SIT Guidelines _ver 01.pdf

GUIDELINES FOR

STUDENT INDUSTRIAL TRAINING (SIT) IBB/ICB3037

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP (CSIMAL)

Doc. Ref. No.: UTP-ACA-CSIMAL-SIT-01

Issue Version:1.0

Date: June 2013

S

JUNE 2013

AMENDMENT SHEET

Version Date Author Summary of Changes

June 2013 Roslina Nordin Ali

M Izmafaimal Abdul

Manaf

This guideline has been revised and restructured

according to new SIIP course syllabus. Some of the

contents are referring to previous SIIP Guidelines -

Doc. Ref. No.: UTP-ACA-CSIMAL-01

Electronic File

Name: UTP GUIDELINES FORSTUDENT INDUSTRIAL TRAINING-VER.1

Prepared by CSIMAL Programme

Release Date

Owned by: CSIMAL Programme

Approved by:

Doc. Ref. No.: UTP-ACA-CSIMAL-SIT-01 Issue Version:1.0

Date: June 2013

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP UNIVERSITI TEKNOLOGI PETRONAS

Bandar Seri Iskandar, 31750Tronoh, Perak DarulRidzuan

Tel : +6 (05) 3688380 /8381/8382/8385/8387/ 8388 Fax : +6 (05) 368 8386

This Guideline for Student Industrial Training (SIT) is only available to UTP students and companies participating in the practical training programme of UTP students. The guidelines shall be kept in a secure place, where access is available only to those authorized to see them. Reproduction by any means, including storage on an electronic system, is prohibited.

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP 2013

ii

TABLE OF CONTENTS

GUIDELINES FOR STUDENT INDUSTRIAL TRINING ( SIT )

AMENDMENT SHEET S

1 INTRODUCTION 1

2 PURPOSE OF INDUSTRIAL INTERNSHIP 2

3 COURSE LEARNING OUTCOMES 2

4 TRAINING APPROACH 2

5 BENEFITS TO THE INDUSTRY 3

6 STUDENT ELIGIBILITY 3

6.1 PRE-REGISTRATION

6.2 REGISTRATION FOR PLACEMENT

6.3 APPEAL FOR REGISTRATION

7 STUDENT INDUSTRIAL TRAINING PROCESS 4

7.1 PRE-STUDENT INDUSTRIAL TRAINING

7.2 DURING STUDENT INDUSTRIAL TRAINING

7.3 POST-STUDENT INDUSTRIAL TRAINING

8 DETAILS OF INDUSTRIAL INTERNSHIP PROGRAMME 6

8.1 HOST COMPANIES

8.2 DURATION AND PERIOD OF INTERNSHIP

8.3 TRANSER OF INTERNSHIP PLACEMENT

8.4 LEAVE

8.5 INSURANCE

8.6 TRAINING ALLOWANCE

8.7 SAFETY TRAINING

8.8 VISITS BY THE UTP (ACADEMIC) SUPERSIOR

9 RESPONSIBILITIES 9

9.1 RESPONSIBILITIES OF THE HOST COMPANIES

9.2 RESPONSIBILITIES OF UTP

10 REPORT DUTY CONFIRMATION 12

11 OFFENCES AND PENALTIES DURING INDUSTRIAL INTERNSHIP 12

12 ASSESSMENT OF INDUSTRIAL TRAINING 13

13 LOGBOOK 13

14 STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION 14

15 ASSESSMENT OF STUDENT PERFORMANCE AND COMPETENCY 14

16 STUDENT INDUSTRIAL TRAINING REPORT 15

17 GENERAL WRITING FORMAT 17

18 STUDENT`S FINAL GRADING 19

19 APPEAL FOR REASSESSMENT 20

20 APPENDICES 21-62

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List Of Tables

Table 1 Types of Offence and Penalty on Final

Internship Grade

12

Table 2 Student Industrial Training Assessment 13

Table 3 Hard Cover Color 18

Table 4 Grading Scheme 19

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1. INTRODUCTION

Universiti Teknologi PETRONAS (UTP) was established with the objective to produce

well-rounded graduates who are not only technically competent but also possess other

traits such as lifetime learning capacity, critical thinking, communication and behavioral

skills, business acumen, practical aptitude and solution synthesis ability.

In line with the vision to close the industry gap, UTP has made it compulsory for its

undergraduate students to undergo practical work in the form of a fourteen (14) - week

industrial attachment prior to their completion of studies at UTP. Student Industrial

Training (SIT) shall carry seven (7) credit hours. SIT provides opportunity to the

students to experience the real working environment of the industry. The students will

develop skills in work ethics, communication, management and working in a team.

SIT is coordinated by the Centre for Student Internship, Mobility and Adjunct

Lectureship (CSIMAL) who is responsible in ensuring the success of SIT. With an

average of 500 interns per semester, CSIMAL has successfully secured the placements

for all students with various host companies such as PETRONAS subsidiaries,

government-linked companies (GLC), multi-national companies (MNC), as well as

major overseas corporation i.e. in US, Germany, France, Austria, Singapore, UAE, Italy

and UK.

UTP has always placed great emphasis in having a close collaboration with the

industries in which its graduates will eventually gain recognition from industry players

locally and abroad. This internship programme is a prime example of the University

Industry collaboration.

Currently, UTP offers five engineering programmes namely Chemical, Civil, Electrical

& Electronics, Mechanical and Petroleum Engineering, and three technological

programmes namely Information & Communication Technology, Business Information

Systems and Petroleum Geosciences at Bachelor degree level.

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2. PURPOSE OF STUDENT INDUSTRIAL TRAINING (SIT)

The purpose of the Student Industrial Training (SIT) is to expose UTP students to the

real working environment so that they can relate theoretical knowledge with application

in the industry. From the SIT, the students will also develop skills in safety practices,

work ethics, communication, management, etc. Furthermore, SIT will establish a close

relationship between the industries and UTP. The exposure to industrial environment

will help the students to develop their soft skills and work experience.

3. COURSE LEARNING OUTCOMES

At the end of this course, students should be able to:

3.1 Demonstrate skills in communication, management and teamwork.

3.2 Adopt ethic, professionalism and HSE practices in work culture.

3.3 Demonstrate continuous building of skills and knowledge throughout the training.

3.4 Appreciation of sustainability issues in industry.

4. TRAINING APPROACH

SIT should have the following features:

4.1. Safety awareness

4.2. Continuous technical building skill and exposure

4.3. Hands-on training

4.4. Team-work activities

4.5. Leadership and management skills

4.6. Sustainability awareness

The suggested training areas (but not limited to) for the respective programmes can be

found in Appendix I.

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5. BENEFITS TO THE INDUSTRY

5.1. Provides opportunity for the industry to assess the capabilities of potential

employee.

5.2. Recognizes the industrys support to the education sector.

5.3. Facilitates and strengthens university-industry partnership and linkages.

5.4. Receives fresh, energetic, enthusiastic and productive employees.

5.5. Enhances the companys reputation among graduates.

6. STUDENT ELIGIBILITY

6.1. PRE-REGISTRATION

Student is eligible to pre-register internship upon meeting the following

requirements:

i. Obtained a minimum CGPA of 2.00/4.00 AND,

ii. Earned a minimum of 75 credit hours (Engineering and Petroleum

Geosciences) or 45 credit hours (Business Information Systems and

Information & Communication Technology) excluding the credit hours for

Failed courses AND

iii. Completed 5 semesters for (Engineering and Petroleum Geosciences) or 3

semesters (Business Information Systems and Information & Communication

Technology)

6.2. REGISTRATION FOR PLACEMENT

i. Obtained a minimum CGPA of 2.00/4.00 AND,

ii. The total earned and registered courses shall have a minimum of 90 credit

hours (Engineering and Petroleum Geosciences) or 60 credit hours (Business

Information Systems and Information & Communication Technology)

excluding the credit hours for Failed courses AND

iii. Students are encouraged to take the following courses:

a) All basic Engineering, Technology & Mathematics courses.

b) Health, Safety & Environment (HSE) (CCB2012)

c) Islamic Studies / Moral Studies (MPW2143/ MPW2153)

d) Bahasa Kebangsaan A / B (MPW2113/MPW2123)

e) Professional Communication Skills (HCB2033)

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6.3. APPEAL FOR REGISTRATION

If a student does not meet the minimum requirement as mentioned in 6.1 and 6.2, an

appeal to undergo internship shall be made within FOUR (4) weeks after the

commencement of the semester. Students are require to appeal using Form SIIP-03:

Appeal for SIT Registration. (Appendix II). Students are required to attach the

following documents:

i. Overall study plan until graduation.

ii. Approved exemption courses by Registry (if applicable).

iii. Students are required to get endorsement from the respective program Head Of

Department (HOD).

iv. Students are to return the endorsed Form SIIP-03 within TWO (2) weeks after

the first SIIP Briefing to CSIMAL HOD for approval.

