ispo

sals

(707

,946

)

957,

099

WR

ITEB

ACK

FOR

TH

E YE

AR:

(1,1

48,2

47)

F

und

depr

ecia

tion

char

ge (N

ote

6) (1

,845

,704

)

D

ispo

sal o

f fixe

d as

sets

697

,457

(1,1

48,2

47)



8. RECONCILIATION OF NET CASH PROVIDED BY OPERATING ACTIVITIES TO OPERATING SURPLUS

2013 CFP units

2012 CFP units

Surplus/(deficit) general funds (81,256) 508,828

Surplus/(deficit) special funds 98,176 92,543

Transfer to/(from) specific funds (1,034,116) 1,358,584

OPERATING SURPLUS (1,017,196) 1,959,955

Depreciation 1,845,704 1,976,088

Loss (gain) on disposal of property, plant & equipment 13,772 1,855

(Increase)/decrease in accounts receivable 213,217 1,913,321

(Increase)/decrease in inventories (92,694) (57,498)

Increase/(decrease) in extra-budgetary funds unexpended 4,151,963 12,893,637

Increase/(decrease) in assessed contributions in advance 205,405 89,953

Increase/(decrease) in creditors & accruals (2,642,287) 1,120,414

Increase/(decrease) in deferred revenue (565,521) 473,517

Increase/(decrease) in loans 1,155,566 (739,493)

Exchange adjustment 374,371 33,361

NET CASH PROVIDED BY OPERATING ACTIVITIES 3,642,300 19,665,110

9. LOANS

2013 CFP units

2012 CFP units

MOVEMENT IN THE LOANS

Opening balance as at 1 January 3,560,258 4,299,751

Add new loans 1,865,750 -

Less capital repayment of loans (710,184) (739,493)

BALANCE AS AT 31 DECEMBER 4,715,824 3,560,258

CLASSIFIED AS:

Current 291,045 662,421

Non-current 4,424,779 2,897,837

4,715,824 3,560,258

10. GENERAL RESERVE

2013 CFP units

2012 CFP units

MOVEMENTS IN THE GENERAL RESERVE

Opening balance as at 1 January 3,695,753 3,186,925

Surplus / (deficit) arising during the year 50,316 1,219,413

Suva exchange adjustment (131,572) 29,286

Transfer to specific funds - (739,871)

BALANCE AS AT 31 DECEMBER 3,614,497 3,695,753



11. SPECIFIC FUNDS

DESCRIPTION 31.12.12 EXCHANGEADJUSTMENT

INCOME/TRANSFERS IN

APPLIED/TRANSFERS OUT 31.12.13

Emergency evacuation reserve 30,000 - - - 30,000

Plant & equipment replacement fund 400,000 (11,140) - - 388,860

Minor works fund 200,000 - - - 200,000

Foreign exchange fluctuation reserve 1,434,758 (4,403) - (1,018,572) 411,783

2,064,758 (15,543) - (1,018,572) 1,030,643

TRANSFERRED & (APPLIED) (1,018,572)

Transfer from core funds -

Applied (1,018,572)

TOTAL (1,018,572)

12. SPECIAL FUNDS

DESCRIPTION 31.12.12 INCOME/TRANSFERS IN

APPLIED/TRANSFERS OUT 31.12.13

Housing 232,058 2,164,048 (2,038,464) 357,642

Canteen 117,819 776,649 (804,056) 90,412

349,877 2,940,697 (2,842,520) 448,054

TRANSFERRED & APPLIED 98,177

Housing rental income 2,178,226

Housing other income 2,616

Canteen income 776,648

Applied - capital repayment of loan (710,185)

- interest repayment of loan (101,183)

- housing operating costs (1,243,889)

- canteen trading & operating costs (804,056)

TOTAL 98,177



13. ASSESSED GOVERNMENT CONTRIBUTIONS

2013CFP units

2012CFP units

American Samoa 58,600 31,737

Australia 3,178,335 3,178,335

Cook Islands 52,000 33,745

Federated States of Micronesia 69,000 47,537

Fiji 186,989 140,842

France 2,300,000 1,620,920

French Polynesia 131,000 85,254

Guam 69,000 47,537

Kiribati 69,000 51,045

Marshall Islands 52,000 33,745

Nauru 56,000 41,831

New Caledonia 185,464 139,721

New Zealand 2,044,447 2,044,447

Niue 43,000 28,731

Northern Mariana Islands 58,600 31,737

Palau 52,000 33,745

Papua New Guinea 131,000 85,254

Pitcairn Islands 43,600 22,131

Samoa 85,000 66,545

Solomon Islands 85,000 66,545

Tokelau 56,600 35,231

Tonga 85,000 66,545

Tuvalu 56,000 41,831

United States of America 1,417,665 1,417,665

Vanuatu 85,000 66,545

Wallis and Futuna 43,600 22,131

10,693,900 9,481,332



14.

STAT

EMEN

T O

F C

ON

SOLI

DAT

ED IN

CO

ME

AND

EXP

END

ITU

RE

FOR

TH

E YE

AR E

ND

ED 3

1 D

ECEM

BER

201

3

2013

CO

REFU

ND

S

2012

CO

REFU

ND

S

2013

EXTR

A-BU

DG

ETAR

Y

2012

EXTR

A-BU

DG

ETAR

Y

2013

SPEC

IFIC

FUN

DS

2012

SPEC

IFIC

FUN

DS

2013

SPEC

IAL

FUN

DS

2012

SPEC

IAL

FUN

DS

2013

TOTA

L FU

ND

S

2012

TOTA

L FU

ND

S

Inco

me

M

embe

r cou

ntrie

s co

ntrib

utio

ns 2

1,30

7,80

0 9

,821

,332

2

9,01

4,65

0 3

7,70

5,19

7 -

- -

- 5

0,32

2,45

0 4

7,52

6,52

9 N

on-m

embe

rs c

ontri

butio

ns -

- 5

1,01

2,36

4 5

6,48

3,85

1 -

- -

- 5

1,01

2,36

4 5

6,48

3,85

1 Sa

les

- can

teen

- -

- -

- -

776

,649

8

15,4

89

776

,649

8

15,4

89

Rent

al -

hous

ing

- -

- -

- -

2,1

64,0

48

2,1

11,7

49

2,1

64,0

48

2,1

11,7

49

Prog

ram

me

man

agem

ent f

ees

3,2

65,2

00

3,7

86,2

97

- -

- -

- -

3,2

65,2

00

3,7

86,2

97

Oth

er 5

56,8

19

2,0

39,0

40

- -

- 1

,359

,302

-

- 5

56,8

19

3,3

98,3

42

TOTA

L IN

CO

ME

25,

129,

819

15,

646,

669

80,

027,

014

94,

189,

048

- 1

,359

,302

2

,940

,697

2

,927

,238

1

08,0

97,5

30

114

,122

,257

Ex

pend

iture

Adm

inis

tratio

n

O

ffice

of t

he D

irect

or-G

ener

al (2

,455

,500

) (1

,995

,913

) (4

,828

,968

) (3

,677

,823

) -

- -

- (7

,284

,468

) (5

,673

,736

)O

pera

tions

and

Man

agem

ent

(10,

729,

357)

(8,6

06,6

57)

(2,7

84,9

38)

(9,4

86,3

65)

(13,

514,

295)

(18,

093,

022)

Tota

l - A

dmin

istra

tion

(13,

184,

857)

(10,

602,

570)

(7,6

13,9

06)

(13,

164,

188)

- -

- -

(20,

798,

763)

(23,

766,

758)

Prog

ram

mes

Appl

ied

Geo

scie

nce

& Te

chno

logy

(2,0

13,5

00)

(345

,099

) (1

0,16

6,31

9) (1

3,73

3,87

1) -

- -

- (1

2,17

9,81

9) (1

4,07

8,97

0)Ec

onom

ic D

evel

opm

ent

(536

,500

) (1

31,8

03)

