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2015-2016 Budget The mission of The Ohio State University at Newark is to provide access to the university by extending Ohio State courses, programs, research, and service to a wide range of Ohio communities.
SMALL CAMPUS.BIG POSSIBILITIES.
Proposed Budget Fiscal Year 2015-2016
EXECUTIVE DEAN OF THE REGIONAL CAMPUSES and
DEAN/DIRECTOR
William L. MacDonald
NEWARK BOARD
Michael Cantlin Diane DeLawder
Marcia Downes Katheryn Lloyd
Christopher Meyer Turner Thomas Mills, M.D.
Rick Platt Sharad Thakkar, Ph.D.
Lisa Whittaker J. Gilbert Reese, Trustee Emeritus
Wyatt Bowman, Student Member
BUDGET OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
PROPOSED INSTRUCTIONAL & GENERAL BUDGET . . . . . . . . . . . . . . . . . 3
COMPARATIVE BUDGET . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
ANALYSIS OF BUDGET CHANGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
PROPOSED REVENUE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
A. ENROLLMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10B. PROPOSED TUITION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
COMPENSATION PROPOSAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
PROPOSED EXPENDITURE DETAIL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
FUNCTIONAL CLASSIFICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
PROPOSED CAPITAL PROJECTS LIST . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
APPENDIX A: PROPOSED COLLABORATION AGREEMENT BETWEEN THE OHIO STATE UNIVERSITY AND CENTRAL OHIO TECHNICAL COLLEGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1
THE OHIO STATE UNIVERSITY AT NEWARK
Table of Contents
THE OHIO STATE UNIVERSITY AT NEWARK Budget Overview
Fiscal Year 2015-2016 This document presents the projected unrestricted sources of funds and expenditures of The Ohio State University at Newark budget for the fiscal year beginning July 1, 2015, and ending June 30, 2016 (FY 2016). The budget of $21,988,866 supports the priorities outlined in the Regional Campus Cluster Strategic Plan and Ohio State Newark’s Implementation Plan and is consistent with the University’s goals. Properly aligning our budget resources with our strategic priorities is key to achieving our vision to become distinctive destinations of choice for students seeking the Ohio State experience in a small campus setting, serving our communities, and contributing to the economic development of our area. Ohio State Newark was presented with a number of unique challenges as it faced the development of its FY2016 Budget. The FY2016 academic year coincided with the first year of the state’s biennial budget. Resounding themes for higher education in the budget were – a concern with the cost of tuition, the resultant student loan debt, and the demand for efficiency. Tuition caps and limited new investment in higher education through the State Share of Instruction have been the natural results of state budget development. Ohio State University announced proactively that it would freeze tuition levels for FY2016. A new funding formula has been adopted by OSU for its regional campuses that will provide stability to revenue planning going forward. With conservative planning for enrollment and SSI funding along with several other factors, it became apparent in budget development that adjustments would be necessary to balance the FY2016 budget. In response to these challenges the campus made extensive reductions in expenditures. This strategy has allowed Ohio State Newark to move forward in planning for the FY2016 year. The proposed FY2016 budget maintains several guiding principles. Although the recommended FY2016 budget is very conservative due to the uncertainty in state funding, it allows the campus to advance in two key areas of its implementation plans. Consistent with our plan’s priorities for teaching and learning, the proposed budget will permit adding second-year courses for three engineering majors: electrical and computer engineering, electrical engineering, and computer science and engineering. This initiative will include further development of engineering laboratories (in collaboration with COTC), continuation of a learning community that will eventually include dedicated space in the residence halls, and the addition of a faculty line to strengthen the faculty in this area. Also core to this budget is the continued investment in the campus’s human resources. The FY2016 budget includes a compensation increase for our employees consistent with
1
salary planning guidelines from the University. The continued investment in our people will enable the campus to move forward in our institutional progress. Competent and motivated faculty and staff greatly enhance the campus’s ability to provide high quality education to our students and to be a leader in higher education in Ohio. Even in these uncertain times, we must continue recruiting and retaining the best and brightest colleagues by offering competitive salaries. We must continue our performance-based culture and ensure that merit funds are used to reward and retain our highest performers and reduce any market inequities. The importance of safeguarding our resources is recognized in this budget through the preservation of our capital budgets, which addresses deferred maintenance and technology refresh. Our physical facility and technological infrastructure are critical to the campus’s foundation. Examples of projects in this area include the computer and classroom technology refreshes, physical plant equipment replacements, and building maintenance projects. Additionally, following the lead of the Columbus campus, a new phone system (Lync) is planned for the campus. This system will enhance communication abilities of faculty and staff on the campus. Lastly, Ohio State Newark continues to value its partnership with Central Ohio Technical College (COTC). For reasons of efficiency and economy, the campus continues to explore ways to further the partnership with COTC to meet the diverse higher educational needs of our service area. As part of the cost-saving measures included in this budget, academic support services will be combined into a cost-shared office under the leadership of the Director of the Student Success Center, with a new cost-shared reporting structure. The new office will include learning skills, the math center, tutoring and writing center. Due to efficiencies gained with this model we are able to continue serving students in a more cost-effective manner.
2
THE OHIO STATE UNIVERSITY AT NEWARKProposed Budget
Fiscal Year 2015-2016
INSTRUCTIONAL & GENERAL REVENUE
I&G REVENUE
STATE SUBSIDY 5,517,822STUDENT FEES 16,273,109 OTHER INCOME 126,457 INVESTMENT INCOME 21,000
TOTAL I&G REVENUE $21,938,388
INSTRUCTIONAL & GENERAL EXPENDITURES
I&G EXPENDITURES
INSTRUCTION 11,073,002ACADEMIC SUPPORT 1,875,136STUDENT SERVICES 2,067,186INSTITUTIONAL SUPPORT 2,914,957FACILITIES 2,121,233GENERAL OVERHEAD 1,937,351
TOTAL I&G EXPENDITURES $21,988,866
COST-SHARED AUXILIARIES
CONFERENCE SERVICES 4,689FOOD SERVICE 45,788
TOTAL AUXILIARY INCOME $50,477
VARIANCE $0
3
2014-15 2015-16 Increase PercentBudget Proposed (Decrease) Inc/(Dec)
INSTRUCTIONAL & GENERAL REVENUE
STATE SUBSIDY 5,695,127 5,517,822 ($177,305) -3.1%STUDENT FEES 16,712,534 16,273,109 ($439,425) -2.6%OTHER INCOME 109,818 126,457 $16,639 15.2%INVESTMENT INCOME 26,000 21,000 ($5,000) -19.2%
TOTAL I&G REVENUE 22,543,479 21,938,388 (605,091) -2.7%
INSTRUCTIONAL & GENERAL EXPENDITURES
INSTRUCTION 11,713,921 11,073,002 (640,919) -5.5%ACADEMIC SUPPORT 1,736,137 1,875,136 138,999 8.0%STUDENT SERVICES 2,110,940 2,067,186 (43,754) -2.1%INSTITUTIONAL SUPPORT 2,904,743 2,914,957 10,214 0.4%FACILITIES 2,009,596 2,121,233 111,638 5.6%GENERAL OVERHEAD 2,118,743 1,937,351 (181,392) -8.6%
TOTAL I&G EXPENDITURES 22,594,079 21,988,866 (605,214) -2.7%
COST-SHARED AUXILIARIES
CONFERENCE SVC 5,216 4,689 (527) -10.1%FOOD SERVICE 45,385 45,788 404 0.9%
TOTAL AUXILIARY INCOME 50,601 50,477 (123) -0.2%
EXCESS OF REVENUES OVER/(UNDER) EXPENDITURES $0 $0 $0
THE OHIO STATE UNIVERSITY AT NEWARKComparative Budget 2014-2015 vs 2015-2016
4
THE OHIO STATE UNIVERSITY AT NEWARK 2014-2015 to 2015-2016
Analysis of Operating Budget Changes
INSTRUCTIONAL AND GENERAL REVENUES State Subsidy
• Reflects an estimated decrease from the State due to change in formula Student Fees
• Reflects decrease in tuition and fees for enrollment decrease and revenue gap from proposed FY15 increase that was ultimately unallowable per OSU guidance
Other Revenue
• Increase in bookstore commission revenue Investment Income
• Slight decrease in interest income reflecting drop in rates INSTRUCTIONAL AND GENERAL EXPENDITURES Overall
• Effect of shift in cost-share agreement due to changing enrollment trends between Ohio State Newark and COTC.
