SHIRE OF WAGIN · Operational Procedures ... Land Tenure Enter into the WA Health Services. ... subdivision/amalgamation of Lot 65,

SHIRE OF WAGIN

ORDINARY MEETING OF

COUNCIL

Minutes

24th September 2013

Minutes of the Ordinary Council Meeting 24 September 2013

2

Contents

1. DECLARATION OF OPENING ...................................................................................... 4

2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY

APPROVED).................................................................................................................. 4

3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE .................. 4

4. PUBLIC QUESTION TIME ............................................................................................ 4

5. LEAVE OF ABSENCE ................................................................................................... 5

6. PUBLIC FORUM ........................................................................................................... 5

7. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS ........................................... 5

8. CONFIRMATION OF PREVIOUS MEETING MINUTES ............................................... 5

9. STATUS REPORT – SEPTEMBER 2013 ...................................................................... 6

10. FINANCIAL REPORTS ............................................................................................... 13

10.1 REPORTING MONTHLY VARIANCES ................................................................ 25

10.2 STATEMENT OF FINANCIAL ACTIVITY – JULY 2013 ........................................ 27

10.3 STATEMENT OF PAYMENTS – JULY 2013 ......................................................... 35

11. REPORTS OF COMMITTEES ..................................................................................... 47

11.1 TOURISM AND PROMOTION COMMITTEE MEETING – 17 SEPTEMBER 2013 47

12. AGENDA ITEMS ......................................................................................................... 50

12.1 PLANNING APPLICATION – PROPOSED BIOENERGY COGENERATION

FACILITY .............................................................................................................. 50

12.2 PLANNING APPLICATION OUTBUILDINGS IN THE TOWN SITE OF WAGIN .... 64

12.3 EXTRACTIVE INDUSTRY – G WARD .................................................................. 66

12.4 PUBLIC SWIMMING POOL SUBSIDY .................................................................. 68

12.5 SECTION 91 LICENCE OVER RESERVE 23474 FOR THE PURPOSE OF

“CROPPING AND GRAZING” ............................................................................... 70

12.6 WALGA AGM MOTION – STATE COUNCIL- WALGA STATE COUNCIL

CAPITULATION .................................................................................................... 74

12.7 EXPRESSION OF INTEREST (EIO) – WAGIN MEMORIAL SWIMMING POOL

CHANGE ROOMS CONSTRUCTION ................................................................... 78

13. REPORTS OF OFFICERS ........................................................................................... 86

13.1 WORKS REPORTS – SEPTEMBER 2013 ............................................................ 86

13.2 MANAGER COMMUNITY AND REGULATORY SERVICES REPORT –

SEPTEMBER 2013 ............................................................................................... 88

13.3 CEO REPORT – SEPTEMBER 2013 .................................................................... 93

14. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS........................................ 97

15. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING ................... 99

16. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2) ........... 99

17. CLOSURE ................................................................................................................... 99


3

DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Wagin for any act, omission or statement or

intimation occurring during Council or Committee meetings. The Shire of Wagin disclaims any liability for any loss

whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act,

omission or statement or intimation occurring during Council or Committee meetings. Any person or legal entity

who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting

does so at that person’s or legal entity’s own risk.

In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any

planning application or application for a licence, any statement or intimation of approval made by a member or

officer of the Shire of Wagin during the course of any meeting is not intended to be and is not to be taken as

notice of approval from the Shire of Wagin. The Shire of Wagin warns that anyone who has any application

lodged with the Shire of Wagin must obtain and should only rely on written confirmation of the outcome of the

application, and any conditions attaching to the decision made by the Shire of Wagin in respect of the

application.


4

The Deputy Shire President Cr Ball declared the meeting open at 7.01pm.

Present: Cr G R Ball Deputy Shire President

Cr E N Pugh Member

Cr I C Cumming Member

Cr G K B West Member

Cr J G Shaw Member

Cr G T Hegarty Member

Cr R C Walker Member

Cr J L C Ballantyne Member

Cr C J Brockwell Member

Cr D C Lloyd Member (7.04pm)

Staff: Mr P R Webster Chief Executive Officer

Ms C A Webster Manager Community and Regulatory

Services

Mr A D Hicks Manager of Works

Mrs D J Thompson Executive Assistant

Visitors: Mr J Reed Councillor Elect

Mrs A Howell Councillor Elect

Apologies: Cr P J Blight (Leave of Absence)

Nil

Nil

1. DECLARATION OF OPENING

2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY

APPROVED)

3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

4. PUBLIC QUESTION TIME


5

Nil

Nil

Councillor D C Lloyd declared a Financial Interest in Items 12.2 and 12.5 as the Proponents

are Clients of his.

Councillor R C Walker declared an Impartially Interest in Item 12.3 as he leases the farmland

surrounding the Quarry.

ORDINARY MEETING 27th AUGUST 2013

TOURISM AND PROMOTION COMMITTEE 17th SEPTEMBER 2013

5. LEAVE OF ABSENCE

6. PUBLIC FORUM

8. CONFIRMATION OF PREVIOUS MEETING MINUTES

2269 COUNCIL DECISION

Moved: Cr. I C Cumming Seconded: Cr. G K B West

That the Minutes of the Ordinary Council Meeting of 27th August 2013 be confirmed as

true and accurate.

Carried 10/0


Moved: Cr. G K B West Seconded: Cr. R C Walker

That the Minutes of the Tourism and Promotion Committee be received.

Carried 10/0

7. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS


6

Date Resolution

#

Officer Description Action Status Questions &

Comments

FINANCE & ADMINISTRATION

24 May

2011

1610 MCRS Heritage Upgrade of Tudhoe Street - CBD Concept drawings – John de

Snoo. – Send to builder/engineer

– Meet with owners.

Ongoing.

27 Mar

2012

1865 CEO Upgrade Reception Area – Administration

Refer upgrade to the budget

2012/13 for consideration.

Design requested

from D Smith.

Design and Quote

being obtained.

25 Sept

2012

2020 &

2012

MCRS Swimming Pool - Redevelop the Existing

Buildings

Tender – September. Tender in

September.

23 Apr

2013

2160 CEO Integrated Age Care Plan Advise the Wheatbelt

Development request to

participate in an integrated Aged

Care Plan that Council have

agreed to contribute $2,000

towards the project.

Meetings being held.

23 Apr

2013

2164 &

2165

MFCS Long Outstanding Rates Debtors Commence proceedings – Lot

471 Vale Street – as per Council

Decision.

Seek further clarification for Lot

1722, 1721 Sawle Street and Lot

12 Vince Street.

In progress

23 Apr

2013

2171 CEO Proposal to reduce the number of Council

Members from 11 to 9.

Submit proposal as requested. Proposal submitted.

Advised unlikely to

be able to process

within time frame.

Submission to be

made for 2015

election.

Oct

2012

CEO Wagin Airstrip – New Runway Opening Date 12/10/2013 – Invite Min

Buswell.

Hon Jim Chown to

open.

9. STATUS REPORT – SEPTEMBER 2013


7

25 June

2013

2196 MCRS Guidelines for Bushfire Brigades and

Operational Procedures

Circulate guidelines to

Councillors and take to the July

meeting.

August Council

Meeting

Sept Council

Meeting.

16 July

2013

2208 CEO RDAF Round 5 - $85,000 Grant The Council allocate $60,000 of

RDAF grant funding to the

Playground and $25,000 to the

upgrade of the War Memorial.

Submitted 18/7/2013

Seeking funds from

Lotterywest.

23 July

2013

2216 CEO Community Emergency Manager –

Employment Term

Advise DFES and the current

CESM that the position should

continue for a further three

years.

27 Aug

2013

2259 CEO RADF Round 5 Funding – Establishment

of Committee LG Act 5.9 – Wagin

Community Family Park Committee

Advertise for nominations as

per recommendation.

27 Aug

2013

2260 CEO Council Elections Complete Election process as

required.


8

HEALTH, BUILDING & PLANNING

26 Oct

2010

1482 CEO Wagin Frail Aged – Land Tenure Enter into the WA Health

Services.

Letter written to D.O.H. On-going

24 May

2011

1619 CEO Proposed Residential Subdivision –

Lot 896 Arnott Street

Staff not to progress

development until further

consideration of future needs be

determined.

No action at this

stage.

28 June

2011

1652 CEO Boundary Adjustment – Shire of

Wagin, West Arthur and Narrogin

Hold further discussions with the

Shires of Narrogin and West

Arthur on this issue.

Letter sent to Shires of

Narrogin and West

Arthur.

Spoken with

CEO Narrogin

who have

changed stance.

26 July

2011

1679 CEO Wagin Airfield – Slavin Master Plan Establish a Working Group

consisting of Crs Ball, Ballantyne,

West and Blight to report to

Council.

Working group of Crs

Ball, Ballantyne, Blight

and West.

Further meeting

to be held.