7. STUDENT INDUSTRIAL TRAINING PROCESS

7.1. PRE-Student Industrial Training

i. The first Student Industrial Internship Programme briefing session is given to

students within the first month of the semester.

ii. Students are required to submit Personal Data Info (PDI) and Resume/CV to

CSIMAL within 2 weeks after the first briefing session.

iii. Application of placement are as follows :

a) Direct application

Form SIIP-04: SIIP Program Placement Letter and Reply Form for

placement shall be provided by CSIMAL.(Appendix III)

Student shall send applications to suitable companies for Internship

placement.

Industrial Training placement must be secured at the approved host

one (1) month before internship commencement date.

A confirmation letter will be issued by the Host Company to the

students once the internship placement has been accepted.

Students are required to reply to Host Company whether to accept or

decline the offer.

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b) Through CSIMAL

CSIMAL will advertise or announce on the internship placements

offer by companies.

Students are required to register with CSIMAL.

CSIMAL will submit students application to companies.

A confirmation letter will be issued by the Host Company to the

students and/or CSIMAL once the internship placement has been

accepted.

Students are required to reply to Host Company whether to accept or

decline the offer.

For overseas placement, students are assisted in visa/work permit

applications and travel arrangements.

The second Industrial Internship briefing session will be conducted

between the THIRTEEN (13) to FOURTEEN (14) week of the

semester by CSIMAL.

Students are to confirm placement before the internship starts.

7.2. DURING STUDENT INDUSTRIAL TRAINING

i. Report Duty Confirmation must be completed by students during the first

week of SIT.

ii. Students are to submit proposed project topic for Student Industrial Project

(SIP) between week THREE (3) to FOUR (4)

iii. Students are to submit the SIT Report to HC SV and UTP SV on week

ELEVEN (11).

iv. HC SV and UTP SV are to evaluate the SIT Report and complete the SIT-C

form.

v. UTP SV shall conduct assessment visit to the company between week

TWELVE (12) and FOURTEEN (14). The assessment are follow:

a) Oral Presentation by students and completion of SIT-A Form (Oral

Presentation Evaluation Form) by HC SV and UTP SV.

b) HC SV and UTP SV are to assess on the Students Competency and

Performance by completing the SIT-C form.

vi. For overseas assessment visit, it shall be only conducted if there is a

student/students completing SIP at the same country.

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vii. Should there be complications for the visit, such as natural disasters, visa

related issues, political instability etc., then the visit, locally or overseas, shall

have to be cancelled.

viii. Should there be no visit, the mode of presentation shall be through online

conference, tele-conference and etc.

ix. HC SV is to submit all SITs assessment form to UTP SV at the end of the

assessment visit.

x. Students are to submit A COPY (original copy to be kept by students) of the

Summary of the Logbook weekly report scores to UTP SV (as of the visit

week).

xi. Students are to submit A COPY (original copy to be kept by students) of

Summary of the Logbook weekly report scores (original copy to be kept by

students) from week 1 - 14 to UTP SV and CSIMAL on week FOURTEEN

(14).

xii. UTP SV shall key in the assessment scores and submit all the SIP evaluation

forms to CSIMAL upon returning from assessment visit.

7.3. POST- STUDENT INDUSTRIAL TRAINING

i. Students shall submit hardcopy of Logbook and SIT Report to CSIMAL (for

official stamping) upon returning to UTP (on the first week of the semester and

after completion of Student Industrial Project-SIP).

ii. CSIMALs Course Evaluation Form is to be filled up and submitted by students

upon submission of hardcopy Logbook and Industrial Training Report.

iii. Consolidation of marks for SIT-A, SIT-B, SIT-C and Logbook is conducted two

weeks after the end of internship.

iv. The final marks and grades are endorsed by University Examination committee.

v. The Final marks and grades are approved during Senate meeting.

vi. SITs official result will be announced by the Registration and Examination

Unit.

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8. DETAILS OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME

8.1. HOST COMPANIES

i. Students are only allowed to undergo SIT at companies which have been

recognized by CSIMAL.

ii. New host companies shall apply for in-house evaluation by CSIMAL.

iii. CSIMALs Guidelines will be given to the host Company Supervisors for their

reference.

8.2. DURATION AND PERIOD OF INTERNSHIP

The minimum duration of the SIT shall be for a period of 14 weeks.

8.3. TRANSFER OF INTERNSHIP PLACEMENT

Students are not encouraged to transfer or change to another Host Company

without prior approval from CSIMAL and agreement from the Host Company. For

any application to transfer, the following procedures shall be followed:

i. Submit request to change host using Form SIIP-05:Requisition to Change Host

Company to CSIMAL.(Appendix IV)

ii. Evaluation of submission will be carried out after getting recommendation from

programme coordinator. Submission also shall include offer letter from new host

and obtain consent of leaving from current host.

iii. Student can only change Host Company after getting approval from CSIMAL.

8.4. LEAVE

Entitlement of annual leave (if any) is based on the host company policy. In the

event that the student has to take leave due to emergency, student shall seek prior

approval from the Host Company. In the case of prolonged leave (exceeding 7

days) due to hospitalization, student shall notify both CSIMAL and host company

in writing and provides necessary documents as evidence. Please note that the

minimum duration of SIT is as per 8.2, therefore students are required to replace

any leave taken other than the annual leave given by host company (if any).

8.5. INSURANCE

Students are covered by group personal insurance throughout SIT (Appendix V).

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8.6. TRAINING ALLOWANCE

Training allowance entitlement is solely at the host companys discretion.

Although the training allowance is not a requirement, substantial numbers of host

companies provide training allowance in order to make its internship programme

attractive and competitive.

8.7. SAFETY TRAINING

Student shall abide to safety as students are encouraged to attend safety training as

deem fit by the Host Company.

i. Basic Offshore Safety Induction & Emergency Training (BOSIET) AND

National Institute of Occupational Safety and Health (NIOSH) Safety Passport.

Procedure for BOSIET/NIOSH are as follows:

a) Submit the Requisition for BOSIET /NIOSH using Form SIIP-07 (Appendix

VI) a month before the training to CSIMAL.

b) Upon approval student can attend the training.

c) Host Company shall use their own fund to pay for the total cost of training

and medical check-up.

d) CSIMAL will pay 50% of the cost based on the invoice sent to CSIMAL

after completion of the training.

e) CSIMAL will not cover the cost for traveling, lodging and meals throughout

the training.

ii. Green Card (special requirement for Civil Engineering Programme)

Green Card is an integrated program that involves the registration and

accreditation of Construction Personnel to enhance safety levels at Construction

Sites. Students who have been issued the Green Card by CIDB are automatically

covered by Insurance Scheme that insures the students against death and

accidents.

Green Card is mandatory for all Civil Engineering students before going for

internship. Training is organized by Civil Engineering Department every

semester.

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8.8. VISITS BY THE UTP (ACADEMIC) SUPERVISORS

SIT assessment visit will be conducted at the Host Company tentatively between

week 11 to 14. For overseas attachments, CSIMAL will make the most cost

effective arrangement to access the students.