• Increase in compensation per Columbus campus guidance • Effect of increases in benefit costs
Instruction
• Reclassification of Math Lab to Student Success Center • Elimination of vacant Coordinator of Writing Center and vacant OSU Math Lab Assistant
Director positions • Remove Newark Earthworks Center from Newark Campus operating budget • Reclassification of Associate Dean wages from Instructional budget to Academic Support • Change method of budgeting for internal grants
5
Academic Support
• Tel-Center elimination • Elimination of vacant Library Associate position • Elimination of vacant Information Assistant position (0.5 FTE Advising) • Reclassification of Associate Dean wages from Instructional budget to Academic Support
Student Services
• Student Activities re-organization and Athletics elimination • Elimination of vacant Information Assistant position (0.5 FTE Admissions) • Restructure of Tutoring and Math Lab to Center for Student Success • Financial Aid re-organization and position elimination • Change in printing process for Ohio State Newark Profiles Newsletter
Institutional Support
• Elimination of vacant Office Production Assistant • Change in Technology Services positions to COTC non-cost-shared
Facilities
• Shift in cost-share formula General Overhead
• Decreased capital investment • Reflects decrease in service charge due to lower revenues and decrease in rate charged by
Columbus Campus
6
THE OHIO STATE UNIVERSITY AT NEWARKFiscal Year 2015-2016
Proposed Revenue Summary
I. STATE SUBSIDY $5,517,822 25.2%
II. TUITION AND FEES
A. INSTRUCTIONAL & GENERAL 15,548,109
B. OTHER FEES
1. FINES & PENALTIES 85,000 2. NON-RESIDENT FEES 50,000 3. APPLICATION & ACCEPTANCE FEES 400,000 4. ORIENTATION FEE 70,000 5. COURSE FEES 120,000
SUBTOTAL 725,000
TOTAL TUITION AND FEES $16,273,109 74.2%
III. OTHER
A. OTHER 126,457
B. INVESTMENTS 21,000
TOTAL OTHER $147,457 0.7%
IV. GRAND TOTAL $21,938,388 100.0%
7
30.9
%30
.8%
30.7
%34
.6%
31.1
%26
.2%
26.2
%26
.9%
25.3
%25
.2%
65.3
%65
.1%
66.0
%62
.7%
66.8
%72
.8%
73.1
%72
.5%
74.1
%74
.1%
3.8%
4.1%
3.3%
2.7%
2.1%
1.0%
0.7%
0.6%
0.6%
0.7%
0
5,00
0,00
0
10,0
00,0
00
15,0
00,0
00
20,0
00,0
00
25,0
00,0
00
30,0
00,0
00
2006
-07
2007
-08
2008
-09
2009
-10
2010
-11
2011
-12
2012
-13
2013
-14
2014
-15
2015
-16
TH
E O
HIO
STA
TE
UN
IVE
RSI
TY
AT
NE
WA
RK
Bud
gete
d R
even
ue
Fisc
al Y
ears
200
7-20
16
STA
TE S
UPP
OR
TTU
ITIO
N &
FEE
SO
THER
8
90-9
191
-92
92-9
393
-94
94-9
595
-96
96-9
7FT
E32
07.6
3541
.537
81.4
3,84
43,
435
3,31
231
53.4
Hea
dcou
nt50
3555
9559
9459
9955
7352
7051
54
2,31
0 2,
505
2,47
2 2,
515
2,56
2 2,
677
2,39
0 2,
315
2,39
6 2,
350
2,20
2.0
2,37
8.0
2,35
6.0
2,36
1.0
2,41
3.0
2,50
9.0
2,09
8.0
2,03
6.0
2,12
2.0
2,08
1.0
0
500
1,00
0
1,50
0
2,00
0
2,50
0
3,00
0
06-0
707
-08
08-0
909
-10
10-1
111
-12
12-1
3*13
-14
14-1
515
-16
Proj
ecte
d
TH
E O
HIO
STA
TE
UN
IVE
RSI
TY
AT
NE
WA
RK
Com
paris
on o
f Hea
dcou
nt to
FTE
(Aut
umn
Onl
y)
Hea
dcou
nt
FTE
*Sem
este
r Co
nver
sion
9
14-15 Budget
14-15 Actual
15-16 Budget
14-15 Budget
14-15 Actual
15-16 Budget
Summer 475 498 487 Summer 171 167 163Autumn 2,280 2,384 2,331 Autumn 2,027 2,117 2,073Spring 2,080 2,196 2,148 Spring 1,830 1,926 1,886Total 4,835 5,078 4,966 Total 4,028 4,210 4,122
14-15 Budget
14-15 Actual
15-16 Budget
14-15 Budget
14-15 Actual
15-16 Budget
Summer 25 22 19 Summer 6 6 6Autumn 45 12 19 Autumn 19 5 8Spring 35 12 15 Spring 10 4 5Total 105 46 53 Total 35 15 19
14-15 Budget
14-15 Actual
15-16 Budget
14-15 Budget
14-15 Actual
15-16 Budget
Summer 500 520 506 Summer 177 173 169Autumn 2,325 2,396 2,350 Autumn 2,046 2,122 2,081Spring 2,115 2,208 2,163 Spring 1,840 1,930 1,891Total 4,940 5,124 5,019 Total 4,063 4,225 4,141
-2.05% 15-16 Budget to 14-15 Actual -1.99% 15-16 Budget to 14-15 Actual1.60% 15-16 Budget to 14-15 Budget 1.92% 15-16 Budget to 14-15 Budget
HEADCOUNT: TOTALS FTE: TOTALS
The Ohio State University at NewarkEnrollment Projections
HEADCOUNT: UNDERGRADUATE FTE: UNDERGRADUATE
HEADCOUNT: GRADUATE FTE: GRADUATE
10
Sum
mer
Aut
umn
Spri
ng20
1520
1520
16T
OT
AL
Inst
ruct
iona
l Fee
631,
407
7,55
9,68
66,
862,
056
15,0
53,1
49G
ener
al F
ee20
,327
248,
698
225,
935
494,
960
Subt
otal
651,
734
7,80
8,38
47,
087,
991
15,5
48,1
09
Mis
cella
neou
s Fee
s:A
pplic
atio
n Fe
e22
0,00
0A
ccep
tanc
e Fe
e18
0,00
0N
on-r
esid
ent F
ee50
,000
Fine
s & P
enal
ties
85,0
00O
rient
atio
n Fe
e70
,000
Cou
rse
Fee
120,
000
Subt
otal
725,
000
TO
TA
L$1
6,27
3,10
9
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFi
scal
Yea
r 20
15-2
016
Fee
Rev
enue
Pro
ject
ion
11
2015-2016 2014-2015Summer Autumn Increase/
Class Actual Actual Decrease
All Undergraduate Level $3,570 $3,570 0.0%
All Graduate Level* $5,868 $5,984 2.0%
*Tentative
THE OHIO STATE UNIVERSITY AT NEWARKEstimated Cost to Full-time Students
Columbus Campus guidance is to freeze undergraduate tuition and fees for the next two academic years. Guidance is pending at this time regarding Graduate tuition and fees.
12
THE OHIO STATE UNIVERSITY AT NEWARK Proposed Staff and Faculty Compensation Investments
Fiscal Year 2015 – 2016 Consistent with the Compensation Guidance issued from the University, a 2.0% composite salary increase is included for all regular staff, tenured and tenure-track faculty, and non-tenure track faculty. In addition, an additional 1% will be awarded to high performing faculty as a one-time payment for retention purposes. Cost-shared, Ohio State Newark union employees are exempt from this process due to a mandated increase as outlined in CWA contract. The Ohio State University at Newark’s compensation philosophy provides a market‐based, performance‐driven framework for compensation; all recommended increases must be based on performance, market, and equity considerations. The compensation process should be utilized to inspire achievement and to reinforce performance and accountability. There are no minimum or across‐the‐board increases.
I. COMPENSATION INCREASES (SALARY + BENEFITS)
A. STAFF $125,914
B. FACULTY
i. TENURE-TRACK $ 108,182 ii. ASSOCIATED $ 87,690
iii. 1% Retention pool $ 54,091
SUBTOTAL $249,963
TOTAL SALARY INCREASES $375,877
13
Mat
h &
So
cial
Sp
ecia
lA
rtsEd
ucat
ion
Hum
aniti
esPr
ofes
sion
alPh
ysic
al S
ci.
Scie
nce
Proj
ects
TO
TA
LPE
RSO
NN
EL
Sal
arie
s53
1,51
3
1,
242,
610
2,08
2,89
2
35
8,44
1
2,
225,
952
1,56
2,92
2
11
9,85
8
8,
124,
188
B
enef
its14
3,69
2
33
7,05
5
575,
386
99
,202
60
6,60
7
420,
636
29
,246
2,21
1,82
4
Subt
otal
67
5,20
6
1,
579,
665
2,65
8,27
8
45
7,64
3
2,
832,
558
1,98
3,55
9
14
9,10
4
10
,336
,012
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s23
,050
114,
054
38
,725
20
,225
54
,430
34,5
06
241,
700
526,
690
Equ
ipm
ent &
Sof
twar
e-
-
-
20
9,80
0
-
50
0
-
210,
300
Subt
otal
23
,050
114,
054
38
,725
23
0,02
5
54
,430
35,0
06
241,
700
736,
990
GR
AN
D T
OT
AL
$698
,256
$1,6
93,7
19$2
,697
,003
$687
,668
$2,8
86,9
88$2
,018
,565
$390
,804
$11,
073,
002
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Dep
artm
ent S
umm
ary
14
Art
Bla
ck B
oxC
olle
geM
usic
Thea
ter
Thea
ter
TO
TA
LPE
RSO
NN
EL
Sal
arie
s20
9,36
3
25
6,11
8
66
,032
-
53
1,51
3
B
enef
its54
,284
69
,334
20,0
74
-
143,
692
Subt
otal
26
3,64
7
32
5,45
3
86
,106
-
67
5,20
6
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s4,
650
5,
200
1,
200
12
,000
23,0
50
E
quip
men
t & S
oftw
are
-
-
-
-
-
Su
btot
al
4,65
0
5,20
0
1,20
0
12,0
00
23
,050
Gra
nd T
otal
$268
,297
$330
,653
$87,
306
$12,
000
$698
,256
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Art
s
15
Fee
Aut
hsPh
ysic
alEd
ucat
ion
Hea
lthEd
ucat
ion
for E
duca
tion
Spec
ial
Educ
atio
nP
& L
Educ
atio
nT
& P
Dep
tEd
ucat
ion
TO
TA
LPE
RSO
NN
EL
Sal
arie
s56
,100
40,6
27
78
,595
986,
082
-
81,2
06
1,24
2,61
0
B
enef
its9,
144
6,
622
15
,989
281,
822
-
23,4
78
337,
055
Su
btot
al
65,2
44
47
,249
94,5
84
1,
267,
904
-
10
4,68
3
1,
579,
665
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s11
,000
-
8,
754
17
,800
75,0
00
1,50
0
11
4,05
4
Equ
ipm
ent &
Sof
twar
e-
-
-
-
-
-
-
Subt
otal
11
,000
-
8,
754
17
,800
75,0
00
1,50
0
11
4,05
4
Gra
nd T
otal
$76,
244
$47,
249
$103
,338
$1,2
85,7
04$7
5,00
0$1
06,1
83$1
,693
,719
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Edu
catio
n
16
East
ern
Asi
anC
lass
ics
Engl
ish
Lang
. Lit
His
tory
Rus
sian
Philo
soph
yH
onor
sPE
RSO
NN
EL
Sal
arie
s74
,513
892,
014
20
,604
520,
537
4,44
7
57,9
87
13
,278
B
enef
its22
,652
244,
395
3,
358
15
0,34
4
72
5
15
,993
1,65
6
Su
btot
al
97,1
65
1,
136,
410
23,9
62
67
0,88
1
5,
172
73
,980
14,9
34
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s3,
000
7,
300
-
6,15
0
-
-
13,4
00
Equ
ipm
ent &
Sof
twar
e-
-
-
-
-
-
-
Su
btot
al
3,00
0
7,30
0
-
6,
150
-
-
13
,400
Gra
nd T
otal
$100
,165
$1,1
43,7
10$2
3,96
2$6
77,0
31$5
,172
$73,
980
$28,
334
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Hum
aniti
es
Page
1 o
f 2
17
Am
eric
anW
omen
'sC
ompa
rativ
eA
frica
n A
mer
.Si
gn L
angu
age
Span
ish
Fren
chSt
udie
sSt
udie
sSt
udie
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TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Hum
aniti
es
Page
2 o
f 2
18
Bus
ines
sC
ompu
ter &
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inIn
fo. S
cien
ceEn
gine
erin
gT
otal
PER
SON
NE
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TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Prof
essi
onal
19
Earth
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trySc
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Stat
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255,
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TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Mat
h &
Phy
sica
l Sci
ence
20
Polit
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Ant
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109,
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TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Soci
al S
cien
ce
Page
1 o
f 2
21
Soci
al W
ork:
Soci
al W
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Psyc
holo
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duat
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grad
Tot
alPE
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184,
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313
18
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42
0,63
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82
3,74
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316,
294
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Page
2 o
f 2
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Soci
al S
cien
ce
22
Res