20 Dec

2011

1814 CEO/MCRS Wagin Cemetery – Upgrade Rotary present report to Asset

Management Committee.

Commencement in

2014.

On-going.

26 Mar

2013

2126 CEO/MCRS Extensions to Caravan Park Power and Water On-going

26 Mar

2013

2129 CEO Future Accommodation

Requirements –

Library/Gallery/Tourist information

HACC

Undertake feasibility study of

extending Shire Admin Centre

and utilising the Wagin Town

Hall.

Ongoing.

26 Mar

2013

2133 CEO Chellew Park – RV Parking Refer to the Works and Services

Committee


9

26 Mar

2013

2146 CEO Proposed Consolidation of Shire of

Wagin Planning Scheme No 2

Request the Shire Planners to

prepare a consolidation of the

Shire of Wagin Town Planning

Scheme No2 and allocate

funding as outline in the Officers

Recommendation for funding of

the consolidation.

Letter Sent.

23 Apr

2013

2158 CEO/SPO Wagin Group of Councils Strategic

Waste Regional Landfill Site

Signed MOU for the Strategic

Waste Project.

28 May

2013

2184 CEO New Residence CEO – Marks Court Initiate the

subdivision/amalgamation of Lot

65, Lot 66 and Lot 67 from three

blocks to two with an area of

approx 1200m² and lower the sand

pad by 300m.

Completed

23 July

2013

2217 CEO Planning Application – Proposed

Bioenergy Cogeneration Facility for

Conversion of Oak Husks to Electricity

and Steam (part of the Wagin

Integrated Food and Fibre Hub

(WIFFPH)

Advice shire planners of Councils

decision and organise documents

for the application to proceed.

Public comment

received.

To September

meeting.

27 Aug

2013

2245 MCRS Quotation to complete Landscape

and Streetscape

Engage Sally Malone for

Streetscape and Landscape Plan

– Option 1 and Option 3.

Approved by Council. Commence

October 13.

27 Aug

2013

2247 MCRS Entrance to Town Options Conduct a Community

Competition for concepts for

three main town entrances.

Advertise September

2013.

Ongoing.

27 Aug

2013

2257 CEO Wagin Memorial Swimming Pool –

Reconstruction of Change Rooms

Call expressions of Interest for

the construction of the Change

Rooms using plans A & B as

presented.


10

27 Aug

2013

2261 –

2264

CEO Regional Waste Site Actions council decisions as per

recommendations.

27 Aug

2013

2265 EHO Planning Application – Over Sized

Shed – Lot 358 (56) Sirdar Street

Advise proponent approval for

application has been granted.

Planning approval

issued.

Building

approval issued.


11

WORKS & SERVICES

25 Oct

2011

1756 MOW Puntapin Dam Proceed with the concept of

abstraction, conveyance and

distribution of water from

Puntapin Dam. Seek interested

labour from local Noongah

members.

Put on hold Westrail

have requested that

the shire install the

pipe under the

railway line in a steel

sleeve.

Agreement

signed to lay

pipe.

26 Feb

2013

2102 CEO Regional Airport Grant - RAD Submit application for option 2

and seek to excise portion of

Reserve 37855 and request that

the excised portion be converted

to freehold title.

Grant submitted.

Result August 2013.

Should know by

October

meeting.

26 Feb

2013

2105 MOW Bullock Hill / Dumbleyung Road

Intersection

Accept option (1) and request

MOW to apply for commodity

grant.

Grant has been

accepted. Costing on

intersection from

Main Roads.

Commence work

– Feb 2014

28 May

2013

2178 MOW Sprigg Road Network 4 Upgrade Provide a grader and roller to

upgrade Sprigg Road.

As time permits.

26 Mar

2013

2126 MOW Extensions to Caravan Park Obtain quotes for power, water

and sewerage for budget

consideration.

Obtain quotes to take

to the budget

meeting.

Received quotes

for water,

sewerage and

power to be

installed.

25 June

2013

MOW Mosquito Control / Fogger MOW to follow up. Chemical purchased. Fogger

purchased.

27 Aug

2013

2249 MOW Town Drainage – Tudor Street Upgrade drainage across Tudor

Street as per the engineers

report.

As time permits.


12

27 Aug

2013

2250 MOW Drainage at Cottage Homes Undertake drainage at Cottage

Homes.

27 Aug

2013

2251 MOW Toro Mower Purchase Toro mower from T-

Quip outright.

Awaiting

delivery.

27 Aug

2013

2252 MOW Purchase of 13 Tonne Truck Call tenders as per MOW

specifications.

Tender have been

called.

27 Aug

2013

2256 MOW Parking Issues on Arthur Road Investigate options to improve

parking and provide costings for

widening of the area.


13

10. FINANCIAL REPORTS


14


15


16


17


18


19


20


21


22


23


24


25

BRIEF SUMMARY:

Council, each financial year, is required to adopt a percentage and/or value in

reporting material variances in monthly financial reporting.

BACKGROUND:

Financial Management Regulations 34 relating to the preparation of monthly financial

reports to Council, states each financial year, a local government is to adopt a

percentage or value, calculated in accordance with ASS 5, to be used in statements

or financial activity for reporting material variances.

Council, for the last three financial years opted for reporting on material variances in

value only, this value was set at $20,000.

COMMENT:

The reporting of variances is done on the differences between the actual figures and

the monthly budget for each program. The monthly budget is estimated and is often

not achieved due to unforeseen events or delays. It is therefore sensible to make this

reporting simple by selecting and amount and set this amount to $20,000.

CONSULTATION/COMMUNICATION:

N/A

STATUTORY/LEGAL IMPLICATIONS:

Financial Management Regulation 34

POLICY IMPLICATIONS:

Nil

FINANCIAL IMPLICATIONS:

Nil

STRATEGIC IMPLICATIONS:

Nil

PROPONENT: Shire of Wagin

OWNER: Shire of Wagin

LOCATION/ADDRESS:

AUTHOR OF REPORT: Manager Finance and Corporate Services

SENIOR OFFICER: Chief Executive Officer

DATE OF REPORT: 24th September 2013

PREVIOUS REPORT(S): 28th August 2013

DISCLOSURE OF INTEREST: N/A

FILE REFERENCE: N/A

ATTACHMENTS: Nil

10.1 REPORTING MONTHLY VARIANCES


26

VOTING REQUIREMENTS:

Simple Majority

2271 OFFICERS RECOMMENDATION & COUNCIL DECISION

Moved: Cr. I C Cumming Seconded: Cr. E N Pugh

That Council;

Adopt a material variance of +/- $20,000 by program from the base figure for the financial

year 2013/2014 and report these variances by way of supporting note in the ‘Monthly

Statement of Financial Activity’.

Carried 10/0


27

BRIEF SUMMARY:

A Statement of Financial Activity is attached for Council to adopt.

BACKGROUND:

A Statement of Financial Activity is attached for Council to adopt.

COMMENT:

The Local Government (Financial Management) Regulations 1996 requires the

Council is to be presented with a Statement of Financial Activity each month.


Nil


Local Government (Financial Management) Regulations.


Nil


Nil


Nil


Simple Majority

PROPONENT: Manager Finance & Corporate Services


LOCATION/ADDRESS: Shire of Wagin

AUTHOR OF REPORT: Manager Finance & Corporate Services


DATE OF REPORT: 24 September 2013

PREVIOUS REPORT(S): 23 July 2013


FILE REFERENCE: N/A

ATTACHMENTS: Monthly Financial Report

10.2 STATEMENT OF FINANCIAL ACTIVITY – JULY 2013


28


Moved: Cr. D C Lloyd Seconded: Cr. J G Shaw

That Council adopts the Statement of Financial Activity for the period ending

31st July 2013.

Carried 10/0


29


30


31


32


33


34


35

BRIEF SUMMARY:

A Statement of account and other payments is enclosed for Council to adopt.

BACKGROUND:

The Local Government (Financial Management) Regulations 1996 requires that

Council is to be presented with a Statement of payments each month.

COMMENT:

A copy of the Statement of Payments has been compiled for the month of July 2013

for Council to peruse and adopt.