9. RESPONSIBILITIES

9.1. RESPONSIBILITIES OF THE HOST COMPANIES

i. HOST COMPANY SUPERVISOR (HC SV)

Host Companies plays an important role in ensuring the success of the

industrial internship programme. They are expected to provide the following

support:

a) Plans and schedules the overall internship programme to ensure that it

provides maximum opportunity for students to obtain useful experience

related to their field of study (Section A of Appendix VII).

b) Selects and assigns qualified engineering/technology staff to be students

Host Company Supervisor.

c) Assists students to find accommodation and transportation (if necessary).

d) Provides briefing on the background of the organization/company.

e) Discusses with the students the details of their internship programmes

expected outcomes.

f) Supervises and guides students in their industrial training.

g) Provides the necessary facilities, equipment, tools and guidance to students.

h) Provides necessary recommendations to improve the programme.

i) Assess logbook (Section B of Appendix VII) fortnightly and checks their

detailed of logbook reports (Section C of Appendix VII).

j) Provides weekly report scores using Summary of the Weekly Report Scores

(Logbook) Form (Appendix VIII)

k) Evaluates students oral presentation during assessment visit using Form

SIT-A (Appendix IX)

l) Evaluates Students Performance and Competency using Form SIT-B

(Appendix X : HC SVs Copy)

m) Evaluates Industrial Training Report using Form SIT-C(Appendix XI)

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9.2. RESPONSIBILITIES OF UTP

i. CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT

LECTURESHIP (CSIMAL)

a) Facilitate the internship programme so that it can complement the learning

outcomes.

b) Provides list of approved companies to students for selection.

c) Confirms the placement of students with the Host Companies. Sends

students resume to the Host Companies (if necessary).

d) Assists students on visa/work permit application for internship (if necessary)

e) Coordinates the following visits by UTP supervisors:

Pre-Visit and briefing to the Host Companys management (if

necessary).

Organize and arrange the assessment visit for UTP Supervisors to Host

Companies.

f) Reviews the industrial internship matters and schedule with the students

before, during and after SIT.

g) Finalizes students grading in Internship Committee Meeting.

h) Organizes special assignments such as UTP Industry Dialogue, Forum or

Sharing Session.

ii. DEPARTMENT INTERNSHIP COORDINATOR

a) Addresses internship matters/updates at respective departments.

b) Compiles students scores using Form SIT-A, SIT-B, SIT-C and Logbook

(Appendix VII).

c) Promotes and establishes UTP-Industry relationship via internship.

d) Assigning of UTP SVs from respective departments.

e) Review and endorse application for new host companys registration

f) Encourages contribution of industrial projects towards final year project.

iii. UTP SUPERVISORS

a) Establish and maintain communication with students and Host Company

Supervisor throughout the duration of the internship period.

b) Develop and maintain good rapport with the Host Companies.

c) Visit the Host Companies and review the industrial training schedules with

Host Company Supervisor.

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d) Evaluate the students oral presentation at the Host Company using Form

SIT-A

e) Review and assess the Students' Performance and Competency with the

Host Company supervisors usingForm SIT-B.(Appendix X : UTP SVs

Copy)

f) Evaluate Industrial Training Report using Form SIT-C.(Appendix XI)

g) Complete and collect all the assessment forms from Host Company SV at

the end of the assessment visit.

h) Submit both Host Company and UTP SVs assessment form to CSIMAL.

i) Provide necessary recommendations to improve the programme.

iv. UTP STUDENTS

a) To confirm and proposed Industrial Internship Project title to CSIMAL

TWO (2) weeks after SIT starts.

b) Adhere to the UTP and Host Companys rules and regulation (Appendix

XIII : General Plant Rules and Regulations)

c) Follow the Host Companys safety procedures.

d) Maintain good discipline and personal conduct.

e) Listen to and follow their supervisors instruction.

f) Meet work schedules (Appendix VII: Section A:) on time.

g) Discuss with supervisor on the training schedule (if necessary)

h) Update logbook regularly and present it to the Host Company Supervisor for

weekly review and endorsement.

i) Be responsible and committed in acquiring as much knowledge and skills as

possible during the internship

j) Perform oral presentation to the Host Company and UTP supervisors during

the assessment visit.

k) Complete and submit the hardcopy of logbook and industrial training report

to CSIMAL upon returning to UTP (on the first week of the beginning

semester)

l) Make the necessary recommendations to improve the programme.

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10. REPORT DUTY CONFIRMATION

The students are required to submit Report Duty Confirmation to CSIMAL between

the first and second week of internship.

11. OFFENCES & PENALTIES DURING STUDENT INDUSTRIAL TRAINING

Students undergoing Industrial Internship Programme must adhere to the rules and

regulations, as specified by the respective host company/industry and also comply

with the Students Disciplinary Rules & Regulations of UniversitiTeknologi

PETRONAS and Academic Policies and Procedures.

Internship students committing inappropriate conduct during the course of soliciting

internship placement and during the period of undergoing industrial internship

programme will be subjected to the following penalties as per Table 1.

Table 1: Types of Offence and Penalty on Final Internship Grade

Major offenses Final Grade F Minor Offence Lower one grade for

Final Grade

i Termination of internship by host company

due to students fault.

Accepting more than 1 internship offer OR

failure to decline internship offer officially

OR last minute rejection of internship

offer.

ii Any act of academic misconduct will subject

a student to disciplinary action. Academic

misconduct includes but not limited to:

a. Cheating

b. Plagiarism

c. False information and representation,

fabrication or alteration of information

d. Theft or damaged of intellectual property

Failure to report at host company on

official reporting day without a valid

reason.

iii Change of host company during the course

of internship program without prior

approval by CSIMAL

iv Conduct of Ethics

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12. ASSESSMENT OF INDUSTRIAL TRAINING

The students will be evaluated on following aspects:

12.1. Demonstration of skills in communication, management and teamwork.

12.2. Adopting ethic, professionalism and HSE practices in work culture

12.3. Demonstrating continuous building of skills and knowledge throughout the

training.

12.4. Appreciation of sustainability issues in industry

Table2: Student Industrial Training Assessment

Item

Percentage (%)

Host Company

Supervisor UTP Examiner

Log Book 20 -

Students Performance &

Competency 35 15

Industrial Training Report &

Presentation 15 15

Total 70 30

13. LOGBOOK

The logbook contains weekly and detailed reports prepared by the students and

endorsed by the Host Company Supervisor (Appendix VII: Section B and Section C).

The students should describe the tasks that they are undertaking, how these tasks

contribute towards achieving the Host Company's objectives, the problems and

challenges they face, the lessons learn from the experience, and provide any comments

or recommendations they wish to make. The logbook should also record any points

discussed with the Host Company Supervisor in relation to the industrial training.

Student must submit summary of weekly scores of the logbook (in soft copy format) to

CSIMAL in week 14.

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14. STUDENT INDUSTRIAL TRAINING (SIT) PRESENTATION

Students are required to present an oral presentation describing the gist of their

industrial training, experience gained during the training and significant contribution

that they have given to the host company. The UTP and Host Company Supervisor

will jointly evaluate the oral presentation. The evaluation will be based on the

following criteria in the Form SIT-A (Appendix IX):

14.1. Visual and Non-Verbal Communication

14.2. Content

14.3. Clarity of presentation

14.4. Questions and Answers

15. ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY

This Form SIT-B (Appendix X) contains the assessment of students performance

during the Industrial Internship Programme. The TEN (10) attributes are evaluated

based on the students performance, task completion and competencies.

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16. STUDENT INDUSTRIAL TRAINING REPORT

The purpose of this report is to measure the students understanding of the companys

ethics and HSE practices. Students to explain in detail the skills and knowledge that

has been learn throughout SIT. This will give the opportunity to the students to

exercise their writing skills and to clearly communicate ideas and experience. The

activities must show the students development in terms of cognitive and practical

skills. It is compulsory for students to prepare and submit the Industrial Training

report. It must be submitted in soft copy format to Host Company SV and UTP SV in

week ELEVEN (11) for assessment process. Hardcopy format of the report is to be

submitted to CSIMAL upon returning to UTP (on the first week of the beginning

semester). Marks will be deducted as follows for late submission:

i. 20% will be deducted immediately upon late submission.

ii. 50% will be deducted a week after submission deadline.

iii. 0 marks will be given after third week of submission deadline.