(7,4

36,4

65)

(6,1

36,6

09)

- -

- -

(7,9

72,9

65)

(6,2

68,4

12)

Educ

atio

n, T

rain

ing

& H

uman

Dev

elop

men

t (2

,501

,400

) (1

,908

,588

) (5

,276

,484

) (5

,295

,021

) -

- -

- (7

,777

,884

) (7

,203

,609

)Fi

sher

ies,

Aqu

acul

ture

& M

arin

e Ec

osys

tem

s (2

,911

,100

) (6

14,3

00)

(10,

970,

260)

(12,

328,

657)

- -

- -

(13,

881,

360)

(12,

942,

957)

Land

Res

ourc

es (1

,642

,000

) (2

12,5

11)

(7,5

12,1

78)

(7,3

79,3

58)

- -

- -

(9,1

54,1

78)

(7,5

91,8

69)

Publ

ic H

ealth

(1,2

26,1

00)

(411

,434

) (2

2,27

1,05

2) (1

9,44

7,15

1) -

- -

- (2

3,49

7,15

2) (1

9,85

8,58

5)St

atis

tics

for D

evel

opm

ent

(1,0

63,1

00)

(200

,500

) (2

,589

,184

) (3

,653

,098

) -

- -

- (3

,652

,284

) (3

,853

,598

)To

tal -

Pro

gram

mes

(11,

893,

700)

(3,8

24,2

35)

(66,

221,

942)

(67,

973,

765)

- -

- -

(78,

115,

642)

(71,

798,

000)

Oth

er

(946

) (4

51)

- -

- -

(2,8

42,5

20)

(2,8

34,6

95)

(2,8

43,4

66)

(2,8

35,1

46)

TOTA

L EX

PEN

DIT

UR

E (2

5,07

9,50

3) (1

4,42

7,25

6) (7

3,83

5,84

8) (8

1,13

7,95

3) -

- (2

,842

,520

) (2

,834

,695

) (1

01,7

57,8

71)

(98,

399,

904)

Net

sur

plus

/ (d

efici

t) fo

r the

yea

r 5

0,31

6 1

,219

,413

6

,191

,166

1

3,05

1,09

5 -

1,3

59,3

02

98,

177

92,

543

6,3

39,6

59

15,

722,

353

Add

brou

ght f

orw

ard

bala

nces

3,6

95,7

53

3,1

86,9

25

45,

392,

543

32,

498,

906

2,0

64,7

58

706

,174

34

9,87

7 2

57,3

34

51,

502,

932

36,

649,

339

Suva

exc

hang

e ad

just

men

t (1

31,5

72)

29,

286

(2,0

39,2

07)

(157

,458

) (1

5,54

3) (7

18)

- -

(2,1

86,3

22)

(128

,890

)

3,6

14,4

97

4,4

35,6

24

49,

544,

502

45,

392,

543

2,0

49,2

15

2,0

64,7

58

448

,054

3

49,8

77

55,

656,

269

52,

242,

802

Tran

sfer

s (to

) / fr

om:

Min

or w

orks

- (1

52,3

08)

- -

- -

- -

- (1

52,3

08)

Plan

t & e

quip

men

t -

(92,

563)

- -

- -

- -

- (9

2,56

3)Ex

chan

ge fl

unct

uatio

n -

(495

,000

) -

- -

- -

- -

(495

,000

)Su

ppor

t to

prog

ram

me

activ

ities

- -

- -

(1,0

18,5

72)

- -

- (1

,018

,572

) -

CLO

SIN

G B

ALAN

CES

3,6

14,4

97

3,6

95,7

53

49,

544,

502

45,

392,

543

1,0

30,6

43

2,0

64,7

58

448

,054

3

49,8

77

54,

637,

696

51,

502,

931

N

ote

10

Not

e 10

N

ote

15

N

ote

15

Not

e 11

N

ote

11

Not

e 12

N

ote

12



15. S

UM

MAR

Y O

F M

OVE

MEN

TS IN

EXT

RA-

BUD

GET

ARY

FUN

DS

FOR

TH

E PE

RIO

D 0

1 JA

NU

ARY

TO 3

1 D

ECEM

BER

201

3

DES

CR

IPTI

ON

31.1

2.12

EXC

H. V

AR

OPE

NIN

G B

AL

REC

EIVE

D

FRO

M

DO

NO

RS

TOTA

L

INC

OM

EEX

PEN

DIT

UR

E E

XCH

. VAR

C

LOSI

NG

BAL

31

.12.

13 F

UN

DS

HEL

D

ON

BEH

ALF

OF

DO

NO

RS

FUN

DS

OW

ED

BY D

ON

OR

S

Adm

inis

tratio

n 5

,840

,369

61

,450

11,

606,

694

17,

508,

513

(7,6

13,9

06)

(415

,134

) 9

,479

,473

9

,767

,700

(2

88,2

27)

Appl

ied

Geo

scie

nce

& Te

chno

logy

2,5

90,2

68

39,2

3817

,683

,484

20,

312,

990

(10,

166,

319)

(627

,049

) 9

,519

,622

1

1,54

1,47

4 (2

,021

,852

)

Land

Res

ourc

es 7

,766

,905

12

9,29

26,

461,

219

14,

357,

416

(7,5

12,1

78)

(760

,167

) 6

,085

,071

6

,249

,783

(1

64,7

12)

FAM

E 5

,124

,677

(1

,677

)12

,321

,618

17,

444,

618

(10,

970,

260)

7,45

8 6

,481

,816

6

,874

,697

(3

92,8

80)

ETH

D 2

,811

,269

36

,613

4,15

5,47

6 7

,003

,358

(5

,276

,484

)(2

16,2

07)

1,5

10,6

67

1,9

93,2

37

(482

,570

)

Publ

ic H

ealth

1

3,27

5,29

2 (5

0,95

0)15

,833

,246

29,

057,

588

(22,

271,

052)

385,

043

7,1

71,5

79

7,6

29,3

00

(457

,721

)

Econ

omic

Dev

elop

men

t 6

,388

,752

10

5,73

68,

819,

930

15,

314,

418

(7,4

36,4

65)

(732

,881

) 7

,145

,072

7

,146

,825

(1

,753

)

Stat

istic

s fo

r Dev

elop

men

t 1

,595

,011

(1

2)3,

145,

350

4,7

40,3

49

(2,5

89,1

84)

40 2

,151

,205

2

,362

,157

(2

10,9

52)

GR

AND

TO

TALS

45,3

92,5

4331

9,69

080

,027

,017

125,

739,

250

(73,

835,

848)

(2,3

58,8

97)

49,

544,

505

53,

565,

173

(4,0

20,6

67)

Fund

s he

ld o

n be

half

of d

onor

s53

,565

,173

-

Fund

s ow

ed b

y do

nors

- (4

,020

,667

)

Plus

pro

visi

on fo

r XB

writ

e-of

f -

5,00

0

NET

AM

OU

NT

HEL

D O

N B

EHAL

F O

F D

ON

ORS

49,5

49,5

06



PRO

JEC

T C

OD

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PRO

JEC

T C

OD

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ESC

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TIO

N31

.12.

2012

EXC

H.

VAR

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ON

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PEN

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T C

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ESC

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TIO

N31

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2012

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H.

VAR

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ON

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PEN

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PRO

JEC

T C

OD

ED

ESC

RIP

TIO

N31

.12.

2012

EXC

H.

VAR

IATI

ON

O

PEN

ING

BAL

REC

EIVE

D

FRO

M

DO

NO

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INC

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E E

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CH

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TIO

N

CLO

SIN

G B

AL31

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2013

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DS

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ON

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S

GD

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agem

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31,

763

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1

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98

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- G

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PRO

JEC

T C

OD

ED

ESC

RIP

TIO

N31

.12.

2012

EXC

H.

