For special needs and accommodations, please contact Jenifer Thornton, Management Analyst, Department of Community Development, 72 hours prior to the meeting or activity. Ms. Thornton can be reached at (520) 458-3315 or through the Arizona Relay Service at 1-800-367-8939, or by simply dialing 7-1-1.

Sierra Vista City Council Meeting Agenda

May 25, 2017

Call to Order 5:00 p.m., City Hall Council Chambers, 1011 N. Coronado Drive, Sierra Vista, Arizona Roll Call Invocation Pledge of Allegiance Item 1 Acceptance of the Agenda Awards and Presentations City Council Business for the Month of May City Hall Employees of the Year City Manager’s Report: Upcoming Meetings, Bid Openings and Bid Awards Public Hearing Item 2 Resolution 2017-036, Series 12 Liquor License Application for an interim permit, new license, limited liability type of ownership for Peter Henry Schelstraete for the Outback Steakhouse #0325 Item 3 Resolution 2017-037, Series 10 Liquor License Application for an interim permit, new license, corporation type of ownership for Andrea Dahlman Lewkowitz for the Max Mini Mart, Ltd. dba Buffalo Soldier Texaco New Business Item 4 Approval of the City Council Meeting Minutes of May 11, 2017 Item 5 Resolution 2017-038, Approval of Chaparral Village North Final Plat, Phase 6D, Lots 509-526 Item 6 Resolution 2017-039, Authorizing the Filing of Applications with the Federal Transit Administration, an operating administration of the United States Department of Transportation, for federal transportation assistance authorized by 49 U.S.C. Chapter 53; Title 23, United States Code., or other federal statutes administered by the Federal Transit Administration

For special needs and accommodations, please contact Jenifer Thornton, Management Analyst, Department of Community Development, 72 hours prior to the meeting or activity. Ms. Thornton can be reached at (520) 458-3315 or through the Arizona Relay Service at 1-800-367-8939, or by simply dialing 7-1-1.

Call to the Public Comments and Requests of the Council Adjournment

May 1, 2107 MEMORANDUM TO: Honorable Mayor and City Council THRU: Charles P. Potucek, City Manager FROM: Jill Adams, City Clerk SUBJECT: REQUEST FOR AGENDA ITEM PLACEMENT

Resolution 2017-036, application for an interim permit, new license, Series 12, limited liability-type of ownership for Peter Henry Schelstraete for the Outback Steakhouse #0325, 99 State Highway 92, Sierra Vista, Arizona

RECOMMENDATION: The City Manager recommends approval of this license. The City Clerk recommends approval of this license. INITIATED BY: Peter Henry Schelstraete Outback Steakhouse #0325 7676 Hazard Center Drive, Suite 1500 San Diego, California 92108 BACKGROUND: The City received an application for an interim permit, new license, Series 12, limited liability-type of ownership for Peter Henry Schelstraete for the Outback Steakhouse #0325. The license is for non-transferable, on-sale retail privileges liquor license that allows the holder of a restaurant license to sell and serve all types of spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food at 99 State Highway 92, Sierra Vista, Arizona. The Police Department has performed a background investigation and has given its approval for this license. State law on liquor licenses requires the applicant to apply for a liquor license from the Arizona Department of Liquor License and Control. That department then sends a copy of the liquor license application to the municipality for their approval. A notice of public hearing must be posted on the premises for 20 days prior to the public hearing. A public hearing notice was posted and to date, no responses, either in favor or against, have been received. The Council’s decision concerning this liquor license application will be forwarded to the State Department of Liquor Licenses and Control, who will then issue the liquor license if no objections were received. If objections were received, that department will conduct a hearing regarding the license. BUDGET APPROPRIATION: Not applicable.

RESOLUTION 2017-036

A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SIERRA VISTA, COCHISE COUNTY, ARIZONA; REAFFIRMING SETTLED POLICY BY RECOMMENDING APPROVAL FOR AN INTERIM PERMIT, NEW LICENSE, SERIES 12, LIMITED LIABILITY-TYPE OF OWNERSHIP FOR PETER HENRY SCHELSTRAETE FOR THE OUTBACK STEAKHOUSE #0325; TO THE STATE DEPARTMENT OF LIQUOR LICENSES AND CONTROL; AND AUTHORIZING AND DIRECTING THE CITY MANAGER, CITY CLERK, CITY ATTORNEY OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION. WHEREAS, an application was received for an interim permit, new license,

Series 12, limited liability-type of ownership for Peter Henry Schelstraete for the Outback Steakhouse #0325, 99 State Highway 92, Sierra Vista, Arizona; and