16.1 Industrial Training Report Outline

The report consists of many parts arranged in a certain order. It is

recommended that the contents are in the following order:

i. Host Company Verification Statement (Appendix XIV)

Non-Confidentiality Statement (if required)

Endorsement by the Host Company Supervisor

ii. Acknowledgment

iii. Table of Contents

iv. List of Figures

v. List of Table

vi. Internship Training Report

a) Introduction

General Overview of the company

o Core business

o Types of products

o Types of services

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b) Work Culture

Occupational Health and Safety

o Safety regulations

o Training provided

o Company SOP

Work Environment

o Team work

o Work Ethics

c) Works Experience

Skills gained

o Communication skills

o Time management

o Initiative

Knowledge

o Understanding job requirement

o Completing task given on time

d) Discussion on sustainability

Common practice and future recommendations on (if any):

o Environmental

o Economical

o Political and cultural dimensions

e) Conclusion and recommendations

Overall Summary

vii. References

viii. Appendices

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17. GENERAL WRITING FORMAT

17.1. Language

The Industrial project report must be written in acceptable and formal English.

17.2. Font and Spacing

All text should be 1.5 lines spacing between paragraphs (Times New Roman

regular font-style, size 12) written on white A4 paper on one side of each sheet.

17.3. Length

The minimum length of the report, excluding appendices is 40 pages.

17.4. Pagination

All pages must be numbered in proper sequences from Introduction to the end of

the report including pages on figures, tables and appendices. All front materials

are numbered in small Roman Numerals (e.g. i, ii, iii). Page numbers appear by

themselves and are not to be enclosed in parenthesis, hyphens or other decorative

symbols. Page number must be positioned at the bottom and centered.

17.5. Mathematical Equations

Mathematical equations must be spaced out; superscript and subscript must be

clearly shown and numbered.

17.6. Documenting Sources

Students are required to cite the sources from which ideas they are using. Please

refer the documentation system to be used is American Psychological Association

(APA).

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25mm

25mm

17.7. Margin

The top, bottom and right margin are 25 mm except the left margin which is 40

mm. All paragraphs should start from the left margin.

17.8. Number of Copies

Student must submit ONE (1) hard cover logbook, ONE (1) hardcopy and ONE

(1) soft copy (in CD) of the Industrial Training report to CSIMAL within one (1)

week after return to UTP (on the beginning of the semester).

17.9. Hard Bound Copy

The Industrial Training report must be properly bound with hard cover. The hard

cover color for each Programme is as per Table 3.

Table 3: Hard Cover Color

Department Color

Chemical Engineering Dark Green

Electrical Engineering Dark Brown

Mechanical Engineering Maroon

Civil Engineering Black

Petroleum Engineering/Geoscience Dark Red

Computer Information Science Dark Blue

25mm

40mm

m

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17.10. Labels

The spine of the Industrial project report should include students name and ID

number, duration of internship and the phrase Student Industrial Training

Report.

17.11. Front Hard Cover Format

Format on front hard cover should include the phrase Student Industrial

Internship Training Report, duration of internship (month & year only), Host

Companys name, students name, ID number and programme.

18. STUDENTS FINAL GRADING

The Internship Sub-Committee which consists of Head of Student Industrial Internship

Programme (Chairman) and respective Department Internship Coordinators will verify

and certify the status of the SIT undertaken by the students. The final grades will be

given as per Table 4 below:

Table 4: Grading Scheme

Score Grade

50.0 - 100 PASS

00.0 49.9 FAIL

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19. APPEAL FOR RE-ASSESSMENT

If a student is dissatisfied with the SIT results, an appeal for re-ASSESSMENT may be

made within three (3) days after the results are released. The appeal shall be forwarded to

CSIMAL. Procedures of re-assessment are:

19.1 Students who intend to apply for a re-assessment of SIT result must fill in an

application form (Appendix XII) which can be obtained from CSIMAL.

19.2 Students are required to make a payment of RM200.00 (Ringgit Malaysia Two

Hundred Only) to the Finance and Fund Management Department.

19.3 Students are then required to submit the application form together with the

receipt of payment to CSIMAL.

19.4 The re-assessment of SIT result will be reviewed by a group of panels and will be

brought to the Examination Committee for consideration.

19.5 Students will be informed on the status of the re-assessment and if there are

changes to the marks, a new result slip will be issued to the students.

19.6 All decisions are final and re-appeal will not be allowed.

21

APPENDICES

Appendix I: List of Training Areas

Appendix II: Form SIIP-03: Appeal for SIT Registration

Appendix III: Form SIIP-04: SIIP Placement Letter & Reply Form

Appendix IV: Form SIIP-05: Requisition to Change Host Company

Appendix V: Health Insurance

Appendix VI: FORM SIIP-07: Requisition For Bosiet/NIOSH

Appendix VII: Logbook (Section A, Section B, Section C)

Appendix VIII: Summary of the Weekly Report Scores (Log Book) Form

Appendix IX: Form SIT-A: Oral Presentation Evaluation

Appendix X: Form SIT-B: Assessment of Students Performance & Competency (HC SVs Copy & UTP SVs Copy)

Appendix XI: Form SIT-C: Industrial Training Report Evaluation

Appendix XII: FORM SIIP-13: Appeal For Reassessment of Student

Industrial Internship Programme (SIIP) Result

Appendix XIII: General Plant Rules and Regulations

Appendix XIV: Host Companys Verification Statement

Appendix XV: Student Industrial Training Process Flow

22

APPENDIX I

List Of Training Areas

23

LIST OF TRAINING AREAS B. Eng. (Hons) Chemical Engineering Research and Development Health, Safety and Environment Statistical Process Control Process Design & Unit Operation Process & Instrumentation Control Plant Process/Maintenance Process Analysis Thermal System Design Management & Administration Production Planning Computer Application

B. Eng. (Hons) Civil Engineering Research and Development Health, Safety and Environment Transportation Design & Construction of Infrastructures Geotechnical Engineering Structure Integrity Waste Water Treatment & Operation Toxic & Hazardous Waste Management Environmental Impact Assessment Hydrology Project Management Marine Pollution & Control Computer Application

B. Eng. (Hons) Electrical & Electronics Engineering Research And Development Health, Safety And Environment Devices &Instrument Manufacturing Repair & Maintenance Of Machine Installation Of Devices/Equipment Testing & Troubleshooting Calibration & Interconnection Of

Instrument Electronic & Control Electromechanical Systems Cathodic Protection Power Generation Electrical Distribution Equipment &

Systems Management & Administration

Computer Application B. Eng. (Hons) Petroleum Engineering Research and Development Health, Safety and Environment Oil & Gas Exploration Drilling & Well Construction Production Operation & Maintenance Well Completion Field Abandonment Project Management Reservoir Engineering Management & Administration Computer Application

B. Tech. (Hons) Petroleum Geosciences Research and Development Health, Safety and Environment

Oil & Gas Exploration Geophysical Exploration Reservoir Geosciences Basin studies Seismic Imaging Hydrocarbon Prediction & Assessment Rock Physics Geomechanics in Earth Science Reservoir characterization

B. Eng. (Hons) Mechanical Engineering Research and Development Health, Safety and Environment Design & Construction Drawing Assembly & Fabrication Tasks Thermal System Design Structural Engineering Condition Monitoring Installation, Testing, Repair &

Maintenance of Machine/Devices Quality Control/Assurance Petroleum Production, Transportation and

Processing Management & Administration Production Planning Computer Application

B. Tech. (Hons) Business Information System Database Development Web & E-Commerce Information Systems Analysis Knowledge Management Investment & Portfolio Management Information System Administration &

Maintenance Business Analysis Corporate Management Business & Cyber Law

B. Tech. (Hons) Information & Communication Technology ICT Solution Development Web Development Systems Analysis& Design

Network Management Software Development & Maintenance System Security & Management Video Production & Media Streaming Database Management Strategic Management Multimedia & Virtual Reality

24

APPENDIX II

FORM SIIP-03

Appeal for SIT Registration

25

CENTRE FOR STUDENT INTERNSHIP, MOBILITY AND ADJUNCT LECTURESHIP (CSIMAL)

UNIVERSITI TEKNOLOGI PETRONAS

APPEAL FOR STUDENT INDUSTRIAL TRAINING (SIT) REGISTRATION

Part A : TO BE COMPLETED BY STUDENT

Name ID Number

Program Email Address

Internship Batch /

Semester

Current GPA /

CGPA

Contact

Number

Accumulated

Credit hours (Excluding the Credit

Hours for fail courses)

Reason

Signature

Date

Note : Please attach your study plan together with this form

Part B : TO BE COMPLETED BY HEAD OF DEPARTMENT

Request Endorse Yes No

Recommendation /

Justification

Name&Official

Stamp

Signature Date

Part C : TO BE COMPLETED BY CSIMAL

Decision

Approve Not approve Kindly refer to the attachment for details

Name&Official

Stamp

Signature

Note : -

1. Request shall be within 2 weeks after the 1st internship briefing every semester

2.Please return the form to CSIMAL office

SIIP-03

26

Part D: TO BE COMPLETED BY CSIMAL HOD

Approve

Allowed to go for internship with the condition pass ALLcourses in current semester

Able to secure placement before ________. Failing which you should continue your study at UTP for the

following semester.

