Software for Local Hazard Mitigation Plan Development HIGHLIGHTS OF THE PROGRAM Software by: emergency response planning & management, inc. p.o. box 7065

TMTM

Software for Local Hazard Mitigation Plan DevelopmentSoftware for Local Hazard Mitigation Plan Development

HIGHLIGHTS OF HIGHLIGHTS OF THE PROGRAMTHE PROGRAM

Software by:Software by:

emergency response planning & management, inc.emergency response planning & management, inc.

p.o. box 7065p.o. box 7065

princeton, n.j. 08543princeton, n.j. 08543

609-466-3566609-466-3566

Copyright, Copyright,

emergency responseemergency response

planning & management, inc. planning & management, inc.

All rights reservedAll rights reserved

May, 2003May, 2003

Click to begin Click to begin

TMTM

Comprehensive mitigation planning software Comprehensive mitigation planning software program with fully integrated modules for:program with fully integrated modules for:

Development and administration of the local Development and administration of the local planning groupplanning group

Training, education and community involvementTraining, education and community involvement

Technical analyses and data managementTechnical analyses and data management

Plan editing and printingPlan editing and printing

Plan updating and maintenancePlan updating and maintenance

CD-based, using Microsoft Office Professional CD-based, using Microsoft Office Professional 2000 or XP*2000 or XP*

* Microsoft Office Professional 2000 and XP are registered trademarks of the Microsoft Corporation* Microsoft Office Professional 2000 and XP are registered trademarks of the Microsoft Corporation

Click for next slide Click for next slide

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From a state-level perspective, Mitigation 20/20From a state-level perspective, Mitigation 20/20TMTM

can provide: can provide:

A comprehensive, valid technical approach A comprehensive, valid technical approach

Consistent planning criteria used by all participantsConsistent planning criteria used by all participants

Incorporated training programs and public information toolsIncorporated training programs and public information tools

Electronic transfer of planning data and plan text from local Electronic transfer of planning data and plan text from local government to stategovernment to state

Compliance with DMA 2000 requirements if used fully and Compliance with DMA 2000 requirements if used fully and appropriately in a active local planning processappropriately in a active local planning process

Developed from actual field experience in 1998 and 1999 Developed from actual field experience in 1998 and 1999 with local mitigation strategy preparation in Floridawith local mitigation strategy preparation in Florida

To date, Mitigation 20/20To date, Mitigation 20/20TMTM

has been distributed statewide in has been distributed statewide in Vermont, New Jersey, South Carolina, Florida, Mississippi, Vermont, New Jersey, South Carolina, Florida, Mississippi, Kansas, and Washington, and to local governments in Idaho, Kansas, and Washington, and to local governments in Idaho, Oregon, Nevada, New York, Maine, Texas and New MexicoOregon, Nevada, New York, Maine, Texas and New Mexico


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Mitigation 20/20Mitigation 20/20TMTM supports development and supports development and maintenance of a multi-hazard, multi-maintenance of a multi-hazard, multi-jurisdiction local mitigation plan -- jurisdiction local mitigation plan --

A Primary A Primary Jurisdiction Jurisdiction “takes the “takes the

lead”lead”

Primary Jurisdiction Primary Jurisdiction

The primary jurisdiction is the The primary jurisdiction is the “planning area”“planning area”

The primary jurisdiction could The primary jurisdiction could be a county or regional planning be a county or regional planning

districtdistrict

The agencies and organizations The agencies and organizations located in or representing the located in or representing the

primary jurisdiction are primary jurisdiction are registered in Mitigation 20/20registered in Mitigation 20/20TMTM as as

participants in the planning participants in the planning processprocess

The primary jurisdiction provides The primary jurisdiction provides support staff to coordinate the support staff to coordinate the

planning process and maintain the planning process and maintain the Mitigation 20/20Mitigation 20/20TMTM master database master database

The multi-jurisdictional local The multi-jurisdictional local mitigation plan is issued under the mitigation plan is issued under the name of the primary jurisdiction name of the primary jurisdiction