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Inst
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119,
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29,2
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Subt
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14
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4
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0
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TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D IN
STR
UC
TIO
NA
L B
UD
GE
T
Spec
ial P
roje
cts &
Gra
duat
e E
duca
tion
23
NC
SC
SN
CS
NC
S &
CS
NC
ST
otal
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dem
icC
aree
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cade
mic
Inst
ruct
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lSo
cial
Wor
kN
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dmin
Libr
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Supp
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PER
SON
NE
LSa
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s30
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25
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20
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29
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410,
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3,
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00
-
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0
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27
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Gra
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otal
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36
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D A
CA
DE
MIC
SU
PPO
RT
BU
DG
ET
24
NC
S &
CS
CS
Cam
pus
NC
S &
CS
NC
SN
CS
& C
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uden
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uden
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ms
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PER
SON
NE
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420,
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57
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12
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RA
TIN
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uppl
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TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D S
TU
DE
NT
SU
PPO
RT
BU
DG
ET
Page
1 o
f 2
25
CS
CS
CS
CS
Tot
alO
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gD
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kills
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PER
SON
NE
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otal
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FISC
AL
YE
AR
201
5-20
16
PRO
POSE
D S
TU
DE
NT
SU
PPO
RT
BU
DG
ET
Page
2 o
f 2
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
K
26
NC
S &
CS
CS
NC
S &
CS
CS
NC
S &
CS
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n/D
ir &
Inst
itutio
nal
Alu
mni
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usin
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St
aff
Hum
anEx
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nanc
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PER
SON
NE
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253,
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20
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otal
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99,9
25
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D IN
STIT
UT
ION
AL
SU
PPO
RT
BU
DG
ET
Page
1 o
f 3
27
CS
Mar
ketin
gPl
anni
ng
Boa
rd o
f N
CS
& C
SN
CS
& C
SC
S&
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tTr
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28
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Subt
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11
4,16
3
19
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2
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02
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OPE
RA
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TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D IN
STIT
UT
ION
AL
SU
PPO
RT
BU
DG
ET
Page
2 o
f 3
28
NC
S &
CS
CS
CS
CS
Tech
nolo
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me
Perfo
rmin
gSe
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eC
ST
otal
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ter
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ter
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com
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pPE
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EL
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612,
537
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147,
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21,0
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55
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3
28,9
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10
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Gra
nd T
otal
$689
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000
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14,9
57
PRO
POSE
D IN
STIT
UT
ION
AL
SU
PPO
RT
BU
DG
ET
Page
3 o
f 3
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
29
CS
NC
S &
CS
CS
CS
CS
Publ
icT
otal
Faci
litie
sC
usto
dial
Mai
nten
ance
Gro
unds
Safe
tyFa
cilit
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PER
SON
NE
L S
alar
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120,
600
269,
267
166,
555
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8
15
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3
83
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3
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47,8
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13
4,83
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50,0
74
59
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374,
937
Su
btot
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168,
432
404,
099
249,
145
17
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2
21
3,78
1
1,
211,
889
OPE
RA
TIN
G S
uppl
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vice
s65
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51
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02
99
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12
90
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Equ
ipm
ent &
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twar
e2,
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-
-
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8
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657,
963
51,5
14
77
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54
22
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909,
344
Gra
nd T
otal
$826
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$455
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$326
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$275
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21,2
33
TH
E O
HIO
ST
AT
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NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D F
AC
ILIT
IES
BU
DG
ET
30
CS
CS
NC
SC
onfe
renc
eFo
odN
CS
Veh
icle
Tot
alSv
cSe
rvic
ePa
rkin
gR
enta
lA
uxili
ary
PER
SON
NE
L S
alar
ies
20,5
07
-
-
9,
000
29
,507
B
enef
its9,
179
-
-
1,
467
10
,646
Su
btot
al
29,6
86
-
-
10
,467
40,1
53
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s62
5
10
,483
66,0
00
11,5
33
88
,641
E
quip
men
t & S
oftw
are
-
2,
995
-
-
2,
995
Subt
otal
62
5
13
,478
66,0
00
11,5
33
91
,636
Tot
al E
xpen
se$3
0,31
1$1
3,47
8$6
6,00
0$2
2,00
0$1
31,7
88T
otal
Rev
enue
($35
,000
)($
59,2
66)
($66
,000
)($
22,0
00)
($18
2,26
6)
Net
(Gai
n)/L
oss
($4,
689)
($45
,788
)$0
$0($
50,4
77)
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D A
UX
ILIA
RY
BU
DG
ET
31
NC
S &
CS
NC
S &
CS
NC
S T
otal
Stud
ent
Cap
ital
Col
umbu
sG
ener
alW
ages
Equi
pmen
tSe
rvic
e C
harg
eO
verh
ead
PER
SON
NE
L S
alar
ies
36,0
71
-
-
36
,071
Ben
efits
289
-
-
28
9
Subt
otal
36
,359
-
-
36,3
59
OPE
RA
TIN
G S
uppl
ies &
Ser
vice
s-
-
-
-
E
quip
men
t & S
oftw
are
-
73
2,97
7
1,16
8,01
5
1,90
0,99
2
Su
btot
al
-
73
2,97
7
1,16
8,01
5
1,90
0,99
2
Gra
nd T
otal
$36,
359
$732
,977
$1,1
68,0
15$1
,937
,351
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KFI
SCA
L Y
EA
R 2
015-
2016
PRO
POSE
D G
EN
ER
AL
OV
ER
HE
AD
BU
DG
ET
32
Inst
ruct
iona
lA
cade
mic
Stud
ent S
ervi
ces
Inst
itutio
nal
Faci
litie
s &G
ener
alSu
ppor
tSu
ppor
tSu
ppor
tSu
ppor
tPu
blic
Saf
ety
Ove
rhea
dT
otal
%
Sala
ries
8,00
1,64
1$
1,11
5,64
0$
904,
546
$
1,54
5,49
6$
800,
807
$
36,0
71$
12,4
04,1
99$
56.4
1%B
enef
its2,
211,
824
42
7,72
9
35
0,90
9
61
6,28
5
37
4,93
7
28
9
3,98
1,97
2
18
.11%
Ove
rhea
d-
-
-
17
,500
-
1,15
1,33
5
1,16
8,83
5
5.
32%
Cap
ital E
quip
men
t-
-
-
20
5
-
96
3,85
0
96
4,05
5
4.38
%U
tiliti
es-
-
-
-
571,
865
-
57
1,86
5
2.60
%St
uden
t Wag
es12
2,54
7
58
,214
13
3,09
5
67
,041
36
,146
-
417,
044
1.
90%
Prof
essi
onal
Ser
vice
s41
,226
1,
364
86,7
56
34
,187
20
7,50
8
16
,680
38
7,72
1
1.76
%Su
pplie
s10
7,06
4
7,
252
43,6
16
42
,946
93
,766
-
294,
644
1.
34%
Adv
ertis
ing
5,70
0
20
0
241,
098
41,1
41
-
-
288,
139
1.
31%
Prof
essi
onal
Dev
elop
men
t15
5,55
0
9,
483
16,4
29
37
,836
3,
090
-
22
2,38
7
1.01
%A
nnua
l Srv
Agr
eem
ents
/Lic
ensi
ng80
0
20,6
16
5,00
0
150,
268
-
-
176,
684
0.
80%
Tran
sfer
s20
9,80
0
15
0,00
0
-
-
-
(2
30,8
73)
128,
927
0.
59%
Equi
pmen
t Ren
tal
1,80
0
18
2
430
117,
045
3,29
5
-
122,
751
0.
56%
Lunc
hes,
Din
ners
& R
ecep
tions
28,0
20
2,70
6
46
,146
22,3
83
982
-
100,
237
0.
46%
Trav
el53
,729
4,
901
22,5
05
16
,574
83
2
-
98
,542
0.45
%Sc
hola
rshi
ps, M
edal
s & P
rizes
10,7
00
193
84
,730
1,61
9
-
-
97
,242
0.44
%Fe
e A
utho
rizat
ions
88,2
66
-
-
-
-
-
88,2
66
0.
40%
Libr
ary
Boo
ks50
0
71,0
00
-
-
-
-
71
,500
0.33
%Pr
intin
g5,
120
614
55
,327
5,01
6
22
8
-
66
,304
0.30
%B
ad D
ebts
-
-
65,0
00
-
-
-
65,0
00
0.
30%
Post
age
900
23
15
8
47
,463
46
-
48,5
88
0.
22%
Insu
ranc
e-
-
-
47
,650
-
-
47
,650
0.22
%Ph
one
400
-
188
38,7
94
3,79
9
-
43,1
81
0.
20%
Rep
airs
/Mai
nten
ance
7,14
0
25
5
1,43
4
3,45
0
20
,067
-
32,3
45
0.
15%
Subs
crip
tions
, Per
iodi
cals
& B
ooks
16,4
15
2,72
5
5,
043
1,
574
228
-
25,9
85
0.
12%
Mov
ing
& F
reig
ht-
-
-
20
,000
-
-
20
,000
0.09
%Eq
uipm
ent u
nder
$2,
500
& S
oftw
are
2,70
0
66
9
1,56
3
10,3
50
2,95
8
-
18,2
38
0.
08%
Due
s & M
embe
rshi
ps1,
160
1,37
1
3,
213
7,
363
683
-
13,7
90
0.
