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Patricia B. Maples, Governor
Lessie M. Terry, Vice Governor
Geneva S. Hayes, Youth Leader
Yvonne Upton, Secretary
Patricia Hall, Financial Secretary
Mary Whitt, Treasurer
Jackie Harrison & Stacy Quarles
Conference Coordinators
South Central District
53rd Annual Conference
March 6-8, 2015
Sheraton Arlington Hotel
Arlington, Texas
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MISSION STATEMENT:
The mission of the South Central District of the National Association of Negro Business & Professional
Women’s Clubs, Inc. is to sponsor and support programs that lead to improved Social and civic conditions
in our local global communities and to provide opportunities for Personal growth and professional
development of youth while promoting and protecting the interest of its membership of business and
professional women.
VISION STATEMENT:
The South Central District will be a leader among organizations that serve our communities, empower
youth and support the interests and concerns of business and professional women.
DISTRICT THEME:
Blazing New Pathways: Make it Matter – Make it Happen
NATIONAL THEME:
Blazing New Pathways with Continuity, Creativity; and Confidence
IN THIS ISSUE:
From the Governor .................................................................................................................................................. ii
From the Vice Governor. ....................................................................................................................................... iii From the District Youth Leader ............................................................................................................................. iv
District Standing, Appointed & Apprentice Committees/Teams – 2014-2015 ...................................................... v
Conference at-a-Glance .......................................................................................................................................... 1
Public Forums & District Projects .......................................................................................................................... 2
Conference Registration Form ................................................................................................................................ 3
Hotel Online Reservations Information .................................................................................................................. 4
Conference Deadlines ............................................................................................................................................. 5
Credentials Form ..................................................................................................................................................... 6
Protocol Information ............................................................................................................................................... 7
Nominating Committee Report ............................................................................................................................... 8
District Award Nominations ................................................................................................................................... 9
Members Only Awards ......................................................................................................................................... 10 Award Nomination Form ...................................................................................................................................... 11
President of the Year Form ................................................................................................................................... 12
Club of the Year Form .......................................................................................................................................... 13
Youth Club of the Year Form ............................................................................................................................... 14
Youth of the Year Nomination Form .................................................................................................................... 15
Souvenir Journal Advertisement Form .................................................................. Error! Bookmark not defined.
Vendor/Exhibitor Application .............................................................................................................................. 17
Banner Parade Registration Form ......................................................................................................................... 18
Program Showcase Registration Form.................................................................................................................. 19
Parental Permission Slip ....................................................................................................................................... 20
Request for Letter of Reference for Scholarship .................................................................................................. 21
Request for Excused Absence from School .......................................................................................................... 22
Scholarship Application ........................................................................................................................................ 23
Scholarship Application Form .............................................................................................................................. 24
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From the Governor . . . Dear Club Sisters, Ombudsmen & Youth, It is because of you that we can each look forward to our 53rd South Central District Conference once again at the Sheraton Arlington Hotel in Arlington Texas, March 6-8, 2015. We shared “Dreams and Vision” then set Goals and Objectives to make this Conference one that we could “Celebrate Yesterdays & Seize Tomorrows: Informed, Transformed and Reformed.” Governor Holyfield and I have worked together during this 2014-2015 Split Term to ensure that the consistency of South Central District remain the “Proud and Sensational” District of the National Association of Negro Business and Professional Women’s Clubs, Incorporated. The 53rd South Central District Conference Theme is …
“Blazing New Pathways: Make it Matter ~ Make it Happen.”
For your enjoyment and convenience, we have provided several changes that we hope will prove to be exciting and useful during your weekend with club sisters across our district. Some of the changes include the following:
A Three-track Leadership Academy for those inspiring to hold offices at the local, district and national levels in leadership as well as within your personal business or profession.
An Opening Celebration and Vocal Arts Competition in an elegant setting that is informative, transformative and reformative. Come early for the Sistership Gathering, Banner Parade and see club Programs Displayed for viewing during the Governor’s Reception and throughout the conference.
Our Youth joining us during the business session to observe and then share just why we are so proud of the sensational opportunities they bring to this district and the national organization.
The requested District-wide Women’s History and Founder’s Day event. “We Speak Your Name & District Awards Luncheon.” We will continue awarding and sharing the HOPE, Community Services, Achievement and Volunteer Service Awards to Women from across the district. Clubs will recognize women in Leadership, Entrepreneurship, Technology and Service in the areas of Health, Education, Employment and Economic Development.
Observance and recognition of our Seven (7) living governors and club presidents as we acknowledge our Seven (7) National Founders and Club Founders during a candle light ceremony.
Attend the Adults and Youth Open Forums – Social Media: Making it Matter in Today’s Society and Law Enforcement: Making the Right Move Happen.
The Life of the District and Life Membership Celebration will matter and happen into the late hours on Saturday night.
Celebrate our Youth in Prayer during the “Versa L. Lacy Prayer Breakfast, Rites of Passage, Rededication and Necrology” Closing.
Once again, we welcome you to our 53rd District Conference. We pray and anticipate you allowing yourself to become “Informed, Transformed and Reformed” in the PROUD and SENSATIONAL Spirit of the South Central District. Sisterly yours,
Patricia B. Maples, Governor South Central District –NANBPWC, Inc.
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From the Vice Governor . . . . GREETINGS, to the remarkable ladies, youth and ombudsmen of the Proud and Sensational South Central District of the National Association of Negro Business and Professional Women’s Clubs, Inc. CONGRATLULATIONS as we approach the celebration of our 53rd District Conference. Once again the Sheraton Arlington Hotel in Arlington, Texas is the site of the Conference during which we will “Celebrate Yesterdays and Seize Tomorrows: Informed, Transformed, Reformed.” Leadership, Entrepreneurship, Technology and Service (L.E.T.S.) is our adult program focus while the youth focus is Community Service, Higher Education, Activism, Networking, Global Awareness, and Entrepreneurship (C.H.A.N.G.E.). We are eager to examine the projects and programs that each club has implemented in your particular area of the South Central District that will influence the lives of the people living there. The District leadership team and committees are working diligently to ensure that each person in attendance is:
Informed - become knowledgeable of the many services that we provide by the reports given.
