SMWLP Consultation Statement - Suffolk · 4. Summary of the main issues raised 4.1 Subsection (iii) of regulation 22 (1) (c) asks for a summary of the main issues raised by the representations

Consultation Statement, December 2018

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Contact

Graham Gunby

Development Manager Growth, Highways & Infrastructure Directorate

Suffolk County Council Endeavour House

8 Russell Road Ipswich

Suffolk IP1 2BX

Tel: 01473 264807 Email: [email protected] Website: www.suffolk.gov.uk

For more information about our minerals and waste planning policy go to:

https://www.suffolk.gov.uk/planning-waste-and-environment/planning-applications/minerals-and-waste-policy/

Cover photograph acknowledgements:

1. Gt Blakenham Energy from Waste Facility, courtesy of SUEZ Recycling and Recovery UK Ltd, and;

2. Cavenham Quarry, with permission from Allen Newport Ltd.

mailto:[email protected]

http://www.suffolk.gov.uk/




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Contents

1. Introduction .......................................................................................................... 4

2. Those invited to make representations ................................................................ 4

3. How they were invited to make representations .................................................. 4

4. Summary of the main issues raised ..................................................................... 5

5. How representations have been taken onto account ........................................... 6

6. Representations made at Submission Draft stage ............................................... 7

7. Where no representations were made ................................................................. 9


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1. Introduction

1.1 This Consultation Statement is required in support of the submission of the

Suffolk Minerals & Waste Local Plan (SMWLP) under regulation 22 (1) (c) (i-vi)

of the Town and Country (Local Planning) (England) Regulations 2012. The

following provides the required information as listed in subsections i-vi.

2. Those invited to make representations

2.1 Subsection (i) of regulation 22 (1) (c) asks which bodies and persons the local

planning authority invited to make representations under regulation 18.

2.2 Regulation 18 refers to the preparation of a local plan. Within the context of the

SMWLP this includes consultation undertaken at the initial Sustainability

Appraisal Scoping, SMWLP Issues & Options and SMWLP Preferred Options

stages.

2.3 The list of those categories consulted is extensive and therefore appended to

this document in Appendix 1.

3. How they were invited to make representations

3.1 Subsection (ii) of regulation 22 (1) (c) asks how those bodies and persons were

invited to make representations under regulation 18.

3.2 The Sustainability Appraisal Draft Scoping Report underwent a five week period

of consultation beginning on the 26 September and ending on the 31 October

2016. To facilitate consultation Natural England, Historic England, The

Environment Agency and the Marine Management Organisation were all

contacted.

3.3 At Issues & Options stage, the draft Plan and supporting documents were

published for a ten week period of public consultation beginning at 17:00 on the

28 November 2016 and ending at 17:00 on the 6 February 2017. To facilitate

the consultation the following actions were undertaken:

a) a press release announced the start of the consultation;

b) in excess of 900 emails were sent out to statutory and non-statutory consultees;

c) adverts will appeared on Facebook and Twitter;

d) all relevant documents were available on the County Council website;

e) representations could be made via the website, email or by letter.

3.4 At Preferred Options stage, the draft Plan and supporting documents were

published for a six week period of public consultation beginning at 17:00 on the

30 November and ending at 17:00 on the 11 December 2017. To facilitate the

consultation the following actions were undertaken:



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b) in excess of 1,000 emails were sent out to statutory and non-statutory consultees and those who previously made comments at the Issues & Options stage;

c) in excess of 200 letters were sent to residents and businesses within 250 metres of a proposed site;

d) adverts appeared on Facebook and Twitter;

e) drop-in sessions were held between 14:00 and 20:00 at venues close to each of the proposed sand and gravel sites;

f) all relevant documents were available on the County Council website;

g) representations could be made via the website, email or by letter.

4. Summary of the main issues raised

4.1 Subsection (iii) of regulation 22 (1) (c) asks for a summary of the main issues

raised by the representations during the Plan preparation under regulation 18.

4.2 In respect of the Issues & Options document 89 representations making 896

separate comments were received. In addition there were 4 representations

made after the deadline.