Not Approve

Reason :

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

______________________________

KIV

Reason :

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

______________________________

SIIP-03

27

APPENDIX III

FORM SIIP-04

SIIP Placement Letter and Reply Form

28

Date: AP Ir Dr Idris b Ismail Head Student Industrial Internship Programme UniversitiTeknologi PETRONAS Bandar Seri Iskandar 31750 Tronoh Perak DarulRidzuan Fax No: 05-3688386. Dear Sir,

PLACEMENT OF UTP STUDENT FOR INDUSTRIAL INTERNSHIP TRAINING PROGRAMME (TO

With regards to the above, we are pleased to inform you that we have agreed to accommodate your student for the industrial internship training from . to The details are as follows: Student name: ________________________________________________________________ Programme: ________________________________________________________________ Period: ________________________________________________________________ ProposedIndustrial Project Topic: _______________________________________________ ______________________________________________________________________________ *Attached is the offer letter to the student, which provides information on the terms and conditions of the industrial internship program. Thank you. Yours faithfully, Name: Position: Company Name: Company Address / Official Stamp: Fax Number:

STUDENTS CONFIRMATION (To be filled by student) I,_______________________________ NRIC / Passport No: _____________________ accept / reject * the industrial training placement offered to me effective from _______________ to_______________. Signature : _______________ Programme : _______________ Date : _______________ Note: * delete whichever is irrelevant

SIIP-04

29

APPENDIX IV

FORM SIIP-05

Requisition to Change Host

Company

30

Part A : TO BE COMPLETED BY STUDENT

Current HC

Secure New HC (If yes please state HC name &

enclose offer letter)

Yes / No

Reason(s) Recommendation

by UTP Supervisor

Signature Signature & Official

Stamp

Date Date

Part B : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE FROM HOST COMPANY

Request approve/ Not approve (please justify)

Name

Signature& Stamp Date

Part B : TO BE COMPLETED BY CSIMAL

Decision Approve Not Approve

Name

Signature & stamp

Date

Note : -

1. Request shall be made four weeks after report duty at HC 2. The form must be completed and approved two weeks before transfer internship placement 3.Form to be submitted to [email protected] (for program : CHE, ME, EE & CV) or [email protected] (for program : CIS,PE & PG)

REQUISITION TO CHANGE HOST COMPANY (HC)

Students Name: __________________________ Students ID no: _________________ Programme: _____________________ _______ Period of Training: ________________

SIIP-05

31

APPENDIX V

Health Insurance

32

LOCAL STUDENTS INSURANCE SCHEDULE OF BENEFITS.

GROUP FAMILY TAKAFUL (TKG 1151) RM 14.00/student

GROUP HOSPITALIZATION AND SURGERY TAKAFUL (TKH 0398)

RM 22.00/student

SCOPE OF COVERAGE

BENEFIT

Hospitalization

(room and board)

*As charged of overall annual limit

- Ward 1st class of government hospitals only

Miscellaneous

(maximum per disability)


ICU /

Daily Cash Allowance


RM 20/day max 30 days

Surgical Fees

(maximum per disability)


Outpatient Accidental Treatment

(maximum per injury)


Hospital Cash Benefit RM 20/day max 120 days

NOTE:

*as charged of overall annual limit is every student is subject to max. claim yearly RM

5,000.00

* this policy is subject to the terms and conditions governed by Etiqa Takaful and

Insurance

* the policy is inclusive the offshore activities.

SCOPE OF COVERAGE

BENEFIT

Natural Death RM 10,000.00

Accidental Death RM 20,000.00

Permanent Total Disability RM 10,000.00

Permanent Total Disability due to

Accident

RM 20,000.00

Funeral Expenses RM 1,000.00

Hospital Benefit due to Accident RM 30/day max 25 days

33

APPENDIX VI

FORM SIIP-07

Requisition for BOSIET/NIOSH

34

Details of Training

Date: Venue:

Details of Medical Check-up

Date: Clinic:

Part A : TO BE COMPLETED BY HOST COMPANY SUPERVISOR / REPRESENTATIVE

JUSTIFICATION (please attach training

schedule)

STUDENTS SIGNATURE:

HOST COMPANY SUPERVISOR

SIGNATURE & STAMP:

NAME & IC NUMBER:

NAME:

DATE: DATE:

Part B : APPROVAL BY CSIMAL

APPROVE: (please justify)

NOT APPROVE : (please justify)

SIGNATURE & STAMP:

NAME :

DATE: Note : - 1. Request shall be made upon recommendation from host company supervisor. 2. This form must be completed and approved 2 weeks before training. 3. Please return the completed form to CSIMAL (email [email protected] [email protected] fax: 605-36883860

Students Name: ____________________________________ Students ID no: _______ Programme: _____ Place of Training : ______________________ Period of Training: ________________

REQUISITION FOR BOSIET/NIOSH TRAINING

SIIP-07

35

REQUISITION FOR BOSIET TRAINING: PROCESS FLOW

Responsibility / Action

Document Process

Students

Internship

Coordinators &CSIMAL

CSIMAL

SIIP-03

SIIP-03

START

Application

&Recommendation

from HC SV

Letter of

Undertaking to HC

Approval by

CSIMAL

Letter of Undertaking

Medical Check up& Training

Host Company

Host Company

Payment by HC to clinic &

training provider

Payment to HC

Invoice

CSIMAL

Issue invoice to CSIMAL

Student Medical Report & certificate

END

YES

NO

36

APPENDIX VII

LOGBOOK

SECTION A : SIT TRAINING SCHEDULE

SECTION B : SIT WEEKLY REPORT SECTION C : DETAILED REPORT

37

SECTION A: SIT TRAINING SCHEDULE

Department Training activities

Week No/ Date

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

(please return this form to CSIMAL within three weeks after students registration) (Make copies if necessary )

Host Company Supervisor Signature &stamp:

Name:

Designation:

Date:

Students Name: __________________________ Student no: _______ Programme: _____ Place of Training : _________________________ Period of Training: ______________________________________

SIIP-13

38

SECTION B: SIT WEEKLY REPORT

LOGBOOK WEEK No.1-2

WEEK NO DATE

BRIEF DESCRIPTION OF DAILY ACTIVITIES

Logbook Weekly Evaluation by HOST COMPANY SUPERVISOR

Instruction to Host Company Supervisor: Please refer to the students detailed report for that particular week before assessing his/her performance. Please mark in the appropriate box based on the following score : [1] Unsatisfactory [2] Below Average [3] Average [4] Good [5] Excellent

Students

Score 1 2 3 4 5

Initiative

Incomplete work Completes required work as

requested.

Completes required work, identifies and pursues

opportunities to expand knowledge, skills, and

abilities.

Independence Too dependent on

others.

Independent in pursuing knowledge

Very independent and

pursues substantial, additional knowledge.

Reflection

Minimum review prior learning

Occasionally review prior learning

(past experiences inside and outside of the work environment).

Always reviews prior learning (past experiences

inside and outside of the work environment) and indicating broader

perspective.