Transformed - enthusiastically engaged in all scheduled activities: workshops, competitions, Women’s History Luncheon, Prayer Breakfast, etc.
Reformed – as we share with each other clubs, as well as individual members, will come away from the conference with new and improved ways of executing or implementing programs and projects.
South Central District members come prepared to benefit from the awesome activities that are being planned. I look forward to your presence at our 53rd District Conference and predict that 2015 will be a record-breaking attendance year. We can do it! “Blazing New Pathways: Make It Matter - Make It Happen”. Sisterly,
Lessie M. Terry - Vice Governor
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From the District Youth Leader . . . .
Greetings from Geneva Stephens Hayes,
I am a native of Shreveport, Louisiana. In the Great Bayou state we enjoy
good eating and big fun such as Mardi Gras.
I am so happy to serve as Youth Leader for the South Central District,
where we too believe in having a good time as we serve our many
communities by "Letting Change Happen". As your Youth Leader it is my responsibility to make sure that
all of the youth clubs in our seven states are informed on how we must "Blaze New Pathways: Make It
Matter - Make It Happen".
Let's have fun, let’s be safe as we come together in March 2015 for our South Central District conference.
You each are special and your “Thoughts Matter” and we the youth advisors are determined to make your
“Thoughts Happen.”
Thank you for allowing me to be of service.
Blessings,
Geneva S. Hayes Geneva S. Hayes South Central District Youth Leader
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District Standing, Appointed & Apprentice Committees/Teams – 2014-2015 Archives / History Eunice Curtis*, GND Club Historians
Audit Althea Carlisle,* SD Carol Montgomery, GC Gloria Owens, SD Charmaine Traylor, NTL Mildred Williams, DMC
Awards (Includes Volunteer Service) Gwendolyn Daniels,** SD Dr. Jeannie Thomas,** NTL Carol Montgomery*, GC Eunice Curtis, GND Barbara Richardson, GKC Verna Stribling, DMC Beverly Washington, GFW Levanna Wilson, LR Veranda Sanders, GFW
Budget & Finance Mary Whit** GC Patricia Hall, DMC Vernera Hatch, NTL Diane Davis, PC
Closing Ceremony (Necrology & Rites of Passage) Delores Simmons**, GFW Mary Luckey**, SE All Club Chaplains
Constitution & Bylaws Dr. Lavern Holyfield**** SD Parliamentarian All Club Parliamentarians
Council of Presidents Lorene Eutsey, Chair *, SCDls All Club Presidents
Credentials Delores Simmons** GFW Liz Richardson**, NTL Janice Brown, Member-at-Large
Education & Scholarships Kay Hunter** SD Carol Blakes** GC Dr. Shade Badejo, GC Mary Ojo, DMC Terri Ford, SD
Elections Thelma Brown**, DMC Cynthia Alley**, HL Robbie DeWitt, SD
Evaluation Levanna Wilson** LR Clara Page**, PC Cecelia Arnold, SD International Affairs Barbara Richardson**, GKC Mary Ojo**, SE
All Club IAD Members
Jurisprudence Mae Frances Saulter*, SD Past Governors
Membership (Life) Marion Hill**, SD Verna Williams**, DMC
All Life Membership Chairs
Membership Extension Beverly White**, GKC Rochelle Harden**, GFW
Membership & New Club Recruitment Terri Ford*, SD Thelma Brown, DMC Viveca Wilson, NTL
Publicity & Public Relations Dorris Ellis Robinson* HL, Editor Minnie Turner*, SCDls, Technology Gwen Daniels*, SD Gwen Morrison*, GFW
Nominating Committee Lessie Terry, Chair, DMC Lavern Holyfield, SD Althea Carlisle, SD Lorene Eutsey, SCDls Delores Simmons, GFW Gail Thames, DMC Cynthia Alley, HL
Ombudsmen Gail & Eddie Thames*, DMC Faye Collins & Bobbie Slade*, SD
Power of Minutes Yvonne Upton* SD Chair District Recording Secretary All Club Secretaries
Program Showcase All 1st Vice Presidents Procedures Manual Dr. Lavern Holyfield*, SD Past Governors
Registration Patricia Hall,* District Financial Secretary Marilyn Barnes, NTL Verenia Hence, LR
Resolutions Clara Page**, PC Levanna Wilson**, LR
Souvenir Journal Lavern Holyfield* SD Dr. June Johnson, SD Tech Team
Strategic Planning Kay Hunter* SD Carol Montgomery, GC
Technology Minnie Turner,* SCDls Rochelle Harden, GFW Eunice Curtis, GND
Time & Place Patricia Wagner*, SD (District) Delores Simmons*, GFW (National)
Vendors & Exhibitors Charmaine Traylor,* NTL Mojisola Afolabi, HL (Vendors)
Opening & Vocal Arts Dr. June Johnson** SD Dr. Gwen Morrison**, GFW Terri Ford, SD Viveca Wilson, NTL Thelma Brown, DMC Liz Richardson, NTL Murray Gray, NTL Ethel Dunbar, LR Faye Collins, SD
Youth Advisory Geneva Hayes*, SCDls, Youth Leader All Youth Directors
Leadership Academy/Workshop Dr. Lavern J. Holyfield,*** Director, SD Diane Wright Jones, * **National, SE Lessie Terry,***Local, DMC Rochelle Harden, GFW
District Conference Coordinating Team Jacqueline Harrison** SD Stacy Quarles**, GFW *Chair ** Apprentice Team *** Director or Faculty **** Immediate Past Governor
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Conference-at-a-Glance ADULT & YOUTH
Sheraton Arlington Hotel
1500 Convention Center Drive Arlington, Texas 76011 Phone: (817) 261-8200
Open Registration Dates January 2, 2015
Reservation Group Rate Cut-off Date Friday, February 20, 2015
Room Type/Occupancy
Single/Double Triple/Quad
Double or King All $106
All room rates are subject to the current local taxes
Occupancy tax charge at 15% Plus $1.90 Entertainment Fee
CANCELLATION FEE
72-hour notice of cancellation is Required to avoid penalty
Amenities:
Wireless internet access Free Parking
Business Center Restaurant
Exercise Room
Friday, March 6, 2015 Leadership Academy 9:00 a.m. – 2:00 p.m. Registration/Credentials 12:00 noon – 6:00 p.m. Board Meeting 3:00 p.m. – 6:00 p.m. Youth Opening Rehearsal 3:00 p.m. – 5:00 p.m. Vocal Arts Rehearsals 3:30 p.m. – 5:30 p.m. Showcase Boards Displays 4:00 p.m. – 6:00 p.m.