06%
Empl
oyee
Rec
ruitm
ent
-
-
-
12,7
75
-
-
12,7
75
0.
06%
Even
ts-
-
-
10
, 000
-
-
10
,000
0.05
%T
otal
11,0
73,0
02$
1,87
5,13
6$
2,06
7,18
6$
2,91
4,95
7$
2,12
1,23
3$
1,93
7,35
1$
21,9
88,8
66$
100%
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KI &
G E
xpen
ditu
res
2015
-201
6 Pr
opos
ed B
udge
t by
Cat
egor
y
33
FY15
-16
Prop
osed
FY14
-15
Bud
get
Bud
get
%To
tal
%To
tal
%C
hang
eEx
plan
atio
n of
Cha
nges
Sala
ries
12,4
04,1
99$
56
.41%
12,6
28,1
51$
55
.89%
-1.7
7%Po
sitio
n re
duct
ions
and
re-o
rgan
izat
ions
Ben
efits
3,98
1,97
2$
18.1
1%3,
966,
993
$
17.5
6%0.
38%
Posi
tion
redu
ctio
ns a
nd re
-org
aniz
atio
ns n
et b
enef
it in
crea
seO
verh
ead
1,16
8,83
5$
5.32
%1,
340,
807
$
5.93
%-1
2.83
%D
ecre
ase
over
head
due
to d
ecre
ased
reve
nue
and
over
head
rate
redu
ctio
nC
apita
l Equ
ipm
ent
964,
055
$
4.38
%97
3,74
2$
4.31
%-0
.99%
Slig
ht d
ecre
ase
in c
ontin
genc
y fo
r sta
te su
bsid
y sh
ortfa
ll ne
t of s
hift
is c
ost-s
hare
form
ula
Util
ities
571,
865
$
2.60
%55
2,18
9$
2.44
%3.
56%
Alig
n bu
dget
s to
actu
al e
xpen
ses f
or g
as, e
lect
ric, w
ater
and
sew
erSt
uden
t Wag
es41
7,04
4$
1.
90%
443,
178
$
1.
96%
-5.9
0%B
udge
t red
uctio
ns a
nd re
allo
catio
nsPr
ofes
sion
al S
ervi
ces
387,
721
$
1.76
%69
7,36
4$
3.09
%-4
4.40
%R
eallo
catio
n of
inst
ruct
iona
l tra
nsfe
rs
Supp
lies
294,
644
$
1.34
%33
6,25
7$
1.49
%-1
2.38
%B
udge
t red
uctio
ns a
nd re
allo
catio
nsA
dver
tisin
g28
8,13
9$
1.
31%
292,
122
$
1.
29%
-1.3
6%N
ot si
gnifi
cant
Prof
essi
onal
Dev
elop
men
t22
2,38
7$
1.
01%
235,
706
$
1.
04%
-5.6
5%B
udge
t red
uctio
nsA
nnua
l Srv
Agr
eem
ents
/Lic
ensi
ng17
6,68
4$
0.
80%
208,
443
$
0.
92%
-15.
24%
Dec
reas
ed te
chno
logy
-rel
ated
ann
ual m
aint
enan
ce c
osts
due
to e
limin
atio
n of
Tel
-Cen
ter
Tran
sfer
s12
8,92
7$
0.
59%
(137
,873
)$
-0.6
1%-1
93.5
1%C
hang
e in
cla
ssifi
catio
n of
inst
ruct
iona
l tra
nsfe
rs fo
r Soc
ial W
ork
and
Bus
ines
s Adm
inis
tratio
nEq
uipm
ent R
enta
l12
2,75
1$
0.
56%
115,
968
$
0.
51%
5.85
%In
crea
se in
cop
ier l
ease
bud
gets
Lunc
hes,
Din
ners
& R
ecep
tions
100,
237
$
0.46
%12
4,81
4$
0.55
%-1
9.69
%B
udge
t red
uctio
ns fo
r cam
pus e
vent
sTr
avel
98,5
42$
0.45
%10
8,83
4$
0.48
%-9
.46%
Bud
get r
educ
tions
and
real
loca
tions
Scho
lars
hips
, Med
als &
Priz
es97
,242
$
0.
44%
98,3
79$
0.
44%
-1.1
6%N
ot si
gnifi
cant
Fee
Aut
horiz
atio
ns88
,266
$
0.
40%
88,2
66$
0.
39%
0.00
%N
o ch
ange
Libr
ary
Boo
ks71
,500
$
0.
33%
76,5
00$
0.
34%
-6.5
4%R
educ
tion
in li
brar
y bo
ok b
udge
tPr
intin
g66
,304
$
0.
30%
83,2
26$
0.
37%
-20.
33%
Cha
nge
in p
rintin
g pr
oces
s for
Ohi
o St
ate
New
ark
Prof
iles n
ewsl
ette
rB
ad D
ebts
65,0
00$
0.30
%65
,000
$
0.29
%0.
00%
No
chan
gePo
stag
e48
,588
$
0.
22%
58,8
54$
0.
26%
-17.
44%
Alig
n po
stag
e bu
dget
to a
ctua
l exp
ense
Insu
ranc
e47
,650
$
0.
22%
46,5
00$
0.
21%
2.47
%Sl
ight
incr
ease
in in
sura
nce
prem
ium
cos
tsPh
one
43,1
81$
0.20
%44
,477
$
0.20
%-2
.91%
Not
sign
ifica
ntR
epai
rs/M
aint
enan
ce32
,345
$
0.
15%
32,7
03$
0.
14%
-1.0
9%N
ot si
gnifi
cant
Subs
crip
tions
, Per
iodi
cals
& B
ooks
25,9
85$
0.12
%26
,047
$
0.12
%-0
.24%
Not
sign
ifica
ntM
ovin
g &
Fre
ight
20,0
00$
0.09
%20
,000
$
0.09
%0.
00%
No
chan
geEq
uipm
ent u
nder
$2,
500
& S
oftw
are
18,2
38$
0.08
%25
,478
$
0.11
%-2
8.42
%B
udge
t red
uctio
ns a
nd re
allo
catio
nsD
ues &
Mem
bers
hips
13,7
90$
0.06
%16
,826
$
0.07
%-1
8.05
%B
udge
t red
uctio
ns a
nd re
allo
catio
nsEm
ploy
ee R
ecru
itmen
t12
,775
$
0.
06%
15,1
30$
0.
07%
-15.
57%
Shift
in c
ost-s
hare
form
ula
Even
ts10
,000
$
0.
05%
10,0
00$
0.
04%
0.00
%N
o ch
ange
Tota
l21
,988
,866
$
100.
00%
22,5
94,0
79$
10
0.00
%
TH
E O
HIO
ST
AT
E U
NIV
ER
SIT
Y A
T N
EW
AR
KI &
G E
xpen
ditu
res
2015
-201
6 Pr
opos
ed B
udge
t by
Cat
egor
y C
ompa
red
to 2
014-
2015
34
Cost-share Proposed Budget1 Reese Center Landscaping 5,000$ 2 Campus Parking Lot Lighting Study 10,000 3 Reese Center Auditorium Improvements 26,500 4 Hopewell Hall Room 120 New Ceiling and Lights 6,000 5 Reese 145 / 149 Work Surface Repairs 6,500 6 Founders Patio Landscaping Wall 9,500 7 Reese Center Kitchen Modifications 9,000 8 Founders Hall - Misc. Ceiling Replacements 10,000 9 Reese Center Window Repairs 30,000
10 Hopewell South Parking Lot Drainage 20,000 11 Acid Neutralization Basins Maintenance 22,000 12 Human Resources Ceiling Replacement 11,000 13 Campus Tree Trimming 7,500 14 Electrical Projects Discretionary Funds 10,000 15 Parking Lot Light Pole Painting 20,000 16 Miscellaneous Sidewalk and Curb Repair / Replacement 10,000 17 Project Manager Discretionary Fund 20,000 18 Snow Removal Contingency Fund 20,000 19 Rotary Park - New Fencing 20,000 20 Adena Boiler Room Floor Coating 13,000 21 LeFevre Hall Electrical Switchgear Scanning and Cleaning 8,500 22 Bike Path Asphalt Repairs 7,500 23 Patriotic Concert - Facilities Staff Overtime 6,000 24 Storage Barn Metal Siding Replacement 7,000 25 Business & Finance Remodel (Contingent on OSU Exec. Office Expansion) 25,000
348,000$
Ohio State Newark Proposed Budget26 2016 OSU Renewals / Replacements 20,000$
20,000$ Cost-share
27 Facilities Operations Building Furniture Contingency 45,250$ 28 Maintenance Department Utility Vehicle 17,000 29 Newark Campus Escape Chairs 5,200 30 Wellness Furniture Initiative 15,000 31 Salt Spreader 5,300 32 Grasshopper Tractor 20,500 33 Reese Window Shading 15,000 34 2016 Cost Shared Renewals & Replacements 14,000 35 Light Pole Banner Replacement 7,500
Campus Maintenance & Improvements
Replacement of Campus Furniture, Fixtures & Equipment
The Ohio State University at NewarkProposed Capital & Maintenance Projects
Fiscal Year 2015-2016
35
The Ohio State University at NewarkProposed Capital & Maintenance Projects
Fiscal Year 2015-2016
Cost-share Proposed Budget36 Carpet Extractor 5,600$ 37 Custodial Equipment 5,000 38 Hopewell Patio Furniture 8,000 39 Reese Conference Services Renewals & Replacement Funds 5,000 40 Reese Center Podiums 6,000 41 Reese Center Walk-In Coolers - Temperature Alarms 5,000
199,350$
Ohio State Newark Proposed Budget42 OSU NCS A/V Multimedia Refresh 6,300$ 43 OSU NCS Desktop Refresh 142,525
152,825$ Cost-share
44 iPad Cart, iPads, and Apps for Student Classroom Learning 14,000$ 45 Upgrade SCCM Software & Hardware 15,000 46 Network Upgrades - Switches 27,700 47 Network Upgrade - Firewalls 19,600 48 Network Upgrade: Copper Infrastructure 26,400 49 Cellular Enhancement: Phase I 25,000 50 Network Upgrade: Wireless Adtran Network 18,610 51 COTC Desktop Refresh 63,325 52 Server Refresh 21,000 53 Security Risk Mgmt Program - Offsite Backup Storage 15,000 54 Disaster Recovery - Newark Campus 75,000 55 Cutter/Slitter Machine 5,675
457,515$
Cost-Shared56 Cost Shared Engineering Lab 35,250$
35,250$
New Initiatives
Replacement of Information Technology Equipment and Software
Replacement of Campus Furniture, Fixtures & Equipment
36
Proposed FY16 Collaboration Agreement between The Ohio State University and Central
Ohio Technical College
A-1
Table of Contents
Collaboration Agreement Between The Ohio State University and Central Ohio Technical College
I. Prologue II. Compact III. Responsibility for Acts or Omissions IV. Term, Review, Modification, or Termination of the Agreement Appendix A Collaboration Agreement Working Principles
• A-1: General Overview • A-2: Administration • A-3: Campus Space • A-4: Utilities • A-5: Budgeting Process, Billing, and Payment • A-6: Cost-share Calculation / Formulas
Appendix B Collaboration Structure by Campus
• B-1: Cost-share Agreement Description • B-2: Cost-share Factor History • B-3: Cost-share Factor Department Breakdown • B-4: Cost-share 2015-2016 Revenue/Expense by Department
Appendix C Public Service
• C-1: Conference Services APPENDIX D Academic Support Services
• D-1: Career Services • D-2: Library
A-2
APPENDIX E Student Support Services
• E-1: Enrollment Management • E-2: Financial Aid • E-3: Student Life Administration • E-4: Student Organizations/Clubs/Events, Intramural Sports, and Multi-cultural Affairs • E-5: Student Success Skills • E-6: Center for Student Success • E-7: Testing Center • E-8: Disability Services
APPENDIX F Institutional Support
• F-1: Executive Office • F-2: Office of Advancement • F-3: Business and Finance Office • F-4: Human Resources • F-5: Purchasing • F-6: Bursar • F-7: Accounting • F-8: Technology Services • F-9: Marketing and Public Relations • F-10: Performing Arts • F-11: Staff Development Committee • F-12: Welcome Center • F-13: Services Center • F-14: Telecommunications • F-15: Telephone Services
APPENDIX G Physical Facilities Operations
• G-1: Facility Operations • G-2: Grounds • G-3: Building Maintenance • G-4: Custodial • G-5: Public Safety Administration • G-6: Utilities
APPENDIX H General Overhead
• H-1: Capital Equipment
A-3
APPENDIX I Campus Bookstore Revenue
• I-1: Campus Bookstore APPENDIX J Auxiliary: Cost-shared
• J-1: Food Service APPENDIX K Auxiliary: Non-cost-shared
• K-1: Traffic & Parking • K-2: Vehicle Rental
A-4
Collaboration Agreement Between The Ohio State University and Central Ohio Technical College