Nil


Local Government (Financial Management) Regulations


Nil


Nil


Nil


Simple Majority

PROPONENT: Manager Finance & Corporate Services



AUTHOR OF REPORT: Manager Finance & Corporate Services



PREVIOUS REPORT(S): 23 July 2013


FILE REFERENCE: N/A

ATTACHMENTS: Municipal Account List of Payments

10.3 STATEMENT OF PAYMENTS – JULY 2013


36


Moved: Cr. J G Shaw Seconded: Cr. R C Walker

That Council adopts the Statement of Payments for the month of July 2013 showing the

following payment totals –

Municipal cheque payments totalling $ 27,494.37

Municipal electronic payments totalling $ 355,840.37

Trust cheque payments totalling $ 18,595.20

Carried 10/0


37

Municipal Account List Payments

July 2013

Chq/EFT Date Name Description Amount

EFT300 02/07/2013 Midalia Steel Pty Ltd Wedgecarrup Fire Station shed and other materials -12954.83

EFT301 02/07/2013 Wagin Motel Accommodation for IT consultant -480.00

EFT302 02/07/2013 Arborwest Tree Farm Ulmus Parvifolia - Trees -550.00

EFT303 02/07/2013 Benara Nurseries Trees -1407.69

EFT304 02/07/2013 Courier Australia Postage and Freight -69.07

EFT305 02/07/2013 Department Of Finance Shared Services Recoup of Direct Costs -252.02

EFT306 02/07/2013 Fuel Distributors of WA Pty Ltd Fuel - Unleaded and Diesel -16190.80

EFT307 02/07/2013 John Case Phone Bill Reimbursement -99.95

EFT308 02/07/2013 Narrogin Betta Electrical Home Living Fridge for Library -324.00

EFT309 02/07/2013 Narrogin Glass Hack and Glaze Window -159.96

EFT310 02/07/2013 Narrogin Technology Solutions New computer and Setup - Dual Screen -2091.95

EFT311 02/07/2013 Narrogin Toyota 10,000 Service on Toyota Kluger -288.56

EFT312 02/07/2013 Opus International Consultants Roman Roads System Mentoring 4WDL VROC -

Charged to all shires

-7425.00

EFT313 02/07/2013 Wagin Panel & Paint Replace Window on Community Bus -165.00

EFT314 02/07/2013 Wagin Plumbing Renew/replace and repair showground standpipe -512.05

EFT315 08/07/2013 Australian Services Union Payroll deductions -68.70

EFT316 08/07/2013 Child Support Agency Payroll deductions -200.43

EFT317 08/07/2013 HIF Insurance Payroll deductions -25.25

EFT318 08/07/2013 LGRCEU Payroll deductions -19.40


38

EFT319 08/07/2013 Shire of Wagin Payroll deductions -60.00

EFT320 08/07/2013 WALGSP Superannuation contributions -5987.55

EFT321 08/07/2013 Westscheme Superannuation contributions -410.26

EFT355 11/07/2013 Baileys Fertilisers GT Green fertiliser -1095.60

EFT356 11/07/2013 Beaurepaires Repair Puncture on Tractor -183.13

EFT357 11/07/2013 Midalia Steel Pty Ltd Patio Steel and Brackets -360.80

EFT358 11/07/2013 Australia Post Postage -215.50

EFT359 11/07/2013 Cooks Tours Caravan Park Advertising -1420.00

EFT360 11/07/2013 Courier Australia Postage -12.23

EFT361 11/07/2013 Cr Ian Cumming Sitting Fees -463.76

EFT362 11/07/2013 Cr Phillip Blight Sitting Fees Jan - June 2013 -4442.18

EFT363 11/07/2013 Daycrest Pty Ltd Fuel -467.97

EFT364 11/07/2013 Doms Delicatessen of Wagin Refreshments and groceries -119.65

EFT365 11/07/2013 Ewen-Foley Agencies Fertliser and chemicals -1350.80

EFT366 11/07/2013 Fitz Gerald Strategies Meeting with MOW and CEO regarding Staff Issues -579.74

EFT367 11/07/2013 Great Southern Waste Disposal Waste Removal -13021.32

EFT368 11/07/2013 Hart Sport Sporting Equipment for Active After School -600.40

EFT369 11/07/2013 In2Balance Pty Ltd Ratebook Conversion to Synergy for new IT

Accounting system

-3905.00

EFT370 11/07/2013 Landgate - Midland Interim Valuations -118.05

EFT371 11/07/2013 Main Roads Western Australia Bridge Structure Investigations -22000.00

EFT372 11/07/2013 McGuffie Transport Freight for June 2013 -1020.25

EFT373 11/07/2013 Meals on Wheels Wagin Meals on Wheels Quarterly Return -2257.23


39

EFT374 11/07/2013 Narrogin Packaging and Motorcycles Tablecloth -24.00

EFT375 11/07/2013 O’Neill’s Service Centre 50mm Cast Iron Trailer Hitch -65.00

EFT376 11/07/2013 PPC Worldwide Employee Assistance Program May 2013 - April

2014

-92.40

EFT377 11/07/2013 Palace Hotel Alcohol for Council Meeting -118.97

EFT378 11/07/2013 Peter Webster Reimbursement for fuel -126.63

EFT379 11/07/2013 RiskID Strategic Community Plan Finalisation -2810.72

EFT380 11/07/2013 Staples Australia Pty Limited Supplies, refreshments, admin -374.14

EFT381 11/07/2013 Synergy Electricity Bills -4809.75

EFT382 11/07/2013 UTS Geotechnical Samples for Swimming Pool Change Rooms -350.00

EFT383 11/07/2013 Wagin Community Resource Centre Photocopying -1.80

EFT384 11/07/2013 Wagin District Farmers Co-op Groceries and refreshment supplies -817.03

EFT385 11/07/2013 Wagin Gas Electrics Repairs to Power issue on Oval, replace HWS at

Medical Centre, light repairs at CEO house, install

lights in Trotting Club Stalls, new HWS and pump

repairs.

-10426.13

EFT386 11/07/2013 Wagin Mechanical Repairs Service on Holden Commodore -302.60

EFT387 11/07/2013 Fuel Distributors of WA Pty Ltd Diesel and Unleaded Fuel -13190.00

EFT388 17/07/2013 Alexander Galt and Co Pty Ltd Water Tank for Wedgecarrup Fire Station -7759.27

EFT389 17/07/2013 Express Print Window Faced Envelopes -456.50

EFT390 17/07/2013 Greenline 2x Chainsaws -1778.00

EFT391 17/07/2013 LG People Progress payment for development of Workforce

Plan

-11000.00

EFT392 17/07/2013 Landgate - Midland Landgate Enquiries -72.00


40

EFT393 17/07/2013 Midalia Steel Pty Ltd White Trimdec Sheets -293.53

EFT394 17/07/2013 Rural Press Regional Media WA PtyLtd. Rural Press Advertising -559.09

EFT395 17/07/2013 Star Track Express PTY LTD Postage and Frieght -301.83

EFT396 17/07/2013 State Library of WA Lost books -7.70

EFT397 17/07/2013 Urban Rural Perspectives Town Planning Consulting Services -440.73

EFT398 17/07/2013 Investec Asset Finance & Leasing Pty Ltd Lease of Kyocera Photocopier -608.30

EFT399 17/07/2013 BOC Gases Oxygen gas -363.53

EFT400 17/07/2013 Central Country Zone WALGA Annual Subscription 2013.2014 -3740.00

EFT401 17/07/2013 Fuel Distributors of WA Pty Ltd Fuel and Diesel -9105.00

EFT402 17/07/2013 IT Vision Annual License Fees 13/14 -17856.30

EFT403 17/07/2013 Local Government Supervisors Association 2013.2014 Membership -38.50

EFT404 17/07/2013 Recharge-It Toner Cartridge -66.00

EFT405 17/07/2013 Wagin Community Resource Centre Traineeship Expenses 2012.2013 -8000.00

EFT406 17/07/2013 White Building Co. Pty. Ltd Claim #7 for Works at Well Aged Homes in Khedive

Street

-66750.75

EFT407 17/07/2013 Wilson Machinery Slasher Blades, and parts -389.53

EFT408 22/07/2013 Shire of Wagin Payroll deductions -60.00

EFT409 22/07/2013 Australian Services Union Payroll deductions -73.32

EFT410 22/07/2013 Australian Super Administration Superannuation contributions -768.88

EFT411 22/07/2013 Child Support Agency Payroll deductions -200.43

EFT412 22/07/2013 HIF Insurance Payroll deductions -27.75

EFT413 22/07/2013 LGRCEU Payroll deductions -19.40

EFT414 22/07/2013 WALGSP Superannuation contributions -6631.46


41

EFT415 22/07/2013 Westscheme Superannuation contributions -418.72

DD137.1 17/07/2013 National Bank Loan Repayment -6472.30

DD153.1 01/07/2013 Department of Transport Daily Licensing Takings 27/06/13 -11339.75






















42



-355840.37

3484 02/07/2013 Telstra Phone Bill -223.53

3485 08/07/2013 Concept One The Industry Superannuation

Fund

Superannuation contributions -181.86

3486 08/07/2013 Australian Super Administration Superannuation contributions -599.80