WHEREAS, Arizona Revised Statutes §4-112 requires local municipalities to grant approval or disapproval of all liquor licenses being applied for within their jurisdiction; and

WHEREAS, the application has been posted on the premises of the business for twenty (20) days as required by State law; and WHEREAS, it is the settled policy of the City Council that liquor licenses be recommended for approval if no objections are raised. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SIERRA VISTA, ARIZONA, AS FOLLOWS:

SECTION 1

The City Council reaffirms its settled policy on liquor licenses within City limits. SECTION 2

The City Council of the City of Sierra Vista recommends approval of the application for an interim permit, new license, Series 12, limited liability-type of ownership for Peter Henry Schelstraete for the Outback Steakhouse #0325 located at 99 State Highway 92, Sierra Vista, Arizona and to the State Department of Liquor Licenses and Control. RESOLUTION 2017-036 PAGE ONE OF TWO

SECTION 3

The City Manager, City Clerk, City Attorney, or their duly authorized officers and agents, are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this Resolution. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SIERRA VISTA, ARIZONA, THIS 25th DAY OF MAY 2017. ______________________________ Frederick W. Mueller

Mayor Approved as to Form: Attest: ______________________________ ______________________________ Nathan J. Williams Jill Adams City Attorney City Clerk Prepared By: Jill Adams, City Clerk RESOLUTION 2017-036 PAGE TWO OF TWO

May 19, 2017 MEMORANDUM TO: Honorable Mayor and City Council THRU: Charles P. Potucek, City Manager FROM: Jill Adams, City Clerk SUBJECT: REQUEST FOR AGENDA ITEM PLACEMENT

Resolution 2017-037, Application for an interim permit, new license, Series 10, Corporation-type of ownership for Andrea Dahlman Lewkowitz for the Max Mini Mart, Ltd dba Buffalo Soldier Texaco, 5200 E Highway 90, Sierra Vista, Arizona

RECOMMENDATION: The City Manager recommends approval of this license. The City Clerk recommends approval of this license. INITIATED BY: Ms. Andrea Dahlman Lewkowitz Max Mini Mart, Ltd dba Buffalo Soldier Texaco 2600 N. Central Avenue, Suite 1775 Phoenix, Arizona 85004 BACKGROUND: The City received an application for an interim permit, new license, Series 10, Corporation-type of ownership for Andrea Dahlman Lewkowitz for the Max Mini Mart, Ltd dba Buffalo Soldier Texaco. The license is for non-transferable, off-sale retail privileges that allows a retail store to sell beer and wine (no other spirituous liquors) at 5200 E Highway 90, Sierra Vista, Arizona. The Police Department has performed a background investigation and has given its approval for this license. State law on liquor licenses requires the applicant to apply for a liquor license from the Arizona Department of Liquor License and Control. That department then sends a copy of the liquor license application to the municipality for their approval. A notice of public hearing must be posted on the premises for 20 days prior to the public hearing. A public hearing notice was posted on May 5, 2017 and to date, no responses, either in favor or against, have been received. The Council’s decision concerning this liquor license application will be forwarded to the State Department of Liquor Licenses and Control, who will then issue the liquor license if no objections were received. If objections were received, that department will conduct a hearing regarding the license. BUDGET APPROPRIATION: Not applicable.

RESOLUTION 2017-037

A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SIERRA VISTA, COCHISE COUNTY, ARIZONA; REAFFIRMING SETTLED POLICY BY RECOMMENDING APPROVAL FOR AN INTERIM PERMIT, NEW LICENSE, SERIES 10, CORPORATION-TYPE OF OWNERSHIP FOR ANDREA DAHLMAN LEWKOWITZ FOR THE MAX MINI MART, LTD DBA BUFFALO SOLDIER TEXACO; TO THE STATE DEPARTMENT OF LIQUOR LICENSES AND CONTROL; AND AUTHORIZING AND DIRECTING THE CITY MANAGER, CITY CLERK, CITY ATTORNEY OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION. WHEREAS, an interim permit, new license, Series 10, Corporation-type of

ownership for Andrea Dahlman Lewkowitz for the Max Mini Mart, Ltd dba Buffalo Soldier Texaco has been filed with the Arizona Department of Liquor Licenses and Control; and

WHEREAS, Arizona Revised Statutes §4-112 requires local municipalities to grant approval or disapproval of all liquor licenses being applied for within their jurisdiction; and

WHEREAS, the application has been posted on the premises of the business for twenty (20) days as required by State law; and WHEREAS, it is the settled policy of the City Council that liquor licenses be recommended for approval if no objections are raised. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SIERRA VISTA, ARIZONA, AS FOLLOWS:

SECTION 1

The City Council reaffirms its settled policy on liquor licenses within City limits. SECTION 2

The City Council of the City of Sierra Vista recommends approval of the interim permit, new license, Series 10, Corporation-type of ownership for Andrea Dahlman Lewkowitz for the Max Mini Mart, Ltd dba Buffalo Soldier Texaco, to the State Department of Liquor Licenses and Control. RESOLUTION 2017-037 PAGE ONE OF TWO

SECTION 3

The City Manager, City Clerk, City Attorney, or their duly authorized officers and agents, are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this Resolution. PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SIERRA VISTA, ARIZONA, THIS 25th DAY OF MAY 2017. ______________________________ Frederick W. Mueller

Mayor Approved as to Form: Attest: ______________________________ ______________________________ Nathan J. Williams Jill Adams City Attorney City Clerk Prepared By: Jill Adams, City Clerk RESOLUTION 2017-037 PAGE TWO OF TWO

Sierra Vista City Council Meeting Minutes

May 11, 2017

Call to Order Mayor Mueller called the April 27, 2017 City Council Meeting to order at 5:00 p.m., City Hall Council Chambers, 1011 N. Coronado Drive, Sierra Vista, AZ Roll Call: Mayor Rick Mueller – present Mayor Pro Tem Alesia Ash – absent Council Member Bob Blanchard – present Council Member Gwen Calhoun – present Council Member Rachel Gray – present Council Member Craig Mount – present Council Member Kristine Wolfe – present Mayor Mueller announced that Pro Tem Ash is not present as she is at the U of A Graduation. Others Present: Chuck Potucek, City Manager Adam Thrasher, Police Chief Ron York, Fire Chief Victoria Yarbrough, Leisure and Library Services Director Sharon Flissar, Public Works Director Matt McLachlan, Community Development Director Jill Adams, City Clerk Abe Rubio, IT Manager Invocation – Rev. Virginia Studer, Faith Presbyterian Church, conducted the invocation. Pledge of Allegiance - Council Member Blanchard led the Pledge of Allegiance. Item 1 Acceptance of the Agenda Council Member Mount moved that the agenda for the Regular City Council Meeting of May 11, 2017, be approved. Council Member Blanchard seconded the motion. The motion was approved by a unanimous vote, 6/0. Awards and Presentations The Mayor and Council recognized Jesus "Chuy" Estrada as a Life Well Run Community Hero and presented him with the ICMA’s plaque. Ms. Estrada stated that it is well deserved as her husband is a wonderful husband and servant. She added that she is very proud of him and noted that he loves serving the community as he has told her many wonderful stories about people that he has served. She likes the smiles that he brings to the children and elderly people. In closing, she thanked the Council for honoring her husband.

Police Chief Thrasher and Council recognized the Sierra Vista Police Department Employees of the Year: - Dr. Noble Jackson, Citizen of the Year; - Marie Douglas, Volunteer of the Year; - Arleen Garcia, Supervisor of the Year; - Joanna McDaniel, Client Service Award; - Jackie Trevino, Civilian of the Year Alternate; - Melissa Clark, Civilian of the Year; - John Andela, Officer of the Year Alternate; - Branden Eaton, Offer of the Year Alternate; and - Thomas Ransford, Officer of the Year. City Manager’s Report: Mr. Potucek made the following announcements: - Work Session on May 23, 2017 at 3:00 p.m. in Council Chambers regarding City Manager update, Community Development Code update, Budget Update and proposed Economic Development Commission; - Work Session on May 30, 2017 at 3:00 p.m. in Council Chambers regarding the joint communications center with Cochise County; - Library Roof Repair Project had one responsive, responsible bid and the award was made to Marsh Development in the amount of $238,268.00; - Roof Replacement for Good Neighbor Alliance, CDBG Project, was advertised beginning on April 27, 2017 and is scheduled to open on May 16, 2017; - Sierra Vista Libby Airfield Diversification Study and Strategy RFP, EOA Grant, was advertised on April 30, 2017. The pre-proposal telecom was held on May 10, 2017 and there were five attendees who dialed in. The proposals are scheduled to be opened on May 23, 2017 at 2:00 p.m.; - FY 2017 Capital Financing RFP will be advertised beginning on May 14, 2017 and the proposals are scheduled to be opened on May 30, 2017 at 2:00 p.m.; - Recognized the Police Department awardees and Jesus Estrada. Mayor Mueller stated that he shares in Mr. Potucek's pride in the workmanship and craftsmanship of Mr. Estrada as well as the dedication of the City's police officers and believes that Council would agree. Item 2 Consent Agenda Item 2.1 Approval of the City Council Meeting Minutes of April 27, 2017 Item 2.2 Resolution 2017-031, Special Event Liquor License for Mr. Stephen T. Hester on behalf of the Rotary Club of Sierra Vista for the Fourth of July celebration to be held on July 3 and 4, 2017 at Veterans’ Memorial Park Item 2.3 Resolution 2017–032 , Application for a Special Event Liquor License for Tracey L. Lang on behalf of the Sierra Vista Riding Club for June 16 and 17, 2017 at the Sierra Vista Riding Club Arena, 575 Giulio Cesare Avenue, Sierra Vista, Arizona Council Member moved that the Consent Agenda consisting of the City Council Meeting Minutes of April 27, 2017, Resolution 2017-031, a Special Event Liquor License for Mr. Stephen T. Hester on behalf of the Rotary Club of Sierra Vista for the Fourth of July celebration to be held on July 3 and 4, 2017 at Veterans’ Memorial Park and Resolution 2017–032 , an application for a Special Event Liquor License for Tracey L. Lang on behalf of the Sierra Vista Riding Club for June 16 and 17, 2017 at the Sierra Vista Riding Club Arena, 575 Giulio Cesare