The primary jurisdiction coordinates The primary jurisdiction coordinates the involvement of “participating the involvement of “participating

jurisdictions” in the planningjurisdictions” in the planning


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Mitigation 20/20Mitigation 20/20TMTM supports a development and supports a development and maintenance of a multi-hazard, multi-maintenance of a multi-hazard, multi-jurisdiction local mitigation plan -- jurisdiction local mitigation plan --

Primary Jurisdiction Primary Jurisdiction

Jurisdiction #5

Jurisdiction #1

Jurisdiction #3

Jurisdiction #2Jurisdiction #4

Participating Jurisdictions Participating Jurisdictions

““Participating Jurisdictions” would Participating Jurisdictions” would normally be incorporated normally be incorporated

municipalities encompassed by the municipalities encompassed by the primary jurisdictionprimary jurisdiction

Other types of participating Other types of participating jurisdictions could be large national or jurisdictions could be large national or

state parks, military bases, or state parks, military bases, or university campusesuniversity campuses

Participating jurisdictions are Participating jurisdictions are represented in the local planning represented in the local planning through involvement of their own through involvement of their own

agencies and organizationsagencies and organizations

Participating jurisdictions’ Participating jurisdictions’ representatives conduct the technical representatives conduct the technical assessments and analyses for their assessments and analyses for their

facilities and neighborhoodsfacilities and neighborhoods

Proposed mitigation initiatives are Proposed mitigation initiatives are coordinated between the participating coordinated between the participating

jurisdictions and the primary jurisdictions and the primary jurisdiction representatives to ensure jurisdiction representatives to ensure

technical validity, consistency with technical validity, consistency with goals and objectives, and lack of goals and objectives, and lack of

impact in other jurisdictionsimpact in other jurisdictions

Mitigation 20/20Mitigation 20/20TMTM prints a separate prints a separate mitigation plan for each participating mitigation plan for each participating

jurisdiction within the larger plan jurisdiction within the larger plan issued under the name of the primary issued under the name of the primary

jurisdictionjurisdiction



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Mitigation 20/20Mitigation 20/20TMTM produces a single local mitigation produces a single local mitigation plan that has been coordinated among all plan that has been coordinated among all

jurisdictions, but is unique to each…jurisdictions, but is unique to each…

and provides a separate mitigation plan for each and provides a separate mitigation plan for each

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The local mitigation planning support tools in the program:The local mitigation planning support tools in the program:

Mitigation 20/20Mitigation 20/20TMTM has fully has fully integrated modules to:integrated modules to:

Organize the local planning Organize the local planning groupgroup

““Model” bylaws and Model” bylaws and planning procedures are planning procedures are

included for the multi-included for the multi-jurisdictional planning jurisdictional planning group, or “Task Force”group, or “Task Force”

Register participating Register participating jurisdictions, agencies and jurisdictions, agencies and individuals in the program, individuals in the program,

and track their planning and track their planning activitiesactivities

Included “Planning Tools” help Included “Planning Tools” help the Task Force:the Task Force:

• Define a planning scheduleDefine a planning schedule

• Establish goals and Establish goals and objectivesobjectives

• Document meetings Document meetings

• Develop inter-agency Develop inter-agency agreementsagreements


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Analyze the characteristics Analyze the characteristics of the planning area and of the planning area and participating jurisdictionsparticipating jurisdictions

Characterize each Characterize each jurisdiction with basic jurisdiction with basic demographic, land use demographic, land use and other informationand other information

Develop a demographic Develop a demographic and land use “profile” of and land use “profile” of

each jurisdiction, including each jurisdiction, including basic characteristics of basic characteristics of

each of its neighborhoodseach of its neighborhoods

Record information about Record information about “critical facilities” in each “critical facilities” in each


