SOLERA OAKMONT

CLUBHOUSE REMODEL

FINAL PROJECT UPDATE

MARCH 9-10,2020

INTRODUCTIONS

• Board of Directors:

▪ Gary Stoh, President

▪ Elaine Morgan, Vice President

▪ Greg DiGiovanni, Treasurer

▪ Pat King, Secretary

▪ Marcia Beyer-Casem

• Keystone Pacific:

▪ Susan Larson, General Manager

• Formillus Architecture:

▪ Michael Bern (Not present)

• Clifford & Cruz Inc (CCI):

▪ Joe Winkler (Not present)

PRESENTATION OBJECTIVE

PROVIDE MEMBERS:

• A final update of the Oakmont Clubhouse Remodel Project from May 2019 to present

• The revised contracted cost of the Project

• Funding information for the Project:• Funding from the Reserve Account• Funding from the Capital Improvement Fund

Account

• Project schedule

• Additional Clubhouse Planned Updates

• Answers to Members Questions

CLUBHOUSE

REMODEL PROJECTStatus from May 2019 to March 2020

CLUBHOUSE REMODEL PROJECT STATUS

June 2019

Vote held to approve Capital Improvement Funding for Clubhouse Remodel Proect

July 2019

Board decision to put remodel on hold and revise Office expansion plan

Aug-Dec 2019

Board and Formulus developed a new Office plan staying within the existing Clubhouse walls

Dec 2019

Revised Office/Oakmont Room plans submitted to the City for approval

Jan-Mar 2020

Revised Office/Oakmont Room plan approval received from the City in JanuraryRevised bid and schedule received from CCI received in FebruaryConstruction start March 16, 2020

FINAL CLUBHOUSE REMODEL FEATURES

FINAL

OAKMONT

ROOM

REMODEL

FEATURES

▪ A solid LVT floor will be installed throughout all three rooms

▪ New Audio system with in-ceiling and wall-mounted speakers. State-of-the art control system

▪ Two new ceiling-mounted projectors will be installed

▪ Two new drop-down projector screens. Replace existing screen plus one will be located in the angled ceiling soffit in Oakmont 3

▪ New Airwalls (Movable Partitions)▪ Revised ceiling to provide updated look▪ New window shades▪ Elimination of drapes▪ New LED ceiling-mounted light fixtures▪ New cabinets with solid-surface countertops▪ Stone veneer installed in the alcove walls▪ New paint scheme to provide updated look

FINAL CLUBHOUSE

REMODEL FEATURES

FINAL CLUBHOUSE

REMODEL FEATURES

FINAL OFFICE

REMODEL

FEATURES

▪ Expansion of the office space within the existing Clubhouse exterior walls has been accomplished by removing two of the three showers in the Men’s Locker room.

▪ A new ADA-compliant shower with modern tile and fixtures replaces the remaining shower

▪ A new glass panel wall and door separates the Reception area from the Billiards area for noise abatement and privacy

▪ A reconfigured Reception area will provide for Member comfort

▪ Three offices accommodate the General Manager, Assistant GM and Recreation Director and provides privacy for Members when meeting with the GM or staff

▪ There is room for a small conference table in the GM’s office for most Board Executive Sessions thereby eliminating the need to use the Arts and Crafts room

▪ An open area has been configured for staff, storage, and photo IDs

▪ New Cabinets and countertops. Existing furniture will be utilized where possible

▪ LED lighting

RE-CONFIGURED

OFFICE FLOOR PLAN

FINAL OFFICE

REMODEL

FEATURES

ADA

COMPLIANT

SHOWER(Concept)