Curiosity

Minimum curiosity

Explores a topic in depth

Explores a topic in depth

yielding a rich awareness

Total Score : ______ / 20

Comments :

Host Company Supervisors Signature & stamp:

Name:

Designation:

Host Companys name:

Date:

(Make copies if necessary )

SIIP-13

39

SECTION C : DETAIL REPORT

DETAIL REPORT WEEK NO. 1

Objective(s) of the activities :

Contents :

Verified by (Host Company Supervisor)

Initial & stamp :

(Make copies if necessary)

SIIP-13

40

APPENDIX VIII

Summary Of The Weekly Report Scores (Log Book)

Form

SIIP-13

41

SUMMARY OF THE WEEKLY REPORT SCORES (LOG BOOK) FORM

WEEK SCORE

1-2

3-4

5 - 6

7 - 8

9 10

11 - 12

13 - 14

TOTAL SCORE

KINDLY SUBMIT THIS FORM WITH SCORES (*to the completed weeks) TO UTP SUPERVISOR DURING THE INDUSTRIAL INTERNSHIP TRAINING ORAL

PRESENTATION.

Host Company Supervisors Signature & stamp:

Name:

Designation:

Host Companys name:

Date:

*Note :Summary of the Weekly Report Scoes Form is to be submitted to UTP SV and cc to CSIMAL by week 14

Students Name: ________________________ Student no: _______ Programme: _____ Place of Training : _______________________ Period of Training: ___________

SIIP-13

42

APPENDIX IX

FORM SIT-A

Oral Presentation Evaluation

SIIP-13

43

ORAL PRESENTATION EVALUATION

Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category

Host Company/UTPSupervisorSignature& stamp Name Date

CATEGORY

Criteria for Judging Quality

P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y

Gra

de

Aw

ard

ed

Mu

ltip

lica

tio

n

Fa

cto

r

To

tal

Ma

rks

(%)

5

[Excellent]

4

[Good]

3

[Average]

2

[Below Average]

1

[Unsatisfactory]

Visual (Non-Verbal Communication)

(10 %)

Appearance; Facial expression; Confidence

Gestures; Eye contact

Excellent eye contact, very confident throughout the

presentation and well groomed

Good eye contact, confident with the speech throughout the presentation and pleasantly

groomed

Some eye contact, fairly confident throughout the

presentation and adequately

groomed

Little eye contact, lack confidence with the speech

throughout the presentation and

fairly groomed

No eye contact, no confidence with the speech throughout the

presentation and poorly groomed 2

Content (40%)

Clear and concise background, objectives, continuity of content

The background and objectives are well prepared and extremely

organized

The background and objectives are well prepared and well

organized

The background and objectives are implied and organized fairly

well

Unclear background and objectives but showed some

organization

Failed to explain the background or objectives and unorganized 2

Describe and explain Involve wide-ranging or conflicting

technical, engineering and other issues Have no obvious solution and require

abstract thinking

In depth description and

explanation on a wide range of industrial engineering issues with

own originalities and ideas

Good description and explanation

on a wide range of industrial engineering issues with own

originalities and ideas

Superficial description and



Minimal description and



Poor description and explanation

on a wide range of industrial engineering issues with own

originalities and ideas

4

Conclusions and recommendations

Adequacy of key ideas pertinent to

objectives Acceptable recommendations

Conclusion effectively

summarizes the presentation with extensive recommendations

Conclusion mostly summarizes the presentation with acceptable

recommendations

Conclusion adequately summarizes the presentation

with reasonable recommendations

Conclusion minimally summarizes the presentation with the least

recommendations

Conclusion are either absent or fails to summarize the

presentation with no recommendations

2

Clarity of presentation (20%)

Fluency and choice of words Tone of voice (monotonous, intonation)

Articulation is well, uses appropriate word choice and speaks with great enthusiasm

Articulation is good, uses appropriate word choice and speaks with high enthusiasm

Articulation is moderate, uses appropriate word choices and

speaks with enthusiasm

Articulation is fair, uses inappropriate word choice and speaks with lack enthusiasm

Articulation is poor, uses inappropriate word choices and

speaks with no enthusiasm 2

Pace and continuity

Use of aids

Rate of speech is appropriate and uses impressive selection of

audio and/or visual aids

Rate of speech is good and uses suitable selection of audio and/or

visual aids

Rate of speech is fairly appropriate and uses some

selection of audio and/or visual aids

Rate of speech is inappropriate and uses minimum selection of

audio and/or visual aids

Rate of speech is inappropriate and uses the least audio and/or

visual aids 2

Questions and Answers (30%)

Ability to listen, attitude towards person asking the question (defensive, respect)

Fully understand the questions given and respect the evaluators

Understand the questions given and respect the evaluators

Fairly understand the questions given and respect the evaluators

Fairly understand the questions given and defensive towards the

evaluators

Unable to understand the questions given and disrespect

towards the evaluators 2

Technical and factual accuracy; Grasp of subject

Creativity and ability to handle question use of example

Impressive understanding of the subject matter and answered all questions fluently and confidently

Good understanding of the

subject matter and answered all questions fluently and confidently

Average understanding of the

subject matter and answered most questions fairly confident

Fairly understanding of the

subject matter and answered some questions unconfidently

Poor understanding of the subject matter and unable to

answer some questions and unprepared.

4

TOTAL SCORE /100

FORM SIT-A

SIIP-13

44

APPENDIX X

FORM SIT-B

Assessment of Students Performance and Competency

(Host Company SV& UTP SV Copy)

SIIP-13

45

ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY

Att

rib

ute

s

Section 1 : Performance and

Tasks Completion

P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e m a r k f o r e a c h c a t e g o r y

5

[Excellent]

4

[Good]

3

[Average]

2

[Below Average]

1

[Unsatisfactory]

1

Knowledge of the workplace Understanding of general

function and purpose of the Department or

section.

High understanding on the function and purpose

of the Department or section.

Good understanding on the function and

purpose of the Department or section.

Moderate understanding on the

function and purpose of the Department or section.

Low understanding on the function and purpose of the

Department or section.

Failed to understand the function and


2

Understanding the Job

Ability to understand the instruction or the

requirement of the job.

High understanding on the instruction or the

requirement of the jobwith the ability to anticipate future

requirement.

Good understanding

on the instruction or the requirement of the job.


instruction or the requirement of the

job.

Low understanding

on the instruction or the requirement of the job.

Lack or very minimum

understanding of the instruction or job

requirement.

3

Job Performance

Ability to perform the assigned job.

Able to perform the

assigned job with minimum or no guidance.

Able to perform the

assigned job with some guidance.

Able to perform the

assigned jobwith moderate guidance.

Able to perform the

assigned jobwith close guidance.

Unable to perform

the assigned job even with close guidance.

4

Quality of Work Accuracy or acceptability

of the work done.

Jobs were performed with high accuracy and with

high quality.

Jobs were performed accurately and with

good quality.


acceptable quality.

Jobs were performed moderately and with

low quality.

Jobs were usually wrongly performed or

unacceptable quality.

5

Job Timeliness Ability to complete the tasks within a given

time.

Tasks were completed ahead of time with minimum or without

monitoring.

Tasks were completed within time with minimum

monitoring.

Tasks were completed within time with some

monitoring.

Tasks were completed within time with close

monitoring.

Failed to complete the assigned task within time even with

close monitoring.

Section II : Students

Competencies

5 [Excellent]

4 [Good]

3 [Average]

2 [Below Average]

1 [Unsatisfactory]

1

Commitment in Teamwork

Able to work with others to complete assignment

given.

High ability to work with

other to complete the assignment.

Good ability to work

with other to complete the assignment.

Moderate ability to

work with other to complete the assignment.

Low ability to work

with other to complete the assignment.

Unable to work with


2

Integrity Willingness to accept

and perform any given task.

Always willing to accept &

perform any given tasks.

Usually willing to

accept & perform any given tasks.

Sometimes willing to accept & perform any

given tasks with a reason.

Seldom willing to accept & perform any

given tasks with a reason.

Not willing to accept & perform any given

tasks without any reasons.

3

Communication Skills

Ability to work and express ideas and views

with others.

High ability to express ideas and views with others.

Good ability to express ideas and views with others.