Sistership Gathering 6:30 p.m. – 7:15 p.m. Banner Parade Line Up – 7:15 p.m.
“Opening Celebration & Vocal Arts Competition” 7:30 p.m. – Midnight
Doors Closed 8:00 p.m. – 9:00 p.m. Governor’s Reception 9:30 p.m. – 11:00 p.m. Youth Welcome Meeting & Rehearsals 10:30 p.m. - Midnight
(Oratorical and Suitcase Rehearsals)
Saturday, March 7, 2015 Registration/Credentials 7:30 a.m. – 8:30 a.m. District Business Office 8:00 a.m. – 11:00 p.m. Plenary Session #1 8:00 a.m. – 10:15 a.m. Youth Session 10:30 a.m. – 11:30 a.m.
Oratorical Contest Suitcase Players Competition
Mike Guinn, Guest M.C. “We Speak Your Name & District Awards Luncheon”
12:00 noon – 2:00 p.m. Open Public Forums
Social Media Matters 2:30 p.m. – 3:30 p.m. Law Enforcement Happens 3:45 p.m. – 4:45 p.m. Youth Tree Planning & Evans Plaza 5:00 p.m. – 7:30 p.m. Elections 5:00 p.m. – 6:00 p.m.
“Life of the District Awards ~ Life Membership and Intergenerational Celebration”
8:00 p.m. - Midnight
Sunday, March 8, 2015 “Celebrating Our Youth in Prayer”
9:00 a.m. – 11:00 a.m. Prayer Breakfast, Necrology, Rites of Passage, Rededication
Closing Plenary #2 11:15 – 12:00 noon Closing Board Meeting 1:00 p.m. – 2:00 p.m.
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Public Forums & District Projects Adults, Ombudsmen, Youth, and Parents
Topics Guest Speaker Description
Making Social Media Matter in Today’s Society
Camille Avant, Esq. Clouse Dunn LLP 1201 Elm Street, Suite 5200 Dallas, TX 752770 214-239-2758 [email protected]
Ways in which we can protect ourselves, businesses and future opportunities because of what may be said and shared on social media. Several safeguards to put in place as precautions against disgruntled persons and at risk activities.
Law Enforcement: Making the Right Move Happen
Eddie Thames, Facilitator & SCD Ombudsmen Anthony D. Simmons, Sr. Fort Worth Police Officer and Mounted Patrol Division
Ways to support and prevent negative outcomes when interacting with law enforcement officers.
District Award Nominations
Internal Awards Due by January 24, 2015
Club of the Year: 20 or Less Members Club of the Year: 21 – Plus Members
President of the Year: 20 or Less Members President of the Yea: 21 – Plus Members
Youth Club of the Year Youth Member of the Year Youth Leadership Award
District Achievement Award: Individual District Achievement Award: Apprentice Chairs
District Achievement Award: Team
Life Membership Campaign
Category Award
Initial Membership Subscription Medallion
Half Membership Subscription T-Shirt
Paid in Full Membership Life Member Shirt
First 10 Paid in Full Memberships Vice Governor’s Doll
Club President with 100% of Club’s Commitments Governor’s Doll
District Special Recognition
New Club Sisters Club Sisters 25 Years Membership Club Sisters 50 Years Membership
District Projects
For Recognition due by Close of Opening Night, March 6, 2015
Helen Ragsdale & District Scholarship (Submit Check w/Voucher to Financial Secretary)
Education - Books for Students (To be Presented during Life of the District Celebration)
International Affairs Division – ($5.00 for Laptops in Ghana – Submit One-Club Check )
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Conference Registration Form
53rd Annual South Central District Conference March 6 - 8, 2015
Sheraton Arlington Hotel • 1500 Convention Center Drive • Arlington, Texas 76011
Telephone: 817.261.8200
Last Name First Name Club
Address City / State / Zip Telephone
Elected Office Held in Club Elected Office Held District / National Email
Emergency Contact Information: Name Relation: Telephone #
Check all that apply: □Adult Member □Delegate □Life Member □Youth □Ombudsman □Guest
Date of Arrival: ____________________________ Date of Departure: __________________________
BPW ADULT MEMBER REGISTRATION & DATES: Amount Due
Registration [January 3, 2014 – February 16, 2015] $160.00
Late Registration [February 17, 2015 – March 01, 2015] $180.00
No Onsite Registration
YOUTH/BETA PSI REGISTRATION & DATES :
Registration – [January 3, 2014 – February 16, 2015] $ 50.00
Late Registration [February 17, 2014 – March 01, 2015] $ 75.00
No Onsite Registration
OMBUDSMEN/GUEST REGISTRATION & DATES:
Registration – [January 3, 2014 – February 16, 2015] $100.00
Late Registration [February 17, 2015 – March 1, 2015] $115.00
No Onsite Registration
FEES FOR NON-REGISTERED GUESTS:
Emerging Artists Vocal Arts Competition $ 20.00
We Speak Your Name & District Awards Luncheon $ 65.00
Prayer Breakfast $ 45.00
TOTAL CONFERENCE FEES PAYABLE $
CHECK MEAL PREFERENCE FOR LUNCHEON
Vegetarian Chicken
SEND REGISTRATION FEES AND FORM TO: PATRICIA HALL, REGISTRATION CHAIR: 7912 Komalty Drive Dallas TX, 75217 Phone: 214-398-0270(h) 214-533-8051(c) Email: [email protected]
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Hotel Online Reservations Information
Event Registration Website for South Central District Conference:
https://www.starwoodmeeting.com/StarGroupsWeb/res?id=1409224830&key=11D8349A
Meeting Planner 1409224830
Password 1730953E
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Conference Deadlines Date Activity Contact
January 12, 2015 “Rites of Passage Youth”
To participate we must have your Bio & jpeg picture by the deadline.
