Southern Area Southern Area Interagency Incident Interagency Incident Business UpdatesBusiness Updates

And Incident Business And Incident Business SolutionsSolutionsApril 2007April 2007

IssuesIssues

2007 AD Pay Plan2007 AD Pay Plan 2007 Incident Business Updates2007 Incident Business Updates Hazard Pay ClarificationHazard Pay Clarification Forest Service Incident Business SolutionsForest Service Incident Business Solutions OGC Opinion on AD hiringOGC Opinion on AD hiring Changes to the 5109.17 to closer match Changes to the 5109.17 to closer match

the qualifications in 310-1the qualifications in 310-1

Incident Business UpdatesIncident Business Updates

For FY 2007 you must use the Region/Unit Number for For FY 2007 you must use the Region/Unit Number for all P, G, and S codes override in Paycheck.all P, G, and S codes override in Paycheck.

2007 AD Pay Plan issued March 16, 20072007 AD Pay Plan issued March 16, 2007 OPM reviewed methodology used to develop planOPM reviewed methodology used to develop plan FS OGC has determined ADs are employeesFS OGC has determined ADs are employees 2007 Pay Plan issued March 16.2007 Pay Plan issued March 16.

• Rates increased by same % as RUS (1.8%)Rates increased by same % as RUS (1.8%)• Position reviewPosition review• New positions addedNew positions added

2007 AD Pay Plan2007 AD Pay PlanPositions AddedPositions Added

ACDRACDR MAFFS AIRTANKER BASE MAFFS AIRTANKER BASE MANAGERMANAGER

ICT1 & 2ICT1 & 2 MAFFS LIAISON OFFICERMAFFS LIAISON OFFICERIARRIARR PILOTPILOTBUTL – FS ONYBUTL – FS ONY PURCHASING AGENTPURCHASING AGENTCONOCONO PETMPETMESFL,W,S,AESFL,W,S,A RAMPRAMPFWPTFWPT SEARCH TEAM LDR & MBR – DOI SEARCH TEAM LDR & MBR – DOI INTELLINGENCE COORDINTELLINGENCE COORD SWIFTWATER TEAM LDR & MBR-DOISWIFTWATER TEAM LDR & MBR-DOIINSTRUCTORINSTRUCTOR TECH RESCUE TEAM LDR & MBR- TECH RESCUE TEAM LDR & MBR-

DOIDOIINFRARED INTERPRETER INFRARED INTERPRETER VOUCHER EXAMINERVOUCHER EXAMINERLEAD ACCOUNTING TECHLEAD ACCOUNTING TECHLEAD PLANE COORDINATORLEAD PLANE COORDINATOR

2007 AD Pay Plan – 2007 AD Pay Plan – Positions with Rate IncreasesPositions with Rate Increases

FALCFALC STCR, DZ, EM, LM, PLSTCR, DZ, EM, LM, PL

TFLDTFLD HRSP HRSP

CDSPCDSP CORD CORD

DRCLDRCL DRVS, DRVP DRVS, DRVP

EDSDEDSD PETL PETL

New AD PP LanguageNew AD PP LanguageThe AC, T1 or T2 IC, T1 or T2 DIC, Security Specialist Level 1 or Level 2, The AC, T1 or T2 IC, T1 or T2 DIC, Security Specialist Level 1 or Level 2,

Fire Investigator, and BUYL are key positions and may be filled only Fire Investigator, and BUYL are key positions and may be filled only by current agency employees. by current agency employees.

For state or local government partners who cannot work on Federal For state or local government partners who cannot work on Federal incidents under their employment status or cooperative agreement incidents under their employment status or cooperative agreement due to policy or statute the following positions will be allowed to be due to policy or statute the following positions will be allowed to be filled in the 2007 pay plan under the included conditions:filled in the 2007 pay plan under the included conditions:

AC, T1 and T2 ICs & DICs: State or local government employees who AC, T1 and T2 ICs & DICs: State or local government employees who meet qualifications as certified by their Geographic Area Coordinating meet qualifications as certified by their Geographic Area Coordinating Group. Group.

Fire Investigators: State or local government employees. Fire Investigators: State or local government employees. When approved by the Agency AQM Director, retirees may temporarily When approved by the Agency AQM Director, retirees may temporarily

have warrants reinstated and may be hired as AD’s in these positions:have warrants reinstated and may be hired as AD’s in these positions: Buying Team Leader / Contracting OfficerBuying Team Leader / Contracting Officer

Incident Business UpdatesIncident Business Updates

Hiring former employees who separated with Hiring former employees who separated with a Voluntary Separation Incident Payment a Voluntary Separation Incident Payment (Buyout)(Buyout)

Forest Service is considering use of Debit Forest Service is considering use of Debit Cards. These cards could be used by AD’s, Cards. These cards could be used by AD’s, Crew Bosses, State Employees, etc. Crew Bosses, State Employees, etc. Southern Area will be a “Pilot” this year. The Southern Area will be a “Pilot” this year. The NC National Forest will pilot the program this NC National Forest will pilot the program this year with the NC State Forest Service Team.year with the NC State Forest Service Team.

Updates ContinuedUpdates Continued

Staffing Incident Business PositionsStaffing Incident Business Positions Looking at ways to support local units during Looking at ways to support local units during

incidentsincidents Analysis on staffing long term IMT/Incident Analysis on staffing long term IMT/Incident

Support Admin positionsSupport Admin positions Working with FS-ASC on business processes Working with FS-ASC on business processes

to mitigate field impact to mitigate field impact Working with FS-ASC on identifying people Working with FS-ASC on identifying people

with quals & general support for fire issueswith quals & general support for fire issues Task Group to look for BUYT optionsTask Group to look for BUYT options

Hazard Pay ClarificationHazard Pay Clarification

Letter to provide guidance concerning the Letter to provide guidance concerning the granting of hazard pay differential for granting of hazard pay differential for limited control flights authorized under 5 limited control flights authorized under 5 CFR 550, Subpart I, Appendix A was CFR 550, Subpart I, Appendix A was issued on December 13, 2006.issued on December 13, 2006.