Avenue, Sierra Vista, Arizona, be approved. Council Member Gray seconded the motion. The motion was approved by a unanimous vote, 6/0. In response to Council Member Calhoun, Ms. Adams explained that the Special Event Liquor License for Tracey L. Lang on behalf of the Sierra Vista Riding Club is for a rodeo on June 16 and 17, 2017. They had originally scheduled the event and got a liquor license for the month of May; but they had to reschedule and it is a three-day event at the Sierra Vista Riding Club Arena. New Business Item 3 Resolution 2017-033, Approval of the City Council's FY18-FY19 Strategic Plan Council Member Calhoun moved that Resolution 2017-033, approval of the City Council's FY18-FY19 Strategic Plan, be approved. Council Member Gray seconded the motion. Council Member Mount asked if the Strategic Plan is really a two-year plan. Mr. Potucek stated that he is correct. Council Member Mount asked how long it would take for the staff to assess the cost for the items that are mentioned in the Strategic Plan. Mr. Potucek stated that the Council's Strategic Plan was put together in March and was facilitated by Julia Novak Consultants. The Council focused on five priority areas: economic prosperity, accountable collaborative and efficient city government, environmental leadership, well maintained infrastructure and facilities and a safe and welcoming community. Underneath those are a series of strategies and initiatives, which will then, if the Plan is approved, be assigned to key staff members. Once assigned, staff can then estimate the amount of time that will be spent in terms of putting together the various initiative items. Mr. Potucek added that most of the initiative items are generally staff-oriented and are primarily planning functions, i.e., capital planning and planning for marketing outreach for the community and staff can initially get an estimate of the percentage of time that will be spent. He further stated that most of the City's employees that are in the Police Department, Fire Department and Public Works are out on the streets doing operations and those departments are not involved that much so most of the planning work within the Strategic Plan falls to the management and administrative team and they will be the ones that will be primarily responsible for doing the various initiatives. Mr. Potucek explained that a reasonable amount or percentage of time that will be spent on the part of those various people can be estimated fairly quickly that he can hopefully provide to the Council by next month. This is a Council-driven plan and he believes that if it was not a Council-driven plan, given the state of the environment that the City is in economically and also with regards to just the lack of other projects, he would actually come up with initiatives for the staff to do over and above their normal work; but it is good that the Council is driving this. Council Member Mount asked if each of the activities/estimates are things that would ultimately come up with the result and not just planning. Mr. Potucek stated that he is correct and the result would be whatever the strategy or plan is for the Council to proceed with in the next Strategic Planning Session.