3487 08/07/2013 Colonial First State Superannuation contributions -111.40

3488 08/07/2013 Hesta Super Fund Superannuation contributions -345.45

3489 08/07/2013 Hostplus Superannuation contributions -222.70

3490 08/07/2013 Rest Administration Superannuation contributions -484.93

3491 08/07/2013 Shire of Wagin Footy Tipping Payroll deductions -44.00

3492 08/07/2013 Telstra Superannuation Fund Superannuation contributions -289.80

3493 08/07/2013 Virgin Money Super Superannuation contributions -168.34

3494 10/07/2013 Telstra Phone Bill -859.39

3495 10/07/2013 Australian Taxation Office Penalty for Failure to lodge activity statement on

time

-340.00

3496 10/07/2013 CASH Petty Cash -444.45

3497 10/07/2013 Darkan Roadhouse Fuel -58.10

3498 10/07/2013 Gerard Terance Hegarty Sitting Fees -300.00

3499 10/07/2013 Kath Kellow Morning Tea Catering -400.00

3500 10/07/2013 Origin LP Gas Facility Fees -58.00


43

3501 10/07/2013 Perfect Computer Solutions Pty Ltd Update CEO Computer and Councillor Emails -155.00

3502 10/07/2013 Wagin Historical Village Subsidy Historic Village -8150.00

3503 17/07/2013 Telstra Telstra Phone Bills -1465.18

3504 17/07/2013 Great Southern Concert Band Donation for the Great Southern Concert Band -400.00

3505 17/07/2013 Mark Swinfield Mini Excavator Hire -630.00

3506 17/07/2013 Fitz Gerald Strategies IR and HR Services 2013.2014 -2894.50

3507 17/07/2013 Keynote Conferences Waste and Recycling Conference -1640.00

3508 17/07/2013 Mark Dudenhoeffer Vehicle Usage Reimbursement - Wedgecarrup Fire

Station

-500.63

3509 17/07/2013 Mark Swinfield Reimbursement parts purchased with private credit

card

-186.92

3510 17/07/2013 Quick Corporate A4 Copy Paper -224.40

3511 17/07/2013 Water Corporation water -2645.01

3512 22/07/2013 Concept One The Industry Superannuation

Fund

Superannuation contributions -181.86

3513 22/07/2013 Colonial First State Superannuation contributions -140.84

3514 22/07/2013 Hesta Super Fund Superannuation contributions -388.51

3515 22/07/2013 Hostplus Superannuation contributions -222.70

3516 22/07/2013 Rest Administration Superannuation contributions -484.93

3517 22/07/2013 Shire of Wagin Footy Tipping Payroll deductions -44.00

3518 22/07/2013 Telstra Superannuation Fund Superannuation contributions -289.80

3519 22/07/2013 Virgin Money Super Superannuation contributions -168.34

3520 25/07/2013 Gregory Robert Ball Deputy Presidents Allowance -1550.00

-27494.37


44

Trust Account List of Payments

July 2013

Chq/EFT Date Name Description Amount

416 26/07/2013 Shire of Wagin TRANSFER OF END OF YEAR TRANSPORT TO MUNI -16295.20

2144 10/07/2013 CJ South & CO REFUND BOND HIRE OF COMMUNITY BUS 7TH JUNE 2013 -150.00

2145 10/07/2013 Wagin Returned Serviceman’s League REFUND BOND HIRE OF COMMUNITY BUS 26TH MAY 2013 -150.00

2146 10/07/2013 Woodanilling Primary School REFUND BOND HIRE OF COMMUNITY BUS 13TH JUNE 2013 MARK OAKLEY

-150.00

2147 10/07/2013 Wagin Volunteer Fire Brigade REFUND BOND HIRE OF RECREATION CENTRE FOR AGM 29TH JUNE 2013

-800.00

2148 29/07/2013 Cameron Peter Forrest REFUND BOND HIRE OF COMMUNITY BUS 20TH JUNE 2013 -150.00

2149 29/07/2013 Dawsons Funeral Home REFUND BOND HIRE OF TOWN HALL AMANDA WALLAM 12TH JULY 2013 -150.00

2150 29/07/2013 Howard Melvin Ward REFUND BOND HIRE OF ERIC FARROW PAVILION 17TH JULY 2013 -300.00

2151 29/07/2013 Roslyn Garlett REFUND BOND HIRE OF TOWN HALL 26TH JULY 2013 -300.00

2152 29/07/2013 Wagin Dart Association REFUND BOND HIRE OF COMMUNITY BUS 28TH JUNE 2013 -150.00

Total Cheques /EFT -18595.20


45

Credit Card List of Payments

July 2013

Type Date Num Name Description Amount

Credit Card - Chief Executive Officer Peter Webster

Credit Card Charge 4/07/2013 40713 BBQ Galore Bunbury Heater for CEO's House 3,392.00

Credit Card Charge 8/07/2013 80713 Godfreys Bunbury Bag and Filters for Recreation Centre Vacuum Cleaner 59.80

Credit Card Charge 8/07/2013 80713 BBQ Galore Bunbury Heater for CEO's House 302.00

Credit Card Charge

15/07/2013 150713 Card Fee

Card Fees 9.00

TOTAL 3,762.80

Credit Card - Manager of Works

Credit Card Charge

17/06/2013

170613

Shire of Wagin

Drivers License - Troy Leary 39.50

Credit Card Charge

17/06/2013

170613

Palace Hotel

Drinks for Toolbox Meeting 79.98

Credit Card Charge

17/06/2013

170613

Wagin Co-op

Groceries for Toolbox Meeting 52.72

Credit Card Charge

20/06/2013

200613

Shire of Wagin

Drivers License - John Murray 39.50

Credit Card Charge

20/06/2013

200613

Tru Blu Hire

Hire of Lift for Wedgcarrup Shed Construction 883.58

Credit Card Charge 27/06/2013 270613

Office Works

Receipt Books for Meals on Wheels 44.65


Palace Hotel

Drinks for Toolbox Meeting 53.39


Shire of Wagin

Drivers License - Allen Hicks & William Stephens 79.00


Sullivans Hotel

Meals for staff attending training course 166.00


Breve Café and Bar

Meals for staff attending training course 18.90


46


Wentworth Plaza Hotel

Accommodation & Meals - MOW Attending Footpaths Conference

183.90


Sullivans Hotel - Refund Refund of Excess amount charged on the Card -100.00


Card Fee

Card Fee 9.00

TOTAL 1,550.12

Credit Card - Manager of Community and Regulatory Services

Credit Card Charge

19/06/2013 190613 Palace Hotel Southern Inland Health Initiative Working Lunch 40.50

Credit Card Charge

20/06/2013 200613 Paypal - Jastradepty Transaction Wrongly charged to card Amount fully recouped 6.99

Credit Card Charge

1/07/2013 10713 BP Williams Fuel for Vehicle - MCRS Vehicle 64.59

Credit Card Charge

1/07/2013 10713 BP Armadale Fuel for Vehicle - MCRS Vehicle 51.92

Credit Card Charge

4/07/2013 40713 CSIRO Publish Internet Australian Native Plants for Street trees 48.95

Credit Card Charge

5/07/2013 50713 BP Williams Fuel for Vehicle - MCRS Vehicle 58.18

Credit Card Charge

15/07/2013 150713 Card Fee Card Fee 9.00

TOTAL 280.13

Credit Card - Chief Executive Officer - Len Calneggia

Credit Card Charge

24/06/2013

240613

Brayco Pty Ltd

Kitchen Sink and Bench for Works Depot 1,510.00

Credit Card Charge

8/07/2013

80713

Westnet

Shire's Internet 403.73

Credit Card Charge

15/07/2013

150713

Card Fee

Card Fee 9.00

TOTAL 1,922.73


47

OPENING: 7.00pm

ATTENDANCE: Cr R C Walker

Cr G K West

Cr D C Lloyd

Ms S Dimmock

Ms J McGregor

Mr G Harvey

Mr D Bishop

STAFF: Mr P R Webster Chief Executive Officer

Ms C A Webster Manager of Community and Regulatory

Services

1. The Chief Executive Officer opened the meeting stating that we were looking for

achievable outcomes, attention seeking ideas that reflect on the uniqueness of

Wagin and its opportune location. Members and Councillors were then asked to

outline some of their ideas / objectives for the Committee.

1.1 Councillor Walker

Sees the Committee reflecting the intentions of the Economic Development Strategy

Assured Council support

Dennis Bishop

Make Wagin unique and or interesting

Re-develop the Historical Village into a living history type museum

Build on the capacity to capture the Arts

Explore opportunities for our Lakes

Look at the possibility of an Arts Festival – Artist in Residence

Embrace touring Arts and Tourist Trail from Brookton to Albany Highway

11. REPORTS OF COMMITTEES

11.1 TOURISM AND PROMOTION COMMITTEE MEETING – 17 SEPTEMBER

2013


48

Councillor West

Tourism is a large growing industry

Town needs a Bakery

Set old “relics” in concrete paths

Q R Code application for smart phones

Excellent opportunity, for a fish farm development currently under consideration

Create circuit travel

Improve signage

Jean McGregor

Get dialogue happening

Highlight Care and Share and Little Gem

Increase Argus contributions

Linkage of like – tourist attractions

Market to a broader place

Engage people “physically”

Stephanie Dimmock

Establish a commercial (private) Art Gallery

Conduct community art exhibitions

Convert Town Hall into Library / Gallery

Councillor Lloyd

Announced the CRC will no longer run Spring and Autumn markets

Concerns about volunteering capacity of the town

Enhance facilities at the CRC

Consider various areas of interest based on age

Little Gem to increase its potential

Against Shire purchasing Mitchell Hall

Support Argus or we will lose it

Look at Social Media opportunities

Re-introduce Emu’s

Graeme Harvey

Convert the Historical Village into a “Micro – nation”.