OPM has clarified that the word aircraft as OPM has clarified that the word aircraft as used in this context refers to both fixed used in this context refers to both fixed wing airplanes as well as rotary – type wing airplanes as well as rotary – type helicopters. helicopters.

Hazard Pay ContinuedHazard Pay Continued

Helicopter work at low levels does qualify Helicopter work at low levels does qualify for hazard pay; whereas point to point for hazard pay; whereas point to point flying requiring routine take offs and flying requiring routine take offs and landing do not.landing do not.

The Forest Service has determined that employees will The Forest Service has determined that employees will be eligible for hazardous pay differential when flying in a be eligible for hazardous pay differential when flying in a helicopter for stationary or maneuvering above the helicopter for stationary or maneuvering above the ground at low elevations up to 500 feet above the terrain ground at low elevations up to 500 feet above the terrain or vegetative canopy in daylight or at less than 1,000 or vegetative canopy in daylight or at less than 1,000 feet in mountainous areas at night. This decision is feet in mountainous areas at night. This decision is effective as of the date of the letter.effective as of the date of the letter.

OGC OPINION ON AD HIRESOGC OPINION ON AD HIRES Personnel hired under the AD Pay Plan may perform work Personnel hired under the AD Pay Plan may perform work

considered inherently governmental in nature. considered inherently governmental in nature. AD hires are covered under the Federal Employee AD hires are covered under the Federal Employee

Compensation Act (FECA), however, it is up to the Department Compensation Act (FECA), however, it is up to the Department of Labor (who administers FECA) to determine specific of Labor (who administers FECA) to determine specific coverage on a case-by-case basis. coverage on a case-by-case basis.

AD hires are covered under the Federal Tort Claims Act (FTCA), AD hires are covered under the Federal Tort Claims Act (FTCA), the Military Personnel and Civilian Employees Claims Act the Military Personnel and Civilian Employees Claims Act (MPCEC) and Section 717 of Title VII of the Civil Rights act of (MPCEC) and Section 717 of Title VII of the Civil Rights act of 1964, 42 U.S.C.1964, 42 U.S.C.

Individuals hired under the AD Pay Plan may not work as AD Individuals hired under the AD Pay Plan may not work as AD hires and simultaneously have contracts or Emergency hires and simultaneously have contracts or Emergency Equipment Rental Agreements for emergency equipment or Equipment Rental Agreements for emergency equipment or services with the government. See Federal Acquisition services with the government. See Federal Acquisition Regulation (FAR), subpart 3.601.Regulation (FAR), subpart 3.601.

AD hires are excluded from Social Security (FICA) withholdings AD hires are excluded from Social Security (FICA) withholdings under 26 USC 3121 (b)(6)(c).under 26 USC 3121 (b)(6)(c).

FS Incident Business Solutions FS Incident Business Solutions ProjectProject

ObjectiveObjective Centralize & re-engineer payment & accrual Centralize & re-engineer payment & accrual

processes at the ASC processes at the ASC Provide users one-time data entry to improve Provide users one-time data entry to improve

efficiency and reduce errorsefficiency and reduce errors Standardize and streamline current tools and Standardize and streamline current tools and

processes processes Reduce the end user’s reporting burden Reduce the end user’s reporting burden

through the production of required reportsthrough the production of required reports

Incident Business Solutions ProjectIncident Business Solutions Project20072007

ROSSROSS will be manually populated with EERA contracts. will be manually populated with EERA contracts. I-Suite I-Suite users may import resource data from ROSS.users may import resource data from ROSS. I-Suite users I-Suite users will continue to generate daily will continue to generate daily accrual accrual

datadata, but can now be electronically transmitted to the , but can now be electronically transmitted to the ASC.ASC.

I-Suite users I-Suite users will electronically transmitwill electronically transmit Casual (AD) Casual (AD) and EERA and EERA payment data to the ASC and NBCpayment data to the ASC and NBC..

Flight data for Flight data for aviation contractsaviation contracts and air tankers will be and air tankers will be recorded in ABS. Accruals, invoicing and reporting all recorded in ABS. Accruals, invoicing and reporting all will be electronicwill be electronic. .

The ASC-Incident Payment Center workflowThe ASC-Incident Payment Center workflow will be will be automatedautomated

Aviation Business System 2007Aviation Business System 2007

Contracted Aviation including Air Tankers Contracted Aviation including Air Tankers will be tracked in the Aviation Business will be tracked in the Aviation Business System (ABS). System (ABS). Air resource manager enters flight data in Air resource manager enters flight data in

ABS or Disconnect clientABS or Disconnect client Daily accrual data flows to IBDBDaily accrual data flows to IBDB COR and Vendor approves invoice summary COR and Vendor approves invoice summary

electronicallyelectronically Data transmitted to ASC for payment. Data transmitted to ASC for payment. Daily costs posted on the web Daily costs posted on the web

IBS - IBS - Current and Future StateCurrent and Future State

Re-use of data throughout

EaTIS (Contracts Database)

ROSSISuite or

Web-122

IBDB at the ASC

FFISFAIRS

Current State

Future State

ES

B

Questions?Questions?