Council Member Mount asked Mr. Potucek if there is money in the budget to enact any new capital projects. Mr. Potucek stated that it is a really good question and the short answer is no. Council Member Mount then asked if staff is suitably busy and saturated with work. Mr. Potucek stated that he is correct. Council Member Mount asked how much of the Strategic Plan would be included in this year's budget in terms of any actual things that can be built, buy or create. Mr. Potucek stated that he thinks that there really is not anything in the Strategic Plan that would necessarily cost hard dollars out of the current year budget. The City is looking at staff time and his management team is used to doing over and above projects beyond the normal workload that they experience. Council Member Mount asked if there is no harm in Council waiting for a month for the estimates so that Council can determine what they want to prioritize staff's limited time on because they are saturated with work that will actually be effective for the following year's budget, which is probably projected to be just as constrained. Mr. Potucek stated that it is Council's Plan and whenever Council chooses to approve it, staff will adapt to that. Council Member Mount stated he does not think that there is any harm in waiting to get an estimate to find out what it would take for staff to do that work so that Council can budget that properly. Council knows that they can't get everything done and Council can prioritize as per budget policy on where Council wants that time best spent. He also added that the Strategic Plan was not free as the City did pay considerable money to go in and do it and he thinks that the City owes it to the tax payers to do it correctly, which means to produce a Plan that is executable within the confines of the budget that is certainly possible, especially once Council has the estimates. He then asked Council to delay the motion for a month while Mr. Potucek gathers those numbers and includes it as part of the budget so that Council can make a decision based on the cost of the actual Plan, considering that it is not really a five to eight year plan strategically looking at goals because it is a two-year plan and Council has to be able to consider how to execute that. Mayor Mueller voiced his appreciation at Council Member Mount's concerns; but noted that there is one thing out of focus and that is that this is guidance that the Council is giving the management staff to look at. It is up to the management staff to then look and determine whether or not it can be done and report back to Council on whether something needs to be taken back or added. Mayor Mueller asked Mr. Potucek if there is any reason why Council should not go ahead and approve the Plan. Mr. Potucek stated that it is a strategic plan and it is looking forward. Some of the items included in the Plan are good things to do and there are important things to do for the future of the City and organization. He noted that he does not see any reason why Council has to delay. Mr. Potucek further stated that the news on what the Legislature did in terms of restricting Council's ability to adjust tax rates makes for a steeper challenge with regards to carrying out any capital initiatives or new improvements in the future. An election would be involved and there would be more time to identify which things are priorities, which would be on a ballot question, the time and expense involved in putting together capital items; but the other items are worthy to proceed with.

Mayor Mueller noted that the Legislature now requires all cities and counties to go to a public vote during the General Election rather than the council members deciding on a TPT or sales tax increase. Mayor Mueller asked Mr. Potucek if he was considering recommending for this year's budget a sales tax increase. Mr. Potucek stated that not now and explained that the Law takes effect on January 1, 2018. If there was the need identified by the Council for a tax increase, the first date to do that would be the November election in 2018. He added that he has grave concerns about where the City is going in the future as a result of that; but it is hard to argue with the public voting for tax increases. This does reduce the Council's flexibility. He further added that in the 31 years that he has been with the City, sales tax has only been raised four times and the City has one of the lowest tax rates in the State. Council has been responsible stewards of that through the years; but with rising costs, i.e., Public Safety Retirement Systems and etc., the City faces some very significant challenges. Council Member Mount asked Mr. Potucek if every single Strategic Plan objective would be practical, achievable, executable or fall off the list, even if staff time was to be used to look at every single strategic plan objectives and estimated out. Mr. Potucek stated that included are some initiatives that would require significant expenditure for capital type improvements and those would be very difficult to achieve in the current environment. Council Member Mount asked, just to make a point and apologized as he is not trying to be insulting, if the staff does work in exchange for work and get compensated with money. Mr. Potucek stated that he is correct. Council Member Mount stated that there is a cost to the tax payer for the work that they do and his comments are in hope that Council can agree with him in that they already know that they have a Strategic Plan that cannot be ultimately worked out. It is Council's prerogative that if they have inflexible State regulations coming down to hinder that they have to create flexibility and in order to create flexibility, Council has to know cost and then prioritize those costs. He added that there is no point in not waiting a month, as Council knows that they can't do everything, to see what those costs are to do the initial work and then determine what Council wants to prioritize staff's time on as opposed to just simply doing the work knowing that it can't be done, which is a waste of tax payer's dollars. Council Member Gray noted that she teaches strategic planning and does strategic planning in her professional life and proceeded to explain that strategic planning is not project management and this is not what this is. Six Sigma does not apply to strategic planning and the very fact that Council needs the Strategic Plan to be approved so that Council can then direct Mr. Potucek who will then direct the staff on what to work on is what strategic planning is for. She added that she does not believe that Council can direct Mr. Potucek to do what is on the Strategic Plan without knowing if Council is still behind it as they were when they went through and took a consensus at the Strategic Plan Retreat. This is more of a formality at this point so that Mr. Potucek can take it and get staff working on the priorities of Council for the vision of the City, which is Council's job. Council Calhoun stated that she sees the Strategic Plan as a vision for the community and believes that the tax payers have trusted Council with the transparent way that the City provides services in the community and with the way the few dollars had are spent on things for the City. She added that she does not see this as a challenge to tax payer dollars in the sense that it was