Decent ability to express ideas and views with others.

Acceptable ability to express ideas and views with others.

Unable and lack the

ability to express ideas and views with

others.

4

Discipline

Punctual and complywith the Host Companys Safety procedures

&precaution.

High punctuality and

compliance to the Host Companys Safety procedures & Safety

precaution.

Good punctuality

andcompliance to the Host Companys Safety procedures &

Safety precaution.

Punctual and acceptable

compliance to the Host Companys Safety procedures & Safety precaution.

Low punctuality and

seldomcompliance to the Host Companys Safety procedures &

Safety precaution.

Not punctual and have problems to

complywith the Host Companys Safety procedures & Safety precaution.

5

Inquisitiveness and

Initiative Ability to work independently and

willing to learn and apply new knowledge.

High initiative and always willing to learn and apply

new knowledge.

Good initiative and usually willing to learn and apply new

knowledge.

Moderate initiative

and sometimes willing to learn and

apply new knowledge.

Low initiative and seldom willing to learn and apply new

knowledge.

No initiative and reluctant to learn and apply new

knowledge.

Students Name: ________________________ Student ID: _______ Programme: ________ Place of Training: ______________________ Period of Training: _____________________

FORM SIT-B-HC

SIIP-13

46

(contd)

Section III: Comment on the Students Performance

(This section is to be filled by the Host Company Supervisor. Please provide comments on the students performance and attributes which are assessed above and other related matters).

Host Company Supervisor Signature & Stamp

Name:

Designation:

Date:

SIIP-13

47

ASSESSMENT OF STUDENTS PERFORMANCE & COMPETENCY

Att

rib

ute

s

Section 1 :

Performance and Tasks Completion

P l e a s e t i c k o r c i r c l e t h e a p p r o p r i a t e m a r k f o r e a c h c a t e g o r y

5

[Excellent]

4

[Good]

3

[Average]

2

[Below Average]

1

[Unsatisfactory]

1

Knowledge of the workplace

Understanding of general function and purpose of the Department or

section.

High understanding on

the function and purpose of the Department or section.

Good understanding on the function and

purpose of the Department or

section.


function and purpose of the Department or

section.

Low understanding on the function and


Failed to understand the function and

purpose of the Department or

section.

2

Understanding the

Job Ability to understand the instruction or the

requirement of the job.

High understanding on the instruction or the

requirement of the jobwith the ability to

anticipate future requirement.

Good understanding

on the instruction or the requirement of

the job.

Moderate

understanding on the instruction or the requirement of the

job.

Low understanding

on the instruction or the requirement of

the job.

Lack or very

minimum understanding of the instruction or job

requirement.

3

Job Performance

Ability to perform the assigned job.

Able to perform the

assigned job with minimum or no guidance.

Able to perform the

assigned job with some guidance.

Able to perform the

assigned jobwith moderate guidance.

Able to perform the

assigned jobwith close guidance.

Unable to perform

the assigned job even with close

guidance.

4

Quality of Work Accuracy or acceptability

of the work done.

Jobs were performed with high accuracy and with

high quality.


good quality.


acceptable quality.

Jobs were performed moderately and with

low quality.

Jobs were usually wrongly performed or

unacceptable quality.

Section II : Students Competencies

5 [Excellent]

4 [Good]

3 [Average]

2 [Below Average]

1 [Unsatisfactory]

1

Commitment in Teamwork

Able to work with others to complete assignment given.

High ability to work with


Good ability to work with other to

complete the assignment.

Moderate ability to work with other to


Low ability to work with other to


Unable to work with


2

Communication Skills Ability to work and express ideas and views

with others.

High ability to express ideas and views with

others.

Good ability to express ideas and

views with others.

Decent ability to express ideas and

views with others.

Acceptable ability to express ideas and

views with others.

Unable and lack the ability to express ideas and views with

others.

3

Inquisitiveness and Initiative

Ability to work independently and

willing to learn and apply new knowledge.

High initiative and always willing to learn and apply

new knowledge.

Good initiative and

usually willing to learn and apply new

knowledge.

Moderate initiative

and sometimes willing to learn and

apply new knowledge.

Low initiative and

seldom willing to learn and apply new

knowledge.

No initiative and

reluctant to learn and apply new

knowledge.

Students Name: ________________________ Student ID: _______ Programme: ________ Place of Training: ______________________ Period of Training: _____________________

FORM SIT-B-UTP

SIIP-13

48

(contd)

Section III: Comment on the Students Performance (This section is to be filled by the UTP Supervisor. Please provide comments on the students performance and attributes which are assessed above and other related matters).

UTP Supervisor Signature & Stamp

Name:

Designation:

Date:

SIIP-13

49

APPENDIX XI

FORM SIT C

Student Industrial Training Report Evaluation

SIIP-13

50

STUDENT INDUSTRIAL TRAININGREPORT EVALUATION

CATEGORY Criteria for Judging Quality

P l e a s e c i r c l e t h e a p p r o p r i a t e g r a d e f o r e a c h c a t e g o r y

Gra

de

Aw

ard

ed

Mu

ltip

lica

ti

on

Fa

cto

r

To

tal

Ma

rks

(%)

5 [Excellent]

4 [Good]

3 [Average]

2 [Below Average]

1 [Unsatisfactory]

Introduction (10)

CO3

General Overview of the company o Core business

o Types of products o Types of services

Very clear and detailed overview of the company with

great emphasis on the product and services of the company

Clear and detailed overview of the company with good

emphasis on the product and services of the company

Moderately clear and detailed overview of the company with


Fairly or not detailed overview of the company with not much


Failed to provide suitable overview of the company with

very little emphasis on the

product and services of the company

2

Work Culture (30) CO2

Occupational Health and Safety

o Safety regulations o Training provided

o Company SOP Work environment

o Team work o Work ethics

Very clear and detailed explanation on the companys HSE practices and training,

SOP and overall work environment.

Clear and detailed explanation

on the companys HSE practices and training, SOP and

overall work environment.

Moderately clear and detailed explanation on the companys HSE practices and training,


Fairly or not detailed explanation on the companys HSE practices and training,


Failed to provide suitable explanation on the companys HSE practices and training,


6

Work Experience (30)

CO3

Skills gained

o Communication skills o Time management o Initiative

Knowledge o Understanding job requirement

o Completing task given on time

Very clear and detailed description on the skills and

knowledge gained through the experience in the department

Clear and detailed description on the skills and knowledge

gained through the experience in the department

Moderately clear and detailed description on the skills and


Fairly or not detailed description on the skills and


Failed to provide suitable description on the skills and


6

Discussion on

Sustainability (20) CO4

Common practice and future

recommendations on (if any): o Environmental o Economical

o Political and cultural dimensions

Significant common practice and future work recommended

Substantial common practice and future work recommended

Sufficient common practice and future work recommended

Insufficient common practice and future work recommended

Poor common practice and future work recommended

4

Conclusion and Recommendations (10)

CO3

Overall Summary Conclusion effectively reflects

the objectives Conclusion reflects the

objectives Conclusion moderately reflects

the objectives Conclusion fairly reflects the

objectives Conclusion poorly reflects the

objectives 2

TOTAL SCORE /100

Comments : Please justify your reasons for assigning the overall grade in the highest (5) or lowest (1) category

Host Company / UTP SupervisorSignature& stamp Name Date

Students Name: Student ID: Programme: Place of Training: _______________________ Period of Training: ___________

FORM SIT-C

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APPENDIX XII

FORM SIIP 13

Appeal for Reassessment of Student Industrial Internship Program (SIIP)

Result

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APPEAL FOR REASSESSMENT OF STUDENT INDUSTRIAL INTERNSHIP PROGRAMME (SIIP) RESULT

TERMS AND CONDITIONS:

Student who is dissatisfied with the result of SIIP is required to submit a formal application of appeal to CSIMAL

Student to submit the appeal for reassessment form with proof of payment to CSIMAL within three (3) working days after the results are released

Appeals received after the deadline will not be entertained

The appeal for reassessment fee of RM200 (non-refundable) shall be made to the UTP Finance Department/online payment to UTP CIMB account 8004852703

Application for appeals must be in writing containing the ground(s) for the appeal

All DECISIONS are FINAL and RE-APPEAL will not be allowed

SECTION A: (Student must read and fill this section)

1. Name :

Student ID : .

