SkyFest Australia Day Stallholder Expression of

Interest Form

Thursday, 26 January, 2017 4:00pm - 9:00pm Graham Bricknell Music Shell & Bicentennial Square, Blair St, Bunbury

P: (08) 9792 7000 E: records@bunbury.wa.gov.au W: www.bunbury.wa.gov.au

To participate as a stallholder at the City of Bunbury’s SkyFest Australia Day Celebrations 2017 event, please complete this Expression of Interest form. Once successful, you will be issued with a written ‘Stallholder’ approval and invoice from the City of Bunbury. Successful stallholders will be notified via email by Friday, 16 December 2016.

Please read the information and Terms and Conditions very carefully before completing the Expression of Interest Form below.

Expressions of Interest are to be submitted via email to records@bunbury.wa.gov.au with the subject line: SkyFest Australia Day Stallholder, before 5:00pm, Friday, 18 November 2016.

GENERAL INFORMATION

Equipment / Vehicles • Tables, chairs, marquees etc are to be provided by the stallholders

• Stallholders must confine their displays to the stall site and all items must be stable and firmlysecured to avoid possible risk or injury

• Marquees are to be a minimum of 500mm either side of reticulation pipes in lawn areas (pipeswill be indicated with an arrow)

• Vehicles will not be permitted to park in or behind stalls/vans between 4:00pm and 9:00pm,unless approval has been sought from the Event organisers before the event. If a stallholderrequires vehicle parking behind their stall/van, this space must be included within the Expressionof Interest and it will be charged at the appropriate price.

Power

• Due to limited availability of power outlets, stallholders are encouraged to supply their ownpower. Alternatively, power can be used at the event for a charge.

• Power will be charged as follows: 10 amp outlets: $30.00 each + GST; 15 amp outlets: $40.00each + GST

• Stallholders requiring power must supply their own electrical cords, which must be tagged ashaving been certified (within the last 6 months) by a licensed electrician – no additional electricalcords will be available at the event

Food

• All new food stallholders are required to complete a Food Business Notification Form. Visitwww.bunbury.wa.gov.au to download. Fees may apply.

• Applications received from all food vendors will be assessed in accordance with the Food Safety Standards– Chapter 3 of the Australia New Zealand Food Standards Code. A City of Bunbury EnvironmentalHealth Officer will contact you prior to the event if necessary

• Food vendors will be required to comply with the Food Act 2008 and the Food Safety Standardsat the event

• Food vendors are encouraged to reduce the number of products sold in glass containers to improveevent safety and waste management efforts

• A CoB Environmental Health Officer will contact you prior to the event if necessary• Provision of a Food Business Certificate of Registration is a mandatory requirement of attending

this event. Unregistered commercial food businesses will not be permitted to operate at theevent.

Laws • You must comply with all the relevant laws relating to the products/services sold or displayed at your

stall• Stallholders selling licensed products (ie: those that require a royalty to be paid to the licensee of the

character/product) must have the appropriate license to sell the products in WA, as provided by thewholesaler/distributor

• Raffle tickets may not be sold unless an ‘Application to Conduct a Standard Lottery’ permit has beenobtained from the Gaming & Wagering Commission of WA; to apply for a permit stallholders shouldcontact the WA Department for Racing, Gaming & Liquor on 1800 634 541 or at www.rgl.wa.gov.au

Photography

• Any photographs or images taken of your van/stall and/or staff at the event will remain the property ofthe City of Bunbury and the City reserves the right to use these images for future promotion of the event

General

• Stallholders will be accepted by the event organisers

• Stallholder positions will be determined by the City of Bunbury event organisers, taking into accountsuitable sites by category and power requirements

• Allocated stallholder positions are not negotiable and cannot be swapped without the Event Organiser’sapproval

• The City of Bunbury will not refund to stallholders any application fee as a result of:

a.

b.

c.

d.