Geneva Hayes [email protected]
January 24, 2015 Underwriters and Supporters Club Sisters encouraged in seeking underwriters and supporters. Includes Program Book Ads, District Awards, District Events and Personal tax-deductible donations.
Send donations to: Patricia Hall, Financial Secretary 7912 Komalty Dr., Dallas, TX 75217 [email protected] CC: Governor Maples [email protected]
January 24, 2015 The HOPE, District Achievement, District Community Service and Volunteer Services. Internal Award Nominations including President of the Year/Club of the Year. Youth of the Year/Youth Club of the Year.
Adults Gwendolyn Daniels [email protected] 972.240.5965 CC: Dr. Jeanine Thomas [email protected] Youth Geneva Hayes [email protected]
January 31, 2015 District Youth Scholarships Kay Frances Hunter, Chair 1341 Mill Stream Drive, Dallas, TX 75232 [email protected]
Cc: Carol Blakes [email protected]
February 1, 2015 Souvenir Journal Ads – Emails preferred. If mailed, send to P.O. Box 381626, Duncanville, TX 75138
Dr. Lavern Holyfield [email protected]
February 1, 2015 Vocal Arts Competition Deadline for Application, Bio, Jpeg Pic. and Five (5) Copies of Music
Send $50.00 fee to National Headqtrs. Make check payable to NANBPWC, Inc. Send copy of check or national receipt to: Dr. June Johnson [email protected] 214.557.7838 CC: Dr. Gwen Morrison [email protected]
February 1, 2015 Notification of Deceased Members Delores Simmons [email protected] CC: Governor Maples [email protected]
February 1, 2015 Program Showcase and Banner Parade registrations
Vice Gov. Lessie Terry [email protected] 972.681.5425 CC: Terri Ford [email protected]
February 6, 2015 Vendor/Exhibitor Application Mail to: Charmaine Traylor
Charmaine Traylor, P.O. Box 1720, Cedar Hill, TX 75106 [email protected]
February 16, 2015 Early Conference Registration Patricia Hall, Registration Chair, 7912 Komalty Dr., Dallas, TX 75217, [email protected] 214.398.0270
February 20, 2015 Hotel Reservations (Special Rate Deadline)
Sheraton Arlington Hotel 817.261.8200 (See Online Registration Page 4)
February 21, 2015 Credentials Delores Simmons, 2629 Sarah Jane Ln., Ft Worth, TX 76119 [email protected]
CC: Liz Richardson [email protected]
March 01, 2015 Registration “ENDS” at 9:00 AM Same as Above – There is NO On-Site Registration
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South Central District The NATIONAL ASSOCIATION OF NEGRO BUSINESS AND PROFESSIONAL WOMEN’S CLUBS, INC.
CREDENTIALS FORM
Club Name: President
Address City / State / Zip:
Please List Members in ONE CATEGORY ONLY.
Number of members
Minus (-) President (one vote)
Minus (-) Life
members (one vote) per Life member attending the conference
Balance (one delegate for each 10 members)
Total Delegate
strength:
DELEGATES’ NAMES:
LIFE MEMBERS ATTENDING THE CONFERENCE:
1. 8.
2. 9.
3. 10.
4. 11.
5. 12.
6. 13.
7. 14.
(Attach sheet to add additional names.)
The above-named persons have been elected or appointed to represent our Club during the 53rd
South Central District Conference, March 6 – 8, 2015.
President Recording Secretary
ATTACH YOUR CLUB ROSTER AND MAIL or Email WITH YOUR CLUB CREDENTIALS FORM TO:
Delores Simmons, Credentials Apprentice Chair
2629 Sarah Jane Lane, Fort Worth, TX 76119 [email protected] CC: (Email Copies Only) Liz Richardson [email protected]
Deadline: February 21, 2015
TM
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Protocol Information (Meeting Attire)
Friday, March 6, 2015
Leadership Academy, Board Meeting – Club Colors Business Casual “Opening Celebration & Vocal Arts Competition”
Adult & Youth – Black Tie/Party Youth Pre-Conference Meeting – Club Colors Casual
Saturday, March 7, 2015
Opening Business Session – Club Colors Business (Club Shirts Optional)
Youth Session: Oratorical Contestant – Business “We Speak Your Name & District Awards Luncheon”
Club Sisters - Business Dressy Yellow Open Forums – Business
Youth Tree Planting – Club Colors “Life of the District – Awards & Life Membership Celebration”
Club Colors Casual
Sunday, March 8, 2015
“Celebrating Our Youth in Prayer” Versia L. Lacy Prayer Breakfast, Necrology, Rites of Passage,
Rededication & Closing Business Session – White Business (Adults) Youth Ladies – White Dress
Youth Gentlemen – White Shirts & White Tie w/Black Pants
Graduating Seniors Females – Black Dress/Black Blouse w/Black Pants
Males – Black Shirts & Black Tie w/Black Pants
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Nominating Committee Report Madam Governor, The SCD Nomination Committee met tonight (Tuesday, December 30, 2014), and we are submitting the official slate of officers to be included in the Call to Conference.