VAR

IATI

ON

O

PEN

ING

BAL

REC

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D

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M

DO

NO

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INC

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CH

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N

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G B

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2013

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PRO

JEC

T C

OD

ED

ESC

RIP

TIO

N31

.12.

2012

EXC

H.

VAR

IATI

ON

O

PEN

ING

BAL

REC

EIVE

D

FRO

M

DO

NO

RS

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CH

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N

CLO

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G B

AL31

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2013

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prov

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es M

anag

emen

t-1

07,6

20

-1,7

91

1,8

32,4

28

1,7

23,0

17

-1,5

39,1

66

-3,2

88

180

,563

5

63,1

32

-382

,569

G

WRH

01XS

Hyd

rolo

gy fo

r Life

Env

ironm

ent a

nd P

olic

y (H

ELP)

6,4

96

108

-

6,6

04

- -6

79

5,9

25

5,9

25

- G

WRI

01XS

Impl

emet

ing

Sust

aina

ble

Wat

er R

esou

rce

UN

DP

342

,032

5

,694

7

23,6

18

1,0

71,3

44

-770

,557

-3

3,44

3 2

67,3

44

267

,344

-

GW

RI02

XSIm

plem

etin

g Su

stai

nabl

e W

ater

Res

ourc

e U

NEP

-593

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-9

,872

6

52,2

25

49,

327

-310

,675

4

5,08

2 -2

16,2

66

- -2

16,2

66

GW

RI03

XSIm

pact

on

Fres

hwat

er L

ens

in A

toll

envi

ronm

ents

166

,344

2

,769

-

169

,113

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9,46

3 -1

6,43

2 1

33,2

18

133

,218

-

GW

RT01

XSTe

stin

g th

e in

tegr

atio

n of

Wat

er, L

and,

For

est &

C -

- -

- -6

7,91

3 3

,368

-6

4,54

5 -

-64,

545

GW

RU01

XSU

NIC

EF K

IRW

ATSA

N P

roje

ct-1

01,9

49

-1,6

97

295

,258

1

91,6

12

-304

,490

1

1,12

0 -1

01,7

58

- -1

01,7

58

GW

RW01

XSPa

cific

Wat

er a

nd C

limat

e Re

sour

ce C

entre

- -

30,

215

30,

215

- -1

,498

2

8,71

7 2

8,71

7 -

GW

RY01

XSPa

cific

Hyd

rolo

gica

l Cyc

le O

bser

ving

Sys

tem

- EU

72,

483

1,2

07

131

,112

2

04,8

02

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068

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806

127

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1

27,9

28

-

Suva

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ater

Ser

vice

s 3

44,0

73

5,7

28

14,

736

364

,537

-9

8,12

4 -3

1,84

9 2

34,5

64

234

,564

-

GW

SC01

XSC

omm

unity

Par

ticip

atio

n G

ende

r Wat

er S

anita

tion

841

1

4 -

855

-5

48

-61

246

2

46

- G

WSD

01XS

Regi

onal

Wat

er D

eman

d M

anag

emen

t Pro

gram

me

185

,141

3

,082

-

188

,223

-1

4,23

2 -1

8,65

7 1

55,3

34

155

,334

-

GW

SQ01

XSRe

gion

al W

ater

Qua

lity

Mon

itorin

g Pr

ogra

mm

e 8

4,22

6 1

,402

-

85,

628

-71,

262

-5,2

75

9,0

91

9,0

91

- G

WSS

01XS

Regi

onal

Wat

er S

afet

y Pr

ogra

mm

e 5

1,30

1 8

54

- 5

2,15

5 -9

,755

-4

,881

3

7,51

9 3

7,51

9 -

GW

ST01

XSW

aste

wat

er M

anag

emen

t -

- 1

4,73

6 1

4,73

6 -3

43

-714

1

3,67

9 1

3,67

9 -

GW

SW01

XSW

orld

Wat

er D

ay 2

2,56

4 3

76

- 2

2,94

0 -1

,984

-2

,261

1

8,69

5 1

8,69

5 -

Suva

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ther

1

36,5

86

2,2

74

12,

250

151

,110

-1

39,3

41

-7,9

82

3,7

87

3,7

87

- G

WZZ

01XS

Mis

c. W

ater

& S

anita

tion

Proj

ects

/ Ac

tiviti

es 1

36,5

86

2,2

74

12,

250

151

,110

-1

39,3

41

-7,9

82

3,7

87

3,7

87

-

LAN

D R

ESO

URC

ES 7

,766

,905

1

29,2

92

6,4

61,2

19

14,

357,

416

-7,5

12,1

78

-760

,167

6

,085

,071

6

,249

,783

-1

64,7

12

Agric

ultu

re &

For

estry

- Su

va 7

,766

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1

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92

6,4

61,2

19

14,

357,

416

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12,1

78

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6

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6

,249

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64,7

12

Suva

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imal

Hea

lth &

Pro

duct

ion

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971

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4

77,1

16

462

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04,1

71

-7,1

16

151

,626

1

51,6

26

- LA

AM01

XSx-

FAO

Ani

mal

Gen

etic

W/s

4,9

14

82

26,

840

31,

836

- -1

,845

2

9,99

1 2

9,99

1 -

LAAZ

07XS

AHP

Mis

cella

neou

s 6

4,20

0 1

,069

1

43,8

88

209

,157

-1

69,4

38

-5,4

47

34,

272

34,

272

- LA

AZ08

XSAn

imal

Was

te M

anag

emen

t pro

ject

s 2

,521

4

2 -

2,5

63

-2,4

19

-144

-

- -

LAAZ

09XS

NZ

Aid

- AH

P-8

5,60

6 -1

,425

2

50,3

61

163

,330

-1

19,1

75

2,4

47

46,

602

46,

602

- LA

AZ10

XSAu

stra

lian

Com

mon

wea

lth A

ssoc

iatio

n C

onfe

renc

e -

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6,62

7 2

6,62

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3,13

9 -6

69

12,

819

12,

819

- LA

AZ11

XSPa

rave

t Tra

inin

g -

- 2

9,40

0 2

9,40

0 -

-1,4

58

27,

942

27,

942

-

Suva

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osec

urity

Tra

de 7

38,0

82

12,

286

431

,274

1

,181

,642

-8

10,9

79

-58,

361

312

,302

3

20,5

88

-8,2

86

LABZ

05XS

Cle

an P

acifi

c H

ortic

ultu

ral E

xpor

ts 1

22,5

07

2,0

39

152

,748

2

77,2

94

-90,

303

-15,

909

171

,082

1

71,0

82

- LA

BZ06

XSPa

c H

ortic

ultu

re &

Agr

i Mkt

Acc

ess

(PH

AMA)

610

,992

1

0,17

1 2

64,5

23

885

,686

-6

93,5

57

-42,

623

149

,506

1

49,5

06

- LA

BZ07

XSC

apac

ity B

uild

ing

& in

form

atio

n Tr

ansb

ound

ary

pest

4,5

83

76

14,

003

18,

662

-27,

119

171

-8

,286

-

-8,2

86



PRO

JEC

T C

OD

ED

ESC

RIP

TIO

N31

.12.

2012

EXC

H.

VAR

IATI

ON

O

PEN

ING

BAL

REC

EIVE

D

FRO

M

DO

NO

RS

TOTA

L

INC

OM

E E

XPEN

DIT

UR

EEX

CH

. VA

RIA

TIO

N

CLO

SIN

G B

AL31

.12.

