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Sign in to Your Computer
1. Press the Power button to turn on.
2. Tap any key or the screen
3. In the bottom left select “Other User.” (You only need to do this the first time you log in.)
4. Sign in with your school username and password. Your username and password follow rules when they were first created. Let's take a look at an example to understand these rules. (We will use Thomas A. Edison as an example)
a. Enter username
USERNAME = first initial + middle initial + last initial (all lowercase) + 4 random numbers * (Thomas A. Edison’s might be tae3724 or for Thomas Edison could be te3724)
b. Enter password
PASSWORD = first initial (Capital) + last initial (lowercase) + student's six digit ID # * (Thomas A. Edison’s might be Te123456)
c. Click to Login
5. Connect to Wi-Fi
a. Click this icon on the bottom right taskbar
b. Select the desired Wi-Fi
c. Enter the password if requested
Sign in to the Chrome Browser
1. From your desktop, click on the Chrome icon ..to open Google Chrome.
2. Click on the user icon ..(top-right corner)
3. Click on Turn on sync
4. Enter your school email then click Next. (email = [email protected])
5. Enter your school email again then click Next. (email = [email protected])
6. Enter your school password then click Sign in.
7. Click Yes on Stay Signed In
8. If it says Verify if it’s you, click Continue
9. If prompted to Turn on sync? select Yes, I’m in
* Watch this short VIDEO to see how to log in to Chrome.
How to Access Clever (The Learning Dashboard)
The Learning Dashboard, powered by Clever, is a place where students can log in to access academic resources and online productivity tools. The dashboard is customized for students as well as teachers. Links and images will vary depending on the courses in which students are enrolled and the school to which they are assigned.
Accessing and Logging into the Clever (Learning Dashboard)
1. From the www.mpsaz.org, scroll down to the bottom of the webpage, under the heading Academic Resources click on the link titled Learning Dashboard (District Device) and go to step #3 or Learning Dashboard (Personal Device) and go to step #2.
2. (For Personal Devices ONLY) When clicking “Learning Dashboard (Personal Device)”, the link will direct you to the Mesa Public Schools Clever Login Page. Select the link Log in with Active Directory
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3. Enter the student’s:
a. full MPS email address (including the [email protected]) and click Next
b. Active Directory password (Ex123456) and click Sign In.
Student View of Clever (Apps will differ between schools and grade levels):
To launch an application, click on the application’s icon. (Some applications may need additional login information that can be supplied by the classroom teacher.)
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Students Signing In To Canvas
1. Go to http://www.mpsaz.org/
2. Click on Canvas (bottom of page)
* (Click on the star in the top right corner to bookmark this page.)
3. Sign in with your school email and password. Your email and password follow rules when they were first created. Let's take a look at an example to understand these rules. (We will use Thomas A. Edison as an example)
a. Enter email
EMAIL = first initial + middle initial + last initial (all lowercase) + 4 random numbers * (Thomas A. Edison’s might be [email protected] or for Thomas Edison could be [email protected] )
b. Enter password
PASSWORD = first initial (Capital) + last initial (lowercase) + student's six digit ID # * (Thomas A. Edison’s might be Te123456)
c. Click the Sign In button
4. Click on the course you want to open from your Dashboard.
Using Webex in Canvas Joining a Virtual Meeting
If your teacher sets up a Virtual Meeting in your Canvas class, you can join live at the time of the call. When you join a call you should make sure you’re familiar with the following Norms for Video Class Meetings:
1. Choose your environment
● Before starting the meeting, choose a quiet, non-distracting location to hold the meeting. Keep in mind that if your camera is on, all other meeting participants will be able to see you and your immediate surroundings as well as hear what’s going on around you. This will make for a more focused meeting for everyone.
● Consider your appearance when participating in a video meeting. Make sure that you are dressed appropriately for an educational setting.
2. Mute the mic and camera
● Start each meeting by muting your mic and turning off your camera. Click on the icon of each to toggle back and forth. Stay muted with your camera off throughout the virtual meeting unless you are talking.
3. Adjust the camera
● When using the camera in a virtual class meeting, make sure your device is angled correctly so your camera will show your face in the center of the screen.
4. School rules and expectations apply
● Remember that even though you may be learning from home, you are still expected to follow school rules and expectations throughout the course of the video call.
To Join your Virtual Meeting through Canvas Login to Canvas using your active directory and click on the correct class.
Once in your class, click on Cisco Webex in the course navigation (1).
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Click on the Virtual Meetings tab along the top of the page (2).
Ensure that you are looking at the Upcoming tab (3), find the meeting that is starting and click JOIN (4).
* Students are not able to use the +New Meeting button. Teachers are the only ones who can create new meetings for the class.
Note:
If you click JOIN and you see a red banner, close the window and try again in a few minutes. The teacher must begin the meeting before you will be able to join.
If this is your first time joining a Virtual Meeting, a webex.exe may automatically begin downloading.
You DO NOT need to open it.
Close the window and click JOIN again in Canvas.
Look for a popup prompting you to open Cisco Webex Meeting. Click the Open Cisco Webex Meeting button (5).
*After clicking Open, there may be a delay before the program opens.
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If this is your first time joining a Webex Meeting, you may see this screen.
Beneath Enter your site URL: type mpsaz.webex.com (6) and then click Next (7)
A sign-in screen will appear. Use your full school email address (including @students.mpsaz.org) and your active directory password to sign in.
Once you’ve signed in, you will be prompted with a screen showing the New Audio and Video Preview Window. You can click Show me what’s new to be walked through the features or click Skip to go straight to your setup (8).