I. Prologue This Collaboration Agreement is between The Ohio State University at Newark, hereafter called the University, and Central Ohio Technical College, hereafter called the College. It replaces and supersedes all previous cost-share and other related agreements, whether written or verbal, between the respective institutions. This Agreement pertains only to operations conducted on sites shared by the University and the College situated between Granville Road and Country Club Drive in Newark, Ohio, hereafter called the Campus. II. Compact In accordance with state policy and by mutual accord, the University and the College share resources and connect programs to benefit the students of both institutions. This collaboration allows them to provide multiple pathways for student education; reduce unnecessary duplication; and promote the effective use of state fiscal, physical, and personnel resources. The University and the College agree to collaborate and partner wherever possible with the goal of heightening academic quality, operational transparency, and economic efficiency. The Appendices that follow define the ways that the University and the College will share resources to accomplish that goal. These Appendices are incorporated into this Agreement as if fully rewritten herein. III. Responsibility for Acts or Omissions Each institution agrees to be responsible for the negligent acts or omissions by or through itself or its agent, employees, and contracted servants. Each party further agrees to defend itself and pay any costs arising from such negligent acts or omissions, but the parties agree to cooperate in the defense of any actions or claims to the fullest extent possible. IV. Term, Review, Modification, or Termination of the Agreement This Agreement shall take effect as of July 1, 2015 and shall remain in effect for a period of one year. This Agreement shall be reviewed by both institutions annually, but no later than 90 days before the end of each fiscal year. It may be modified by mutual written agreement. Either party wishing to negotiate a modification shall provide the other party with notice in writing not less than 30 days before such negotiations are to be commenced. Either party may terminate this agreement by providing notice of intent to effect termination to the other party, in writing, not less
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than one calendar year prior to the date of such termination. IN WITNESS WHEREOF, the individuals listed below set their hands to duplicates of this Agreement the day and year as respectively noted. _____ ___________________________ Date William L. MacDonald, Ph.D., Dean and Director, The Ohio State University at
Newark _____ ___________________________ Date Bonnie L. Coe, Ph.D., President, Central Ohio Technical College
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APPENDIX A Collaboration Agreement Working Principles A-1. General Overview In the spirit of collaboration and efficiency, to the extent feasible, services will be provided to the entire Campus and cost-shared proportionately by both institutions.
• Both institutions will participate in defining the level of service desired, in setting a budget for the service requirements, in monitoring the quality of service, in monitoring budgets, in hiring, and in administering the personnel, purchasing, and other requirements of the service.
• Appendices C through K specify the various services provided to the Campus. Each Appendix defines one service, specifies which institution is responsible for providing it, details the scope of the provided service, and states the formulas by which the budget is established and the costs of the services are assessed.
A-2. Administration The section that follows is meant to describe the functions necessary to the collaborative and efficient administration of the Agreement. Each Campus retains the ability under the terms of this Agreement to use the nomenclature it deems most appropriate for the committees and subcommittees charged to administer the Agreement. A Shared Services Committee referred to as Campus Council shall be formed to plan and monitor Campus-wide services. Its membership shall be agreed upon by the institutions and may include the chief financial officer of each institution, the superintendent of physical facilities, chief of Campus public safety, a member of the Board from each institution, and a faculty representative from each institution. Campus Council or its Executive Management Subcommittee shall meet regularly on an agreed-upon schedule to:
• Review and monitor shared services budgets. The chief financial officer shall develop shared services budgets annually, which are to be approved by the chief executive officer of each institution. The Executive Management Subcommittee of Campus Council shall review the expenditure record of each shared service. If a service is exceeding its budget, the committee may direct the manager to implement economy measures, or
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may approve an addition to the budget, as appropriate.
• Set and monitor service expectations. The committee shall monitor the quality of shared services. If a change in policy or in the scope of a shared service is desired, the unit manager shall prepare a plan of action and an estimate of cost. The committee may direct the implementation such change and augment or reduce the unit's budget, as appropriate.
• Coordinate Campus-wide policy. The committee shall review, approve, or modify Campus-wide policy and may propose new policies, including but not limited to parking fees. The University shall maintain a master file of Campus-wide policy.
• For any construction or renovation project on Campus that exceeds $50,000 in total cost, regardless of the current ownership or use of the building or space, the Executive Management Subcommittee of Campus Council shall review and approve the project request by a simple majority vote.
• The University and the College shall maintain a joint Master Plan for the Campus, to be updated at minimum every 10 years.
A-3. Campus Space All assignable space on Campus shall be assigned to one institution or designated as shared. Unless otherwise defined, space assignments shall be made by written agreement between the institutions. Each institution shall secure and maintain appropriate insurance to protect its assigned space against fire, theft, vandalism, liability, and other such eventualities. Insurance to cover shared space shall be jointly funded as agreed upon by the institutions. Space shall be scheduled Campus-wide by the Physical Facilities Operations Superintendent (see Appendix G) for the benefit of both institutions and according to utilization standards. Whenever feasible, one institution shall allow its assigned space to be reserved by the other upon request. The scheduling of Campus facilities by third parties shall be done by the conference services department for the benefit of both institutions. Both institutions shall abide by mutually agreed-upon policies, fee schedules, and facility rental agreements in scheduling non-instructional use of shared Campus facilities.
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A-4. Utilities All utilility expenditures for shared buildings will be paid initially by the College and then billed to the University as a part of the monthly cost share billing referenced in A-5. A-5. Budgeting Process, Billing, and Payment Prior to the beginning of each fiscal year, each institution shall develop estimates of budgeted amounts to be expended in shared accounts as a part of their normal operating budget process. The basis for assessing costs from each provided service is detailed in the Appendices. The Office of Business and Finance will produce financial statements quarterly for both the College and the University that contain activity for cost-shared offices. A monthly cost-share billing will be produced that will provide the detail for the monthly invoice between the College and University. Payment is due 15 days after the billing is received. A-6. Cost-Share Calculation / Formulas All operating and capital-related expenditures may be initially paid by either party and billed to the other. When positions are cost-shared, salaries and benefits may be paid by either institution based on the assignment of the specified employees. Other factors for calculating cost-share are as follows (Note that the following are examples and actual cost-share factors are denoted in Appendices B-K):
• 50/50, an equal split utilized for agreed-upon services that benefit both sides equally (e.g., conference services, community events, performing arts, welcome center, business offices if personnel are shared)
• Enrollment headcount, which covers services likely to be utilized by individuals regardless of course hours taken (e.g., disability services, parking, registration and financial aid if offices are shared, student career and job skills services, testing center and tutoring, multi-cultural affairs, and student events)
• Enrollment FTE, which covers services likely to be utilized by students based on course load (e.g., library operations including personnel, supplies and equipment, facilities operations, recreation and physical activities, Campus safety, technology services)
• Direct cost factor, which covers uses that vary individually (e.g., bookstore operations, food service operations, child care center, telephone usage, duplication charges;
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postage, institution-specific library materials)
• Square footage, which is based upon the square footage for which each institution is responsible, with non-assignable and common space assigned based on the percent of assigned space or percent utilization of shared space (e.g., capital equipment, custodial service, room scheduling, grounds keeping and maintenance, utilities).
