SINO Iron Project Job Hazard... · SINO Iron Project Job Hazard Environment Analysis (JHEA) Procedure 19/11/2018 Uncontrolled document when printed. Printed copy expires one-week

Uncontrolled When Printed

SINO Iron Project Job Hazard Environment Analysis (JHEA) Procedure

19/11/2018

Uncontrolled document when printed. Printed copy expires one-week from print date.

Refer to Server for current version

Print Date: 31/05/2020


Uncontrolled When Printed Document No: DR001918 Revision: 11.0 Status: Approved Page 2 of 14

About this document Author/Custodianship

Author: Mike Sumich Custodian: Gary Rayson

Document details

Document No. DR001918 Revision No. 11.0 IAP Classification PB Doc. Status Approved

Document revision history

Revision Date Change By Amendment

2.0 26/11/08 Kristy Barker Form update - Inclusion of raw risk column and information added on visitors to sign on when entering area. Added information on good to go process leading to JHEA development

3.0 14/01/09 HS Team Procedure updated - regular review process

4.0 27/11/09 Glen Palmer Review and rewrite to include “Damaging Energy” concept

5.0 04/12/11 Gerard Turner Amended to correspond to the new JHEA format.

5.0 04/12/11 Gerard Turner Amended to correspond to the new JHEA format.

6.0 23/04/12 Xander Lodiers Amended to include Environment, redefined ‘Acceptable Risk’ to ALARP.

7.0

18/03/2013

Hannah Green Inclusion of MSIA and Regulations, updated JHEA form, updated risk matrix.

8.0 01/07/2013 Heather Gregory

Amended to include additional reference documentation, document requirements, requirement for daily review and sign-on. JHEA removed (standalone document).

9.0 15/06/2015 Mike Sumich Modifications to procedure

10.0 20/04/2016 Mike Sumich Introduce ‘Hold Point’ for supervision to verify safety of task at various stages of high risk work (changes to sections 3 and 5.3)

11.0 01/07/2018 Steve Touchell Madeleine Holloway

Maximum timeframe for JHEAs is 30 day or PTW expiry s.5.1 - inclusion of Fatality Risk relationship for developing a JHEA. Changes in work environment with introduction of new hazards.

Distribution list

The current approved version of this document can be found on the Health and Safety portal. Updates are distributed in the Daily Safety Alerts (i.e. CPM Site and Contractor Representatives email distribution lists).



For immediate updates of this document, CPM employees can subscribe to Alert Me.

Related/referenced documents

Document title Document ID

Procedure

CPM Fatality Risk Management Standards DR045128 CPM HS Documentation & Records Procedure DR008575 CPM Risk Assessment Procedure DR001941

Forms and Templates

CPM Job Hazard Environment Analysis Form DR037808 CPM Risk Matrix DR002020

Document approval

Name Signature Date

Reviewed by Steve Touchell ST 21/04/2018

Reviewed by Nick Rowe NR 24/06/2018

Reviewed by Madeleine Holloway MH 14/08/2018

Reviewed by Romana Mecevic RM 24/07/2018

Reviewed by Mike Tonkin MT 28/07/2018

Reviewed by Bruce Watson BW 18/07/2018

Approved by Gary Rayson GR 08/09/2018



Contents

1 Purpose ....................................................................................... 5

2 Scope ........................................................................................... 5

3 Definitions and Abbreviations .................................................. 5

4 Responsibilities .......................................................................... 5

5 Job Hazard Environment Analysis ........................................... 6

5.1 Work requiring a JHEA .......................................................................... 6 5.2 Persons required to complete JHEA ...................................................... 7 5.3 Conduct the JHEA ................................................................................. 7 5.4 Hierarchy of Control ............................................................................... 8 5.5 Hold Point .............................................................................................. 9 5.6 JHEA Review ......................................................................................... 9 5.7 JHEA Timeframe ................................................................................. 10

6 Training ..................................................................................... 10

7 Monitoring ................................................................................. 10

8 Records Management .............................................................. 10

Appendix 1 JHEA Flowchart ....................................................... 11

Appendix 2 Risk Matrix ................................................................ 12

Appendix 3 Consequence Severity ............................................ 13

Appendix 4 Action Levels ............................................................ 14



Document No: DR001918 Revision: 11.0 Status: Approved Page 5 of 14

1 Purpose The purpose of this procedure is to outline the process to develop and/or use a Job Hazard Environment Analysis (JHEA).

