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SOLUTIONS FOR BUSINESS PROCESS & CONTENT MANAGEMENT
SOLUTIONS FOR BUSINESS PROCESS & DOCUMENT MANAGEMENT
Land Record Management on a ECM
Platform
NLRMP Technical Fair 2009
Pramod KumarHead - Marketing
Agenda
Land Record Management Using ECM Platform
Product Portfolio
Case Study
Newgen Overview
ECM - Definition
Enterprise Content Management (ECM) refers to the technologies, strategies,
methods and tools used to capture, manage, store, preserve, and deliver content
and documents related to an organization and its processes. ECM tools allow the
management of an enterprise level organization's information
Why ECM Platform For Land Records Management
• To manage huge volumes of physical papers. General thrust has only
been on computerization of records
• Different State Governments having different Land Record Management
Systems
• Streamlining processes for better visibility and control
• Scalability
• Handle conditions of state bifurcation
• Serving needs of multiple stakeholders •Farmers•Govt Depts (Revenue, Rural Development, Irrigation, Planning, Food and
Agriculture)•Banks, FI, Insurance•Procurement and Market Agencies•Research Institutes
Land Record Management Using Newgen’s ECM
Platform • Automation of paper Intensive processes. Some examples:
•Issuance of Land Titles process•Mutation Process•Grievance Handling•Administrative process (DAK movement & tracking, approvals)
• Archival of billions of land record documents (different sizes, types, age)
• Option for distributed and centralized scanning
• Compliance and Audit
• Output Management for generation of Tax statements, Notices & Letters
• Integration with Legacy Land Record Management Systems
• Self Service Portals
• Aggregation at District, State and Central Level
ECM Product Suite
BPM Product Suite
Verticalized Products
Product Portfolio
ECM Suite Overview
Document Management
Imaging
Capture
Record Management
Workflow & BPM
Reports Archival and
Distribution
Publishing / Web Content
Mgmt
n-tier SOA Architecture
J2EE based
Web Services
XML/Java API
LDAP/SSO
Unicode based
Collaboration & Content
Publishing
Record Management
Email Archival
Data & Document Capture
Technologies
Browser Based
User
Desktops
Reports Archival and Distribution
Workitem initiation
tools
ECM Suite
Architecture Integration with
Business Applications
Document Management Engine
Document Hierarchy, Indexing, Search, Version,
Check-in Check-out, Scalable Image Server
Image Processing Engine
Administration & Monitoring
End to End SolutionWorkflow Engine
Process Modeling, Route, Rules, Roles, Exceptions,
Escalations, Process Monitoring &
Measurement
Document Management & High Volume Imaging
Enterprise Archival
Repository of Enterprise’s documents
Rights-based archival
Structure & Classification
Highly scalable
Image Enablement
Integration with Land Record Management Legacy Systems
Distributed Deployment
Supports Image repositories
distributed across multiple
locations.
Support for Image caching, replication and pre fetching
Significantly improves user access time and optimizes load on bandwidth
Customer Images Users Locations
Insurance Company 3 billion 25000 2000 branches
ICICI 225 million 10,000 2000 branches
Vodafone 175 million 2000 20 circles
Max New York Life Insurance 73 million 4000 20 sites
Search & Information Access
Search for documents or folders on profile, created/modified date etc.
Search on user-defined indexes
Image assisted data entry
Image cleaning and
enhancement techniques
Automatic file and document
separation using standard
form separator, blank page
separator barcode,
Production Scanning
Distributed Capture
Supports distributed scanning with
centralized management
Web based thin client
Dynamic template selection
Event based auto validation
Scanning Raw batches thru
MFP/other scanners
Multi-location Support
Provides policy-based upload
to central repository for
bandwidth and time
optimization
Facility of scanning remotely
and indexing centrally
Data Extraction
Defining zones for data
extraction
Data extraction through MICR,
Barcode Recognition etc.