REVISED PROJECT

COST

REVISED PROJECT COST

PROJECT COST COMPARISON MAY 2019 FEB 2020

• Building Costs $395,284 $321,829• General Conditions & Supervision $ 97,290 $ 99,730• Insurance Liability (5%) $ 5,433 $ 5,800• General Contractors OHP (9%) $ 52,904 $ 48.910• Testing and Inspections $ 5,278 $ 1,556• HAVC $ 25,870 $ 61,750• Roofing (Contingency) $ 15,821• Audio/Visual System $ 40,850 $ 57,727• Office Furniture (allowance) $ 25,576 $ 25,576• Modular Unit $ 24,000 $ 13,167• Operable Partitions $ 19,470 $ 36,483 • Contingency $ 18,000 $ 18,000

TOTAL COST $709,955 $706,349

REVISED PROJECTCOST

OFFICE RECONFIGURATION CONSTRUCTION COST SAVINGS

• Building Costs $108,722

• General Conditions & Supervision $ 6,250

• General Contractors OHP (9%) $ 3,994

• Testing and Inspections $ 3,722

TOTAL COST SAVINGS $ 122,688

REVISED PROJECT COST

COST INCREASE/DECREASE ( EXCLUDES SAVINGS FROM OFFICE RECONFIGURATION)

• Demolition $ 6.335• Acoustic Ceilng $ 3,000• Flooring and Carpet $ 8,258• Painting $ 1,470• HAVC $ 35,880• Fire Alarm $ 15,973• Fire Extinguishers $ - 470• Window Treatment $ 701• Audio/Visual $ 16,877• Operable Partitions $ 17,013• Temp Utilities and Dumpsters $ 2.600• Travel and Temp Facilities $ - 410• Supplies and Misc $ 6,500• Liability Insurance $ 367• Roofing (contingency) $ 15,821• Modular Unit $ -10,833

COST INCREASE/DECREASE$119,082

REVISED PROJECT COST

REVISED FEB 2020 BID COST DIFFERENCE FROM MAY 2019 BID – SUMMARY

INCREASE/DECREASE (EXCLUDES SAVINGS

FROM OFFICE RECONFIGURATION) $119,082

SAVINGS FROM OFFICE RECONFIGURATION ($122,688)

COST DIFFERENCE -$ 3,606

REVISED

PROJECT

COST

WHILE THE COST DIFFERENCE BETWEEN THE MAY 2019 AND FEB 2020 BID FROM CCI ONLY SHOWS A SAVINGS OF $3,606 THE REASONS FOR THIS ARE:

• MOST OF THE COST THAT WAS ASSOCIATED WITH THE OFFICE EXPANSION HAS NOW BEEN RE-DIRECTED TO ENHANCE THE OAKMONT ROOMS

– TOTAL REDESIGN OF THE CEILING CONFIGURATION

– UPGRADED LVT FLOORING

– UPGRADED AUDIO/VIDEO SYSTEM

– STONE VENEER IN THE ALCOVES

– REPLACEMENT OF FOUR A/C UNITS AND REVISED DISTRIBUTION

– UPGRADED CEILING LIGHTING FIXTURES

• LABOR AND MATERIAL COSTS HAVE ALSO INCREASED SINCE MAY 2019 AND ARE NOW REFLECTED IN THE REVISED BID

PROJECT COST

APPROXIMATE IMPACT OF THE REVISED BID ON THE OAKMONT ROOM AND OFFICE COSTS

OAKMONT OFFICEROOM

MAY 2019 COST WITHOUTCONCURRENT BUILDINGCOST SAVINGS OF ($82,366 )$282,827 $509,761

FEB 2020 OFFICE COST SAVINGS ($122,757)

FEB 2020 OAKMONT ROOMENHANCEMENT $119,082 ________

APROXIMATE RESULTANT COST $401,909 $387,004

THE COST OF THE OAKMONT ROOM UPDATE IS NOW SIGHTLY HIGHER THAN THE OFFICE EXPANSION

REVISED

PROJECT

COST

RE-CONFIGURATION OF THE OFFICE AREA AND ELIMINATION OF EXPANSION BEYOND THE EXISTING CLUBHOUSE EXTERIOR WALLS PROVIDES THE FOLLOWING BENEFITS:

• SIGNIFICANT REDUCTION IN BUILDING COST• INCREASED USE OF FUNDS FROM THE RESERVE ACCOUNT

TO OFFSET THE COST OF THE OFFICE RE-CONFIGURATION• ENCLOSED RECEPTION AREA PROVIDES MEMBER PRIVACY

AND ELIMINATION OF NOISE FROM THE BILLIARDS AREA• IMPROVED WORKING AREAS FOR THE ADMINISTRATION

STAFF• MEMBER PRIVACY WHEN MEETING WITH ADMINSTRATION

STAFF• A CONFERENCE TABLE IN THE GENERAL MANAGERS OFFICE

TO ENABLE TO BOARD TO HOLD MOST EXECUTIVE SESSIONS AND FREE UP OTHER CLUBHOUSE FACILITIES

PROJECT FUNDING

PROJECT FUNDING

THE PROJECT WILL BE FUNDED FROM THE CAPITAL IMPROVEMENT FUND AND RESERVE ACCOUNT

PROJECT

FUNDING

THE ASSOCIATION’S ANNUAL BUDGETED GROSS EXPENSES ARE COMPRISED OF 3 SEPARATE COST ACCOUNT ELEMENTS:

• Operating Budget (Management, Guard Services, Landscape, etc.)

• Reserve Account (Identified replacement items such as flooring, furniture, draperies, lighting, etc.)

• Capital Improvement Fund (New Projects)

REVISED PROJECT FUNDING FROMRESERVE ACCOUNT

May 2019 Feb 2020

• Flooring $14,385 $20,806• Acoustic Ceiling $18,144 $21,400• Cabinets & Countertops $21,080 $14,050• Window Treatments $ 4.557 $ 5,258• Operable Partitions $19,470 $36,483• Audio System $21,500 $32,000• Drywall and Framing $23,273 $27,670• Fire Sprinklers $ 7,250 $24,973• Fire Alarm $ 470 $ 470• Repaint $ 5,350 $10,170• HAVC $18,630 $61,750• Electrical $88,375 $95,400• Office Furniture $10,900 $10,900• Doors/Frames/Hardware $21,725 $10,150• Shower Remodel $26,774

TOTAL RESERVE FUNDING $275,109 $398,254

(NOTE: THE RESERVE ACCOUNT IS CURRENTLY FUNDED AT $3.436 MILLION)

REVISED PROJECT FUNDING

SUMMARY

MAY 2019 FEB 2020

TOTAL PROJECT COST $709,955 $706,349

FUNDING FROM RESERVES ($275,109) ($398,254)

FUNDING FROM CAPITALIMPROVEMENT FUND

NEEDED FOR PROJECT $434,846 $308,095

APPROVAL TO SPEND UP TO $500,000 IN CAPITAL IMPROVEMENT FUNDS OBTAINED IN JUNE 2019$191,905 IS STILL AVAILABLE FOR ADDITIONAL CAPITAL PROJECTS (NOTE: THE CURRENT CAPITAL FUND IS CURRENTLY FUNDED AT $716,000)

PROJECT

SCHEDULE

CLUBHOUSE REMODEL SCHEDULE

March 09-16

Clubhouse Closed (3/9)Presentations to Members (3/9/3/10)Relocate Office (3/9-3/15)Module Unit Open (3/12)

March 16

Start Construction (3/16)Office Reopens (3/16)

March 19 – May 29

Demolition 3/19-3/26Construction

May 29-June 10

Completion of ConstructionClean UpFinal InspectionCertificate of Occupancy

June 12

Grand Reopening of Clubhouse

PROJECTSCHEDULE

• DURING CONSTRUCTION CCI RECOMMENDED TO THE BOARD THAT THE CLUBHOUSE BE CLOSED FOR SAFETY AND TO EXPEDITE COMPLETION OF CONSTRUCTION