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APPENDIX B Newark Campus Cost-share Functional Description B-1. Cost-share Agreement Description The Cost-share Agreement is an agreement updated annually between The Ohio State University at Newark (Ohio State Newark) and Central Ohio Technical College (COTC) to share the expenditures for offices that serve both Ohio State Newark and COTC students, faculty and staff. This agreement also includes the shared income/expenditure of Auxiliary Enterprises for both Ohio State Newark and COTC. The purpose of the cost-share agreement is to systematically allocate costs related to the sharing of personnel, operating expenditures and capital equipment. The guiding principle for the cost-share agreement is the equitable allocation of expenditures while maintaining an agreement that by nature strengthens both institutions and is measurable and logical. It is important that as the two institutions change and evolve, we constantly evaluate and monitor the cost-share agreement and establish that it still accomplishes the primary purpose of equitably sharing costs of departments utilized by both Ohio State Newark and COTC. The cost-shared departments on campus are fundamentally different and are treated as such. It is with this premise that we utilize five separate factors that directly address the characteristics of these offices. It is important to note that the cost-share factor is a means of splitting costs and therefore, it may not directly relate to individual employees’ position descriptions. These factors are directly tied to different utilization methodologies employed by the different departments and reflect a “pay for what you use” concept. This concept protects both institutions in periods of unequal growth, as well as keeps the cost-share formula simple enough to manage in a complex environment. The five factors are outlined below:
50/50 Factor This factor is used for departments where office workload will always be independent of enrollment swings and should be divided equally. For example, the Business and Finance Office, Accounting Department and the Development Office perform the same amount of work when enrollment is increasing as well as if it were to decrease. Headcount Factors This factor applies to departments where workload directly correlates to the actual number of students served regardless of course load. Departments that fall within this factor are classified as either Newark Campus or All Enrollment. This classification is based upon the amount of support that the department provides to COTC’s extended campuses.
• Newark Campus – departments in which the actual number of students on the Newark Campus dictate their workload. Examples include Student Intramurals and Student Activities.
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• All Enrollment – departments in which the actual number of students on all campuses dictates their workload. Examples include Financial Aid and the Bursar’s Office.
FTE Factors The “FTE” aspect acknowledges the number of students on campus but also the course load of the students. For example, one full-time student is equivalent to two half time students. This factor applies to departments where utilization is driven by the number of full-time equivalent students utilizing the services of those departments, such as the Library, Facilities and Public Safety. Also included are departments that may not be tied directly to students but to faculty and staff of the institution since this number is indirectly related to the FTE of each institution. Examples of these departments are Human Resources and Purchasing. FTE departments are also classified into one of two categories: Newark Campus and All Enrollment.
• Newark Campus – departments that service the FTE of the
Newark Campus only. Examples include Grounds and Maintenance.
• All Enrollment – departments that service the FTE of all campuses. Examples include Human Resources and Marketing and Public Relations.
The cost-share percentages are calculated annually based upon an average of current year projected enrollment and prior year actual enrollment for COTC and Ohio State Newark. Headcount and FTE All Enrollment factors are calculated using enrollment from Newark, Coshocton, Virtual, Knox and Pataskala Campuses; dual enrollment Headcount and FTE are excluded from all calculations. Headcount and FTE Newark Campus factors include Newark Campus enrollment only. Appendix B Section 3 (Cost-share Factor Breakdown) categorizes departments according to one of the five factors listed above. Combined, these five factors continue to strengthen both Ohio State Newark and COTC by creating a model of equality. The model of equality accommodates the institutions’ varying enrollment trends while continuing to maintain an environment that stimulates growth. The budget for the cost-shared accounts is established within the budget cycle. The cost-share budget for fiscal year 2015-2016 can be found in Appendix B Section 4 (2015-2016 Cost-share Revenue/Expense). This budget is used to account for items in which the costs are shared by the individual institutions. The cost of the agreement is projected based on the established budgets at the beginning of the fiscal year and appropriate payments are initiated monthly. All operating and capital-related expenditures are initially paid by COTC and billed to Ohio State Newark. Cost-shared salaries and benefits are paid by either institution based on the assignment of the specified employee. The school that initially pays the employee bills the other school for their portion of the expenses. Before the close of the books within the fiscal year, the cost-shared accounts are reconciled, the
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appropriate percentages applied, and the appropriate receivable or payable established. Detailed accounting procedures are outlined in Appendixes C - K.
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B-2. Cost-share Factor History COST-SHARE FACTOR REVIEW
Ohio State Newark COTC 2008-09 50.0% 50.0% 50/50 Factor 48.6% 51.4% Headcount Factor 57.7% 42.3% FTE Factor 2009-10 50.0% 50.0% 50/50 Factor 44.6% 55.4% Headcount Factor - Newark 56.3% 43.7% FTE Factor - Newark 36.1% 63.9% Headcount Factor - All Enrollment 43.5% 56.5% FTE Factor - All Enrollment 2010-11 50.0% 50.0% 50/50 Factor 43.0% 57.0% Headcount Factor - Newark 52.3% 47.7% FTE Factor - Newark 32.8% 67.2% Headcount Factor - All Enrollment 39.4% 60.6% FTE Factor - All Enrollment 2011-12 50.0% 50.0% 50/50 Factor 44.1% 55.9% Headcount Factor - Newark 54.3% 45.7% FTE Factor - Newark 33.5% 66.5% Headcount Factor - All Enrollment 40.4% 59.6% FTE Factor - All Enrollment 2012-13 50.0% 50.0% 50/50 Factor 45.6% 54.4% Headcount Factor - Newark 59.6% 40.4% FTE Factor - Newark 36.0% 64.0% Headcount Factor - All Enrollment 44.3% 55.7% FTE Factor - All Enrollment 2013-14 50.0% 50.0% 50/50 Factor 47.0% 53.0% Headcount Factor - Newark 59.1% 40.9% FTE Factor - Newark 35.8% 64.2% Headcount Factor - All Enrollment 43.9% 56.1% FTE Factor - All Enrollment 2014-15 50.0% 50.0% 50/50 Factor 44.6% 55.4% Headcount Factor - Newark 57.7% 42.3% FTE Factor - Newark 34.4% 65.6% Headcount Factor - All Enrollment 42.6% 57.4% FTE Factor - All Enrollment 2015-16 50.0% 50.0% 50/50 Factor 47.8% 52.2% Headcount Factor - Newark 59.9% 40.1% FTE Factor - Newark 37.5% 62.5% Headcount Factor - All Enrollment 45.5% 54.5% FTE Factor - All Enrollment
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B-3. Cost-share Factor Department Breakdown Cost-share Agreement Factor Breakdown
50/50 factor includes the following departments: Accounting Business and Finance Office Conference Services Development Office Executive Office Operations Performing Arts Planning Support Welcome Center Headcount All Enrollment factor includes the following departments: Bursar Disability Services Enrollment Management Financial Aid Student Life Administration Student Success Skills Testing Center Headcount Newark Campus factor includes the following departments: Center for Student Success Multi-cultural Affairs Student Activities Student Intramural Sports Student Organizations & Clubs FTE All Enrollment factor includes the following departments: Book Store Revenue Career Services Facilities Operations Human Resources Library Marketing and Public Relations Ohio State Newark/COTC Employee Recognition Purchasing Technology Services Telecommunications FTE Newark Campus factor includes the following departments: Capital Equipment Custodial Food Service Grounds Maintenance Miscellaneous Revenue Public Safety Services Center Staff Development Committee Telephone Services Utilities
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B-4. Cost-share 2015-2016 Revenue/Expense by Department
2015-2016 COST-SHARE REVENUE/EXPENSENewark COTC'S Ohio State
Cost-share Share Newark's Share
PUBLIC SERVICE - Conference Services 25,622 12,811 12,811
ACADEMIC SUPPORT Career Services 83,645 45,586 38,058 Library 481,994 262,337 219,656
565,638 307,924 257,715
STUDENT SERVICES Center for Student Success 305,628 159,538 146,090 Disability Services 240,725 150,453 90,272 Enrollment Management 12,500 7,813 4,688 Financial Aid 514,628 321,643 192,986 Student Groups & Activities 207,256 108,188 99,068 Student Life Admin 333,286 205,337 127,950 Student Success Skills 83,386 52,116 31,270 Testing Center 116,188 72,618 43,571
1,813,597 1,077,704 735,893
INSTITUTIONAL SUPPORT Accounting 395,840 197,920 197,920 Bursar 271,913 169,946 101,968 Business & Finance Office 601,411 300,706 300,706 Development Office 147,087 73,543 73,543 Executive Office Operations 56,175 28,088 28,088 Human Resources 443,113 241,497 201,617 Marketing & Public Relations 456,949 249,037 207,912 Performing Arts 20,000 10,000 10,000 Planning Support 4,400 2,200 2,200 Purchasing 259,082 141,200 117,882 Services Center 323,847 129,863 193,984 Staff Development Committee 2,500 1,003 1,498 Technology Services 1,457,480 794,326 663,153 Telecommunications 123,600 67,362 56,238 Telephone Services 188,000 75,388 112,612 Welcome Center 59,630 29,815 29,815
4,811,028 2,511,893 2,299,135
OPERATION & MAINTENANCE OF PLANT Custodial 760,623 305,010 455,613 Facilities 1,414,482 627,621 786,861 Grounds 460,410 184,625 275,786 Maintenance 545,486 218,740 326,746 Public Safety 395,147 158,454 236,693
3,576,148 1,494,449 2,081,699
GENERAL OVERHEAD - Capital Equipment 1,150,000 461,150 688,850 AUXILIARY ENTERPRISES - Food Service (76,441) (30,653) (45,788)
MISC REVENUE - COTC CS (15,000) (6,015) (8,985) BOOKSTORE REVENUE - CS (250,000) (136,250) (113,750) CONFERENCE SERVICES REVENUE - CS (35,000) (17,500) (17,500)
(300,000) (159,765) (140,235)
TOTALS 11,565,592 5,675,512 5,890,080
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APPENDIX C Public Service FY2015-FY2016 (July 1, 2015-June 30, 2016) C-1: Conference Services Conference Services provides comprehensive conference services to both internal and external customers.
Position FTE Initially Paid By Event Planner 1.00 COTC
Cost-share Factor: Revenue and expenses are cost-shared on the 50/50 factor. APPENDIX D Academic Support Services FY2015-FY2016 (July 1, 2015-June 30, 2016) D-1: Career Services The function of the Career Services department is to assist students and graduates in developing skills, experience, and necessary preparations in finding employment and pursuing career goals.