put that Council is overspending those precious dollars and noted that she would like for Council to vote for the Strategic Plan. Council Member Blanchard had nothing to say. Council Member Wolfe stated that her feelings are that Council cannot ask the staff to even figure out what the cost of certain things are unless Council has initially given them some direction and guidance to do so. The motion was approved by a 5/0 vote. Council Member Mount casted the dissenting vote. Item 4 Resolution 2017-034, Authorization to Take Legal Action Against Benjamin Morales Council Member Gray moved that Resolution 2017-034, authorization to take legal action against Benjamin Morales, be approved. Council Member Mount seconded the motion. Mr. Potucek stated that this is a request to take action against Mr. Benjamin Morales, the owner of the property that is known as the old Hatfield Funeral Home. In 2013 that property caught fire and essentially destroyed the building. Staff undertook many efforts to work with Mr. Morales to have the property abated; but those failed and Council took action to go ahead and have the City abate the property. At the time the City spent $66,000 to abate the property and efforts now since then to contact Mr. Morales to see about taking care of the lien that was placed on the property after the City spent it have failed. With interest that lien is up to $85,000 and action is being requested to have the property foreclosed upon. The City would then take ownership and sell it in an effort to recoup some of the funds that were spent on abating the property. The motion was approved by a unanimous vote, 6/0. Item 5 Resolution 2017-035, Approving an Intergovernmental Agreement with Cochise County for Critical Mission Use of Aerial Solutions II Aircraft Council Member Wolfe moved that Resolution 2017-035, approving an Intergovernmental Agreement with Cochise County for critical mission use of Aerial Solutions II Aircraft, be approved. Council Member Gray seconded the motion. Police Chief Thrasher stated that this is an intergovernmental agreement with Cochise County so that the City of Sierra Vista, particularly the Police Department, can utilized the aircraft that the Cochise County Sheriff Office is under contract with to provide for critical mission use. In consideration of the Sierra Vista Police Department being able to use that helicopter for those events, the agreement spells out that the City will provide hanger space for the helicopter and certified police officers for Sierra Vista Police Department missions on an on call basis. The agreement is basically the same as previous agreements except for the change of the company that provides the helicopter and some language added by the Cochise County Attorney's Office regarding the City's compliance with State laws. One Question asked on May 9, 2017 was about the cost for the hangar space and that hanger space is shared with Air Evac Helicopter and so the City's portion of that would be under $1,200 per month. The City does not pay that at that point because it is for City use. Mayor Mueller noted that it is in-kind contribution.

Police Chief Thrasher stated that additionally there was a question about the number of hours that the Police Department would use the helicopter. Last year Sierra Vista officers averaged on that helicopter about 11 hours a month. They were on standby and the flight hours and standby pay is reimbursed to the City through the Cochise County Sheriff Office. Council Member Calhoun asked if the flights through the Sierra Vista Police Department are always with regard to law enforcement. Police Chief Thrasher stated that she is correct. The motion was approved by a unanimous vote, 6/0. Call to the Public John Voishan displayed a tennis racket and noted that little kids cannot play with the big rackets so the USTA created the under 10 tennis program that is played with a smaller racket, which he displayed as well. He added that they play on shorter courts with softer balls and smaller rackets and displayed a pickle ball racket. He added that due to an injury he could not play tennis so he tried pickle ball and he now understands why it is so popular. He then shared his vision for pickle ball courts and displayed pictures of an RV park in Casa Grande with a ball field where there are 32 pickle ball courts and noted that they hold a national tournament in the Spring that brings hundreds of people out there to play. He then suggested that this is possible at King’s Court on the north side. There could be 16 pickle ball courts and there could be three or four tournaments in the City as the climate would bring people to the City compared to the Valley of the Sun, Casa Grande and Green Valley. The City should be able to stream over $30,000 in entry fees and have people staying for two, three or four days, which is a solution to some of the financial problems. Mr. Voishan added that the big water tank would be where the playground would be if Kings Court was built out that way and there would be 20/20 and 20/30 because there would be a park in an area where the City does not have parks. He further stated that it is still alive and if anyone has not tried pickle ball it is allot of fun and they don't have to run as much as they do in tennis; but it is quick. In closing, he stated one of his favorite lines from a sports movie, “if you build it, they will come". Comments and Requests of the Council Council Member Wolfe congratulated the Police Department, Mr. Estrada on his awesome accomplishment and the Commissions that have been so busy during the last two weeks as they put on the West End Fair, which was successful minus the winds that cannot be controlled. The Youth Commission put on its first Teen Town Hall, which pleased her on how well it went and how well spoken the City's youth is. She then announced the Second Saturday event being put on by the Arts and Humanities Commission. In closing, she stated that she wanted to recognize everyone's hard work and wished everyone a safe weekend. Council Member Blanchard congratulated Mr. Estrada. Council Member Mount voiced his appreciation with regard to Council’s vision and adherence to the Strategic Planning Process. He added that it is Councils strategic planning process that got the City several benefits that the community continues to enjoy; but there are some things that have turned out to be things that the public did not quite like. He further added that when he first did this three years ago, the single strategic planning objective that he was able to get the