2013

FUN

DS

HEL

D

ON

BEH

ALF

OF

DO

NO

RS

FUN

DS

OW

ED

BY D

ON

OR

S

Suva

- C

rop

Prod

uctio

n 1

,355

,865

2

2,57

1 9

54,7

51

2,3

33,1

87

-1,1

90,2

58

-130

,122

1

,012

,807

1

,020

,116

-7

,309

LA

CD

03XS

DSA

P2-E

U-4

60

-8

- -4

68

442

2

6 -

- -

LAC

P01X

SPA

RDI -

Pac

Agr

ibus

ines

s Re

sear

ch fo

r Dev

el In

iti 7

23,9

77

12,

052

168

,551

9

04,5

80

-370

,127

-6

5,71

9 4

68,7

34

468

,734

-

LAC

P02X

SRe

habi

litat

ing

Coc

oa in

Pac

ific

78,

034

1,2

99

187

,238

2

66,5

71

-123

,521

-1

1,32

1 1

31,7

29

131

,729

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LAC

P03X

SD

evel

opin

g C

apac

ity a

cces

s co

coa

in P

acifi

c 4

2,29

0 7

04

- 4

2,99

4 -2

8,51

7 -3

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1

1,46

8 1

1,46

8 -

LAC

P04X

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evel

opin

g C

omm

erci

al F

ruit

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ga 7

4,24

6 1

,236

-

75,

482

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630

-6,3

95

41,

457

41,

457

- LA

CP0

5XS

CTA

Stre

ngth

enin

g D

isse

min

atio

n of

Val

ue C

hain

81,

681

1,3

60

5,8

36

88,

877

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912

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74

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09

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,309

LA

CP0

6XS

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erst

andi

ng th

e re

spon

se o

f tar

o an

d ca

ssav

a 1

3,51

0 2

25

23,

384

37,

119

-6,5

36

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48

28,

335

28,

335

- LA

CS0

1XS

Soil

Hea

lth M

anag

emen

t 3

61,0

98

6,0

11

259

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6

26,5

61

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-3

8,23

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38,3

93

338

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LAC

Z01X

SVe

geta

tion

and

Land

Cov

er M

appi

ng a

nd Im

prov

ing

Fo-1

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08

310

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iver

sity

of A

gric

ultu

re/F

ores

t 3

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5

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6 5

99,1

30

3,7

60,5

28

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89,9

64

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,526

8

49,0

38

967

,249

-1

18,2

11

LAD

Z04X

SSP

C/N

FPF

Partn

ersh

ip P

rogr

amm

e 4

4,05

0 7

33

- 4

4,78

3 -

-4,6

07

40,

176

40,

176

- LA

DZ0

5XS

ITTO

Con

sulta

ncy

Fund

s 5

,465

9

1 -

5,5

56

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72

4,9

84

4,9

84

- LA

DZ0

6XS

ANU

Pac

ific

Proj

ects

22,

098

368

-

22,

466

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2

0,15

5 2

0,15

5 -

LAD

Z07X

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lthSu

rvei

llanc

e 4

2,61

7 7

09

- 4

3,32

6 -

-4,4

57

38,

869

38,

869

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DZ0

8XS

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ards

33,

551

559

-

34,

110

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3

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1 3

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LAD

Z09X

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prov

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se o

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e Re

sour

c 1

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38

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41

46,

408

195

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-6

5,28

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4,40

0 1

15,8

04

115

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-

LAD

Z11X

SIm

prov

ing

Valu

e&M

arke

t-AC

IAR

46,

116

768

4

3,31

5 9

0,19

9 -2

5,71

3 -5

,696

5

8,79

0 5

8,79

0 -

LAD

Z14X

SFA

CT-

Faci

litat

ing

Agric

ultu

ral C

omm

odity

Tra

de-1

35,1

51

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50

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37,4

01

5,3

19

13,

871

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,211

-

-118

,211

LA

DZ1

5XS

Fore

stry

-FAO

83,

401

1,3

88

147

,676

2

32,4

65

-141

,649

-9

,021

8

1,79

5 8

1,79

5 -

LAD

Z16X

SIA

CT

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reas

ing

Agric

ultu

ral C

omm

odity

Tra

de 2

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4

6,73

4 4

7 2

,854

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,143

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-1

87,2

89

523

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5

23,0

82

- LA

DZ1

7XS

GIZ

/SPC

- Ja

lesi

- -

41,

650

41,

650

-35,

913

-284

5

,453

5

,453

-

LAD

Z18X

SSP

C/U

ND

P D

raw

a Pr

ojec

t -

- -

- 3

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-1

62

3,1

10

3,1

10

- LA

DZ1

9XS

ACIA

R C

ocon

ut R

&D S

trate

gy 1

0,05

6 1

67

- 1

0,22

3 -3

,403

-8

83

5,9

37

5,9

37

-

LAD

Z20X

SSP

C/F

ORE

NET

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GFR

I/FIJ

I BIO

MAS

S SA

MPL

ING

PR

OJE

CT

3,4

60

58

- 3

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1

66

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3

,314

3

,314

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LAD

Z21X

SIs

land

Org

anic

/Eth

ical

Tra

de In

itiat

ives

- -

266

,728

2

66,7

28

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,165

-1

,764

3

3,79

9 3

3,79

9 -

LAD

Z22X

SBu

ildin

g C

apac

ity o

f You

th in

Org

anic

Agr

icul

ture

- -

53,

306

53,

306

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854

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1,3

80

1,3

80

-

Suva

- G

enet

ic R

esou

rces

556

,961

9

,271

1

,308

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1

,875

,046

-1

,111

,314

-6

8,04

3 6

95,6

89

695

,689

-

LAG

Z40X

SSw

eetP

otat

o (A

CIA

R) -

- 2

,694

2

,694

-2

,694

-

- -

- LA

GZ0

5XS

LRD

/RG

C T

echn

ical

Ass

ista

nce

78,

433

1,3

06

75,

585

155

,324

-9

2,67

5 -7

,355

5

5,29

4 5

5,29

4 -

LAG

Z22X

SG

erm

plas

m -

FAO

33,

103

551

-

33,

654

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78

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79

28,

597

28,

597

- LA

GZ2

5XS

Con

serv

ing

Bana

na D

iver

sity

(Bio

vers

ity)

24,

135

402

-

24,

537

-7,1

68

-2,1

69

15,

200

15,

200

- LA

GZ2

7XS

ACIA

R To

nga

Frui

t Pro

ject

17,

102

285

-

17,

387

- -1

,789

1

5,59

8 1

5,59

8 -

LAG

Z29X

SFA

O G

PA Im

plem

enta

tion

Surv

ey 1

6,71

5 2

78

- 1

6,99

3 -6

,955

-1

,403

8

,635

8

,635

-

LAG

Z31X

SG

loba

l Tru

st R

egen

erat

ion

& Sa

fety

Dup

licat

ion

4,0

36

67

32,

782

36,

885

-842

-2

,006

3

4,03

7 3

4,03

7 -

LAG

Z35X

STr

ust L

ong-

Term

CeP

aCT

Fund

96,

073

1,5

99

63,

125

160

,797

-3

7,37

9 -1

1,32

4 1

12,0

94

112

,094

-

LAG

Z36X

SC

limat

e C

hang

e (A

usAI

D)

11,

617

193

-

11,

810

- -1

,215

1

0,59

5 1

0,59

5 -



PRO

JEC

T C

OD

ED

ESC

RIP

TIO

N31

.12.

2012

EXC

H.

VAR

IATI

ON

O

PEN

ING

BAL

REC

EIVE

D

FRO

M

DO

NO

RS

TOTA

L

INC

OM

E E

XPEN

DIT

UR

EEX

CH

. VA

RIA

TIO

N

CLO

SIN

G B

AL31

.12.

