Simplex Time Recorder’s PayBay Attendance SystemProduct Description

Copyright © 2010 Simplex Time Recorder

STR Attendance System

General Description

STR Attendance System:• is a user-friendly, flexible and full featured employee

management tool which allows controlling your employees’ attendance by automating timekeeping and attendance tracking.

•captures data from electronic data terminals such as Badge Readers, Fingerprints, Biometric Hand Punches and simultaneously allows optional PC entry

•automatically calculates employees’ working time and wages

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Advantages

STR Attendance System has the following advantages:

• Is a Client-Server application• Can be customized and adapted to any software• Supports unlimited number of users• Can be easily configured with Settings Configuration Wizard• Has a database optimization tool• Supports multiple languages• Supports access via Internet connection

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Key Features

Storing Employee Info

STR Attendance System enables storing all relevant info about employees, such as personal information, contact information, status information, documents, comments, and also 3 Custom Fields which can be customized and used for storing any specific data.

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Key Features

Organization Info

STR Attendance System enables storing information about organization’s:•Headquarters•Divisions•Departments•Groups•Jobs

The system is designed to support multiple instances of all above mentioned objects.

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Key Features

HR FunctionsSTR Attendance System enables performing such HR functions as:•tracking employee attendance•tracking employee tardiness•tracking transfers from one department or job to another•assigning schedule•applying rounding to In and Out punches•calculating overtime•calculating time and wages

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Key Features

Payment Policies

Can include as many policies as you need. Policies define:•general rules regarding pay period and default values for some punch operations•holiday payment rules•overtime payment rules

▫ 3 levels of overtime▫ 3 modes of overtime calculation

(Daily Overtime, Weekly Overtime, Consecutive Days Overtime)

•exceptions to be reported

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Key Features

Shifts

Can include as many shift templates as you need. Shift templates can be:•fixed (fixed start and stop times)•flexible (no fixed start and stop times)

The system supports also floating shift, which assumes that the system will use the Shift’s Cutoff value to find the closest shift and automatically assign an employee to that closest shift.

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Key Features

Shifts

In the STR Attendance System you can use also Shift Differentials.

Shift Differentials will give you a possibility for each shift group to define some hours(e.g. night hours) for which employees willbe paid at another (usually higher) rate.

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Key Features

TimecardTimecard is one of the main features of the software, where all transactions are being analyzed and total worked hours are displayed.

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In the Timecard table You will see how many hours, by what category and at which payment rate (Reg or OT) employee has worked each day. You will see also all the absences and missing punches.

Key Features

Comprehensive Reporting System

• More than 30 reports are available in STR Attendance System

• Reports can be generated for any employee and for any time period

• Generation of a report is an easy process of a max. 3 steps

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Key Features

Comprehensive Reporting System

• Reports can be:• displayed on the screen• saved as several file

formats (.rpt, .doc, .xls, .pdf, .rtf)

• printed• automatically sent to any

e-mail recipient

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Key Features

Punch Analysis

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In STR Attendance System there is a possibility to view the analysis of committed IN, OUT, LUNCH and BREAK punches. In the analysis are being compared scheduled and actual punch times and based onthose differences you can see:•How early or late punches were committed•How many hours more or less than scheduled employee has worked

Key Features

Payroll Export

STR Attendance System enables generating payroll reports which are to be used by 3rd party payroll systems.

The following payroll exports are being supported:

• ADP for Windows• Quick Books Pro• Paychex Preview• Peachtree 2003

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Key Features

Settings Configuration Wizard

Settings configuration wizard is designed to help first-time users to configure system's main settings.

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Settings configuration wizard•gives step-by-step instructions,•shows the right order of configuring system’s settings.

Key Features

Bell Ringing

This module allows creating bell schedules, according to which devices will be activated to ring a bell. The schedule defines days of the week, time of the day and duration of the ring.

Fixing wrong transactionsThe system tracks all transactions with wrong badge numbers, wrong department codes, and wrong job codes. This can be fixed later by assigning them to the correct ones.

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Key Features

Device Polling

This feature enables polling information from data collection devices, and also synchronization of changes of PC’s date and time with devices. Data can be polled both directly from the connected devices, and from the Log files.

Badge TransferUsing this feature, STR Attendance System users are given a possibility to transfer employee info included in devices (badge number, biometric data, etc.) from one device to another.

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Key Features

Badge Backup/Restore

These features give a possibility to backup the badges enrolled in the devices and then restore the badges to other devices (of same or compatible model).

Manage BadgesUsing this feature, STR Attendance System users are given a possibility to edit the security level of badges enrolled in the devices from the software.

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Key Features

Auto Processes

• Enables automating the execution of the following tasks:• Polling Device• Optimizing Database• Generating Report• Database Backup

• The information is being stored locally on the user’s PC.

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Key Features

Alarms

Enables warning users about some actions which should be performed in order to ensure the full functioning of the system.

All alarm types are optional and, if not needed, can be disabled from the program’s Settings.

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Key Features

Benefit Accruals

This feature allows assigning an employee a benefit time, such as Vacation time or Sick time, and automatically calculates the balance of that benefit time.

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Key Features

PC Clock

PC Clock allows employees to perform all time clock actions at their PC.

This feature can help you to ensure the continuing work of the system in case there are some problems with data collection devices and data cannot be captured from them.

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Key Features

Database optimization

STR Attendance System offers a database management tool, such as database optimization, which will ensure efficient use of server hard disk.

Database backup and restoreSTR Attendance System provides also a database backup and restore tool, which is a very valuable tool for archiving the data of the system and minimizing the risk of losing information.

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Key Features

Employee Messaging

STR Attendance System enables displaying any message defined by you at data collection terminals after employee validation.

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Key Features

Status Board

This feature is a good control tool which gives the supervisors a possibility to find out what employees are doing at the current time or at any moment in the last 99 hours.

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It defines the following six statuses:

• Working• Absent• Outside• Lunch• Break• Overtime

Daily Weekly

Key Features

Access via InternetIn STR Attendance System there is a possibility to access the Server via Internet connection. The only thing that you will need for that is to have Internet connection on your PC and on the server where the program’s database is stored.

This is an excellent feature for those cases when the database should be available from the remote locations. Due to this feature, for instance, top managers will have a possibility to access the program’s database while being abroad.

This feature will ensure more convenient use of the software, and may also result in reducing costs.

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Minimal Hardware Requirements

Hardware Requirements (Client)

• Processor: Pentium 600MHz• RAM: 128Mb• Free hard disk space: 70 Mb• Resolutions: 1024x768 or higher

Hardware Requirements (Server) • Processor: Pentium 1000MHz• RAM: 256Mb• Free hard disk space: 100 Mb and more (depending on your

database size)

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Minimal Software Requirements

Software Requirements

• Operating System: Windows 2000 SP4 / XP or higher• Microsoft .NET Framework 2.0 *• Windows Installer 3.1 *• Crystal Reports 10.2 *• MS Visual C++ 2005 Runtime *• UltiDev Cassini Web Server for ASP.NET 2.0 *

* Included in the software package

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• Automating payroll processing• Reducing time needed to verify attendance data• Reducing payroll processing time and cost• Eliminating mistakes in calculating work hours and wages• Eliminating unauthorized overtime• Automatically generating reports and payroll exports

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How can STR Attendance System help you?

STR Attendance System can help you by:

Benefits for your Business

Using STR Attendance System you will gain the following benefits:

• Better control of labor force• Improved work productivity• Better control over cost distribution• Efficient use of human and financial resources• Support for decision-making process

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