Council to buy off on was to establish quantifiable metrics to effectively measure the City's economic development efforts. The City has the budget going on and he keeps coming back to this idea of cost because there is a cost in everything and even a vision has a cost. Council Member Mount reported that the last time that the Council had a formal economic development update was back in September and to put that in perspective, when Council starts talking about costs and metrics, although he respects Council's vision and he knows that everyone is trying to do their best, Council has to also look at what is going on. In the last three years the City has spent $1,072,000 on economic development out of the General Fund, not including grants of which $557,000 of that was the full burden cost of salaries and benefits. He further stated that the key metric from last year shows that the Economic Development Department claimed that they created six jobs that breaks down to a single year for a cost to the City and tax payers of $54,000 per jobs created for economic development. Council should look at the projections coming up that were presented by Mr. Potucek and heed this, especially given the ability for Council to increase taxes, like they did two years ago, is no longer there. The City is projected to make $70,000 in local sales tax and that directly correlates to the City's ability to conduct economic development. If $14 Million is what is expected to be brought in with retail sales tax, the total TPT including hotels is about a half of percent projected increase, which correlates perfectly to the sales tax increase that took place so there was no economic development improvement. Since 2013 the City has spent $1.5 Million on economic development and seen strategically five years later is a projected gross of about $70,000 into the local economy with the last update showing that six jobs were created from $1.5 Million. Council Member Mount stated that he asked last year that Tourism get broken out and separated from the Public Information Office so that Council could get a better idea of these measures; but that did not happen. The reason why he requested this is that tourism affects the TPT so he will let Council decide how to divide this up; but just in tourism/PIO in the last three years, budgeted was $1.9 Million and if that was all taken, it is a cost of $3.5 Million in tourism and economic development funds to again yield the same $70,000 projected for the coming year and six jobs last year. Council has to have some reconciliation on this and given what Mr. Potucek said, there is no money in the capital budget. In closing, he added that he likes Mr. Voishan's suggestion about pickle ball courts; but there is no capital money. Council has to be able to look across people and not talk about visions anymore and talk about results, i.e., when talking about O&M, the $360,000 that it is going to cost to repair the cove and the money for the teen center. He added that he is interested in the budget discussion of what Council will do to balance out the tripod that is controlled between capital, personnel and O&M budgets in order to produce an accurate result, a real result. Council has to find ways to be flexible, save costs and utilize the resources. Council Member Gray stated that she was not quite sure what to expect at the Teen Town Hall; but it was nice and she thinks that there were 15 to 20 teens and some parents that impressed her. She added that after she left the event, her son commented that the teens were saying that they enjoyed it and would like to see it happen again as it made them feel empowered and that Council was listening to them and talking to them and not at them. In closing, she stated that Council did a great job as well and congratulated the Police Department awardees. Council Member Calhoun also congratulated the Police Department and noted that they are the finest and are appreciated. She also congratulated Mr. Estrada, who overwhelmed her when she found out that out of the whole state, he is one of ten. The City has so much to be proud of in that the City hired and has kept for so long a person of such high character. She added that

she would like to have work sessions in the near future for more conversations about pickle ball courts, invite the Environmental Affairs Commission, at their request, to speak to Council about recent recommendations and also have an open discussion about the Transportation Advisory Committee about their function. In closing, she thanked Rev. Studer for the invocation and noted that she has never thought about thanking the pastors out loud for their prayers as they are important. Mayor Mueller stated that since the Council had a rather odd and obscure quote from a movie, he would like to share his, "Jesus is the man" and he agrees that Mr. Estrada does an excellent job. He congratulated the Police Department as they are depended upon every day and they always come through. He also congratulated the new graduates of the University of Arizona Sierra Vista and noted that he too was impressed with the Youth Commission and all of the things that were brought up. Mayor Mueller asked Mr. Potucek to schedule economic development quarterly briefings so that the City does in fact use the standards that were established. Although some of that information is in the Executive Report, Council needs to have periodic briefings in public so that the information can be shared with all of the City's partners as to where the City stands, while waiting for key personnel to come in, a key point that Council Member Mount made. Adjournment Mayor Mueller adjourned the May 11, 2017 meeting of the Sierra Vista City Council at 5:56 p.m.