2013

FUN

DS

HEL

D

ON

BEH

ALF

OF

DO

NO

RS

FUN

DS

OW

ED

BY D

ON

OR

S

LAG

Z38X

SAd

aptin

g C

lona

lly p

ropa

gate

d C

rops

Clim

atic

cha

nge

-47,

701

-794

6

50,2

97

601

,802

-5

01,4

02

-2,3

95

98,

005

98,

005

- LA

GZ3

9XS

AusA

ID P

hase

II C

limat

e C

hang

e 3

05,1

59

5,0

80

317

,584

6

27,8

23

-333

,961

-3

1,10

2 2

62,7

60

262

,760

-

LAG

Z41X

SIn

dige

nous

veg

etab

le C

ontri

butio

n to

dev

elop

men

t 1

8,28

9 3

04

- 1

8,59

3 -1

2,15

8 -1

,310

5

,125

5

,125

-

LAG

Z42X

SN

Z AI

D -

GR

- -

166

,747

1

66,7

47

-114

,402

-2

,596

4

9,74

9 4

9,74

9 -

Suva

- Ex

tens

ion,

Info

rmat

ion-

Com

mun

icat

ion

Supp

ort

1,7

49

28

2,6

17

4,3

94

2,1

57

-420

6

,131

6

,131

-

LAIZ

01XS

x-SP

C/IF

AD O

rgan

ic P

roje

ct 5

11

8

- 5

19

- -5

3 4

66

466

-

LAIZ

04XS

ICE

Mis

cella

neou

s 2

04

3

- 2

07

-195

-1

2 -

- -

LAIZ

05XS

ICE

Mis

cella

neou

s 1

,034

1

7 2

,617

3

,668

2

,352

-3

55

5,6

65

5,6

65

-

Suva

- Ag

ricul

ture

& F

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PRO

JEC

T C

OD

ED

ESC

RIP

TIO

N31

.12.

2012

EXC

H.

VAR

IATI

ON

O

PEN

ING

BAL

REC

EIVE

D

FRO

M

DO

NO

RS

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L

INC

OM

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CH

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TIO

N

CLO

SIN

G B

AL31

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2013

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PRO

JEC

T C

OD

ED

ESC

RIP

TIO

N31

.12.

2012

EXC

H.

VAR

IATI

ON

O

PEN

ING

BAL

REC

EIVE

D

FRO

M

DO

NO

RS

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L

INC

OM

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DIT

UR

EEX

CH

. VA

RIA

TIO

N

CLO

SIN

G B

AL31

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2013

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T C

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2012

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PRO

JEC

T C

OD

ED

ESC

RIP

TIO

N31

.12.

2012

EXC

H.

VAR

IATI

ON

O

PEN

ING

BAL

REC

EIVE

D

FRO

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NO

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INC

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UR

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CH

. VA

RIA

TIO

N

CLO

SIN

G B

AL31

.12.

2013

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PRO

JEC

T C

OD

ED

ESC

RIP

TIO

N31

.12.

2012

EXC

H.

VAR

IATI

ON

O

PEN

ING

BAL

REC

EIVE

D

FRO

M

DO

NO

RS

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L

INC

OM

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UR

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CH

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RIA

TIO

N

CLO

SIN

G B

AL31

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2013

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PRO

JEC

T C

OD

ED

ESC

RIP

TIO

N31

.12.

2012

EXC

H.

VAR

IATI

ON

O

PEN

ING

BAL

REC

EIVE

D

FRO

M

DO

NO

RS

TOTA

L

INC

OM

E E

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CH

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RIA

TIO

N

CLO

SIN

G B

AL31

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2013

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STATEMENT OF ACCOUNTING POLICIES

1. Principal activity

The principal activity of the Secretariat of the Pacific Community is to undertake research and provide technical assistance and training in support of the economic and social development of its 22 Pacific Island member countries and territories.

2. Summary of significant accounting policies

The principal accounting policies applied in the preparation of the financial statements of the Secretariat are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

2.1 Basis of preparationThe financial statements of the SPC have been prepared in accordance with the Secretariat’s financial regulations.

The financial statements have been prepared under the historical cost convention, except as disclosed in the accounting policies below.

Management is required to exercise its judgement in determining certain critical accounting estimates and the application of the organisation’s accounting policies. Areas involving a higher degree of judgement or complexity, or areas where assumptions and estimates are significant to the financial statements, are disclosed in Note 2.14.

All amounts shown in the financial statements are expressed in units of Pacific Francs (CFP) (1 unit = 100 Pacific Francs).

2.2 Fund accountingThe Secretariat utilises a fund accounting system, given that a considerable part of its annual income comprises individual grants and donor funds for specified projects.

Individual funds are separately maintained throughout the accounting system, thus providing the control necessary to ensure that each fund is used only for the purpose for which it is received.

A separate fund is established to record the amount received, expenditure incurred and the net balance of the funds available to be carried forward into the next financial period. Although the general rule is the accrual basis of

accounting, when funds are committed, accounting for individual projects has to comply with donors’ requirements. Some donors require that expenditures are recognised only on a cash basis.

Although the various funds are available only for the specific purpose for which they have been given, and they are accounted for separately, it is considered appropriate for reporting purposes in these financial statements to aggregate income and expenditure under summary headings.

2.3 Foreign currencyFunctional and presentation currency

Items included in the financial statements of the organisation are measured using the currency of the primary economic environment in which the organisation operates (‘the functional currency’). The functional currency for operations in Fiji is the Fijian dollar; for operations in New Caledonia it is the Pacific Franc. The financial statements are presented in units of Pacific Francs, which is the Secretariat of the Pacific Community’s presentation currency.

Transactions and balances

Foreign currency transactions are translated into the functional currency of each branch using the exchange rates prevailing at the date of the transactions. Foreign exchange gains and losses resulting from the settlement of such transactions and from the translation at year end exchange rates of monetary assets and liabilities denominated in foreign currencies are recognised in the income statement.

Suva branch accounts are consolidated at balance date by converting income and expenditure at the year’s average bank buying rate and net assets at the bank buying rate as at balance date.

Average rate used: FJD 1 = CFP 49.00 (2012: FJD 1 = CFP 51.91)

Balance date bank buying rate was FJD 1 = CFP 46.57 (2012: FJD 1 = CFP 51.06)


2.4 Revenue recognitionAssessed contributions

Contributions from member countries are recognised on an accrual basis and made from reference to assessed computations approved at annual conferences. Contributions to be allocated to the financing of capital expenditures are transferred to deferred income and brought to the income statement over the useful life of the assets.

Extra-budgetary funds

Funds received from governments and aid agencies under extra-budgetary work programmes are usually for specified purposes. These funds are separately identified in the accounting system and expenditure recorded against each fund. Revenue is generally recognised at the time of receipt of funds to comply with the fund reporting required by the donor.

Project management fees

Revenue received for the management of funds is based on an agreed percentage of the fund disbursements. This is recognised as expenditure on the project is recognised.

Interest revenue

Interest revenue is recognised on a straight line basis.

Sale of goods

Revenue from the sale of goods is recognised when the Secretariat has transferred to the buyer the significant risks and rewards of ownership of the goods.

2.5 Income taxThe Secretariat is exempt from income tax.

2.6 LeasesAll leases of property, plant and equipment under which the risks and benefits of ownership are effectively retained by the lessor are classified as operating leases. Obligations incurred under operating leases are charged to the income statement on a cash basis over the period of the lease.

2.7 Research and development costsResearch and development costs are recognised as an expense in the period in which they are incurred.

2.8 Property, plant and equipmentProperty, plant and equipment are stated at historical cost less depreciation. Historical cost includes expenditure that is directly attributable to the acquisition of the items. Land is not depreciated.

Subsequent costs are included in the asset’s carrying amount or recognised as a separate asset, as appropriate, only when it is probable that future economic benefits associated with the item will flow to the group and the cost of the item can be measured reliably. All other repairs and maintenance are charged to the income statement during the financial period in which they are incurred.

Depreciation on assets is calculated using the straight-line method to allocate their cost to their residual values over their estimated useful lives. Depreciation of an item of property, plant and equipment begins when it is available for use and ceases at the earlier of either the date that it is classified as held for sale or the date it is derecognised upon disposal.