Document “repetitive loss Document “repetitive loss properties” in each jurisdiction, properties” in each jurisdiction,

using data, photographs and using data, photographs and mapsmaps

Develop a simple estimate Develop a simple estimate of the value of property and of the value of property and the number of people at risk the number of people at risk

from each type of hazardfrom each type of hazard


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Analyze the hazards Analyze the hazards threatening the threatening the

jurisdictions and jurisdictions and document past eventsdocument past events

Define natural, Define natural, technological and societal technological and societal (man-made) hazards and (man-made) hazards and

develop a relative estimate develop a relative estimate of the level of risk of eachof the level of risk of each

Document the impact and Document the impact and costs of past disasters on costs of past disasters on

each jurisdiction, including each jurisdiction, including the effectiveness of existing the effectiveness of existing mitigation initiatives and the mitigation initiatives and the

needs for new onesneeds for new ones


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Assess the specific Assess the specific vulnerabilities of facilities and vulnerabilities of facilities and

neighborhoodsneighborhoodsAssessments are done using a Assessments are done using a

standardized approachstandardized approach

All participants use common, All participants use common, numeric vulnerability criteria for numeric vulnerability criteria for

multi-hazard assessmentsmulti-hazard assessments


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Document the adequacy of Document the adequacy of local mitigation-related local mitigation-related

policies and programs for each policies and programs for each jurisdictionjurisdiction

Codes, regulations, plans and Codes, regulations, plans and policies can be documented policies can be documented

and classified for subsequent and classified for subsequent analysis regarding their analysis regarding their

adequacy adequacy

Each policy statement is Each policy statement is entered and classified by entered and classified by

applicability to development applicability to development and specific hazards and specific hazards

threatening the community.threatening the community.

This module can be used to This module can be used to assess the adequacy of the assess the adequacy of the

policy framework for consistency policy framework for consistency among jurisdictions, to ensure among jurisdictions, to ensure

high risk hazards are addressed, high risk hazards are addressed, and for other evaluations. and for other evaluations.


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Develop, process and Develop, process and monitor implementation of monitor implementation of proposed mitigation initiativesproposed mitigation initiatives

Develop ideas for mitigation Develop ideas for mitigation initiatives and potential funding initiatives and potential funding

sourcessources

Incorporated idea guidebooks Incorporated idea guidebooks give ideas for mitigation give ideas for mitigation

initiatives directly based on initiatives directly based on vulnerability assessmentsvulnerability assessments

Each guidebook matches the Each guidebook matches the corresponding vulnerability corresponding vulnerability

assessment forms assessment forms

A database of potential A database of potential funding resources is includedfunding resources is included

This database can be used to This database can be used to associate proposed initiatives associate proposed initiatives with possible funding sourceswith possible funding sources


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Initiatives to include in the plan can be Initiatives to include in the plan can be proposed by participating proposed by participating

organizations, using common organizations, using common evaluation criteriaevaluation criteria

The Initiative Characterization The Initiative Characterization module relies on readily available module relies on readily available information to process initiativesinformation to process initiatives

The proposing organization The proposing organization must be a participant in the must be a participant in the

planningplanning

The proposed initiative is The proposed initiative is describeddescribed

The proposal can be The proposal can be associated with previous associated with previous

vulnerability assessmentsvulnerability assessments

The initiative can be identified as The initiative can be identified as intended to modify existing intended to modify existing

programs and plans programs and plans

The proposal can also be The proposal can also be associated with the hazard associated with the hazard

types to be mitigatedtypes to be mitigated

It can also be associated with It can also be associated with the local mitigation goal it the local mitigation goal it

addressesaddresses

The operator then uses the The operator then uses the form to further define the form to further define the proposal and prioritize itproposal and prioritize it