Position FTE Initially Paid By Manager, Career Development & Experiential Learning
1.00 COTC
Cost-share Factor: Expenses are cost-shared on the FTE All Enrollment factor. D-2: Library The mission of the Campus Library is to support the diverse educational programs on Campus by providing quality services; comprehensive subject collections; and current, quality information in a variety of formats, to student, faculty, staff, and community library users. The Director of the Campus Library shall be the functional administrator of this service and shall serve as Campus librarian for both the College and the University. The Library’s Scope of Services includes:
• Operate and staff a Campus library for the benefit of all Campus students, faculty, staff, and affiliates of the University and the College;
• Maintain and control the circulation of all books and periodicals entrusted to its care, whether acquired by joint purchase or from institutional budgets;
• Purchase reference works, periodicals, and books for the benefit of the Campus;
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• Purchase access licenses for selected data-bases for the benefit of the Campus; • Arrange for sharing of library resources by way of intra-library or inter-library loan; • Provide computer access to library electronic catalog, to data-bases, and to the
Internet; • Initiate collaboration with faculty and students in collection development; • Provide instruction on the use of reference resources and provide direct reference
assistance, as needed.
Position FTE Initially Paid By Director of Library 1.00 Ohio State Newark Special Collections & Reference Librarian
1.00 Ohio State Newark
Reference Librarian 1.00 Ohio State Newark Library Associate 1 1.00 Ohio State Newark Library Media Tech Assistant 0.75 Ohio State Newark
Cost-share Factor: Expenses are cost-shared on the FTE All Enrollment factor. Both Ohio State Newark and COTC have established a book, subscription, and periodical budget for acquisitions that apply directly to each institution. These funds are budgeted in the non-cost-shared library budget for each institution. A cost-shared library acquisition budget has been funded for materials that support the general collection and combined with operating expenses are shared on the FTE All Enrollment factor. APPENDIX E Student Support Services FY2015-FY2016 (July 1, 2015-June 30, 2016) E-1: Enrollment Management The Enrollment Management account captures shared expenses for both COTC and Ohio State Newark admission offices. Cost-share Factor: Expenses are cost-shared on the Headcount All Enrollment factor. **No personnel are charged to this department. E-2: Financial Aid The Office of Financial Aid provides administrative and student support for all financial aid programs for both COTC and Ohio State Newark.
Position FTE Initially Paid By Director of Financial Aid 1.00 COTC Assistant Director of Financial Aid 1.00 COTC Financial Aid Systems Administrator 1.00 COTC
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Financial Aid Advisor 4.00 COTC Financial Aid Coordinator 0.75 COTC
Cost-share Factor: Expenses are cost-shared on the Headcount All Enrollment factor. Costs that are directly associated with either institution will be charged directly to that institution and are not cost-shared. E-3: Student Life Administration Student Life Administration provides administrative support to student life and Campus event functions. The joint Student Life Administration shall provide a common structure of student activities for the Campus. The Office of Student Life strives to complement the academic programs on Campus and enhance the overall educational experience of students by providing co-curricular programming that is intended to foster interpersonal and leadership skill development, appreciation for diverse people and opinions, and opportunities for social, cultural, intellectual, physical, and emotional growth. The Director of Student Life shall be the functional administrator of these services. Scope of Student Life Administration
• Staff and supervise Student Center for the benefit of students of both institutions; • Design and organize student activities programs for the benefit of students of both
institutions; • Design and organize arts, cultural, and other social events at reasonable cost for the
benefit of the Campus and the public. • Schedule the use of student activity space and facilities.
Position FTE Initially Paid By Director of Student Life 1.00 COTC Coordinator for Student Involvement 1.00 Ohio State Newark Administrative Assistant 1.00 COTC Program Manager, Multicultural Affairs 1.00 Ohio State Newark
Cost-share Factor: Expenses are cost-shared on the Headcount All Enrollment factor. E-4: Student Organizations/Clubs/Events, Intramural Sports, and Multi-cultural Affairs Student Activities for the campus provide social and cultural awareness to the campus community, primarily students.
Position FTE Initially Paid By Program Coordinator 0.75 Ohio State Newark
Cost-share Factor: Expenses are cost-shared on the Headcount Newark Campus factor.
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E-5: Student Success Skills Student Success Skills provides services in the area of skill development for Ohio State Newark and COTC students.
Position FTE Initially Paid By Learning Skills Specialist 1.00 Ohio State Newark
Cost-share Factor: Expenses are cost-shared on the Headcount All Enrollment factor. E-6: Center for Student Success Center for Student Success provides math support and tutoring services for Ohio State Newark and COTC students.
Position FTE Initially Paid By Director for Student Success 1.00 COTC Professional Tutor 0.19 COTC Math Lab Coordinator 1.00 Ohio State Newark
Cost-share Factor: Expenses are cost-shared on the Headcount Newark Campus factor. Support is provided by Carl D. Perkins funding through the Federal and State Department of Education. Any expenditure beyond the Perkins grant allocation is cost-shared. E-7: Testing Center The Testing Center provides testing accommodations for students with documented disabilities in accordance with applicable law and make-up testing for students as directed by the instructor.
Position FTE Initially Paid By Testing Center Coordinator 1.00 Ohio State Newark Testing/Tutoring Assistant 0.50 COTC
Cost-share Factor: Expenses are cost-shared on the Headcount All Enrollment factor. E-8: Disability Services Disability Services provides services to disabled student in the areas of counseling, classroom support, and special equipment requirements.
Position FTE Initially Paid By Director of Disability Services 0.75 COTC Case Manager 1.00 COTC Personal Counselor/Psychiatrist 1.00 Ohio State Newark Mental Health Therapist 0.50 COTC
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Cost-share Factor: Expenses are cost-shared on the Headcount All Enrollment factor. Support is provided by Carl D. Perkins funding through the Federal and State Department of Education. Any expenditure beyond the Perkins grant allocation is cost-shared. APPENDIX F Institutional Support FY2015-FY2016 (July 1, 2015-June 30, 2016) Overview: The institutional support area provides all the general administration functions for Ohio State Newark and COTC. Institutional support is further defined functionally into many budget areas. While various expenses of the offices, Business and Finance, Human Resources, Advancement, etc., are cost-shared, non-cost-share budgets have also been developed. Furthermore, travel costs, where applicable, are charged directly to the appropriate institution. F-1: Executive Office The Executive Office account captures the shared expenses of the Office of the President of Central Ohio Technical College and the Dean and Director of The Ohio State University at Newark. Cost-share Factor: Expenses are cost-shared on the 50/50 factor. **No personnel are charged to this department. F-2: Office of Development The Office of Development shall be responsible for development and alumni relations services. The shared services shall provide a single portal to address the needs of both institutions in the following areas: Development:
• Conduct advancement research on corporations, foundations, and individuals able to assist the institutions in meeting their development goal of providing an affordable, quality education;
• Raise funds for the institutions from public, private, and non-profit sources; • Perform stewardship functions on gifts and publicize the benefit created by the gifts; • Consider affinity agreements, as appropriate.
Alumni Relations (COTC): • Through communications and activities, establish and maintain effective relationship
between the institutions and their alumni; • Help foster closer connection between alumni and the alma mater as well as the
current student bodies.
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Position FTE Initially Paid by Assistant Director of Development 1.00 Ohio State Newark Office Associate 1.00 COTC
Cost-share Factor: Expenses are cost-shared on the 50/50 factor. The Director of Development position is paid 25% by the OSU Development Office Columbus Campus, 25% Ohio State Newark, and 50% COTC. F-3: Business and Finance Office The Business and Finance Office provides budget, accounting, payroll, and overall business support and financial planning to the campus. This office also serves as campus Treasurer.
Position FTE Initially Paid By Director of Business & Finance (Ohio State Newark)/VP for Business & Finance (COTC)
1.00 COTC
Assistant Director of Business & Finance 1.00 COTC Senior Budget and Grants Accountant 1.00 COTC Budget and Grants Accountant 0.75 COTC
Cost-share Factor: Expenses are cost-shared on the 50/50 factor. F-4: Human Resources This office provides personnel and benefit information to all employees. It is also the designated Affirmative Action Office. The Human Resources Office oversees additional operating budget including: Planning Support (50/50 factor) and Ohio State Newark/COTC Employee Recognition (FTE All Enrollment factor).
Position FTE Initially Paid By Director of Human Resources & Campus Relations (Ohio State Newark)/VP for Institutional Planning and HR Development (COTC)
1.00 Ohio State Newark
Assistant Director of HR 1.00 COTC Human Resource Generalist 1.00 Ohio State Newark Human Resources Assistant 1.00 COTC
Cost-share Factor: Expenses are cost-shared on the FTE All Enrollment factor. F-5: Purchasing This office provides support such as processing of purchase orders and ordering of goods and services for COTC and Ohio State Newark. The office coordinates courier services, vehicle maintenance, and major bid and capital purchases (local and state funded) for campus.
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Additionally this office manages auxiliary services.
Position FTE Initially Paid By Purchasing & Auxiliary Services Manager
1.00 Ohio State Newark
Purchasing Agent 1.00 COTC Information Assistant 1.00 COTC Receiving Clerk/Courier 1.75 COTC
Cost-share Factor: Expenses are cost-shared on the FTE All Enrollment factor. F-6: Bursar This office provides services for cash control, student fees, general deposits, accounting, petty cash, etc. for both institutions.
Position FTE Initially Paid By Bursar 1.00 COTC Assistant Bursar 1.00 COTC Accounts Receivable Specialist 1.00 COTC Account Associate 2.00 COTC Cashier 0.33 COTC
Cost-share Factor: Expenses are cost-shared on the Headcount All Enrollment factor. F-7: Accounting This office provides primary accounting services and payroll for the campus including preparation of Financial and Ohio Board of Regents (OBR) reports. Accounts payable and accounts receivable billing is also part of this department.
Position FTE Initially Paid By Accounting Manager 1.00 COTC Senior Accountant 1.00 COTC Accountant 1.00 COTC Payroll Accountant 1.00 Ohio State Newark Payroll Technician 1.00 Ohio State Newark Accounts Payable Clerk 1.00 COTC
Cost-share Factor: Expenses are cost-shared on the 50/50 factor. F-8: Technology Services The Technology Services Office provides services for administrative and academic computing for COTC and Ohio State Newark. The administrative computer center provides software support, electronic mail, website management, and network support for the campus. This
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department also provides microcomputer repair support for all areas of the campus.