_____________________________ Mayor Frederick W. Mueller

Minutes prepared by: Attest: ______________________ ______________________________ Maria G. Marsh, Deputy Clerk Jill Adams, City Clerk

May 18, 2017 MEMORANDUM TO: Honorable Mayor and City Council THRU: Charles P. Potucek, City Manager Mary Jacobs, Assistant City Manager Sharon Flissar, P.E., Director of Public Works Richard C. Cayer, P.E., Operations Manager FROM: Michael Normand, PW/Transit Administrator SUBJECT: Request for Agenda Item Placement

Resolution 2017-039, Authorizing the Filing of Applications with the Federal Transit Administration, an operating administration of the United States Department of Transportation, for federal transportation assistance authorized by 49 U.S.C. Chapter 53; Title 23, United States Code., or other federal statutes administered by the Federal Transit Administration

Recommendation: The City Manager recommends approval. The Assistant City Manager recommends approval. The Director of Public Works recommends approval. Initiated by: City Staff Background: The Federal Transit Administration (FTA) §5307 Urbanized Area Formula Funding program distributes funding for transit capital and operating assistance in urbanized areas and for related planning and ADA 10% Provision-Nonfixed route paratransit. Recipients of funding must be public agencies with the legal authority to receive and dispense federal funds. Governors, responsible local officials and publicly owned operators of transit services are to designate a recipient to apply for, receive, and dispense funds for transportation management areas pursuant to 49USCA5307(a)(2). Generally, urbanized areas between 50,000 and 200,000 in population receive funding through the Governor or Governor’s designee. In Arizona, the Arizona Department of Transportation (ADOT) serves as the “designated recipient” for each of the small urbanized areas, while the local entities are

established as “direct recipients”. The chief role for the designated recipient is to administer the apportionment of funds and to ensure that the planning process for the funds is maintained. As a direct recipient, the City of Sierra Vista will maintain a direct relationship with the FTA, manage its annual grant and request reimbursement for funds directly from FTA. The FTA requires that the City Attorney or his/her designee be authorized to execute and file the annual certification and assurances and other documents that the FTA requires before they can award a Federal assistance grant or approve a cooperative agreement with the City. Approval of this Resolution will grant the City Attorney the required authority.

RESOLUTION 2017-039

A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SIERRA VISTA, COCHISE COUNTY, ARIZONA AUTHORIZING THE FILING OF APPLICATIONS WITH THE FEDERAL TRANSIT ADMINISTRATION, AN OPERATING ADMINISTRATION OF THE UNITED STATES DEPARTMENT OF TRANSPORTATION, FOR FEDERAL TRANSPORTATION ASSISTANCE AUTHORIZED BY 49 U.S.C. CHAPTER 53; TITLE 23, UNITED STATES CODE, OR OTHER FEDERAL STATUTES ADMINISTERED BY THE FEDERAL TRANSIT ADMINISTRATION.

WHEREAS, it is the settled policy of the City Council to authorize the City staff to seek, make application for, and accept any Federal and State funding assistance for program operating costs that are beyond the funding capability of City revenues, when it is determined by the City Council to be in the best interests of the City; and

WHEREAS, the Federal Transit Administrator has been delegated authority to award federal financial assistance for a transportation project; and

WHEREAS, the grant or cooperative agreement for federal financial assistance will impose certain obligations upon the applicant, and may require the applicant to provide the local share of the project cost; and

WHEREAS, the applicant has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SIERRA VISTA, ARIZONA, AS FOLLOWS:

SECTION 1

That the City Attorney or his designee is authorized to execute and file with its application the annual certifications and assurances and other documents the Federal Transportation Administration requires before awarding a federal assistance grant or cooperative agreement.

RESOLUTION 2017-039 PAGE ONE OF TWO

PASSED AND ADOPTED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF SIERRA VISTA, ARIZONA, THIS 25th DAY OF MAY, 2017. _____________________________ FREDERICK W. MUELLER MAYOR ATTEST: APPROVED AS TO FORM: ___________________________ ____________________________ JILL ADAMS NATHAN J. WILLIAMS CITY CLERK CITY ATTORNEY PREPARED BY: MICHAEL NORMAND PUBLIC WORKS/TRANSIT ADMINISTRATOR RESOLUTION 2017-039 PAGE TWO OF TWO