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Available benefit and cost data is Available benefit and cost data is used to automatically calculate a used to automatically calculate a

simple benefit-to-cost ratiosimple benefit-to-cost ratio

The form also uses ten common, The form also uses ten common, objective criteria to automatically objective criteria to automatically

calculate a priority score calculate a priority score


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The benefit-to-cost ratio can be The benefit-to-cost ratio can be adjusted for benefits to health, adjusted for benefits to health,

safety , and valuable resources safety , and valuable resources

The feasibility of The feasibility of implementation is also implementation is also

assessedassessed

Up to three possible funding Up to three possible funding sources can be identified and the sources can be identified and the

likelihood of funding predictedlikelihood of funding predicted

A total priority score is also A total priority score is also automatically calculated for automatically calculated for

each proposed initiativeeach proposed initiative

Finally, according to procedure, Finally, according to procedure, the proposal is peer reviewed by the proposal is peer reviewed by other jurisdictions and approved other jurisdictions and approved

for including in the planfor including in the plan


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After the original plan is issued, After the original plan is issued, the status of initiative the status of initiative

implementation can be monitoredimplementation can be monitored

The current approval and The current approval and implementation priority for the implementation priority for the

initiative is showninitiative is shown

Activity by the sponsoring agency Activity by the sponsoring agency to secure funding can be updated to secure funding can be updated

and documentedand documented

For construction projects, the For construction projects, the status of permitting, design, and status of permitting, design, and construction can be documentedconstruction can be documented

When an initiative is actually When an initiative is actually completed, this can be completed, this can be

documenteddocumented


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Publish the plan, train Publish the plan, train participants, and support a participants, and support a public information programpublic information program


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Printing the local mitigation planPrinting the local mitigation plan

The overall plan includesThe overall plan includes nine sectionsnine sections

EACH SECTION HAS TWO PARTSEACH SECTION HAS TWO PARTS

A general text to A general text to be edited as be edited as

neededneeded

EACH SECTION HAS TWO PARTSEACH SECTION HAS TWO PARTS

A set of standard data A set of standard data reports drawing from reports drawing from the master databasethe master database

Section 8’s data Section 8’s data reports are used to reports are used to prepare a separate prepare a separate

plan for each plan for each participating participating jurisdictionjurisdictionMitigation 20/20Mitigation 20/20TMTM contains “model” contains “model”

resolutions to facilitate adoption of the resolutions to facilitate adoption of the jurisdiction mitigation plansjurisdiction mitigation plans

Mitigation 20/20Mitigation 20/20TMTM contains “model” contains “model” resolutions to facilitate adoption of the resolutions to facilitate adoption of the

jurisdiction mitigation plansjurisdiction mitigation plans

A routine is available to documentA routine is available to documentadoption of the jurisdictions’ plans adoption of the jurisdictions’ plans

in the master databasein the master database

This module also has two guides to assist with editing This module also has two guides to assist with editing and reviewing the local plan prior to finalizationand reviewing the local plan prior to finalization

A guide to editing the A guide to editing the generic text of the plan generic text of the plan sections. Color coded sections. Color coded text helps the support text helps the support staff:staff:

• Edit the general textEdit the general text

• Provide supplemental Provide supplemental informationinformation

• Edit the text to Edit the text to address DMA 2000 address DMA 2000 requirementsrequirements

A checklist format A checklist format review guide with review guide with

suggestions on the suggestions on the Mitigation 20/20Mitigation 20/20TMTM

plan text and data plan text and data

reports, and reports, and supplemental supplemental information to information to

include to facilitate include to facilitate DMA 2000 DMA 2000

compliancecompliance


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Training the planning participantsTraining the planning participantsMitigation 20/20Mitigation 20/20TMTM contains a complete training contains a complete training program, using fully narrated Microsoft program, using fully narrated Microsoft

PowerPoint* presentationsPowerPoint* presentations* Microsoft PowerPoint is a registered trademark of the Microsoft Corporation* Microsoft PowerPoint is a registered trademark of the Microsoft Corporation