First Name Last Name Office Club
Patricia Maples Governor North Texas League
Vice Governor
Geneva Hayes Youth Leader South Central Dallas
Mary Ojo Recording Secretary
Dallas Metropolitan Club
Financial Secretary
Treasurer
In accordance with our Bylaws additional nominations can be made:
SECTION 3. ADDITIONAL NOMINATIONS
a. Additional nominations may be made in writing by any member. The member must submit a letter signed by at least five (5) members in good standing from a club, and meet the qualifications stipulated in Article IV, Section 3. Such nominations must be forwarded to the Nominating Committee Chair by registered or certified mail at least thirty (30) days prior to the Conference. In the case of additional nominations, the Governor will forward the revised slate to every club at least fifteen (15) days prior to the Conference. b. Only those nominations submitted in accordance within the above-outlined requirements shall appear on the ballot. c. There shall be no nominations from the floor.
page 15 of the SCD Bylaws
*NOTE: 30 days prior to Conference should be February 4, 2015
Sisterly,
Lessie Terry, Chair 2014-2015 Nominating Committee
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District Award Nominations
South Central District Community Awards
Type Award Deadline Description & Award Criteria
THE HOPE AWARD
NON-MEMBER OR MEMBER
Saturday January 24th
2015 9:00 AM
This award shall be presented to a SCD member, or to a non-member who is a resident of the community in which the conference is held. The honoree’s sacrificial giving or intervention is expected to have given “Hope” to a person, family or organization for a better quality of life!
DISTRICT ACHIEVEMENT
AWARD
** This applies to
the year 2015 only
NON-MEMBER OR MEMBER
Saturday January 24th
2015 9:00 AM
This award shall be presented to an outstanding woman (member or non-member) for achievement in a chosen career which demonstrates unusual success in endeavors, chosen vocation within a recent two year period. **Individuals recommended for this award who are non-members must reside within the boundaries of a Club in the District and in Good Standing. The nominee shall also have effectuated the lives of an astounding number of individuals or a group during this time element. Up-to-date data should be documented by recent clippings recognized by individuals and/or groups fully aware of, and/or benefiting from said accomplishments. Individuals should be engaged in the same or a related endeavor at the time of consideration.
DISTRICT COMMUNITY
SERVICE AWARD
NON-MEMBER ONLY!
Saturday January 24th
2015 9:00 AM
This award shall be presented to a woman non-member who resides within the confines of the SCD. The honoree should be woman who has performed outstanding deeds, unselfish service, or act(s) of heroism. Each nominee shall have committed or unselfishly shared her time and talent voluntarily to the said community. The nominee’s deeds, service or heroism shall have affected the lives of a significant number of individuals or groups with these stated causes well known to the community within a recent two year period.
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Members Only Awards
South Central District
Type Award Deadline Description & Award Criteria
Volunteer Service Award
12-1-2014
Based on criteria listed on the National Volunteer Service Award application form. (Both Employed and Retired)
SCD NANBPWC LIFE MEMBER
AWARDS
Saturday December 31, 2014 / 9:00 AM
SPECIAL CLUB INCENTIVES PROMOTIONAL FOR 2015: HANDLED BY THE SCD LIFE MEMBER CHAIR AND THE FINANCE TEAM BASED ON SCD DUES PAID.
MEMBERSHIP HIGH ACHIEVER AWARD
Saturday January 24th
2015 / 9:00 AM
THE CLUB WITH THE MOST NEW MEMBERS NOTE: THE WINNING CLUB WILL BE IDENTIFIED BY THE FINANCE TEAM.
PRESIDENT OF THE YEAR 20-LESS
MBRS
Saturday January 24th
2015 / 9:00 AM
Based on criteria listed on form.
PRESIDENT OF THE YEAR 21-PLUS
MBRS
Saturday January 24th
2015 / 3:00 PM
Based on criteria listed on form.
CLUB OF THE YEAR 20-LESS MBRS
Saturday January 24th
2015 / 9:00 AM
Based on criteria listed on form.
CLUB OF THE YEAR 21-PLUS MBRS
Saturday January 24th
2015 / 9:00 AM
Based on criteria listed on form.
DISTRICT APPRECIATION
AWARD
SELECTED BY GOVERNOR
This award shall be presented to a female member who has performed outstanding deeds or services to the SCD.
DISTRICT YOUTH OF THE YEAR
AWARD
Saturday January 24th
2015 / 9:00 AM
Based on criteria listed on form (Results due to District Awards Chair by January 26, 2015)
DISTRICT YOUTH CLUB OF THE
YEAR
Saturday January 24th
2015 / 9:00 AM
Financially active youth clubs only (Results due to District Awards Chair by January 26, 2015)
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Award Nomination Form
Type of Award (Check one.) Attached Items (Check all that apply.)
District Achievement Award Biographical narrative*
District Community Service Award Color Photo (headshot)*
The HOPE Award Supporting Documentation* List:
Nominee Information: Name: Email:
Address: City: State: Zip
Home Telephone: Cellular Telephone: Office Telephone:
Club Name: (If nominee is a member only)
Please give brief statement why this person is being nominated (100 words or less)
Nomination Submitted by:
Name: Email:
Address: City: State: Zip
Home Telephone: Cellular Telephone: Office Telephone:
Club Name: President:
Please send to: Mrs. Gwendolyn H. Daniels, SCD Awards Chairperson Email: [email protected]
Mail: 537 Ivy Way, Garland, Texas 75043 Email CC: Dr. Jeanine Thomas [email protected]
* Required items
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President of the Year Form NOMINATION FORM
Nominee:
Club: Term(s):
Complete Address:
Telephone #: E-mail:
District or National B&PW MEETINGS Please check Yes (Y) or No (N) to indicate B&P meetings attended since the last District Conference.
Y N Meetings Attended Y N Meetings Attended Y N Meetings Attended
District Conference 2012 District Planning Meeting 2012 Other:
SCD Leadership Retreat National Convention 2012 Other:
MEMBERSHIP DEVELOPMENT Please list membership development programs/activities that you have provided for your club.