Position FTE Initially Paid By Director of ITS 1.00 Ohio State Newark Assistant Director, Information Technology Support Services
1.00 Ohio State Newark
Manager, Data Communication Services
1.00 COTC
Manager, Enterprise Application 1.00 COTC Senior Network Engineer 1.00 COTC IT Asset Management Coordinator 1.00 Ohio State Newark Systems Specialist 2.00 Ohio State Newark Technology Support Services Coordinator
1.00 COTC
Help Desk Analyst 1.00 COTC Webmaster 1.00 COTC PC Network Administrator 1.00 COTC Enterprise Application Support Specialist
1.00 COTC
Distance Education/Audio Visual Multimedia Systems Analyst
1.00 Ohio State Newark
Classroom Technology Specialist 1.00 COTC Cost-share Factor: Expenses are cost-shared on the FTE All Enrollment factor. F-9: Marketing & Public Relations Marketing and Public Relations provides campus leadership for public relations, marketing and advertising, as well as to coordinate publications, campus website, and press inquiries. The shared services shall provide a single portal to address the needs of both institutions in the following areas: Communications:
• Implement marketing strategies that incorporate media relations, direct mail, and advertising;
• Produce all official publications and advertising required by both institutions; • Work with leaders from both institutions to facilitate marketing communications
strategies and implementation for their specific areas.
Position FTE Initially Paid By Marketing & Public Relations Director 1.00 Ohio State Newark Assistant Director of Marketing & Public Relations
1.00 COTC
Marketing Assistant 1.00 COTC Marketing and Promotions Coordinator 1.00 Ohio State Newark Communications Coordinator 1.00 COTC
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Senior Graphic Designer 1.00 COTC Cost-share Factor: Expenses are cost-shared on the FTE All Enrollment factor. F-10: Performing Arts This account provides events for campus and community utilizing the amphitheater and auditorium. Events may include outdoor concerts or travelogues. Cost-share Factor: Expenses are cost-shared on the 50/50 factor. **No personnel are charged to this department. F-11: Staff Development Committee This account provides for the planning of special events and group training on campus for staff. Cost-share Factor: Expenses are cost-shared on the FTE Newark Campus factor. **No personnel are charged to this department. F-12: Welcome Center The Welcome Center provides customer service for the entire Newark Campus. This department supports all external and internal customer inquiries.
Position FTE Initially Paid By Customer Service Representative 1.00 COTC
Cost-share Factor: Expenses are cost-shared on the 50/50 factor. F-13: Services Center The Services Center provides reproduction, mail, phone support, and a campus information area for all areas on campus.
Position FTE Initially Paid By Services Center Supervisor 1.00 Ohio State Newark Office Assistant 1.00 Ohio State Newark
Cost-share Factor: Expenses are cost-shared on the FTE Newark Campus factor. F-14: Telecommunications The telecommunications budget support maintenance and repair of the campus-wide phone system. Cost-share Factor: Expenses are cost-shared on the FTE All Enrollment factor. **No personnel
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are charged to this department. F-15: Telephone Services This department includes the local and long distance charges for operating the phone system. Cost-share Factor: Expenses are cost-shared on the FTE Newark Campus factor. **No personnel are charged to this department. APPENDIX G Physical Facilities Operations FY2015-FY2016 (July 1, 2015-June 30, 2016) G-1: Facility Operations Under the direction of the Superintendent of Facilities and Support Services, Facility Operations shall provide oversight and coordination to all facility operations, including Maintenance, Grounds, Custodial Services, and Public Safety. The Superintendent of Facilities and Support Services is also responsible for scheduling of classroom space Campus-wide, overseeing Campus Environmental Health and Safety programs, and assists in providing annual required data to the Ohio Board of Regents. The Superintendent of Facilities and Support Services is selected by the Executive Oversight Committee and reports to the Director of Business & Finance (Ohio State Newark)/VP for Business & Finance (COTC) and shall serve both institutions’ interest equally.
Position FTE Initially Paid By Superintendent of Facilities & Support Services
1.00 Ohio State Newark
Assistant Director of Facilities 1.00 COTC Space Management Coordinator 1.00 COTC Office Associate 1.00 Ohio State Newark
Cost-share Factor: Expenses are cost-shared on the FTE All Enrollment factor. G-2: Grounds
Campus Ground Keeping shall provide the following services to the Campus:
• Maintenance, repair, and operation of all Campus grounds; • Maintenance and snow removal of all roadway, sidewalks, paths, and parking lots on
Campus; • Maintenance and management of Campus surface infrastructure and outdoor utility
distribution systems;
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Position FTE Initially Paid By Grounds Superintendent 1.00 COTC Groundskeeper 1 2.00 Ohio State Newark Groundskeeper 2 1.00 Ohio State Newark Groundskeeper 3 1.00 Ohio State Newark
Cost-share Factor: Expenses are cost-shared on the FTE Newark Campus factor. G-3: Building Maintenance Campus Building Maintenance shall provide the following services to the Campus:
• Maintenance, repair, and operation of all physical assets of the Campus, including all buildings and structures and all electrical and mechanical systems (except surface grounds)
• Acquisition and distribution of utility services, including electric power, natural gas, water and sewer, and energy conservation program management;
• Set-up of rooms, spaces, and designated areas for events and specified uses;
Position FTE Initially Paid By Building Maintenance Superintendent 1 1.00 Ohio State Newark Plumber 1 1.00 Ohio State Newark Electrician 2 1.00 Ohio State Newark Construction Technician 1 1.00 Ohio State Newark Mechanical Technician 3 1.00 Ohio State Newark
Cost-share Factor: Expenses are cost-shared on the FTE Newark Campus factor. G-4: Custodial Custodial Services shall provide the following services to the Campus:
• Maintain, repair, and clean Campus restrooms • Provide restroom supplies; • Provide hazardous material management and hazardous waste disposal for all of the
Campus; • Provide contracted solid waste/trash disposal
Position FTE Initially Paid By Custodial Worker Lead 2.00 Ohio State Newark Custodial Worker 15.00 Ohio State Newark
Cost-share Factor: Expenses are cost-shared on the FTE Newark Campus factor.
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G-5: Public Safety Administration For the safety and security of students and employees on the Campus, it is essential that the University and the College provide public safety administration services to the Campus. The Superintendent of Facilities and Support Services shall be the functional manager of this service. The public safety program shall function under the legal authority of, and in cooperation with, The Ohio State University Department of Public Safety, which has direct oversight of police and emergency responses staff on Campus. A Public Safety Supervisor, who is a trained and certified police officer, shall be assigned by the University to lead the public safety program in close collaboration with the Superintendent of Facilities and Support Services. Public Safety services shall include the following:
• Provide a security presence on Campus at all times on all days; • Enforce Campus parking regulations; issue citations as appropriate; collect fines and
judge appeals; • Allow authorized access to Campus rooms after working hours; • Install and maintain security cameras and keycard access to Campus buildings (if
applicable); • Perform regular security inspections of all Campus space, look for unsecured areas,
hazardous conditions, and suspicious individuals; • Publish information relating to public safety and distribute such as appropriate;
provide Campus public safety and awareness training; • Obtain regular fire detection and alarm system inspections as required by law; • Develop and manage Campus emergency response plans; • In collaboration with local Fire and EMS departments, inspect and update fire alarms,
fire distinguishers, and security alert systems; • Manage annual fire and emergency response drills.
Position FTE Initially Paid By Public Safety Supervisor – Regional Campus
0.90* Ohio State Newark
Security Officer/Dispatcher 5.20 COTC Assistant Director of Public Safety/Housekeeping Manager
1.00 COTC
*The Public Safety Supervisor position is paid 90% by the Newark Campus and 10% by the Department of Public Safety, Columbus Campus. Cost-share Factor: Expenses are cost-shared on the FTE Newark Campus factor. G-6: Utilities This department includes utility costs for operating the campus, including natural gas, electric, waste removal, and water and sewer.
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Cost-share Factor: Expenses are cost-shared on the FTE Newark Campus factor. **No personnel are charged to this department. APPENDIX H General Overhead FY2015-FY2016 (July 1, 2015-June 30, 2016) H-1: Capital Equipment Capital equipment purchased for cost-shared offices or shared classrooms are initially purchased through this account. Cost-share Factor: Expenses are cost-shared on the FTE Newark Campus factor. **No personnel are charged to this department. APPENDIX I Campus Bookstore Revenue FY2015-FY2016 (July 1, 2015-June 30, 2016) I-1: Campus Bookstore The Purchasing and Auxiliary Services Manager shall oversee the Campus Bookstore. The bookstore is outsourced through a contract with an external service provider. The provider of the bookstore shall:
• Have textbooks for all courses offered by the two institutions available for purchase by students at reasonable and competitive prices;
• Have available for purchase an assortment of school supplies; • Have available for purchase an assortment of sundry goods bearing the logos of both
institutions. Cost-share Factor: Net profit or loss is cost-shared on the FTE All Enrollment factor. APPENDIX J Auxiliary: Cost-shared FY2015-FY2016 (July 1, 2015-June 30, 2016)
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J-1: Food Service The Purchasing and Auxiliary Services Manager shall oversee Campus food service, cafeteria, and vending services. Food service is outsourced through contracts with external service providers. Food and Vending Service Providers shall:
• Provide hot food services to the Campus cafeteria at reasonable and competitive prices, in accord with the terms of the contract;
• Provide food vending services at various Campus locations at reasonable and competitive prices, in accord with the terms of the contract;
• Provide catering, upon request, at negotiated prices. Cost-share Factor: Net profit or loss is cost-shared on the FTE Newark Campus factor. APPENDIX K Shared Services – Non-cost-shared FY2015-FY2016 (July 1, 2015-June 30, 2016) K-1: Traffic & Parking This department provides support for vehicle maintenance and maintains parking lots. Cost-share Factor: All expenditures for traffic and parking (supplies, wages, repairs, equipment) are charged to the parking account in the OSU accounting system and are not cost-shared. Each fiscal year $66,000 is allocated to the parking fund. The College and the University pay their respective portion of the $66,000 based upon the FTE Newark Campus cost-share factor. The fund balance is used for parking lot repairs and upgrades. K-2: Vehicle Rental A twenty-nine passenger shuttle bus is available for usage by any units/department of Ohio State Newark and COTC for campus-related purposes. Cost-share Factor: Departments are charged a per mile rate and an hourly rate for a CDL certified bus driver as usage fees for the bus. COTC reimburses Ohio State Newark monthly. Ohio State Newark interdepartmental bills are used to charge the various Ohio State Newark units. The bus revenue and expenses are budgeted through Ohio State Newark.
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