TMTM

Mitigation 20/20Mitigation 20/20TMTM

has tools to implement has tools to implement and document a public information and and document a public information and

community involvement programcommunity involvement programThe tools include brief surveys to use in the The tools include brief surveys to use in the

community to evaluate public awarenesscommunity to evaluate public awarenessSeveral “model” media releases that can be Several “model” media releases that can be

easily edited and printedeasily edited and printedPlus, several helpful tools for implementing Plus, several helpful tools for implementing

a public information programa public information program

Including a PowerPoint presentation on Including a PowerPoint presentation on “Progress in Plan Implementation” that “Progress in Plan Implementation” that

automatically summarizes the real-time data in automatically summarizes the real-time data in the Mitigation 20/20the Mitigation 20/20

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database database

And a database to document completed and And a database to document completed and planned public information activitiesplanned public information activities


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incorporates the incorporates the capability for electronic data transfer capability for electronic data transfer

among planning participantsamong planning participants

This routine creates a This routine creates a jurisdiction-specific jurisdiction-specific


database for electronic database for electronic data transfer between data transfer between

the primary jurisdiction the primary jurisdiction and a participating and a participating


This routine enables the This routine enables the primary jurisdiction to primary jurisdiction to

download all of the data download all of the data in the master database in the master database

for electronic transfer to for electronic transfer to the state mitigation the state mitigation

agency or other agency or other organizationsorganizations

This routine has the This routine has the capability to download capability to download

all facility and all facility and neighborhood data neighborhood data associated with a associated with a

latitude and longitude latitude and longitude for subsequent use in a for subsequent use in a

GIS programGIS program


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includes “paper includes “paper copies” of all data entry forms to permit copies” of all data entry forms to permit

manual data entrymanual data entry


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The program allows any facility to be The program allows any facility to be designated as “confidential.” designated as “confidential.”

This capability allows two local This capability allows two local mitigation plans to be printedmitigation plans to be printed

One for public distributionOne for public distribution One for restricted One for restricted distributiondistribution

Report Includes Confidential InformationNot for Public Disclosure


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Mitigation 20/20Mitigation 20/20TMTM is: is:

A complete computer support program for local A complete computer support program for local hazard mitigation plan development and maintenancehazard mitigation plan development and maintenance

A common technical approach for all participating A common technical approach for all participating jurisdictions, that nonetheless creates a plan unique to jurisdictions, that nonetheless creates a plan unique to each communityeach community

A tool for DMA 2000 compliance, and sensitive to A tool for DMA 2000 compliance, and sensitive to confidentiality issues in the “Post 9-11 environment”confidentiality issues in the “Post 9-11 environment”

Flexible for use in both urban and rural, large and Flexible for use in both urban and rural, large and small jurisdictionssmall jurisdictions

Capable of electronic submission of local Capable of electronic submission of local mitigation plans to the statemitigation plans to the state


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Program CostsProgram Costs::

• Single license: $2500Single license: $2500

• Five or more licenses: $2000 eachFive or more licenses: $2000 each

TermsTerms::

• Program customized with jurisdiction Program customized with jurisdiction namesnames

• Delivery within 30 days of orderDelivery within 30 days of order

• For purchase of 20 or more licenses, For purchase of 20 or more licenses, instate training program included at no instate training program included at no additional costadditional cost


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For additional information or to order, contact:For additional information or to order, contact:

David S. PalmerDavid S. Palmer

PresidentPresident

emergency response planning & management, inc.emergency response planning & management, inc.

p.o. box 7065p.o. box 7065

princeton, n.j. 08543princeton, n.j. 08543

609-466-3566 (Voice)609-466-3566 (Voice)

609-466-7472 (Fax)609-466-7472 (Fax)

[email protected]

www.emergencyplanning.com

www.mitigationplanning.com

View Slides Again View Slides Again Return to erp&m’s Return to erp&m’s Webpage Webpage

mailto:[email protected]

http://www.emergencyplanning.com/

http://www.mitigationplanning.com/

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Software for Local Hazard Mitigation Plan Development HIGHLIGHTS OF THE PROGRAM Software by: emergency response planning & management, inc. p.o. box 7065