2 Scope This document applies to CITIC Pacific Mining (CPM) employees and contractors conducting operational activities at the SINO Iron Project.

This procedure is applicable to activities that fall under the CPM Fatality Risk Management Program and the 8 Golden Rules of Health and Safety.

3 Definitions and Abbreviations Term Meaning

ALARP As Low As Reasonably Practicable

FRM Fatality Risk Management

JHEA Job Hazard Environment Analysis

SWI Safe Work Instruction

Hold Point Mandatory verification point beyond which work cannot proceed without approval by the relevant Supervisor or Delegate.

4 Responsibilities

Role Responsibilities

Department / Area Manager

• Procedure is implemented • Resources are available to support this procedure • Conduct inspections / audits to ensure compliance to this

procedure

Superintendents / Supervisors

• Personnel attend training sessions as required on use of the JHEA procedure

• Facilitate JHEA development as required and provide final approval for use

• Conduct inspections/audits to ensure compliance to this procedure • Consider hold point actions in each JHEA

Task Team Leader

• Facilitate development of JHEAs with the workgroup




Personnel • JHEAs are used for tasks if not covered by a procedure • Contribute to any JHEA process as requested • Hazards are identified and controls implemented. Advise

Supervisor of hazards and impacts beyond your control • Review and sign on to the JHEA

5 Job Hazard Environment Analysis The Job Hazard Environment Analysis process is an integral part of CPM’s risk management. JHEAs are used to identify, assess and control health, safety and/or environmental hazards which can be inherent or introduced when performing work.

Requirements of a JHEA include:

• Legible and completed in ink (blue or black). The JHEA can also be developed as a Word Document using the CPM template;

• Full names printed on the JHEA (First and Surnames only. Nicknames are not acceptable;

• Errors deleted by using a single line and the error initialled (white out or liquid paper is not permitted);

• Clearly dated;

• Approved as per the requirements of this procedure prior to commencing the task.

While contractors may have their own JHEA process and forms, they are required to obtain approval from the relevant CPM Superintendent Health & Safety to deviate from the use and practice of this procedure.

The JHEA should be used to develop a Safe Work Instruction (SWI) for repetitive tasks. The SWI will note the hazards, impacts and controls for the task.

A copy of the JHEA form is available on the Health and Safety portal page.

5.1 Work requiring a JHEA A JHEA is required for:

• Tasks do not have a SWI or specific process and relate to a Fatality Risk or have the potential to result in personal injury or damage to plant and/or equipment or environmental impacts;

• New, modified or changed tasks as a result of adopting new processes, equipment or machinery;

• Task is carried out in a new environment; • Changes in the work environment that introduce new hazards or elevate

risk for existing hazards identified;




• Tasks that are undertaken infrequently or by personnel new to the task and / or the environment;

• Tasks performed under Permit to Work (PTW) conditions, including isolations and removal of guarding;

• Task involves hazardous materials; • Tasks requiring a high level of safety precaution e.g. fire, explosives,

chemicals and creation of toxic or oxygen deficient atmospheres; • Tasks that require a High Risk Licence; • Team-based tasks; • Task involves interactions with other workgroups; • Where specified by the Supervisor.

5.2 Persons required to complete JHEA JHEAs shall be conducted by personnel involved with and conducting a task. All personnel involved in the workgroup shall have input into the JHEA process and read the JHEA thoroughly to ensure they understand the task being undertaken. The JHEA is to be facilitated by the Supervisor or the task Team Leader.