Carolyn Webster

Tourism and Economic Development are integral

Initiatives need to be sustainable and within the volunteer capacity of the town

All levels of our history to be illustrated – Natural – Aboriginal – European

Build on existing Assets

Get serious about signage and street scapes

Important role of Jesse Brampton and Sally Malone in making the town an interesting and appealing place


49

Adopt some / few strategies activities that are achievable.

1. Membership of Committee

Confirmed as those present.

Rotary – Events Central to be asked to join the Committee.

2. Terms of Reference

MCRS to draw up draft Terms of Reference to present to next meeting.

3. Transfer of Funds

MCRS to contact previous Tourism Committee Chairperson and arrange for that

organisation to disband and monies held to transfer to the Shire of Wagin.

4. Linkage to WEDAC

Re affirmed by CEO, MCRS and Councillor Walker.

5. Brochures – Tourist of Wagin

Councillor West and Jean McGregor will work with MCRS to rewrite out of date

brochure, maps etc.

6. Signage – Significant Places

These where acknowledged as important aspects of improving Tourism and

Promotion.

7. General Business

(ref 1.1) There was a repetitive requirement throughout this meeting for a dedicated

space to accommodate Gallery, Library, Exhibitions, visiting Artists and more.

Serious consideration needs to be given to the possibly of modifying our existing

Town Hall and Lesser Hall as one option to house these services.

8. Closure

The meeting closed at 8.30pm.

NEXT MEETING – OCTOBER 2013

I certify that this copy of the Minutes is a true and

correct record of the meeting held on

17 September 2013.

Signed: ...............................................................

Presiding Elected Member

Date: ...............................................................


50

BRIEF SUMMARY:

This report recommends that:

i) a planning application submitted by J Morton on behalf of Springview Pty Ltd,

being Morton Seed and Grain Merchants Pty Ltd, and T & S Parsons to construct

a small Bioenergy Cogeneration Facility for the conversion of oak husks to

electricity and steam on Lot 200 (No.31) Stewart Road and a portion of Lot 3

Wagin-Dumbleyung Road, Wagin be conditionally approved; and

ii) Council acknowledge all submissions received in respect of the application and

authorise the Shire administration to respond accordingly advising of Council’s

final decision.

BACKGROUND:

As Council is aware a planning application has previously been received in which

approval is being sought for the construction of a small Bioenergy Cogeneration

Facility which will provide for the conversion of oak husks to electricity and steam on

Lot 200 (No.31) Stewart Road and a portion of Lot 3 Wagin-Dumbleyung Road,

Wagin.

The application proposes to burn a by-product from the existing oat processing

industry on the site (i.e. the oak husks) in boilers which generate steam to drive a

turbine. The turbine generates power to feed back into the machinery that processes

oats.

PROPONENT: J Morton on behalf of Springview Pty Ltd being

Morton Seed and Grain Merchants Pty Ltd and T &

S Parsons

OWNER: J Morton

LOCATION/ADDRESS: Lot 200 (No. 31) Stewart Road, Wagin & Part Lot 3

Wagin Dumbleyung Road Wagin

AUTHOR OF REPORT: J Douglas and S Pandevski – Consultant Town

Planners (Urban and Rural Perspectives)



PREVIOUS REPORT(S): July 2013


FILE REFERENCE: 1569

ATTACHMENTS: Plans 1 to 6 & Attachment 1

12. AGENDA ITEMS

12.1 PLANNING APPLICATION – PROPOSED BIOENERGY COGENERATION

FACILITY


51

The majority of the process takes place within an existing 20 metre x 15 metre shed

which is proposed to be increased in length from 20 metres to 30 metres and its wall

height raised to a maximum of 7.5 metres in order to accommodate the additional

machinery.

Two (2) components of the process are located outside of the shed: the cooling tower

(approximately 7 metres wide x 7 metres deep x 4.2 metres high) and the

evaporation pond /blowdown dam (approximately 30metres long x 30metres wide x

1metre deep).

Under the terms of the information and plans submitted in support of the application

and presented to Council for consideration in July 2013 the following is proposed:

i) Additions and extensions to an existing shed by: a) increasing its length from 20 metres to 30 metres; and

b) increasing its wall height to a maximum of 7.5 metres;

ii) Fitting out the shed with boilers, turbine, ash storage area, chemical storage area, small water desalination plant (if required) and creation of an additional storage area;

iii) Construction of a new cooling tower (dimensions previously provided) in a location abutting the existing sheds; and

iv) Construction of an evaporation pond/blowdown dam (approximate dimensions previously provided) to deal with water discharged from the boilers and cooling towers. The proposed dam traverses the boundary and enters adjoining Lot 3. The owner of Lot 3 has consented in writing to the dam being partially located within the boundaries of Lot 3, whilst the final stage of a land rationalisation process referred to previously is completed (see Plans 1 to 6)

The proposed new infrastructure is critical to the implementation and realisation of

the Wagin Integrated Food Fibre Processing Hub (WIFFPH) which is an integrated

processing facility incorporating the bioenergy cogeneration plant, a desalination

plant and recirculating aquaculture facility.

The applicant has confirmed that the proposed facility has already received a works

approval from the Environmental Protection Authority as a Category 87 Prescribed

Premises as defined in Schedule 1 of the Environment Protection Regulations 1987.

At its Ordinary Meeting held on 23 July 2013 (Item 12.2) Council unanimously

resolved to conditionally approve the application subject to no objections to the

proposal being received by the Shire at the completion of the required public

advertising process.

The application was subsequently advertised for a period of not less than 21 days in

accordance with the specific requirements of Clause 6.3 of the Shire of Wagin Town

Planning No.2 by:

forwarding a notice to all landowners within 500 metres of the proposed development;

publishing a notice in the Wagin Argus; and

forwarding correspondence to the Water Corporation requesting comment.


52

COMMENT / CONCLUSION:

At the close of the public advertising period, being Friday 23 August 2013, two (2)

submissions had been received by the Shire.

One submission was from the Water Corporation. The other was from a nearby /

adjoining landowner in which a number of issues and concerns were raised (see

Attachment 1 – Schedule of Submissions).

In light of the submission received from the nearby/adjoining landowner and pursuant

to Council’s previous resolution in July, the matter is now presented to Council for

further consideration and final determination.

The following is a brief summary of all comments received during public advertising:

Submission No.1 – Nearby / Adjoining Landowner

In summary this submission was concerned that the proposal, if approved, will:

- rely on mains water to the detriment of other users; - generate significant vibrations to the detriment of their amenity; and - generate additional liquid discharge that may have a propensity to de-stabilise

existing boundary fencing and waterlog the roots of large trees causing them to topple over and potentially cause injury and/or damage.

Submission No.2 – Water Corporation

In summary this submission:

- supports the principle of protecting the mains water service; and - cannot provide any further meaningful comments as it does not have details of

the private water main that services the subject land and connects to the Corporation’s water main in Tudhoe Street.

It is concluded from a detailed assessment of the application and the submissions

received during public advertising that the proposal to construct a Bioenergy

Cogeneration Facility on Lot 200 (No.31) Stewart Road and a portion of Lot 3 Wagin-

Dumbleyung Road, Wagin is be capable of being implemented in a proper and

orderly manner without any negative impacts on the environment, existing essential

service infrastructure and the general amenity and safety of the immediate locality

subject to compliance with a number of conditions that specifically address the

matters raised by the nearby/adjoining landowner and the Water Corporation.


Undertaken for a minimum period of twenty one (21) days in accordance with the

specific requirements of Clause 6.3 of TPS No.2. As previously mentioned two (2)

submissions were received by the Shire, the details of which are provided in

Attachment 1 entitled ‘Schedule of Submissions’.


Shire of Wagin Town Planning Scheme No.2

Planning and Development Act 2005 (as amended)

Environmental Protection Act 1986


53

Environmental Protection Regulations 1987

Environmental Protection (Noise Regulations) 1997


Nil


Nil


Council’s approval to the proposed development and use of the land for the intended

purpose will provide for the implementation of the Wagin Integrated Food Fibre

Processing Hub (WIFFPH) which can be expected to contribute to the diversification

of the local economy including the creation of additional employment opportunities.