4.3 Comments were made in respect of the draft policies and policy options. The

Issues & Options document also included a call for minerals and waste sites and

approximately 30 sites were submitted for consideration in the Plan. Full details

of the representations and the County Council’s response are contained within

the “SMWLP, Responses to Issues & Options Consultation, September 2017”

document, which can be accessed by using the following link:

https://www.suffolk.gov.uk/assets/planning-waste-and-environment/Minerals-

and-Waste-Policy/SMWLP-IO-Responses-to-Representations.pdf

4.4 At the Preferred Options stage 522 representations making 580 separate

comments were received. In addition there were 21 representations made after

the deadline.

4.5 The nature of the representations are listed below and it can be seen that the

emphasis is on proposed sand and gravel extraction sites. Full details of the

representations and the County Council’s response are contained within the

“SMWLP, Responses to Preferred Options Consultation, March 2018”

document, which can be accessed by using the following link:


and-Waste-Policy/SMWLP-PO-Responses-to-Representations.pdf

https://www.suffolk.gov.uk/assets/planning-waste-and-environment/Minerals-and-Waste-Policy/SMWLP-IO-Responses-to-Representations.pdf

https://www.suffolk.gov.uk/assets/planning-waste-and-environment/Minerals-and-Waste-Policy/SMWLP-IO-Responses-to-Representations.pdf

https://www.suffolk.gov.uk/assets/planning-waste-and-environment/Minerals-and-Waste-Policy/SMWLP-PO-Responses-to-Representations.pdf

https://www.suffolk.gov.uk/assets/planning-waste-and-environment/Minerals-and-Waste-Policy/SMWLP-PO-Responses-to-Representations.pdf


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Preferred Options SMWLP Consultation Responses

Plan Section Support Comment Object Totals

Vision 0 6 0 6

General Policies 1 25 0 26

Minerals Policies 3 3 4 10

Waste policies 0 23 0 23

Barham 1 6 1 8

Barnham 1 11 29 41

Belstead 0 12 89 101

Cavenham 3 7 38 48

Layham 0 9 1 10

Tattingstone 1 7 4 12

Wangford 4 9 149 162

Wetherden 1 6 25 32

Wherstead 0 7 0 7

Worlington 0 6 0 6

Sizewell 0 8 0 8

Appendices 0 2 0 2

Sustainability Appraisal 1 3 1 5

Habitats Reg. Assessment 0 1 2 3

Evidence base 0 2 0 2

Other 43 23 2 68

Totals 59 176 345 580

5. How representations have been taken onto account

5.1 Subsection (iv) of regulation 22 (1) (c) asks how the representations made

during the Plan preparation under regulation 18 have been taken into account.

5.2 Representations made at the Issues & Options stage were used to help refine

the wording of the Vision, Aims, Objectives and Policies in the Preferred Options

Plan.

5.3 The sites submitted were also subject to analysis and the findings contained in

Site Selection Reports. Sites that were considered suitable were then included

in the Preferred Options Plan. Both of these documents can be accessed by

using the following link and then either by looking under the “Evidence base” tab

for the former and under the “Previous consultations” tab for the latter:

https://www.suffolk.gov.uk/council-and-democracy/consultations-petitions-

and-elections/consultations/minerals-and-waste-local-plan-issues-and-

options-consultation/

5.4 Representations made at the Preferred Options stage were use to further refine

the wording of the Vision , Aims, Objectives and Polices. Site specific comments

were used to help draft entirely new site-specific policies which intended to allay

some of the concerns of the objectors to them. The site area of the proposed

https://www.suffolk.gov.uk/council-and-democracy/consultations-petitions-and-elections/consultations/minerals-and-waste-local-plan-issues-and-options-consultation/




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sand and gravel extraction sites at Cavenham, Tattingstone and Wangford were

also significantly reduced.

5.5 A summary of the changes made are set out in the Cabinet Report of the 17

April and the County Council Report of the 24 May which can be access using

the following links:


and-Waste-Policy/Agenda-Item-8-Suffolk-Minerals-Waste-Local-Plan.pdf


and-Waste-Policy/County-Council-Report-Suffolk-Minerals-and-Waste-Local-

Plan.pdf

6. Representations made at Submission Draft stage

6.1 Subsection (v) of regulation 22 (1) (c) asks how many representations were

made at Submission Draft stage and the main issues that they raised.