Personnel involved in the workgroup or who wish to enter the task area e.g. observation or Supervision, are required to sign the JHEA to indicate that they have read and understood the contents.

5.3 Conduct the JHEA

The following are the steps involved when developing a JHEA: 1. Confirm that the task is understood by the team members and explain the

JHEA method in as much detail needed for the team members to reach a common understanding.

2. Break the task into steps. The number of steps required is dependent on the scope of work. Complex or higher risk tasks will require significantly more steps than a simple task. Any deviations from the normal method of performing the job should also be noted.

3. Identify all the possible hazards for each step. Identify the hazard / impact within the task itself as well as the surrounding work environment.

4. Identify and note the controls required for each hazard identified to safely complete the task with preference to controls that are higher in the Hierarchy of Control (s.5.4) and the risk is reduced to ‘as low as reasonably practicable’ (ALARP). The residual risk is recorded on the JHEA.

5. Assess the requirement for Emergency Response, ensure specific ERT information is readily available and detailed in the JHEA worksheet.




For all high risk tasks such as working at heights and confined space entry, a contact number and radio channel must be written on the JHEA as a minimum requirement

6. Assess the residual risk level (risk after controls have been implemented) for each type of hazard and the potential impact to determine which steps require the most attention. The risk level can be assessed using the CPM Risk Matrix in Appendix 2.

7. Once the JHEA is completed and prior to the start of the task, the JHEA must be reviewed by the Supervisor to ensure all steps are noted, hazards have been identified, assessed and have appropriate controls to be implemented.

NOTE: Where steps are missing, the workgroup must revisit and correct the JHEA before any approval can be given.

NOTE: When signing the JHEA, the Superintendent / Supervisor are taking accountability by approving the task to proceed.

8. A copy of the signed JHEA will be kept with the workgroup at all times when undertaking the task.

NOTE: JHEAs with a Hold Point are required to be signed at each Hold Point by the Supervisor prior to the work progressing.

9. A copy of the JHEA will be given to the Supervisor at the completion of the task for filing, record keeping and auditing purposes.

Completed JHEA forms should not be re-used, however they can be kept on record as a reference source for future tasks or the development of other documentation e.g. Safe Work Instructions (SWI). The intent of the JHEA is to review the potential health, safety and environmental risks of a task on a particular shift and at a particular time. As work hazards / impacts change, it is not feasible to use historic JHEA’s. For routine repetitive work, a SWI should be developed from the JHEA for future use.

5.4 Hierarchy of Control

When identifying controls, the most effective and reliable control must be the first consideration as far as reasonably practicable. There must be one or more controls in place and noted on the JHEA form for each of the identified hazards.

Control Type Descriptor

Elimination Fully removing the hazardous substance, object, activity or energy

Substitution Substituting the hazardous substance, object, activity or energy with lower risk alternatives.




Isolation Isolating the hazard from the worker by enclosing with barriers or guarding or by separating using time and space.

Engineering Designing and implementing engineering changes to a process or equipment to lower the risk.

Administrative Providing administrative controls such as training, procedures, permits, guidelines, signs

PPE Personal Protective Equipment - Considered as the last line of defence against hazards and usually used for convenience and when no other control type is practical.

5.5 Hold Point

Hold Points are mandatory verification points in which work SHALL NOT proceed without approval by the relevant Supervisor or delegate. The Supervisor or delegate must verify the quality of the completed work and releases the ‘Hold’ by signing the JHEA at the identified point(s) of the task.

5.6 JHEA Review

The Supervisor reviews and signs the JHEA daily prior to the commencement of the task to indicate that the requirements have been explained and clarified to the work group. Personnel involved in the task on each shift must review and sign the JHEA to acknowledge they understand the job requirements, hazards, impacts and controls prior to commencing the task.

