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The Albany Institute of History & Art is seeking original artwork from Capital Region artists for a silent auction to accompany the 2018 Work of Art fundraising event in honor of artist Michael Oatman. The Work of Art silent auction, the centerpiece of the evening, celebrates and promotes one of the region’s greatest assets: its vibrant community of regional artists. The event will be held at the Albany Institute on Wednesday, November 7, 2018.
Participating artists will receive 50% of the proceeds of any work sold at the event; the remaining 50% supports the Albany Institute of History & Art’s ongoing programs and exhibitions. Artists whose work is selected receive a complimentary ticket to the event and a discounted guest ticket.
SILENT ART AUCTION PROSPECTUS, RULES FOR ENTRY, & ENTRY FORMFOR WORK OF ART AT THE ALBANY INSTITUTE
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RULES & FINE PRINTE N T R I E S
All entries must be original works. All entered works must be for sale.
M E D I AThe Albany Institute considers art in any medium for entry. However, due to the limitations of the venue and the nature of the event, video and performance art cannot be accommo-dated. Please consider that, while there is no minimum or maximum size for submitted art, extremely large works may be difficult to accommodate and run a greater risk of not being accepted. All works should be suitable framed and ready to hang. The museum will provide pedastals for three dimensional works.
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Willi
ams,
Summ
er Ga
rden,
Water
color
- S
ubmi
tted
for W
OA 2
017
Laura
Vo
n Ru
sk,
Untit
led,
Oil
on
Wood
-
Subm
itted
for
WO
A 20
16
Rach
el Ba
xter, G
ravity
as m
y Witn
ess,
Acryl
ic, sp
raypa
int -
Subm
itted
for W
OA 20
17D E A D L I N E S & N O T I F I C A T I O N
Monday, October 1: Entry DeadlinePlease complete the attached entry form and see details for submission.
Wednesday, October 10: Artist NotificationArtists will be notified via e-mail or phone by this date if his or her work has been accepted.
Thurs & Fri October 25-26: Receiving ArtworkArtwork should be dropped off at the Albany Institute of History & Art between
9:30 a.m. & 6:30 p.m. on Thursday, Oct. 25, or 9:30 a.m. & 4:30 p.m. on Friday, Oct. 26. If special arrangements need to be made, please contact Nicki Brown at [email protected].
Wednesday, November 7: Work of Art EventWe hope that you join us for the party!
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E N T R Y R E Q U I R E M E N T SAll entries must be received by Monday, October 1 and include the following components: 1. Signed entry form 2. A digital print of each entered work 3. Artist’s resume
All entries should be submitted online (fill in the PDF or print and scan) or by mail to:Nicki BrownSpecial Events & Membership ManagerAlbany Institute of History & Art125 Washington AvenueAlbany, NY 12210
For online entries: email all materials to [email protected]
Questions? Contact Nicki Brown at [email protected] or (518)463-4478 ext. 437.
E N T R Y F O R M I N S T R U C T I O N SIncomplete entry forms will not be processed.• Please complete Title, Media, Dimensions (for sculpture include height, depth & weight)• List two prices for each work: Opening Bid Price and Retail Sale Price. The minimum Opening Bid Price must be at least $150. See notes on pricing on page 4.• Complete and sign the form, indicating your agreement with the rules and regulations
P H O T O STo enable us to plan for the exhibition of artwork, please send a high resolution color print of each work with your entry materials. Label each photo with artist’s name, title of the work, and your entry number. Avoid distracting background objects in the photo.
For digital photos, please follow this example for labeling: daVinci_MonaLisa_Entry3 and email to Nicki Brown at [email protected] in jpeg, png, or tiff format. Digital ma-terials may be displayed on the Albany Institute website prior to and after the event. This will give patrons additional time to preview works.
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A R T S A L E S & P R I C I N GBuyers will purchase artwork at the Work of Art silent auction, through AIHA staff. Art-ists receive 50% of the proceeds of the sale of their work, to be paid no later than 60 days from the event. Artists give the Albany Institute exclusive right to sell exhibited work through Monday, November 12, 2018. Unsold artwork should be picked up between Tuesday, November 13 and Friday, November 16, 2018.
Works at all price points will be considered. In order to optimize a high volume of sales, works priced between $200 - $600 are more likely to be chosen.
Artists set all prices. Please list an Opening Bid Price and Retail Sale Price for each piece. 1. The Opening Bid Price should not be lower than $150. 2. The Retail Sale Price should be higher than the Opening Bid Price - it should be the price you should list the piece in a retail (non-auction) environment.
E X H I B I T I O NAll accepted work must arrive appropriately framed, matted, and/or mounted. Sculpture and other unframed art must be accompanied with the necessary materials. For the pro-tection of the work of other artists, no sawteeth, clamps, or protruding screw eyes may be used. Please tape wire ends. The Albany Institute assumes total design control of the exhibition.
Q U E S T I O N S & C O N T A C T I N F O R M A T I O NIf you have questions about the art submission process or the event, contact:
Nicki Brown, Special Events & Membership ManagerAlbany Institute of History & Art(518)463-4478 ext. 437 or [email protected]
P L E A S E S E E T H E N E X T P A G E F O R E N T R Y F O R M !
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W O R K O F A R T E N T R Y F O R M
Artist Name
Address
City, State, Zip
Phone & Email
Digital submission of this form is preferred. Please remember that images should be emailed to [email protected].
I wish to donate 100% of the proceeds of the sale of my artwork to the Albany Institute.
E N T R Y 1 I N F O R M A T I O N
Title
Media
Image Dimensions Height Width
Framed Size Height Width
For Sculpture Depth Height
Pricing Opening Bid Retail Price
Year Piece was Completed
5
Weight
A G R E E M E N TBy my signature below, I hereby agree to the rules, regulations and timelines as printed on this entry form. I release Albany Institute of History & Art, its directors, agents and employees from any liability whatsoever resulting from any aspect of handling, transporting, ship-ping, exhibiting, storing, or selling of artwork and acknowledge I am responsible for my own insurance. I assign the Albany Institute the exclusive right to sell exhibited work during the event. I allow, without compensation, but with acknowledgment, reproduction of entered pieces (photos taken of pieces) by Albany Institute for publicity, website, program and show related use.
Signature
Printed Name
Date
E N T R Y C H E C K L I S T
AIHA USE ONLYDATE RECEIVED: APPLICATION STATUS:
E N T R Y 2 I N F O R M A T I O N ( I F A P P L I C A B L E )
Title
Media
Image Dimensions Height Width
Framed Size Height Width
Pricing Opening Bid Retail Price
Year Piece was Completed
6
For Sculpture Depth Height Weight