I/C Number : ... Programme : .

2. I, name stated above appeal for the reassessment of the following courses as stated below for Semester ... Academic

Year ..

No Course Name Grade Obtained

1 Student Industrial Training (SIT)

2 Student Industrial Project (SIP)

(Please tick in the appropriate box)

3. Reason/s for my appeal is/are

(Complete the following section and/or attach a Letter of Appeal together with supporting document):

..

..

..

..

4. I acknowledge that I have read and agree to the above terms and conditions

Signature: .. Date:

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APPENDIX XIII

General Plant Rules and Regulations

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GENERAL PLANT RULES AND REGULATIONS FOR STUDENTS INTRODUCTION These rules and regulations form part of the conditions of studentsinternship. Students should read them carefully and make sure they understand them. (i) Any student who contravenes the Plant Rules will be reported immediately by his immediate

Supervisor to the respective Manager or other Authorized Executive. (ii) Where a serious offence is alleged, the student may be suspended from internship without

allowance pending investigation. Where the offence is found to be not proven, the student will be reinstated and the period of suspension will be counted with the allowance (wherever applicable).

(iii) The Human Resource (HR) Training Executive together with the Industrial Relation Executive will

investigate the circumstances of the offence and relevant witnesses will be called up to give evidence. The student concerned will have the right to give his/her version of the incident.

(iv) Where the HR Training Executive, in conjunction with the Industrial Relation Executive confers that

the offence is proven,disciplinary action will be taken as follows, either : a) Verbal warning

b) Written warning c) Suspension without allowance d) Dismissal with or without notice

(v) On a case to case basis, the gravity of the offence and the previous record of the students will

determine the measure of the disciplinary action to be taken but as a guide for student, the offences liable for immediate dismissal with or without notice are pointed out in the text. However, it is not possible to cover all circumstances but there will be other serious offences which similarly may lead to immediate dismissal with or without notice. Such dismissal will not in any way prejudice the possibility of subsequent legal proceedings.

(vi) Apart from disciplinary offence, inefficiency and negligence will lead to a verbal warning, written

warning or dismissal depending on the seriousness of the offence and the record of the student. (vii) The management reserves the right to amend the existing rules or introduce new rules to meet the

changing circumstances.

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GENERAL RULES AND REGULATIONS

RULE 1: GENERAL CONDUCT ON PLANT PREMISES YOU MUST NOT :- (i) Smoke in any place where signs prohibits you from doing so. (ii) Sleep whilst on training/duty. (iii) Commit any immoral act on the premises. (iv) Commit any criminal offence. (v) Fight with or strike any other employee. (vi) Adopt an insubordinate attitude to any Supervisor or Executive. (vii) Fail to obey any order given by the trainer or any Authorized Executive. (viii) Incite or aid another student to commit any of the above offences. PENALTY - If you commit any of the above offences, you are liable to dismissal with or without notice. RULE 2: HOUR OF TRAINING WORK Training/working hours will be in accordance to the times of office hours/shift duty as determined by the OPU/subsidiary from time to time for specified jobs. YOU MUST:- (i) Observe the office working hours which specified for your training. (ii) Work shift as required. (iii) Be ready to start training/work at your appointed place and time in your work dress. (iv) Be prepared to work overtime when the job requires it. (v) Report immediately to your Line Trainer/Supervisor if you are late for work. YOU MUST NOT:- (i) Arrive late for training/work. (ii) Stop training/work before the normal finishing time. (iii) Leave your assigned training/work until relieved where you are undergoing continuous or semi-

continuous shift. PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without notice.

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RULE 3: TIME RECORDING YOU MUST:- (i) Clock IN at the beginning and OUT at the end of each training day or shift. (ii) Report immediately to your Line Trainer/Supervisor if you accidentally clock the wrong card or if

you find that someone has clocked yours. YOU MUST NOT:- (i) Clock other persons card. (ii) Allow anybody else to clock your card. (iii) Make any entry on or deletion in your or any others students time card. (iv) Tamper with the time clocks in any way. PENALTY - If you commit any of the offences listed above, you are liable to dismissal with or without notice. RULE 4: ENTERING AND LEAVING THE PLANT AND SECURITY CHECK YOU MUST:- (i) Only enter or leave the Office or Plant through an authorized gate. (ii) Produce your entry pass when required to do so to anyone appointed by the Management. (iii) Accept the right of the Security Guards to search you when entering or leaving the Plant or

during working hours in the presence of a responsible person authorized by the OPU/subsidiary. (iv) Be only in the specified places as indicated in your security pass card. (v) Accept the right of access of an authorized official of the OPU/subsidiary to inspect any locker

provided. YOU MUST NOT:- (i) Leave the plant other than at the normal stopping time without a leave slip or permission from

your trainer/supervisor or a Medical card from Medical Officer authorizing the Security to pass you out.

(ii) Take any material out of the Plant unless you have an official note giving you permission to do so.

(iii) Bring any vehicle, bag, basket, tin, parcel or other container into the premises, if deemed against the OPUs/subsidiarys rules and regulations.

PENALTY - You are liable to immediate dismissal with or without notice if you commit an offence.

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RULE 5: LEAVE, ABSENCE AND HOLIDAYS YOU MUST:- (i) Observe the gazetted holidays of the OPU/subsidiary or host company. YOU MUST NOT:- (i) Take any leave. However, in the case of emergency, obtain prior permission from your Line

Trainer/Supervisor and if this is not possible you must telephone your Line Trainer/Supervisor immediately to give your reason.

PENALTY - If you are absent without prior permission or valid reason or proof, you are liable to immediate dismissal with or without notice. RULE 6: MEDICAL LEAVE YOU MUST:- (i) Inform you the Line Trainer/Supervisor immediately if you are sick and unable to work. (ii) Inform the Line Trainer/Supervisor before 5.00 p.m. if you are on night shift and cannot attend. (iii) Notify the Line Trainer/Supervisor 24 hours before returning to training/work if you are on shift. (iv) Report immediately to your Line Trainer/Supervisor on returning to training/work after absence

by reason of sickness or other cause. (v) A certificate must be obtained from any registered medical practitioner to cover the period of

sickness. The certificate has to be submitted to the Head of Training through your Line Trainer/Supervisor.

PENALTY - If you are absent without leave, you are liable to immediate dismissal. RULE 7: PANTRY AND AMENITIES YOU MUST:- (i) Take your meals only during the recognised meal breaks and in the OPUs/subsidiarys premises

either in the canteen, pantry or mess rooms provided, unless otherwise authorised. (ii) Take care of the pantry or mess room furniture and facilities and dispose of rubbish in the trays

or bins provided. YOU MUST NOT:- (i) Eat your meals in any part of the Plant premises other than the canteen, pantry or mess room or

otherwise without prior permission of the management. (ii) Leave your training/job to take a meal where you are in charge of a continuous or semi-

continuous process without the permission of your Supervisor. PENALTY - If you commit any of the above offences, you are liable to suspension without allowance.

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RULE 8: USE OF PLANT AND EQUIPMENT YOU MUST:- (i) Use or operate any OPUs/subsidiarys property, buildings, fittings, plant, goods, machinery,

tools, stores, materials in any stage of their use or manufacture unless it is in the course of your training/duty.

(ii) Do private work either for yourself or other people on the OPUs/subsidiarys premises. PENALTY - If you cause deliberate damage to the OPUs/subsidiarys property or guilty of a gross negligence resulting in damage to the OPUs/subsidiarys property or financial loss, you are liable to immediate dismissal with or without notice.

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APPENDIX XIV

Host Companys Verification Statement

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VERIFICATON STATEMENT

I hereby verify that this report was written by ___________________________________

(Students Name)

and all information regarding this company and the projects involved are NOT confidential.

Host Company Supervisors Signature & Stamp

Name:

Designation:

Host Companys:

Date:

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APPENDIX XV

Student Industrial Training Process Flow

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Documents

SIT Guidelines _ver 01.pdf