The following estimated useful lives are used in the calculation of depreciation:

■ Motor vehicles, equipment, furniture 5 years and fittings

■ Computer equipment 3 years

■ Buildings 66.6 years

The depreciation charge for the year is matched by a corresponding transfer from the deferred income account. The assets’ residual values and useful lives are reviewed, and adjusted if appropriate, at each balance sheet date.

An asset’s carrying amount is written down immediately to its recoverable amount if the asset’s carrying amount is greater than its estimated recoverable amount. Gains and losses on disposals are determined by comparing proceeds with carrying amounts. These are included in the income statement.

2.9 InventoryInventories are stated at the lower of cost and net realisable value. Cost is calculated on a first-in, first-out (FIFO) basis. Net realisable value is the estimated selling price in the ordinary course of business, less applicable variable selling expenses.


2.10 Financial instrumentsFinancial assets and liabilities are recognised on the organisation’s balance sheet when it becomes a party to the contractual provisions of the instrument.

Financial assets

(i) Loans and receivables

Loans and receivables are non-derivative financial assets with fixed or determinable payments that are not quoted in an active market. They arise when the organisation provides money, goods or services directly to a debtor with no intention of trading the receivable.

They are included in current assets, except for maturities greater than 12 months after the balance sheet date, which are classified as non-current assets. Loans and receivables are included in trade and other receivables in the balance sheet.

Trade receivables are recognised initially at fair value and subsequently measured at amortised cost less provision for impairment. A provision for impairment of trade receivables is established when there is objective evidence that the organisation will not be able to collect all amounts due according to the original terms of receivables. The amount of the impairment is the difference between the asset’s carrying amount and the present value of estimated future cash flows. Significant financial difficulties of the debtor, probability that the debtor will enter bankruptcy or financial reorganisation, default or delinquency in payments are considered indicators that the trade receivables are impaired. The amount of the impairment is recognised in the income statement.

(ii) Cash and cash equivalents

Cash and cash equivalents are carried in the balance sheet at cost. Cash and cash equivalents comprise cash on hand, deposits held at call with banks and other short-term liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value, net of bank overdrafts. In the balance sheet, bank overdrafts are included in borrowings in current liabilities.

Financial liabilities

Financial liabilities are initially measured at fair value, and are subsequently measured at amortised cost.

Offset

Where a legally enforceable right of offset exists for recognised financial assets and financial liabilities, and there is an intention to settle the liability and realise the asset simultaneously or to settle on a net basis, all related financial effects are offset.

2.11 ProvisionsProvisions are recognised when the organisation has a present legal or constructive obligation as a result of past events, when it is probable that an outflow of resources embodying economic benefits will be required to settle the obligation, and when a reliable estimate of the amount of the obligation can be made.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement is determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one item included in the same class of obligations may be small.

Provisions are measured at the present value of the expenditures expected to be required to settle the obligation using a rate that reflects current market assessments of the time value of money and the risks specific to the obligation. The increase in the provision due to passage of time is recognised as interest expense.

2.12 Retirement benefitsThe organisation operates a defined contribution plan, the assets of which are held in a separate trustee-administered fund. The defined contribution plan is funded by payments from the organisation. A defined contribution plan is a pension plan under which the group pays fixed contributions into a separate entity. The organisation has no legal or constructive obligation to pay further contributions if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods. Contributions to the defined contribution plan are charged to the income statement in the year to which they relate. The organisation has no further payment obligations once the contributions have been paid. The defined contribution plan is governed by the Provident Fund Rules of the Secretariat of the Pacific Community.

2.13 Non-current liabilities – Housing loansBorrowings

Borrowings relating to the loans on staff housing are initially recognised at fair value plus transaction costs incurred. Borrowings are subsequently measured at amortised cost. Any difference between the proceeds and the redemption amount is recognised in the income statement over the period of the borrowings on a straight line basis. Borrowings are classified as current liabilities unless the organisation has an unconditional right to defer settlement of the liability for at least 12 months after the reporting date.


Borrowing costs

Borrowing costs directly attributable to buildings are expensed in the period they are incurred.

2.14 Critical accounting estimates and judgementsEstimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

The organisation makes estimates and assumptions concerning the future. The resulting accounting estimates will, by definition, seldom equal the related actual results. Estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below.

a) Employee benefits

Liabilities for salaries and annual leave which are expected to be settled within 12 months of the reporting date are recognised in creditors, accruals and provisions in respect of employees’ services up to the reporting date and are measured at the amounts expected to be paid when the liabilities are settled.

The liability for expatriate repatriation has been based on the estimated airfares, removal cost and removal allowance. No discount rate has been applied.

The provision for expatriate home leave has been based on a 3 year cycle with an estimate of the average family size and estimated airfares.

2.15 ReservesThe following categories of Reserves are held in accordance with the reserve policy of the entity:

a) General Reserve represents the sum total of the accumulated results arising from core activities not assigned to a specific fund reserve.

b) Specific Funds Reserve comprises funds earmarked for specific purposes and generally not available for uses other than those specified.

c) Special Funds represent the accumulated results of self-funded activities, i.e. housing and canteen activities. Revenues and costs incurred for these activities are not presented under the statement of income and expenditure for core activities.

2.16 Statement of cash flowsThe statement of cash flows forms part of the Financial Statements to provide information on the movements in cash and cash equivalents of the organisation. The terms used in the statement of cash flows are defined as follows:

■ Operating activities include all transactions and other events that are not investing or financing activities.

■ Investing activities are those relating to the acquisition, holding and disposal of property, plant and equipment and of investments. Investments can include securities not falling within the definition of cash.

■ Cash and cash equivalents comprise cash on hand, cash in banks and term deposits held with banks.

3. Financial risk management

Financial risk factors

The organisation is exposed to a variety of financial risks: market risk (such as currency risk), credit risk and liquidity risk. The organisation’s overall risk management programme focuses on the unpredictability of financial markets and seeks to minimise potential adverse effects on the organisation’s financial performance.

CRGA provides principles for overall risk management, as well as policies covering specific areas.

a) Market risk

Foreign exchange risk

The organisation is exposed to foreign exchange risk arising from currency exposure, primarily with respect to

the United States, Australian and New Zealand dollars. In particular, foreign exchange risk arises from donations and transactions, and recognised assets and liabilities.

To manage the foreign exchange risk, the organisation has opened bank accounts in different currencies to obtain the most favourable outcome and to settle foreign currency liabilities in the currency received from donors.

In addition, a foreign exchange fluctuation reserve (within the Specific Funds) has been set up to cover adverse fluctuation events that may occur in future years.

b) Credit risk

Management has a credit policy in place and exposure to credit risk is monitored on an ongoing basis.


Credit risk with respect to trade receivables is limited due to the sovereign debt status of the Assessed Contributions owed by member countries. At balance sheet date, there were no significant concentrations of credit risk.

c) Liquidity risk

Prudent liquidity risk management implies maintaining sufficient cash and the availability of funding through an adequate amount of cash and committed credit facilities.

d) Cash flow and fair value interest rate risk

As the organisation has minimal interest-bearing liabilities, the organisation’s expenditure and operating cash flows are substantially independent of changes in market interest rates.

The group’s interest rate risk arises from interest-bearing assets (classified as cash and cash equivalents). Variable rates expose the group to cash flow interest rate risk.

Cash investments are limited to financial institutions with high credit quality.

4. Contingent liabilitiesThe Secretariat has no contingent liabilities as at 31 December 2013.

5. CommitmentsCapital commitments

The Secretariat has no capital commitments as at 31 December 2013.

6. InsuranceThe Secretariat has taken out insurance to cover its assets equivalent to the replacement value of its fixed assets.

7. Events occurring after balance dateNo other matter or circumstance, other than that referred to in the financial statements or notes thereto, has arisen since the end of the financial year that has significantly affected, or may significantly affect, the operations of the Secretariat, the results of those operations, or the state of affairs of the Secretariat in future financial years.