6.2 At Submission Daft stage, the draft Plan and supporting documents were

published for a six week period of public consultation beginning at 17:00 on the

11 June and ending at 17:00 on the 23 July 2018. To facilitate the consultation

the following actions were undertaken:


b) in excess of 1,000 emails were sent out to statutory and non-statutory consultees and those who previously made comments at the Issues & Options stage;

c) in excess of 200 letters were sent to residents and businesses within 250 metres of a proposed site;

d) adverts appeared on Facebook and Twitter;

e) drop-in sessions were held between 14:00 and 20:00 at venues close to each of the proposed sand and gravel sites;

f) all relevant documents were available on the County Council website;

g) representations could be made via the website, email or by letter.

6.3 During the Submission Draft (pre-submission) stage 174 respondents made 322

separate comments. In addition, there were 7 representations made after the

deadline.

6.4 The nature of the comments are listed below and it can be seen that the

emphasis is on certain proposed sand and gravel extraction sites. The County

Council is currently drafting a responses to representations document.

Generally speaking the County Council is not expecting to make any significant

changes.

https://www.suffolk.gov.uk/assets/planning-waste-and-environment/Minerals-and-Waste-Policy/Agenda-Item-8-Suffolk-Minerals-Waste-Local-Plan.pdf

https://www.suffolk.gov.uk/assets/planning-waste-and-environment/Minerals-and-Waste-Policy/Agenda-Item-8-Suffolk-Minerals-Waste-Local-Plan.pdf

https://www.suffolk.gov.uk/assets/planning-waste-and-environment/Minerals-and-Waste-Policy/County-Council-Report-Suffolk-Minerals-and-Waste-Local-Plan.pdf




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Submission Draft SMWLP Consultation Responses

Plan Section Sound? Legally

Complaint?

Duty to

cooperate

Total

Comments

Yes No Yes No Yes No

Vision 0 2 1 1 2 1 8

General Policies 4 2 5 1 6 0 21

Minerals Policies 3 5 4 1 4 1 34

Waste policies 3 4 2 0 2 0 19

Barham 2 3 2 0 4 0 9

Barnham 1 15 4 3 6 3 28

Belstead 3 13 12 2 11 5 18

Cavenham 5 31 10 17 8 22 55

Layham 0 2 0 0 0 0 5

Tattingstone 1 2 2 5 2 1 8

Wangford 2 19 4 11 5 4 32

Wetherden 2 9 7 3 6 3 16

Wherstead 1 1 1 0 1 1 5

Worlington 5 0 0 0 1 1 9

Sizewell 0 1 0 1 1 0 3

Appendices 1 1 2 0 2 0 3

Sustainability Appraisal 0 1 1 0 1 0 4

Habitats Reg. Assessment 0 2 0 2 1 1 3

Evidence base 8 0 8 0 8 0 12

Other 4 2 4 2 4 2 23

Late Representations 7

Totals 45 120 73 46 75 48 322

6.5 A further focused consultation was carried out in respect of the Appropriate

Assessment. for a six week period of public consultation beginning at 17:00 on

the 5 November and ending at 17:00 on the 17 December 2018. To facilitate

the consultation the following actions were undertaken:

h) a press release announced the start of the consultation;

i) in excess of 1,000 emails were sent out to statutory and non-statutory consultees and those who previously made comments at the Issues & Options stage;

j) in excess of 200 letters were sent to residents and businesses within 250 metres of a proposed site;

k) adverts appeared on Facebook and Twitter;

l) drop-in sessions were held between 14:00 and 20:00 at venues close to each of the proposed sand and gravel sites;


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m) all relevant documents were available on the County Council website;

n) representations could be made via the website, email or by letter.

6.5 At this stage 37 respondents made 55 separate comments. There were no late

representations made.

6.6 The County Council is currently drafting a responses to representations

document. Generally speaking the County Council is not expecting to make any

significant changes.

7. Where no representations were made

7.1 Subsection (vi) of regulation 22 (1) (c) is not applicable as it refers to a situation

where no representations were made at Submission Draft stage under

regulation 20.