(e.g. retreat, information sessions, B&P procedural updates, etc.)
Date Membership Development Activity Date Membership Development Activity Date Membership Development Activity
OTHER AREAS OF LEADERSHIP PLEASE LIST OTHER ORGANIZATIONS IN WHICH YOU HAVE HELD AN OFFICE DURING THE LAST 12 MONTHS.
Organization Office Held Organization Office Held
COMMUNITY INVOLVMENT LIST NON-B&P COMMUNITY SERVICE ORGANIZATIONS AND/OR /ACTIVITIES IN WHICH YOU HAVE PARTICIPATED SINCE MARCH 2012.
Organization or Activity Organization or Activity Organization or Activity
SISTERLY SUPPORT LIST ACTIVITIES SPONSORED BY OTHER CLUBS THAT YOU ATTENDED OR SUPPORTED.
Club/Activity Type of Support Club/Activity Type of Support
First Vice President: Signature:
Telephone: E-mail:
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Club of the Year Form Nomination Form
Please provide information and supporting documentation for the current club year. Club: No. of Members:
President: 1ST Vice President :
Address:
Telephone: Email Address:
Program Participation: Please indicate mm/dd/yy that programs were held or date planned. Please attach program outline and one piece (only) of documentation per program. (Photographs alone are not acceptable documentation.]
Leadership:
Entrepreneurship:
Technology:
Service:
Women’s History:
Founders’ Day:
Yes No District/National Activities: (Check Yes/No to indicate if the Club had representatives present or have registered to participate.)
District Banner Parade:
District Program Showcase
District Board Training/Leadership Retreat
Sisterly Support and other district participation: (List all – attach additional sheet if necessary)
Support for International Affairs Division
National Convention (end of previous club year)
Please return by January 24, 2015 to: Gwendolyn H. Daniels, Awards Chairperson 537 Ivy Way
Garland, Texas 75043-3223
972-240-5965
Email CC: Dr. Jeanine Thomas [email protected]
Financial Verification: Name: Signature: Awards Chairperson: ______________________ Signature______________________
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Youth Club of the Year Form South Central District
Guidelines
Youth Club outline submitted on-time.
Youth Club participated in banner parade, program board/power-point/scrapbook.
Youth Club participated in district projects: 1) Operation Christmas Child; 2) March of Dimes Fund Raiser; 3)
Raffle Tickets for Baskets.
Youth Club Participated in District Conference (November 2014).
Youth Club paid membership by December 31, 2014.
Club Information
Please Print Youth Club Name:
Youth Club President:
Number of Club Members:
Number of Seniors:
Youth Advisor Information
Advisor Name: Signature
E-Mail Address:
Cell No:
# of Officers in Club:
Why should your Club be Club of the Year: Due by or before January 24, 2015 to Youth Leader: Geneva S. Hayes [email protected]
For South Central District Youth Leader Only
Date Received: Date Submitted:
Received By: Award Date:
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Youth of the Year Nomination Form South Central District
Guidelines
Youth must have been a member for one (1) calendar year prior to filling out this application. Calendar year months begin in July, and end in June of the following year.
Youth must be in good financial standing with Youth Club.
Youth must have been involved in at least three (3) club/district activities.
Youth Information
Please Print Full Name:
Club Name:
School: Current Grade Level:
E-Mail Address: Cell No:
Club Information
Advisor Name: Signature
E-Mail Address:
Cell No:
Office Held in Club:
Why this Youth is qualified for this award:
Due by or before January 24, 2015 to Youth Leader: Geneva S. Hayes [email protected]
For South Central District Youth Leader Only
Date Received: Date Submitted:
Received By: Award Date:
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Souvenir Journal Advertisement Form
Back Cover ………………… $600 Inside Front or Back ……….$350
Full Page …………………… $100 ½ Page ……………… $60
¼ Page ………………….. $45 Business Cards …………… $25
For easier processing, email all CAMERA-READY Ads to the Souvenir Journal
Chair, Dr. Lavern Holyfield at [email protected]. Then send a hardcopy
and check made payable to the South Central District Memo: Journal Ad.
Ads that cannot be emailed should be sent directly to the Souvenir Journal Chair:
South Central District – NANBPWC, Inc.
Attn: Dr. Lavern Holyfield, Souvenir Journal, Chair
P.O. Box 381626
Duncanville, Texas 751372
AN ADD’L FEE OF $15 IS DUE FOR PICTURES AND.OR NON-ELECTRONIC ADS.
Sold by: _________________
Name: __________________ Club: ______________________
Purchased by: _______________________ Size: _______ Amount due: $______
DEADLINE: Friday, February 1, 20155
FULL PAGE
½ Page
¼ Page
Business Card
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SOUTH CENTRAL DISTRICT CONFERENCE
. Vendor/Exhibitor Application
District Conference Date: Friday, March 6 through Sunday, March 8, 2015
Conference Location: Sheraton Arlington Hotel 1500 Convention Center Drive Arlington, TX 76011 (817) 261-8200
Hotel Sales Coordinator: Ms. Tammy Herring
Conference Vendor & Exhibitors Coordinator: Charmaine Traylor Tele: 214-356-3319 Email: [email protected]
South Central District Contact Information: P.O. Box150453 Dallas, Texas 75315 972-780-8550 ▪ 214-205-0185 – FAX Email: [email protected] www.southcentraldistrictsitebpw.com
Vendor/Exhibitor Application Fee:
BPW Member $50.00 per booth
Non-BPW Member: $100.00 per booth
Fee Deadline: Friday, February 6, 2015 Tuesday, March 2, 200 Vendor/Exhibitor Name (as it is to appear on the signage)
Vendor/Exhibitor Nº
Vendor/Exhibitor Contact Name
Title
BPW Member Yes No
Club Name (if applicable)
Address
City State Zip
Office Phone:
FAX Phone: Cell Phone: Other:
Product Descriptions*
*No open flames, combustible or otherwise hazardous products, or open, unwrapped food products are permitted.