Risk

The vendor failing to appear at the event

The vendor cancelling his/her application after receipt of the application fee Non

compliance with the Terms and Conditions of the event

The event being cancelled and/or affected by inclement weather or factors beyond our control

• The stallholder must take full responsibility at ALL TIMES for their stall/allocated area – be vigilant andmonitor constantly

• The stallholder must make all efforts to eliminate hazards that might injure/harm you or visitors to yourstall

• The City of Bunbury takes no responsibility for your van/stall

• A copy of a current Public Liability Insurance Policy or Certificate of Currency for all stallholders must beattached to the application form

TERMS AND CONDITIONS

If your application is successful, the following conditions will apply:

1. No set up is permitted before 12.00pm

2. Your stall and bay area must, at all times, be kept:a. clean and tidy; andb. safe (hazard free) for you and visitors – pay particular attention to tripping and slipping hazards

3. Stalls must remain open (and attended) until 9.00pm

4. Stalls must be removed, and the bay area left clean and tidy, by 10.00pm

5. No cars/vehicles are permitted in the trading area between 4:00pm – 9:00pm

6. No public address systems are permitted to be used

7. This approval is not transferable to any other person and stallholders are not permitted to share, sub- lease or assign a site to another stallholder or third party

8. Electrical cords must be tagged as having been certified (within the last 6 months) by a licensedelectrician

9. Electrical cords and cables must be secured/covered so as not to create a tripping or other hazard

10. You must not unreasonably interfere with or disturb/annoy other stallholders or visitors at the event

11. If you breach any condition of this approval the City of Bunbury may immediately revoke the approvaland require you to vacate the event and remove your stall/exhibit

APPLICANT DETAILS The person in charge of the stall must be the applicant named below

Stallholder name:

Business name (if applicable):

Type of stall: Food vendor Market stall Not-for-Profit/ Community Group

Address:

Suburb: Post Code

Contact number:

Email address:

STALL INFORMATION Please provide a complete menu and price list of all food/drink that will be sold at the SkyFest Australia Day Celebrations 2017 event. If you’re a market stall, please specify what goods will be sold: Only items listed below or attached with your application will be eligible for sale

I have included a photo of my van/stall: Yes No

FEES VAN / STALL SIZE SIZE PRICE

Not-for-profit/Community Group Up to 6m x 3m No charge

Food van/marquee 3m x 3m $80 + GST

6-7m x 3m $120 + GST

8-12m x 3m $160 + GST

Market stall 3m x 3m $50 + GST

6-7m x 3m $80 + GST

Please specify which type of van/stall you will be operating: Food Van Market Stall

Please specify the exact size of your stall in metres:

AMP POWER OUTLETS PRICE

10 amp power outlet $30 + GST each

15 amp power outlet $40 + GST each

Will you bring your own generator: Yes No

Do you require 10 amp power outlets: Yes No If yes, how many:

Do you require 15 amp power outlets: Yes No If yes, how many:

WASTE WISE INITIATIVE City of Bunbury has introduced the ‘waste wise’ initiative to all events in an effort to reduce waste. In support of this initiative, stallholders will be required to use compostable (environmentally friendly) products and packaging.

Any stallholder already using compostable products and packaging will be preferred.

Do you already use compostable products and packaging Yes No

Are prepared to use compostable products and packaging at future events? Yes No

INSURANCE You are required to provide details of your Public Liability Insurance

*A copy of your current Public Liability Insurance Policy must be attached to your Expression of Interest

Name of Insurer: Policy Number:

Broker: Expiry Date:

ACKNOWLEDGEMENT I am the applicant/authorised representative of the company/business applying as a stallholder at the City of Bunbury SkyFest Australia Day Celebrations 2017. I have acknowledged the above terms and conditions, and agree to abide.

Please do not send any money with your Expression of Interest, should you be successful, you will be issued with a written ‘Stallholder’ approval and invoice from the City of Bunbury.

Name of Vendor: Date:

Please complete the Expression of Interest form and return via email records@bunbury.wa.gov.au with the subject line: SkyFest Australia Day Stallholder.

The deadline for submitting this application is 5:00pm Friday, 18 November 2016.

Incorrect, incomplete or late applications will not be considered. If successful, applicants will be advised via email. For all enquiries, phone 08 9792 7000 or email records@bunbury.wa.gov.au