SPC MEMBERS Core Non-core Total % of total income Equivalent in USD*

METROPOLITAN MEMBERS

Australia 12,018,235 22,335,118 34,353,353 33.90% 39,941,115

France 2,864,000 347,696 3,211,696 3.17% 3,734,096

New Zealand 2,044,447 3,635,710 5,680,157 5.61% 6,604,066

United States of America 1,417,665 939,802 2,357,467 2.33% 2,740,922

ISLAND MEMBERS

American Samoa 58,600 - 58,600 0.06% 68,132

Cook Islands 52,000 889 52,889 0.05% 61,492

Federated States of Micronesia 69,000 - 69,000 0.07% 80,223

Fiji 186,989 12,962 199,951 0.20% 232,474

French Polynesia 131,000 276,727 407,727 0.40% 474,046

Guam 69,000 - 69,000 0.07% 80,223

Kiribati 69,000 - 69,000 0.07% 80,223

Marshall Islands 52,000 - 52,000 0.05% 60,458

Nauru 56,000 879 56,879 0.06% 66,131

New Caledonia 1,395,464 1,407,906 2,803,370 2.77% 3,259,354

Niue 43,000 - 43,000 0.04% 49,994

Northern Mariana Islands 58,600 - 58,600 0.06% 68,132

Palau 52,000 - 52,000 0.05% 60,458

Papua New Guinea 131,000 44,701 175,701 0.17% 204,280

Pitcairn Islands 43,600 - 43,600 0.04% 50,692

Samoa 85,000 - 85,000 0.08% 98,826

Solomon Islands 85,000 - 85,000 0.08% 98,826

Tokelau 56,600 - 56,600 0.06% 65,806

Tonga 85,000 - 85,000 0.08% 98,826

Tuvalu 56,000 11,320 67,320 0.07% 78,270

Vanuatu 85,000 - 85,000 0.08% 98,826

Wallis and Futuna 43,600 940 44,540 0.04% 51,785

TOTAL MEMBERS 21,307,800 29,014,650 50,322,450 58,507,676

Supplementary information2013 Income by source


NON-MEMBERS

Core Non-Core Total % of total income Equivalent in USD*

ACIAR - 1,111,006 1,111,006 1.10% 1,291,717

ADB - 513,639 513,639 0.51% 597,185

AFD - 100,444 100,444 0.10% 116,782

Bureau of Meterology Aust - 437,911 437,911 0.43% 509,140

Canada - 32,370 32,370 0.03% 37,635

Centers for Disease Control US - 362,877 362,877 0.36% 421,901

Commonwealth Fund - 123,629 123,629 0.12% 143,738

CTA - 52,691 52,691 0.05% 61,261

EU - 30,214,631 30,214,631 29.82% 35,129,207

FAO - 295,537 295,537 0.29% 343,608

FFA - 175,674 175,674 0.17% 204,248

Forum Secretariat (PIFS) - 296,231 296,231 0.29% 344,415

GF - 9,475,790 9,475,790 9.35% 11,017,079

GIZ - 501,499 501,499 0.49% 583,071

Heinz Australia - 85,068 85,068 0.08% 98,905

IFAD - 294,575 294,575 0.29% 342,489

IMO - 234,099 234,099 0.23% 272,176

ICLARM - 24,028 24,028 0.02% 27,936

ISSF - 43,240 43,240 0.04% 50,273

IRD Noumea - 146,268 146,268 0.14% 170,059

James Cook University - 39,589 39,589 0.04% 46,028

Japan - 110,308 110,308 0.11% 128,250

Korea - 163,742 163,742 0.16% 190,376

National Fisheries Authority PNG - 274,860 274,860 0.27% 319,567

Other partners - 1,470,572 1,470,572 1.45% 1,709,769

SPREP - 51,338 51,338 0.05% 59,688

UN other - 898,949 898,949 0.89% 1,045,168

UNDP - 929,277 929,277 0.92% 1,080,429

UNESCO - 16,381 16,381 0.02% 19,045

UNICEF - 332,205 332,205 0.33% 386,240

University of Hawaii - 60,579 60,579 0.06% 70,433

WCPFC - 1,669,365 1,669,365 1.65% 1,940,896

World Bank - 461,427 461,427 0.46% 536,481

World Diabetes Foundation - 12,565 12,565 0.01% 14,609

NON-MEMBERS - 51,012,364 51,012,364 59,309,804

Other income - - - -

TOTAL INCOME 21,307,800 80,027,014 101,334,814 117,817,480

2013 Income by source continued


2007 2008 2009 2010 2011 2012 2013

1 STAFF PROFILE

A GENDER

Female 175 197 200 239 273 289 311

Male 178 197 196 212 279 294 293

Total staff 353 394 396 451 552 583 604

% female 50% 50% 51% 53% 49% 50% 51%

% male 50% 50% 49% 47% 51% 50% 49%

WITHIN INTERNATIONALLY RECRUITED CATEGORY

Female 60 78 71 110 93 106 112

Male 116 128 120 162 167 178 183

Total 176 206 191 272 260 284 295

% female 34% 38% 37% 40% 36% 37% 38%

% male 66% 62% 63% 60% 64% 63% 62%

B NATIONALITY / CATEGORY OF STAFF

Pacific Islanders 80 93 89 152 139 160 145

Other 96 113 102 120 121 124 150

Total internationally recruited 176 206 191 272 260 284 295

% Pacific Islanders 45% 45% 47% 56% 53% 56% 49%

% Other 55% 55% 53% 44% 47% 44% 51%

Total locally recruited 177 188 205 179 292 299 309

Total 353 394 396 451 552 583 604

% Internationally recruited staff 50% 52% 48% 60% 47% 49% 49%

% Locally recruited staff 50% 48% 52% 40% 53% 51% 51%

C DIVISION

Director-General’s Office 2 2 4 2 46 43 40

Corporate Services 49 53 67 70 89 0

Programme Management & Support 43 46 46 61 57 0

Operations & Management 145 167

Social Resources 43 59 62 60 - - 0

FAME 72 76 74 66 82 85 88

Land Resources 90 95 71 72 59 69 83

Public Health 54 63 72 64 54 57 45

Economic Development 29 28 31 31

Applied Geoscience & Technology 0 68 64 77

Education,Training & Human Dev 27 69 70 55

Statistics for Development 19 18

Total 353 394 396 451 552 583 604

Statistical information


Program CFP Units Office of DG 7,284,467

Operations & Management 13,515,240

FAME 13,881,360

Land Resources 9,154,180

Public Health 23,497,152

Economic Development 7,972,965

Applied Geoscience & Technology 12,179,821

Education, Training & Human Dev 7,777,885

Statistics for Development 3,652,284

98,915,354

Activity CFP UnitsStaff costs 36,167,557

Operating & communications 32,103,989

Capital costs 2,354,366

Transport & travel costs 14,300,311

Training & workshop costs 3,010,859

Field work costs 10,364,584

Publications 613,688

98,915,354

Statistical information continued

2 FUNDING PROFILE 2007 2008 2009 2010 2011 2012 2013

Actual Actual Actual Actual Actual Actual Actual

A CATEGORY OF INCOME (CFP UNITS)

Core income:

Asessed contributions 8,221,832 8,221,832 8,221,832 8,714,673 9,427,370 9,481,332 10,693,900

Bank interest 521,097 460,041 175,938 310,393 419,215 595,492 481,100

Project management fees 942,301 1,522,068 2,022,113 2,383,690 2,919,799 3,786,297 3,265,200

Miscellaneous / tranfers 420,988 1,798,568 1,468,596 2,695,911 2,374,622 1,783,548 10,689,619

Total Core Income 10,106,218 12,002,509 11,888,479 14,104,667 15,141,006 15,646,669 25,129,819

Non-core 31,565,075 46,098,743 62,834,627 70,041,870 75,366,611 98,475,588 82,967,711