Exhibitor Descriptions:
Vendor/Exhibitor Fee Payment Information:
PAYMENT MUST BE MADE BY YOUR COMPANY BUSINESS CHECK, OR CERTIFIED PAYMENT ATTACHED TO THIS APPLICATION. NO PERSONAL CHECKS. MAKE CHECKS PAYABLE TO: South Central District – NANBPWC, Inc. and send to: Charmaine Traylor, SCD Vendor Chair Tele: 214-356-3319 Email: [email protected]
Attn: VENDOR/EXHIBITOR APPLICATIONS
SCD Office Use Only Date of Application / Payment Received:
Check Certified Funds Number: Amount:
SCD Initials
Vending Hours: Noon Friday through Noon Sunday Each Booth will be provided one (1) draped table, two (2) chairs, one (1) wastebasket, and signage. The South Central District will provide display space for your products and merchandise, and make every effort to provide a place for your products/exhibits and merchandise to be secured in the hotel. †The South Central District is not, however, responsible for the security of your products / merchandise, equipment or personal property during the Conference. † Vendor/Exhibitor Initials
TM
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The National Association of Negro Business & Professional Women’s Clubs, Inc.
South Central District BANNER PARADE REGISTRATION FORM
Entry Deadline February 1, 2015
Club Name ____________________________________________________________________
President ________________________________First V P _______________________________
Send by email or regular U S mail directly to the Vice Governor Terry.
Submitted by:
Address:
Telephone: Email:
Criteria for Participation in the Banner Parade
1. All Clubs are encouraged to participate in the Banner Parade. This is an opportunity to show-off
your work for the year.
2. Clubs must register in advance in order to participate in the Banner Parade.
3. The Banner must reflect program activities for the current club year.
4. Clubs must be in the line-up for the Opening Celebration Parade of Banners 30 minutes prior
to the gathering and on display throughout the conference. Tools for displaying banner
provided by the club. (Nailing or Tacking to the wall is prohibited!)
Display Guidelines
1. Advance registration is imperative in order to provide sufficient time for the parade and to have
sufficient adjudication forms completed and available for the judges.
2. Banner can be no larger than 3 feet by 6 feet.
3. Local Clubs are responsible for providing all required supplies and tools for their banner.
Adjudication Guidelines
Maximum Points
1. Size [No larger than 3 feet by 6 feet] 10
2. Originality [Novelty and innovation in presentation] 30
3. Creativity/Appearance [Quality of organization and construction] 30
4. Theme/Message [Representation of BPW LETS or CHANGE Program area(s)] 30
Total Points 100
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The National Association of Negro Business & Professional Women’s Clubs, Inc.
South Central District
PROGRAM SHOWCASE REGISTRATION FORM Entry Deadline February 1, 2015
Club Name ______________________________________________________________________________ President __________________________________ First Vice President _______________________________ Indicate the program area that will be showcased:
ADULTS: Leadership Entrepreneurship Technology Service
If Service, please indicate: Health Education Employment Economic Development
YOUTH: Community Service Entrepreneurship Higher Education Activism
Networking Global Awareness Entrepreneurship-Education/Training
Entry Type: Display Board Display Book Women’s History Project (Submit your candidate’s category & bio if participating in the District-Wide Event): Club programs in this area will be displayed in a separate section. Please indicate whether your club will participate in this section of the Showcase of Programs.
Yes No Entry Type: Display Board Display Book Send adult forms to Vice Governor Lessie Terry. Send youth forms to Youth Leader Geneva S. Hayes Submitted by:
Address:
Telephone: Email:
Criteria for Participation in Program Showcase
1. Only those clubs that have submitted their Program Outline Reports may participate in the Program Showcase. Clubs who have not yet submitted reports must have submitted them no later than December 31st in order to participate.
2. Clubs must register in advance in order to participate in the Showcase. 3. Adult Clubs are encouraged to share what they consider are their best program from one area of L.E.T.S. and their Women’s History
Project. Youth Programs should address C.H.A.N.G.E. Entries must be projects implemented during the current club year.
Tables will be available by 3:00 – 4:30 pm on Friday, March 6, 2015 for the displays. Advance registration is imperative in order to make space arrangements. Displays may be in the following formats only:
1. Camera ready abstracts which describe the project (see enclosed example). 2. Newspaper articles, pamphlets, club event programs, photos and any related actual documentation may be displayed. Entries
should be displayed in an attractive manner. 3. Materials should be prepared on display boards or bindings that can be placed on tables. Displays should not be larger than the
standard tri-fold display board (2 feet x 3 feet unopened). 4. Local Clubs are responsible for providing all required supplies and tools for their displays. Nothing can be placed on walls. 5. Clubs displaying multiple programs using a display book must also register. Material should be placed in a durable binder wi th sheet
protectors (to protect display book items during review. 6. Each area of L.E.T.S. should be displayed on separate boards or in separate books.
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South Central District
Parental Permission Slip Dear Parent or Guardian: This South Central District Permission Form is required to be signed by you, granting your permission for your son/daughter/charge named below to participate with Youth Division of The SOUTH CENTRAL DISTRICT of the National Association of Negro Business & Professional Women’s Clubs, Inc. during the 53rd Annual South Central District Conference.