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Before you Join Meeting, click the microphone icon (10) and video icon (11) to turn them off.
Note: icons should be red to indicate that sound and video are turned off.
To configure your audio and video settings, click in the bottom right hand corner (13).
Once your settings are configured, click Join Meeting (12) to join the Virtual Meeting.
Accessing the Video Recording Your teacher will likely record your Class Virtual Meeting for students who cannot attend live, or students who may want to rewatch it for help later. To access any recordings after meetings conclude, go to the Past Meetings tab (1) in the Virtual Meetings tab of Cisco Webex in your Canvas class. Then click View Recording under the meeting you would like to watch (2).
If the meeting was not recorded, you will see “No Recording Available” under the name of the Virtual Meeting.
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Using Webex in Canvas Student Office Hours Appointment
* Office hours will need to be set up by your teacher before you can schedule an appointment.
Student Directions:
1. Open the desired course in Canvas then click on Cisco Webex (1) in the course navigation.
2. Select the Office Hours (2) tab on top.
3. Optional : If there is more than one teacher for this course, click on the drop down (3) then
choose the teacher (4) who office hours will be set for.
4. Click on the time (5) for the meeting you want.
5. Scroll down to the bottom of the page and click Confirm (6).
6. Once you see the Confirmation page, click Done (7).
7. You will receive an email with confirmation and link to join at the meeting time.
Webex Meetings Features
Webex Meetings, also known as video calling or video chat, allows highly interactive face-to-face collaboration and communication with features including screen sharing and recording. Other features of Webex Meetings include:
● Chat● Sharing content● Camera selection ● Message options
For a visual guide to the features in Webex Video conferencing, please go to the next slide. There, you will learn more about each feature. For information about WebEx Meetings, please view our webpage.
When your camera is on, this small window provides a view of what your camera is filming. You can move this window anywhere on the screen. When you hover over this screen a thumb-tack symbol appears allowing you to pin that window so that it is visible throughout the meeting.
Pressing the “mute microphone” button will cut sound input from your microphone. You will still be able to hear the other people in the meeting, but no one will hear your voice.
Pressing the “mute video” button will suspend the video feed from your camera. You will still be able to see people in your meeting who have not muted their video, but no one will see you.
The “share” button allows you to share your screen, an application, or even your computer’s audio with other people in the meeting.
To end a or leave video conference, simply click on the red X (last icon) on
your screen.
If you are the organizer of the meeting, you are able to record the meeting. Recordings can then be posted for people who were absent or want to
review the material.
This button will pull up a sidebar to the right of the meeting space and show who is currently in the meeting and which participants are absent.
The chat button opens a sidebar window to the right of the presentation screen. Meeting participants are able to ask questions, respond to responses as well as ‘react’. Organizers can download the meeting chat and post that file.
The three dots have multiple options to choose from:- Personal Notes: pulls up a side area to type notes only you can
see- Polling: allows organizer to put out quick polls for participants- Lock/Unlock: keeps meeting room locked/opened for people to
join- Invite & remind: allows for organizer to send out a reminder or
invite people- Copy meeting link: Gives a link to the meeting- Audio connection: check/change the audio program being used- Speaker, mic and camera: change any of these settings on your
device- Connect to a device: Allows users to connect to to a microphone
or video device. Click here to view a short video about advanced features
Some of these menu items are only for the meeting organizer:
-Open and share files, pre-made poll questions as well as any previously saved Chats.-Save any current meeting data such as notes, chat, polls etc.-Transfer files from your device to other participant devices-Print documents and chat-Send a transcript of the meeting-End the meeting
Norms for Webex MEETINGS for Participants
Please review this information before participating in a video conference.
Norms for Video 1
Norms for Discussion 2
Other Useful Cisco Webex Meeting Resources 2
Norms for Video 1. Choose your Environment
● Before starting the meeting, choose a quiet, non-distracting location to hold the meeting. Keep in mind that all other meeting participants will be able to see you and your immediate surroundings as well as hear what’s going on around you. This will make for a more focused meeting for everyone.
● Consider your appearance when participating in a video meeting. Since we are at home please remember to be business casual in your attire. Make sure your attire matches your audience.
2. Mute the Mic and Camera
● Start each meeting by muting your mic and turning off your camera unless you will be starting the meeting. Click on the icon of each to toggle back and forth.
* When having a meeting involving several participants, it is recommended to have everyone mute their mic unless they are talking, to reduce background noise and mic feedback. Headphones or headsets with microphones can alleviate some of the feedback issues. (Note: The F4 key on the keyboard also mutes the mic.) It’s also good practice to turn off the camera unless speaking in order to reduce the streaming demands so the video runs smoother for everyone.
3. Adjust the Camera
● When using the camera in a meeting, make sure your device is angled correctly so your camera will show your face in the center of the screen.
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Norms for Discussion 1. Raise Hand - Click on the Participants icon and click on the hand next to your name in the Participants List. The host will be notified of the request.
2. Don’t Talk Over People - In a virtual environment, it can be distracting to have more than one person speak at a time.
3. Identity Speaker - have the speaker identify him/ herself before he/ she shares. This becomes more important as your group size increases.
4. Chat - During the video meeting, keep all chats/messages on the topics being discussed. No sidebars. This can pull others away from the focus of the discussion/lesson.
Other Useful Cisco Webex Meeting Resources ● Select Who You Want to Focus on in a Cisco Webex Meeting ● Switching Between Layouts in Cisco Webex Meetings
For Additional Webex Meeting Resources click on the EdTech WebEx Resource Page
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