Total income 41,671,293 58,101,252 74,723,106 84,146,537 90,507,617 114,122,257 108,097,530

% Core to total income 24% 21% 16% 17% 17% 14% 23%

% Assessed contributions 20% 14% 11% 10% 10% 8% 10%

O�ce of DG 7%

Operations & Management 14%

FAME 14%

Land Resources 9%

Public Health 24%

Economic Development 8%

Geoscience 12%

Education, Training & Human Dev 8%

Statistics for Development 4%

Sta� costs 37%

Publications 1%

Field work costs 11%

Training & workshop costs 3%

Transport & travel costs 14%

Capital costs 2%

Operating & communications 32%

O�ce of DG 7%

Operations & Management 14%

FAME 14%

Land Resources 9%

Public Health 24%

Economic Development 8%

Geoscience 12%

Education, Training & Human Dev 8%

Statistics for Development 4%

Sta� costs 37%

Publications 1%

Field work costs 11%

Training & workshop costs 3%

Transport & travel costs 14%

Capital costs 2%

Operating & communications 32%

PROVIDENT FUND



PROVIDENT FUND





Secretariat of the Pacific CommunityProvident fund

Dr Colin Tukuitonga John Yee ChiefDIRECTOR-GENERAL ACTING DIRECTOR FINANCE

BALANCE SHEET AS AT 31 DECEMBER 2013

2013CFP units

2012CFP units

ASSETS

Investments

Term deposits - Noumea 4,800,000 3,200,000

Term deposits - Suva 2,885,761 2,685,866

Loans to members - Noumea 106,915 101,085

Loans to members - Suva 151,268 112,094

Loans to SPC Noumea 247,122 279,478

Cash at banks

Noumea 280,608 1,723,662

Suva 131,982 98,461

Interest receivable & other

Noumea 2,644 10,924

Suva 24,512 13,151

TOTAL ASSETS 8,630,812 8,224,721

DEDUCT LIABILITIES

Unearned interest - Noumea (920) (1,350)

Unearned interest - Suva (201,720) (6,738)

Other - (1,019)

NET ASSETS OF THE FUND 8,428,172 8,215,614

REPRESENTED BY:

Members’ capital accounts - Noumea 5,234,649 5,312,780

Members’ capital accounts - Suva 3,193,523 2,902,834

TOTAL MEMBERS’ CAPITAL 8,428,172 8,215,614


STATEMENT OF INCOME & EXPENDITURE FOR THE YEAR ENDED 31 DECEMBER 2013

2013CFP units

2012CFP units

INCOME

Interest received - Noumea 70,523 94,991

Interest received - Suva 98,462 100,981

TOTAL INTEREST RECEIVED 168,985 195,972

DEDUCT EXPENDITURE

Bank charges - Noumea (1,278) (245)

Bank charges - Suva (277) (471)

(1,555) (716)

NET INCOME TRANSFERRED TO APPROPRIATION ACCOUNT 167,430 195,256

APPROPRIATION ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2013

NET INTEREST RECEIVED FROM STATEMENT OF INCOME & EXPENDITURE

Noumea 69,245 94,746

Suva 98,185 100,510

167,430 195,256

INTEREST DISTRIBUTED TO MEMBERS

Interest credited to members accounts

6 months ended 30 June - Noumea (53,943) (45,232)

6 months ended 30 June - Suva (49,093) (50,255)

6 months ended 31 December - Noumea (15,302) (49,514)

6 months ended 31 December - Suva (49,092) (50,255)

(167,430) (195,256)



MEMBERS’ ACCOUNTS MOVEMENTS FOR THE YEAR ENDED 31 DECEMBER 2013

2013CFP units

2012CFP units

OPENING BALANCE 1 JANUARY

Members’ contributions and interest 5,312,778 3,632,224

SPC contributions 2,902,834 3,507,657

8,215,612 7,139,881

ADDITIONS

Members’ contributions - Noumea 790,280 665,689

Members’ contributions - Suva 861,515 892,229

SPC contributions - Noumea 618,491 645,890

SPC contributions - Suva 678,315 680,879

2,948,601 2,884,687

Interest credited members - Noumea 69,245 94,746

Interest credited members - Suva 110,032 94,712

179,277 189,458

Exchange adjustment - Suva (283,739) (30,655)

TOTAL MEMBERS BALANCES BEFORE INVESTMENTS PAID OUT 11,059,751 10,183,371

DEDUCTIONS

Provident Fund investments retired during the year

Noumea (1,191,853) (551,063)

Suva (1,075,423) (953,830)

Noumea withdrawals during the year (364,303) (462,866)

TOTAL DEDUCTIONS (2,631,579) (1,967,759)

CLOSING BALANCE 31 DECEMBER 8,428,172 8,215,612

BALANCE OF MEMBERS’ ACCOUNTS

Members’ contributions and interest - Noumea 2,679,780 2,637,575

Members’ contributions and interest - Suva 1,713,371 1,570,280

SPC contributions - Noumea 2,554,869 2,675,203

SPC contributions - Suva 1,508,641 1,344,246

Exchange adjustment - Suva (28,489) (11,692)

CLOSING BALANCE 31 DECEMBER 8,428,172 8,215,612



Statement of accounting policies

General

The Provident Fund of the Secretariat of the Pacific Community (hereinafter called ‘the Fund’) was established on January 1, 1953, for its officers and employees for the purpose of discharging the liability and/or responsibility (if any) of the Secretariat to the members in respect of provision for superannuation.

In accordance with the Rules of the Provident Fund (hereinafter called ‘the Rules’), the Fund is vested in and administered by the Secretariat on the trusts declared therein.

Subject to these Rules, and to any direction by the Secretariat in accordance therewith, the Director-General shall have and may exercise the powers and functions of the Secretariat under the Rules, with the exception of Rule 26, which covers amendments.

Any member may appeal to the Joint Appeals Board against any decision of the Director-General, as provided for in Chapter XIII of the Staff Rules.

Significant accounting policies and notes to the Provident Fund accounts

1. Accounting period

The accounting period used in the preparation of these accounts is the calendar year 1 January 2013 to 31 December 2013.

2. Currency used

The Provident Fund of all Noumea members, comprising both members’ and employer’s contributions, is invested in Noumea in CFP francs, while the Provident Fund of all Suva members is invested in Suva in Fiji dollars.

3. Exchange rate policy

For the purpose of consolidating the Suva Provident Fund investment with the Noumea Provident Fund investment at year end, the Suva Provident Fund interest and investment have been converted to CFP francs at the bank buying rate as at 31 December 2013 of FJD 1.00 = CFP46.57.

4. Loans to members

Loans to members consist of short-term loans borrowed against their holdings in the Provident Fund. In accordance with the Secretariat’s policy, a member can borrow an amount up to 90% of the member’s holdings in the Fund, provided that arrangements are made to repay the loan over a period of no longer than 12 months. The interest rate charged for such borrowings is a compound rate of 5% (which is 2% higher than the weighted average rate of interest earned on Provident Fund investments) as at 31 December 2013.

5. Loan to Secretariat of the Pacific Community

The Secretariat of the Pacific Community has borrowed money from the Fund to purchase accommodation for its staff in New Caledonia. This loan less capital repayments received is recognised as an asset by the Fund. Interest income is recognised on a straight line basis over the period of the loan.


Pacific Community members

American Samoa, Australia, Cook Islands, Federated States of Micronesia, Fiji, France, French Polynesia, Guam, Kiribati, Marshall Islands, Nauru, New Caledonia, New Zealand, Niue, Northern Mariana Islands, Palau, Papua New Guinea, Pitcairn

Islands, Samoa, Solomon Islands, Tokelau, Tonga, Tuvalu, United States of America, Vanuatu, and Wallis and Futuna.

Documents

SPC 2013 ANNUAL REPORT