Simple Majority


54


Moved: Cr. J G Shaw Seconded: Cr. J L C Ballantyne

1. That Council acknowledge the submissions received in respect of the application for planning approval submitted by J Morton on behalf of Springview Pty Ltd, being Morton Seed and Grain Merchants Pty Ltd, and T & S Parsons to construct a Bioenergy Cogeneration Facility on Lot 200 (No.31) Stewart Road and a portion of Lot 3 Wagin-Dumbleyung Road, Wagin.

2. That the application for planning approval submitted by J Morton on behalf of Springview Pty Ltd, being Morton Seed and Grain Merchants Pty Ltd, and T & S Parsons to construct a Bioenergy Cogeneration Facility on Lot 200 (No.31) Stewart Road and a portion of Lot 3 Wagin-Dumbleyung Road, Wagin be APPROVED by Council subject to the following conditions and advice notes:

Conditions: 1. The evaporation pond / blowdown dam shall be constructed to the satisfaction of the

Shire of Wagin with construction details to be provided and approved by the Shire prior to lodgement of a Building Permit application.

2. All process fluid discharge is to be uncontaminated and directed towards and into the evaporation pond / blowdown dam identified in Condition 1 above.

3. The premises shall be kept in a neat and tidy condition at all times to the satisfaction of the Shire of Wagin.

4. The proposed development is required to secure and connect to a suitable water source to service the proposed cooling tower prior commencement of the use.

5. The proposed development is not permitted to compromise the existing reticulated water supply service in the locality.

6. The proposed development is not permitted to connect to the existing reticulated water service in the locality without first obtaining written approval to do so from the Water Corporation.

7. All stormwater produced on the site shall be disposed of on-site to the satisfaction of the Shire of Wagin.

8. No fluid, other than uncontaminated stormwater, is to enter any stormwater drain without prior approval from the Shire of Wagin and the Environmental Protection Authority.

9. All processes and operations associated with the proposed facility shall be managed so as to not have any detrimental impacts upon the amenity of any adjoining residential property in terms of noise, dust, odour and/or vibration.

10. All rubbish and waste generated on-site shall be managed and disposed of to the specifications and satisfaction of the Shire of Wagin.

11. The applicant / owner shall obtain approval from the Department of Mines and Petroleum for the storage of chemicals / dangerous goods on the land in accordance with the Dangerous Goods Regulations.

12. Any open storage area, utilitarian area or any other space used in connection with the development which, by virtue of its location and use is likely to detract from the visual amenity of the surrounding area, shall be screened from public view by a closed wall or fence no less than 1.8 metres in height, or screen-type landscaping approved by the Shire of Wagin.

13. Any additional development and/or use of the land not in accordance with the details and plans submitted in support of the application will require the further approval of Council.


55

Advice Notes:

1. The development is to be substantially commenced within a period of two (2) years from the date of this approval. If the development is not substantially commenced within this period the approval will lapse and be of no further effect. Where an approval has lapsed, no development shall be carried out without the further approval of the Shire of Wagin having first been sought and obtained.

2. Development may be carried out only in accordance with the terms of the application as approved herein and any approved plans.

3. This approval is not an authority to ignore any constraint to development on the land, which may exist through contract or on title, such as an easement or restrictive covenant. It is the responsibility of the applicant and not the Shire to investigate any such constraints before commencing development. This approval will not necessarily have regard to any such constraint to development, regardless of whether or not it has been drawn to the Shire's attention.

4. Provision must be made for access and facilities for use by people with disabilities in accordance with provisions of the Building Code of Australia and AS 1428.1.

5. In accordance with the Building Act 2011 a Building Permit application must be submitted to and approved by the Shire of Wagin prior to any construction or earthworks commencing on the site.

6. When developing and using the land for the intended purpose/s the applicant shall have due regard for the relevant provisions and standards of the Shire of Wagin Health Local Laws 1997.

7. The noise (including vibrations) generated by activities on-site, including machinery motors or vehicles is not to exceed the levels as set out under the Environmental Protection (Noise) Regulations 1997.

Carried 10/0


56


57


58


59


60


61


62


63


64

Cr Lloyd left the meeting at 7.19pm.

BRIEF SUMMARY:

A request that the policy regarding outbuildings in the town-site of Wagin be varied to

allow a shed with a greater height than that permitted.

BACKGROUND:

Council has a policy regarding the development of outbuildings in the town-site of

Wagin (Policy 16 Health, Building and Planning) attached, that limits the sizes of

outbuildings within the town-site of Wagin.

Part viii) of the policy states “the wall height of any outbuilding shall not exceed 3

metres or 3.9 metres at the apex of a pitched roof unless otherwise approved by

Council”

The request by the applicant is that Council approves a shed with a wall height of

4200mm and an apex height or 4727mm.

COMMENT:

The property in question is on the corner of Arnott and Ware Streets and is 4321m² in

size.

The proposed shed will be 8m x 6m (48m²) and constructed out of colorbond® steel.

It is proposed to erect this shed against the side of an existing 36m² shed, leaving a

bare minimum distance between the two for construction purposes (site diagram

attached).

The reason given for the request for the higher shed is to house a mobile home that

might have additional equipment stored on the roof of the vehicle (letter attached).

Council is required to approve the application before a building permit can be issued.

PROPONENT: A & W Pederick

OWNER: A & W Pederick

LOCATION/ADDRESS: Lot 61 (14) Arnott Street

AUTHOR OF REPORT: Health and Building Officer



PREVIOUS REPORT(S): N/A

DISCLOSURE OF INTEREST: Nil

FILE REFERENCE: 1839

ATTACHMENTS: Nil

12.2 PLANNING APPLICATION OUTBUILDINGS IN THE TOWN SITE OF WAGIN


65

Council has previously approved sheds larger than that permitted, both for overall

size and increased height.

As the letter accompanying the application states, there are numerous trees and

screening shrubs between the proposed shed site and the road (Arnott Street), and

as long as this vegetation remains, the shed will mostly be unseen.


N/A


Shire of Wagin Town Planning Scheme, Policy manual


The policy states a maximum wall height of 3 metres and a ridge height of 3.9 metres

but that if a good enough reason is given, Council will consider variations to the

policy.

It could be argued that if the vehicle did not store equipment on the roof it would not

need such a high shed, however the vehicles height alone means it won’t fit into the

shed if there are no dispensations allowed.


N/A


This shed will almost completely be invisible from the street if the vegetation as is

remains and the reasons given for the higher shed are valid.

It does not automatically set a precedence for higher sheds.


Simple Majority


Moved: Cr. G K B West Seconded: Cr. J G Shaw

That the owners of Lot 61 (14) Arnott Street Wagin be permitted to erect a 6m x 8m x 4.7m ridge

height colorbond® clad shed on the property, in the position requested subject to

1. The issue of building permit and 2. The existing vegetation between the proposed shed and Arnott Street remain intact and

undisturbed. Carried 8/1


66

Cr Lloyd returned to the meeting at 7.24pm.

Cr Walker left the meeting at 7.24pm.

BRIEF SUMMARY:

Approval was given to Mr G Ward in August 2010 to operate an Extractive Industry at

Location 11390 Piesse Rd Piesseville.

Condition 3 was that the approval be reviewed annually.

BACKGROUND/COMMENT:

Council imposed 6 conditions on this approval in 2010 and, in the main, these

conditions have been adhered to.

The CEO has spoken with the Manger of Works about the roading issues and these

appear to be under control with Mr Ward agreeing to supply and cart the gravel along

Sprigg Rd with the Shire spreading and compacting it.

Only one comment was received over the past 6 months regarding times of operation

and this was resolved.


Manager of Works

URP


Nil


Nil


Nil

PROPONENT: G Ward

OWNER: G Ward

LOCATION/ADDRESS: 11390 Piesse Road Piesseville

AUTHOR OF REPORT: Chief Executive Officer



PREVIOUS REPORT(S): August 2010


FILE REFERENCE: A1223

ATTACHMENTS: Nil

12.3 EXTRACTIVE INDUSTRY – G WARD


67


Nil


Simple Majority

Cr Walker returned to the meeting at 7.26pm.


Moved: Cr. I C Cumming Seconded: Cr. G K B West

That Council note that the review of the condition imposed on Mr Ward for the extractive

Industry has been undertaken and noted and Mr Ward advised of the outcomes from the review.

Carried 9/0


68

BRIEF SUMMARY:

The State Government has ceased payment of the Swimming Pool subsidies to local

government. The subsidy was $3,000. This subsidy has been at $3,000 for over 30

years, without any increases at all during that time.

BACKGROUND/COMMENT:

The State Government made available to Council who operate swimming pools a

grant of $3,000 to assist with the deficit in running a pool. This grant became

available to Council in the early 1970’s and there has never been any increase in the

grant during that time.

Councils who has applied for the grant prior to the 8th August 2013 will be paid. I

believe that the Shire of Wagin had submitted its operating statement prior to that

date.