Suffolk County Council Page 10

Appendix 1: Consultee categories Publicity Stage

SA Scoping Issues & Options

(Reg.18)

Preferred Options

(Reg.18)

Sep – Oct 2016 Nov 2016 - Feb 2017 Nov – Dec 2017

5 weeks 10 weeks 6 weeks

The Environmental Assessment of Plans and

Programmes Regulations 2004 Reg. 4 should consult the

following:

a) Countryside Agency (now Natural England);

b) HBMC (now English Heritage);

c) English Nature (now Natural England), and;

d) Environment Agency

Also we consulted the

Marine Management Organisation

Reg.4 Applicable

The Town and Country Planning (Local Planning)

(England) Regulations 2012

Reg.18 (2) (a) “specific consultation bodies” should consult

the following:

a) Environment Agency;

b) English Heritage;

c) Marine Management Organisation;

Reg.18 (2) (a) Applicable Reg.18 (2) (a) Applicable


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d) Natural England;

e) Network Rail Infra Ltd;

f) Highways Agency;

g) Relevant Authority i.e.

i. local planning authority;

ii. county council;

iii. parish council;

iv. local policing body;

h) any person who;

i. any person who ;electronic communications code

applies to

ii. those own electronic communications apparatus;

i) if within area

i. PCT;

ii. licencees under the Electricity Act 1989;

iii. licencees under the gas act;

iv. sewerage undertakers;

v. water undertakers, and;

j) Homes & Communities Agency.

The Town and Country Planning (Local Planning)

(England) Regulations 2012

Reg.18 3 “duty to cooperate” the following were consulted:

• Office of the rail regulator

• Suffolk Highways Authority

The Statement of Community Involvement lists the

following under the Regulations:

k) Greater London Authority, and;

l) Government Departments;


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Reg.18 (2) (b) “general consultation bodies” should consult

the following:

a) voluntary bodies;

b) ethnic, racial of national representative bodies;

c) religious representative bodies;

d) disabled representative bodies;

e) business representative bodies.

The Statement of Community Involvement lists the

following under the Regulations:

• Age UK;

• Airport operators;

• British Geological Society;

• Navigation authorities;

• Chamber of commerce & CBI;

• Church commissioners;

• Civic societies;

• Civil Aviation Authority;

• Community Groups;

• Crown Estate Office;

• Design Council;

• Dedham Vale AONB;

• Stour Valley Project;

• Suffolk Coasts & Heaths AONB;

• Diocesan Board of Finance;

• Disabled Persons Transport Advisory;

• Council for the Protection of Rural England;

• Friends of the Earth;

Reg.18 (2) (b) Applicable Reg.18 (2) (b) Applicable


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• Royal Society for the Protection of Birds;

• Wildlife Trusts;

• Local Wildlife Action Group;

• Equality & Human Rights Commission;

• Fire & Rescue Services;

• Friends, Families & Travellers;

• Fields in Trust;

• Forestry Commission;

• Freight Transport Association;

• Gypsy Council;

• Health & Safety Executive;

• Home Builders Federation;

• Local Transport Operators;

• Minerals Products Association;

• Police architectural liaison;

• Port operators;

• Post office property holdings;

• Rail Freight Group;

• Road Haulage Association;

• Waste Industry;

• Sport England.

Reg.18 (2) (c)“residents” or “persons carrying on

business.” In practice this included

• Properties within 250m of a proposed site

• Minerals industry;

• Waste industry;

Reg.18 (2) (c) Applicable Reg.18 (2) (c) Applicable


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Source:

1. The Town and Country Planning (Local Planning) (England) Regulations 2012 2. Statement of Community Involvement adopted November 2015 3. The Environmental Assessment of Plans and Programmes Regulations 2004

• Land Agents;

• Planning Consultancies

The Statement of Community lists the following under the

Regulations:

• Network Rail;

• New Anglia Local Enterprise Partnership;

• Greater Cambridge Local Enterprise Partnership;

• Wild Anglia;

• NHS England (National Health Commissioning

Board);

• NHS Ipswich & East Suffolk Clinical

Commissioning Group, and;

• NHS West Suffolk Clinical Commissioning Group;


Suffolk County Council Page 10

Documents

SMWLP Consultation Statement - Suffolk · 4. Summary of the main issues raised 4.1 Subsection (iii) of regulation 22 (1) (c) asks for a summary of the main issues raised by the representations