E-Form solution based on NGF
platform for web based
distribution and access of
Forms
Document Capture- Scanning
Records Management
Documents Anytime, Anywhere
Physical Document Tracking
Tracking of Physical Movement of Documents among users of the branch.
Transfer Note generation and tracking for sending documents to central location
Accept/Reject documents attached with the Transfer Notes
Report/ Searches
Retention & DispositionPolicies for acquisition, classification, retention, movement and disposition
Standards & Certifications
VERS Certified.
Complies to DoD 5015.2 Standards.
Process Automation
Quickly define a process visually
Design user friendly desktops
No programming required for process execution
Schedulers, Alerts, Checklist and Exception Handling
Runtime Monitoring and reporting of the entire process
11
E-Gov office- Vertical application for Indian Govt & Govt-owned Enterprises
Key Features
Correspondence Monitoring & Management
File Movement & Tracking
Automation of Office Approval Process
Digitization of Subject & Special Files
Built using Newgen’s ECM Platform
Supports Centralized, Semi-centralized & distributed deployments
Supports Linux/JBoss/PostgreSQL/Indian Languages
Rich ECM capabilities to serve Automation needs
World’s largest EDMS ImplementationKey Highlights
Archival of 3 billion documents of 19 millions
customer records.
More than 25000 users
Hierarchical structure: Solution is deployed
across 2048 branches, 100 Divisional Offices, 7
Zonal Offices and a Central location.
Architected to work in semi centralized mode
with consolidation happening at DO level
Federated Search Among 100 Repositories for
Anytime Anywhere Access.
Integration with COBOL based Insurance
application
Automatic Synchronization of record between
DO & BO
Digitization at DO and upload to DO & BO
through upload service
RMS at DO’s for Managing Warehouse
Built Using completely Open Source
Platforms
Product / Component & Services
OmniCaptureUpload Utility
Synchronization Service
Newgen Overview
• Indian Software MNC founded in 1992
• Global footprint with 750+ ECM and BPM installations in 35 countries across Verticals
• Employee strength 1000+
• FY 08-09 Revenue - 104 crores
• Innovative culture, Dedicated R&D centre, 30 patents
• Significant presence in Government and PSU
• Certified for ISO 9001:2008, ISO 27001:2005 and CMMI Level3
Some of Our Prestigious Customers
Banking & Finance
Insurance
BPO & Shared Services
Others
Telecom
Prestigious Government Clientele
SEC Philippines
Integrated Defence Staff
Rajasthan Police
Bank of Tanzania
GSFCChandigarh Estate Office
Newgen Advantage
Platform Independent
Java based, Platform independent•App servers: BEA, Oracle, Websphere, JBOSS•Databases: SQL, Oracle, DB2•OS: Windows, Sun Solaris, AIX, Redhat Linux•Webserver: Apache, Websphere, iPlanet
Flexible Integration
Highly integratable interfaces•COM & XML based API’s•Messaging based interfaces•SOA and Web Services based integrtation
Open Standards
Compliant with contemporary standards•Workflow Management Coalition (WfMC)•DoD 5015.2, MOREQ ( Records Management)•XPDL, WebDAV, LDAP, ODMA•Unicode
Multi-Language Multiple language support
•Thai, Japanese, Chinese, Arabic, European Languages•Localization kit for other languages
ScalabilityArchitected for Scalability
•Concurrent user, load/ images/ workitem scalability•Seamless augmentation of web services
Performance Architected for high Performance
•Multi-server deployment•2000 request per min / CPU, millions of transaction/day•500 Users/ CPU with average response time of 1 sec
ValueAffordable & more profitable for the Business Partners
•Designed for rapid implementation•India advantage (offshored services at lower cost)
Thank you
Newgen Software Technologies Ltd A-6, Satsang Vihar MargQutab Institutional Area
New Delhi - 110067, IndiaTel: +91-11-26963571
Newgen Software Inc1364 Beverly Rd., Ste. 300
McLean, VA 22101, USA Tel: +1 (703) 749-2855