Where the task requires a change of shift, oncoming personnel will review and sign onto the JHEA. They are required to identify any new hazards that may be present or encountered e.g. reduced visibility from working at night, and implement appropriate controls.

When the work scope changes or tasks are reassessed:

• The JHEA is to be reviewed to ensure the change does not introduce additional or different hazards or increase the risk of potential impacts;

• Where new hazards arise, work is to stop until the appropriate controls have been identified and implemented. The Supervisor and work team are to re-sign to acknowledge the changes to the JHEA.

Signing onto a permit each day does not negate the need to sign onto the JHEA. JHEAs are to be signed by the workgroup and Supervisor to confirm a review has occurred.




5.7 JHEA Timeframe JHEAs have a maximum timeframe of 30 days or the Permit to Work expiry date.

6 Training An overview of the JHEA process is part of the General Health and Safety Induction for all personnel. Personnel who are required to use JHEAs must undertake the online Safety Tools training module. The training shall be completed prior to participating in the development or use of a JHEA.

Personnel facilitating the JHEA process should have participated in two (2) or more JHEAs as team members prior to assuming the role of Team Leader. Where possible, a mentor is to be present for at least the first two (2) JHEAs conducted by a new Team Leader.

Where contractors are conducting their own JHEAs, they shall have trained personnel with the ability and experience to complete thoroughly.

7 Monitoring Area Supervisors, Superintendents and Managers will conduct inspections or audits to ensure compliance with this procedure. Any non-compliance will be reported to the Area Manager for further investigation and follow-up.

8 Records Management Documentation will be retained in accordance with CPM records and retention policies. Refer DR008575 HS Documentation & Records Procedure.



Appendix 1 JHEA Flowchart

Job Hazard Environment Analysis (JHEA) Process

Supe

rviso

rW

orkg

roup

Supe

rinte

nden

t

Phase

Yes

Assign job / task

Complete Good to Go

Develop JHEA

Is a JHEA required for the task i.e. high

risk work / PTW

Yes

Complete the task

No

Review JHEA Risks assessed as high?

Review JHEA

Review JHEA

Risks assessed as very high?

Yes

No

Yes

Is JHEA approved to proceed with work

Is JHEA approved to proceed with work

Implement identified controls

sign JHEA

‘Hold Point’ identified on JHEA?

No Review JHEA

Undertake the task

Yes

Sign off and file JHEA

No

Task not to proceed without additional controls

No

No

Complete the task

End

Task not to proceed without additional controls

Yes




Appendix 2 Risk Matrix

Likelihood Consequence Severity (Reasonably Foreseeable Outcome)

Low Minor Moderate Major Critical

Almost Certain Medium 11

High 16

Very High 20

Very High 23

Very High 25

Likely Medium 7

Medium 12

High 17

Very High 21

Very High 24

Possible Low 4

Medium 8

High 13

High 18

Very High 22

Unlikely Low 2

Low 5

Medium 9

High 14

High 19

Rare Low 1

Low 3

Medium 6

Medium 10

High 15

Likelihood Description History Almost Certain

Consequence expected to occur in most circumstances.

Has occurred frequently at the location

Likely Consequence will probably occur in most circumstances. Has occurred frequently on site

Possible Consequence should occur at some time. Has occurred once or twice on site

Unlikely Consequence could occur at some time. Has occurred once or twice in the industry

Rare Consequence may occur under exceptional circumstances. Unheard of in the industry




Appendix 3 Consequence Severity Low (1) Minor (2) Moderate (3) Major (4) Critical (5)

Injury and Disease (includes workers and community)

Low level short-term subjective inconvenience or symptoms. No measurable physical effects. No medical treatment.

Objective but reversible disability/impairment and/or medical treatment injuries requiring hospitalisation.

Moderate irreversible disability, or impairment (<30%) to one or more persons

Single fatality and/or severe irreversible disability, or impairment (>30%) to one or more persons.