Whilst the grant was not large it did help offset the cost of running the pool. I am

disappointed that it has been taken away however if it was to stay the figure should

have been increased to a more appropriate level


Other Local Governments


Nil


Nil


Small decrease in pool income for 2012/13



LOCATION/ADDRESS: Wagin Memorial Swimming Pool


SENIOR OFFICER: N/A




FILE REFERENCE: GS.PR.16

ATTACHMENTS: Nil

12.4 PUBLIC SWIMMING POOL SUBSIDY


69


Nil


Simple Majority


Moved: Cr. G T Hegarty Seconded: Cr. G K B West

That Council write to the Premier of Western Australia Hon C Barnett expressing our

disappointment at the loss of the grant and the lack of consultation that occurred over this

matter.

Carried 10/0


70

Cr Lloyd left the meeting at 7.27pm.

BRIEF SUMMARY:

Department of Lands is seeking comments from Council regarding the possible

renewal of a “Cropping & Grazing” license for Mr & Mrs English on Reserve 23474.

BACKGROUND/COMMENT:

The reserve in question was leased to Mr & Mrs English in 2009 for a 5 year period. I

have attached a copy of the letter from the Department of Lands that explain the

situation.

The reserve is near Lime Lake.


Manager of Works


The land is zoned “Rural”


Nil


Nil


Nil


Simple Majority

PROPONENT: Mr & Mrs P L English


LOCATION/ADDRESS: Reserve 23474


SENIOR OFFICER: N/A




FILE REFERENCE: R23474

ATTACHMENTS: Letter – Department of Lands

12.5 SECTION 91 LICENCE OVER RESERVE 23474 FOR THE PURPOSE OF

“CROPPING AND GRAZING”


71

Cr Lloyd returned to the meeting at 7.28pm.


Moved: Cr. J G Shaw Seconded: Cr. E N Pugh

That Council does not have any objection to the extension of the lease for Reserve 23474 to Mr

& Mrs English for Cropping and Grazing.

Carried 9/0


72


73


74

BRIEF SUMMARY:

At the 2013 WALGA AGM the following motion was put and carried by those

members there. This motion was then taken to State Council for ratification and

follow up. The motion reads: -

That WALGA condemns the removal of the “poll provisions” from Schedule 2.1

of the Local Government Act 1995 and the forced amalgamations of Local

Government Councils.

BACKGROUND:

Below is an email from Mr Stephen Tindale – CEO City of Subiaco outlining

concerns at what happened when this motion was voted on by State Council.

“Fellow CEOs one and all

You would be aware that the Minister for Local Government has foreshadowed the

removal of the existing poll provisions in the Local Government Act 1995 (for the

metropolitan area only) to make it easier for the Minister to achieve the State

Government's reform agenda. As I understand it, supporting legislation is to be

introduced to Parliament on September 12.

You may also be aware that at the recent AGM of WALGA the following motion was

passed as special urgent business with an overwhelming majority.

That WALGA condemns the removal of the “poll provisions” from Schedule 2.1

of the Local Government Act 1995 and the forced amalgamations of Local

Government Councils.

At Wednesday night's WALGA State Council meeting the following recommendation

was put before the State Council;



LOCATION/ADDRESS:


SENIOR OFFICER: N/A




FILE REFERENCE: GV.AM.1

ATTACHMENTS: Nil

12.6 WALGA AGM MOTION – STATE COUNCIL- WALGA STATE COUNCIL

CAPITULATION


75

That WALGA: 1. Oppose the State Government’s proposal to remove in perpetuity the poll provisions for the metropolitan area contained in Schedule 2.1 of the Local Government Act 1995; 2. Continue to advocate for the State Government to honour its commitment to fund the transition and implementation process of the Metropolitan Local Government Review; An amendment put by Cr Zelones, which was put without notice, saw the following motion being adopted without reference to any of the WALGA zones: That WALGA: 1. Oppose the State Government’s proposal to remove in perpetuity the poll provisions for the metropolitan area contained in Schedule 2.1 of the Local Government Act 1995; 2. Adopt a position to support an amendment to the Metropolitan poll provisions, where any poll petitioned will be of the entire districts involved in the amalgamation proposal with the following conditions;

a) For a poll to be held a petition will be required from 25% of electors of one local government

b) For an amalgamation to be rejected by the Minister, 50% of electors of all local governments proposed to be merged are required to vote, for it to be a valid poll.

c) A majority of votes at the poll against will defeat the amalgamation proposal

3. Continue to advocate for the State Government to honour its commitment to fund the transition and implementation process of the Metropolitan Local Government Review. 4. That WALGA request the Minister for Local Government to urgently develop legislation or regulations guiding the functions of the Local Implementation Committee and the appointment of an Interim CEO. The adopted motion means that WALGA now supports the State Government's original proposal to increase the threshold for the calling a poll from the existing 10% to 25% of electors of any local government affected by an amalgamation proposal. WALGA also now supports the State's proposal to make it impossible for any single local government electoral population to veto an amalgamation proposal with a 50% turnout. Instead, it will now require at least 50% of the total electoral population of all local governments affected by an amalgamation proposal to turn out in order to veto an amalgamation proposal - which is a far more onerous threshold to achieve. It seems to me that while WALGA has now paved the way for the State Government to back down on the "...removal of the “poll provisions” from Schedule 2.1 of the Local Government Act 1995 and the forced amalgamations of Local Government Councils" (an admirable achievement in itself), it has simultaneously opened the door for forced amalgamations by supporting changes to the existing poll provision thresholds. This is a truly outstanding achievement!


76

It is not often that a peak organisation can effectively shoot itself in the foot. It is all the more remarkable as the WALGA State Council seems to have done it all on its own and without much effort at all. We now have the peak organisation of WA local governments supporting a scenario where smaller local governments can be swallowed up by larger local governments at the Minister's behest with much diminished community involvement. It also seems to me that the overwhelming support provided by regional and rural councils at the WALGA AGM to keep the existing poll provisions was completely discounted by State Council on Wednesday night. That support was premised on an understanding that what is good enough for the country should be good enough for the city and that we should all be united in this. The question that beggars itself is why didn't State Council support a universal increase in the poll provision thresholds? Didn't the AGM resolution indicate to State Council that we feel that we are all in this together? By State Council's actions on Wednesday night, it takes no huge stretch of the imagination to see the poll provisions being changed, against the will of a majority of local governments, if not now then in the future. A precedent will have been set. After all, on the 30th July Premier Barnett made it quite clear that country regional country centres were next and the smaller local governments would follow. WALGA appears to be making this a certainty. Stephen Tindale | CEO”

COMMENT:

The CEO believes that the actions of WALGA has effectively sided with the State

Government regarding the Local Government Reform / Amalgamation issue and

Council should advise WALGA that this Council does not support the adopted motion

and seek an explanation as to why the motion was changed from that supported by

members at the WALGA AGM.

I also believe that WALGA’s Central Zone representative Mayor Don Ennis should be

asked for an explanation as to how this important matter was amended is such

manner.

The voting at the WALGA State meeting was 16 to 6. The CEO has since been

informed that a Special Meeting of the WALGA State Council is being held on the

25th September 2013 to revisit this matter.


Shire President

Other WALGA Members

Zone Administration


Nil – But you do wonder of the future implication of Local Government as we know it!


77


Nil


Nil – Perhaps review membership of WALGA


Nil


Simple Majority


Moved: Cr. R C Walker Seconded: Cr. J G Shaw

a) That Council write to WALGA expressing our concern with the amendment to the motion that was adopted at the WALGA AGM regarding the removal to the Poll Provisions of the Local Government Act 1995 and request an explanation as to why this motion was altered.

b) That WALGA’s Central Zone representative Mayor Don Ennis be asked for an explanation as to how this important matter was amended in such a manner.

c) Further a copy of these letters be sent to the Central Country Zone members for their information.

Carried 10/0


78

BRIEF SUMMARY:

At the close of adverting for the project a total of 8 EOI had been received.

Those received were are attached.

BACKGROUND/COMMENT:

The timetable of the EOI and Tender is as follows: -

20th September 2013 Expression of Interest (EOI) Closes

24th September 2013 Council considers EOI and selections those to

be invited to tender

After 25th September 2013 Preparation of working drawings. These will be

forwarded to those selected to tender once

working drawings have been completed

31st January 2013 Tenders close for construction of change rooms

25th February 2014 Tenders considered by Council

7th April 2014 Construction work to commence

31st October 2014 Construction to be completed

I believe that Council’s Asset Management committee should meet in the near future

to recommend to Council who should be invited to submit a tender and plans and

tender documents prepared.

Council will also need to resolve which plan it wishes to proceed with. Indications

from the EOI’s show that both buildings will cost about the same. The current

concept plans that have been used were prepared by Mr John De Snoo from Albany.