Last Name
First Name
Youth Club
Address
City / Zip
Telephone(s) / Email
Age Height Weight Hair Color Eye Color Distinguishing Marks
DISTRICT YOUTH ACTIVITY DESCRIPTION: Travel and activities related to the 53rd Annual South Central District Conference: March 6-8, 2015; Arlington, Texas
Oratorical Competition
Drama Competition
Tree Planting
Leadership Development and Self-Improvement Workshops
MEDICAL EMERGENCY RELEASE In case of a medical emergency, I authorize Governor Patricia B. Maples, Vice Governor Lessie Terry, Youth Leader Geneva S. Hayes, or their designees to act on my behalf as it relates to my child. It is understood that this release is only valid if my child’s life or well-being is at stake, and other authorities are unable, or time does not permit the contacting of me or my designee for permission prior to necessary treatment or action. Parent or Guardian
Address (If different than above)
Home Telephone # Cellular Telephone # Insurance Company Name of Insured _ _ Subscriber ID ________________ Please list any conditions that apply to your child:
Allergies: No. Yes. If Yes, please describe
Sensitivity, reaction to medication, drugs: No. Yes. If Yes, please describe
Any physical limitations / dietary concerns: No. Yes. If Yes, please describe
My signature on this document indicates that I have read, completed and agree with the above, and grant my permission for my child to participate with The SOUTH CENTRAL DISTRICT – NANBPWC, Inc. Youth Division in the activity described in this document. I understand that The SOUTH CENTRAL DISTRICT – NANBPWC, Inc., is not responsible for any unforeseen episodes, or for any Youth who chooses not to abide by established behavioral guidelines, codes of conduct, or rules and regulations outlined by the accompanying District Youth Advisors, officers, and chaperones.
Parent/Guardian Signature Date
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THE NATIONAL ASSOCIATION OF NEGRO BUSINESS & PROFESSIONAL WOMEN’S CLUBS, INC.
South Central District Request for Letter of Reference for Scholarship
Patricia B. Maples Lessie M. Terry
Governor Vice Governor
January 3, 2015
Attention: Guidance Counselor
Re: Request for Letter of Reference for Scholarship
The National Association of Negro Business & Professional Women’s Clubs, Inc is a non-profit
community service organization. Founded in 1935, our mission is to implement programs, seminars,
workshops, and educational activities that will benefit our communities. A key component of our charter
is “to implement a program of scholarships whereby aspiring young students will be encouraged to
pursue higher education.” Our association is divided into six (6) domestic districts, of which the South
Central District is one.
One of our Youth Club members, __________________________, is a student at your school and is
completing the necessary documentation for the South Central District Scholarship. In order to assist in
our evaluation of all applicants, a letter of reference is required from his/her guidance counselor. If a
reference letter is something you feel you can submit for this student, please do so and give it to the
student in a sealed envelope for them to include in their scholarship application package by the
established deadline.
If you have questions, please contact:
Mrs. Kay F. Hunter Telephone: 972- 228-1676
Email: [email protected]
TM
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THE NATIONAL ASSOCIATION OF NEGRO BUSINESS AND PROFESSIONAL WOMEN’S CLUBS, INC.
South Central District
Request for Excused Absence from School
Attention: School Administrator
The student named below is registered to attend the 53rd
Annual South Central District Conference in
Arlington, Texas from March 6-8, 2015. This letter serves as an official request to grant excused
absence for this student on Friday, March 6, 2015.
Student’s Name:
Identification #: Grade:
Description of Activities:
Travel and activities including:
Oratorical Competition
Dramatic Presentations
Tree Planting
Leadership Development and Self-Improvement Workshops
Vocal Presentation of Classical Arts
Your cooperation in excusing this student is very much appreciated.
Best Regards,
Patricia B. Maples,
South Central District Governor
Parent/Guardian:
Signature: Date ________________
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South Central District
Patricia B. Maples Lessie M. Terry Governor Vice Governor
Scholarship Application (Check at least one)
South Central District Scholarship
Helen Ragsdale Scholarship
Requirements of all applicants:
1. Graduating high school senior 2. Member of a South Central District Youth Club 3. Cumulative GPA of 2.5 or higher 4. Completed application due by the established deadline 5. The following items must accompany application
a. Two (2) letters of recommendation b. A color photograph (jpeg print quality headshot) c. Official high school transcript
All completed applications must be returned to the District Scholarship Chairperson by the stipulated deadline date.
Attn: Mrs. Kay Hunter & Carol Blakes, Apprentice Chairs South Central District – NANBPWC, Inc.
1341 Mill Stream Dallas, Texas 75232
[email protected] 972-228-1676
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SOUTH CENTRAL DISTRICT
SCHOLARSHIP APPLICATION FORM Submission Deadline: January 31, 2015
(Please type or print legibly)
Name:
LAST FIRST MI
Home Address:
CITY / STATE / ZIP
Telephone: (Home) (Cell) Email:
Date of Birth Social Security #:
Where have you sent College Applications? [List names and addresses] Status: Accepted/
Pending/Declined
If you have decided on a college, enter the following:
College Name ADDRESS / CITY / STATE / ZIP / WEBSITE
Planned enrollment date Major
Father’s Name
FIRST / LAST
Father’s Address (if different from applicant) ADDRESS / CITY / STATE / ZIP
Father’s Telephone: (Home) (Cell) Email:
Mother’s Name (if different from applicant)
FIRST / LAST
Mother’s Address ADDRESS / CITY / STATE / ZIP
Mother’s Telephone: (Home) (Cell) Email:
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FAMILY DESCRIPTION & SCHOLASTIC ENGAGEMENT: Number of brothers and sisters:
Number presently attending college
Number graduated from college
What are the most meaningful book(s) you have read recently (in your estimation)?
BRIEFLY DESCRIBE YOUR:
Personal goals/objectives in life
Special skills and talents
Community Service Activities & Involvement
Need for financial assistance to attend college
Extracurricular activities (especially within the Youth Club)
NOTE: ANY APPLICATION THAT IS RECEIVED LATE OR INCOMPLETE WILL NOT BE CONSIDERED FOR A
SCHOLARSHIP AWARD. SUBMISSION DEADLINE JANUARY 31, 2015
I hereby certify that the information I have presented in this application is correct and true.
Applicant’s Signature Date
I hereby certify that the above named youth is a member in good standing.
Youth Advisor’s Signature Date
Return Completed Application to Mrs. Kay F. Hunter 1341 Mill Stream Drive Dallas, TX 75232 Telephone: 972- 228-1676
Email: [email protected] CC: Carol Blakes [email protected]