Short or long-term health effects leading to multiple fatalities, or significant irreversible human health effects to >50 persons.

Environmental effects

No lasting effect. Low level impacts on biological or physical environment. Limited damage to minimal area of low significance.

Minor effects on biological or physical environment. Minor short-medium term damage to small area of limited significance.

Moderate effects on biological or physical environment but not affecting ecosystem function. Moderate short-medium term widespread impacts (e.g. oil spill causing impacts on shoreline).

Serious environmental effects with some impairment of ecosystem function (e.g. displacement of a species). Relatively widespread medium-long term impacts.

Very serious environmental effects with impairment of ecosystem function. Long term, widespread effects on significant environment (-e.g.. unique habitat, National Park).

Social / cultural heritage

Low level social or cultural impacts. Low level repairable damage to commonplace structures.

Minor medium term social impacts on local population. Minor damage to structures/ items of some significance. Minor infringement of cultural heritage. Mostly repairable.

On-going social issues. Permanent damage to structures/items of cultural significance, or significant infringement of cultural heritage/ sacred locations.

On-going serious social issues. Significant damage to structures/ items of cultural significance, or significant infringement and disregard of cultural heritage.

Very serious widespread social impacts. Irreparable damage to highly valued structures/items/ locations of cultural significance. Highly offensive infringements of cultural heritage.

Community / government / media / reputation

Public concern restricted to local complaints. On-going scrutiny/ attention from regulator.

Minor, adverse local public or media attention and complaints. Significant hardship from regulator. Reputation is adversely affected with a small number of site focussed people.

Attention from media and/or heightened concern by local community. Criticism by NGOs. Significant difficulties in gaining approvals. Environment credentials moderately affected.

Significant adverse national media/public/NGO attention. May lose licence to operate or not gain approval. Environment/ management credentials are significantly tarnished.

Serious public or media outcry (international coverage). Damaging NGO campaign. Licence to operate threatened. Reputation severely tarnished. Share price may be affected.

Legal

Low level legal issue. On-the-spot fine. Technical non-compliance. Prosecution unlikely.

Minor legal issues, non-compliances and breaches of regulation. Minor prosecution or litigation possible.

Serious breach of regulation with investigation or report to authority with prosecution and/or moderate fine possible.

Major breach of regulation with potential major fine and/or investigation and prosecution by authority. Major litigation.

Investigation by authority with significant prosecution and fines. Very serious litigation, including class actions.

Operational impact (safety, health environment related incidents)

Easily addressed or rectified by immediate corrective action. No loss of production. No damage to equipment.

Minor or superficial damage to equipment and/or facility. Loss of production <one day

Moderate damage to equipment and/or facility. Loss of production <one week.

Major damage to facility requiring significant corrective/ preventative action. Loss of production <one month

Future operations at site seriously affected. Urgent corrective/remedial action. Loss of production >one month

Total Estimated Cost (inclusive of all safety, health and environment related costs eg: potential clean-up, corrective actions, fines,

liabilities)

<AUS$1M AUS$1M to 10M AUS$10M to $50M AUS$50M to $100M >AUS$100M




Appendix 4 Action Levels

Legend Required Action and Approval

Very High

A level of risk that is so high as to require significant and urgent actions to reduce its magnitude. If these risk levels cannot be reduced to ALARP or tolerable level, the project objectives and operating philosophy must be fundamentally reviewed by the management

High Efforts must be made to reduce risk further, and as far as can be achieved without the expenditure of a cost that is grossly disproportionate to the benefit gained.

Medium Ensure that controls are in place and working as intended, and go ahead with the job / task / activity / project.

Low Ensure that the controls are in place and working as intended, and go ahead with the job / task / activity / project.

Documents

SINO Iron Project Job Hazard... · SINO Iron Project Job Hazard Environment Analysis (JHEA) Procedure 19/11/2018 Uncontrolled document when printed. Printed copy expires one-week