• THE ADMINISTRATION OFFICE WILL BE RELOCATED TO THE ARTS AND CRAFTS ROOM . PLEASE MAKE APPOINTMENTS WITH THE MANAGEMENT STAFF DURING THE CONSTRUCTION PERIOD EITHER VIA EMAIL OR PHONE

• THE FITNESS CENTER WILL REMAIN OPEN. HOWEVER, THE HOURS WILL BE ADJUSTED TO:

– Mon-Fri 5:00 am to 7:00 pm– Sat-Sun 7:00 am to 7:00 pm

• A MODULAR UNIT WILL BE PLACED IN THE CLUBHOUSE PARKING LOT TO ALLOW FOR LIMITED CLUB AND GROUP EVENTS

SUMMARY

SUMMARY

• THE BOARD , IN RESPONSE TO MEMBER INPUT IN JULY 2019 PUT THE CLUBHOUSE REMODEL PROJECT ON HOLD IN ORDER TO DEVELOP A MORE COST-EFFECTIVE PLAN FOR THE ADMINISTRATIVE OFFICE EXPANSION

• REVISED OFFICE PLAN DEVELOPED BETWEEN AUGUST AND DECEMBER 2019

• REVISED OFFICE AND OAKMONT ROOM PLAN APPROVAL WAS RECEIVED FROM THE CITY IN JANUARY 2020

• CCI SUBMITTED A REVISED BID AND CONSTRUCTION SCHEDULE IN FEBRUARY 2020

• $308,095 IS REQUIRED FROM THE CURRENT CAPITAL IMPROVEMENT FUND TO ACCOMPLISH THE CLUBHOUSE REMODEL PROJECT VS. $434,846 IN MAY 2019, A COST SAVINGS OF $126,751

• A BALANCE OF APPROXIMATELY $192,000 WILL STILL BE AVAILABLE IN THE CAPITAL IMPROVEMENT FUND FOR FISCAL YEAR 2020-2021 WITH AN ADDITIONAL CONTRIBUTION OF $75,000 EACH FISCAL YEAR FOR FUTURE PROJECTS

ADDITIONAL PLANNED

CLUBHOUSE UPGRADES

ADDITIONAL CLUBHOUSE UPDATES

• THE BOARD IS WORKING WITH CCI TO UPDATE OTHER AREAS OF THE OAKMONT CLUBHOUSE WHILE CONSTRUCTION IS ONGOING

• CCI IS CURRENTLY DEVELOPING THE COST FOR THE ADDITIONAL WORK

• THIS ADDITIONAL WORK WILL BE FUNDED FROM THE RESERVE ACCOUNT.

• THE UPDATES ARE:

• REPLACE THE CARPET IN THE BILLIARDS AREA, MAIN LOBBY, AND LIBRARY WITH THE SAME UPGRADED CARPET AS THE OFFICE

• REPAINT THE ABOVE AREAS AND HALLWAYS TO MATCH THE NEW COLORS IN THE OAKMONT ROOMS AND OFFICE

• UPDATE THE CLUBHOUSE LIGHTING WITH NEW FIXTURES AND LED LIGHTING TO SAVE ENERGY COST

• REFURBISH THE MAIL ROOM LOBBY WITH NEW LVT FLOORING, WALL TREATMENT, AND LED LIGHTING. A NEW FOLDING ELECTRIC-OPERATED DOOR WILL ALSO BE INSTALLED IF STRUCTURALLY FEASIBLE

FOLDING ELECTRIC

ENTRY DOOR

(Concept)

YOUR BOARD OF DIRECTORS APPRECIATES YOU

TAKING TIME TO COME TO THIS PRESENTATION

AND ARE EXCITED ABOUT THE FIRST MAJOR

UPDATE TO OUR BEAUTIFUL CLUBHOUSE SINCE

IT WAS BUILT IN 2005

Q & A’S