Council

Community



LOCATION/ADDRESS: Wagin Memorial Swimming Pool


SENIOR OFFICER: N/A




FILE REFERENCE: PL.TE.1

ATTACHMENTS: Concept Plans – Option A & Option B

12.7 EXPRESSION OF INTEREST (EIO) – WAGIN MEMORIAL SWIMMING POOL

CHANGE ROOMS CONSTRUCTION


79


EOI called to select those to tender on project


Nil


Cost of project Included in 2013/14 budget - $500,000.


Nil


Simple Majority

Note: Reason for different in Officer Recommendation is that Council preferred to

select Companies from EOI’s submitted at the Ordinary Council Meeting in order to

expedite the tender process.

Cr Hegarty left the meeting at 7.45pm.

OFFICERS RECOMMENDATION

Moved: Seconded:

That Council Asset Management Committee be authorised to review the “Expressions of

Interest” received and to recommend to Councils October 2013 those preferred to submit a

tender for this project


Moved: Cr. C J Brockwell Seconded: Cr. E N Pugh

That Council invite;

White Building Co Pty Ltd

S & S Scardetta

Trevor Parsons Building

Design Construct Project Management

Solution 4 Building

Darren Smith

to submit tenders.

Carried 10/0


80

Cr Hegarty returned to the meeting at 7.46pm.


Moved: Cr. J L C Ballantyne Seconded: Cr. J G Shaw

The preferred plan for construction is Option A

Carried 9/0



Plans and tender documents for this option be prepared for this project by Mr John De

Snoo.

Carried 10/0


81

Expressions of Interest

Wagin Memorial Swimming Pool - Change rooms - Construction

Company Location Option A Option B Concept Comments

White Building Co Pty Ltd Collie $463,636 $463,636 Recently completed Aged Units in Wagin

S & S Scardetta Wagin No price indicated

Eclat Building Dianella No Price indicated

Trevor Parsons Building Wagin $485,000 - $585,000*

$485,000 - $585,000*

Design Construct Project Management Perth $598,398 $598,398

Design Construct Project Management Perth $605,280 Alternate proposal by Clancy White

Solution 4 Building Cloverdale $420,000 $420,000

Darren Smith Wagin No Price indicated

Robinson Build-Tech O'Connor $1,400,000 $1,550,000

Note: - Prices exclude GST * - Not showing GST component


82


83


84


85


86

BRIEF SUMMARY:

A Works Report is provided for Councils information.

BACKGROUND:

Council has previously requested that this information be presented at the Ordinary

Council meetings.

COMMENT:

Works Completed Description

COLLANILLING ROAD Clear widen gravel sheet 3km

FARROW ROAD Clear widen gravel sheet 2.5km

DONGOLOCKING ROAD Clear widen gravel sheet shoulders 3km

Future Works Description

PUNTAPIN PIPE LINE

Brookfield Rail sent the shire a works notice

to remove the pipe from there culvert and

place a steel sleave under the railway line.

WARUP SOUTH ROAD Clear widen gravel sheet 3km

NORRING/DELYANINE ROAD Clear widen gravel sheet 2.5km

On Going Works Description

PROPONENT: N/A

OWNER: N/A


AUTHOR OF REPORT: Manager of Works

SENIOR OFFICER: N/A




FILE REFERENCE: N/A

ATTACHMENTS: 1. Capital Works Program

2. Works Maintenance Program

3. Plant Report

13. REPORTS OF OFFICERS

13.1 WORKS REPORTS – SEPTEMBER 2013


87

RURAL ROADS Bitumen Patching as time permits

MAINTENANCE GRADING Grading western side of shire

BITUMEN SHOULDERS 90% Completed as rain permits

Down Time Description

KOMATZU LOADER 1.5 Days repair damage to rear of machine

Other


N/A


N/A


N/A


N/A


N/A


Simple Majority


Moved: Cr. I C Cumming Seconded: Cr. E N Pugh

That Council adopts the Works Management Report comprising of the Works Progress

Report for September 2013.

Carried 10/0


88

BRIEF SUMMARY:

The following report details the activities of this Division for September 2013. This

month we have seen the development of a number of new and potentially exciting

community development activity. There is a growing undercurrent that this area of

Shire service is receiving increased attention by residents.

COMMENT:

PROPONENT: Manager of Community & Regulatory Services

OWNER: Manager of Community & Regulatory Services

LOCATION/ADDRESS:

AUTHOR OF REPORT: Carolyn Webster





FILE REFERENCE: N/A

ATTACHMENTS: Nil

Item

Notes

Townscape Our local Noongar Hansen family have continued with their parks

and reserves clean up activity. Funding has now run out and we

continue to work with external advisor Adrian Colley as to where

additional funding can be sourced. Their recent work has been out

at the BBQ area at Puntapin Rock.

The works Crew have been hard at it with planting out new trees

and plants in and around town. More are on order and we look

forward to our next Townscape Enhancement Advisory Committee

meeting scheduled for 1st October. Sally Malone will consult with

the committee and also spend time in the two nominated locations

for her Townscape projects.

The final concept drawings have been received to re-introduce the

heritage building fronts, a meeting is to be convened in October for

all Tudhoe St property owners in the CBD to discuss these and

determine the way forward.

Economic

Development

Neil Butterworth met with the MCRS to discuss the opportunity to

engage John Stanley to present Ghost Town, Clone Town or Home

Town....What do you need to become? John will present in

Newdegate, Wagin and Narrogin. Audiences will be local retailers

13.2 MANAGER COMMUNITY AND REGULATORY SERVICES REPORT –

SEPTEMBER 2013


89

and small business operators. He is described as magnetic and

challenging and will end the session with developing a strategy,

and how to implement the ideas. He will spend a day in Wagin

exploring the town before his presentation. We are so pleased to

secure him right before the Christmas retail period.

Please see later in this report comments following the inaugural

meeting of the Wagin Tourism and Promotion Advisory Committee

Meeting. This committee will be linked to our WEDAC.

The CEO and MCRS met with the SWLSC representatives. They

outlined the possible outcomes and opportunities emanating from

the recent land title settlement claim. They are hopeful to see

projects happen that will enhance the opportunity for aboriginal

people gaining training, skills and employment. We look forward to

working with them in the future.

We will also look to find work through the National Resource

Management Project, similar to Landcare and Job Search

Agencies.

Health and Aged

Care

The MCRS attended a final meeting with representatives from

across the Southern Wheatbelt to hear the findings and suggested

solutions for the future requirements to support better integrated

aged care services. (Wheatbelt Integrated Aged Support and Care

Solutions Project) Copy of the final report will be available next

month.

As pre-empted the findings indicate a substantial growth in the

numbers of older persons requiring services and accommodation in

the future. The potential impact on planning for these in Wagin is

very significant. From increase in the need for affordable housing,

to dementia care and accommodation, residential care as at

Waratah Lodge and of course the future of the 6 WACHS beds at

the Wagin Hospital. Additionally there will be more services

provided throughout the community which will allow them to stay in

their own homes.

Following this meeting I was approached by the Director of SIHI

who wishes to visit Wagin shortly and discuss many of these issues

with Council in the first instance. Wagin was also complimented in

the report and by the researchers in the work and services we

currently offer. They too are keen to see us explore a model of care

service that they have uncovered in Tasmania and which they

believe will suit our needs.

Asset Management

Expressions of interest have been called for the building of the new

amenities at the Aquatic Centre. (Ref. CEO Report)

CEO new house, see CEO Report.

The new Wedgecarrup Firetruck Shed is complete. Our casual

employee Mark Dudenhoeffer has done a great job in putting up


90

this construction and also improving the guttering and water

collection off the Hall itself.

Some minor maintenance at both Ballagin St and Arnott St houses

have been completed. These will accommodate the new Manager,

Finance and Corporate Services and the Pool Manager. The

Finance Officer has moved to a rental unit in Ventnor St.

This Division has been working to upgrade the telephone system

for the Administration building. The current system is outdated and

the new one will greatly improve our efficiency.

Community

Development

We have placed articles in the Wagin Argus and Narrogin Observer

to seek expressions of interest from drivers wishing to undertake

Defensive Driver Training Courses for both private vehicles and

trucks.

The proposed Community Park planning will continue and grant

applications prepared so that we do have a “Bottom Drawer”

opportunity to pursue should funding become available.

A new online facility has been developed by Neighbourhood Watch

in collaboration with the Police department.E-watch is now active

and we are working with the OIC Wagin Police in setting up our

site.

The CEO and MCRS attended the School to observe the students

and teachers celebrate NAIDOC Day. Again the school hosted the

Wadumba Dance group and local Noongar elders welcomed

everyone at assembly and engaged with students throughout the

day. The backdrop to the performing area held some spectacular

posters developed by the students and their art/cultural officer

Gloria Bliss.

Tourism and

Promotion

Now that the Caravan Park has been extended and given the

difficulty in managing the outlying sporadic RV and Caravans up at

the Show Grounds we have decided to request all users to use our

Caravan Park. We are currently looking at how other Shires

manage their parks and the incentives they offer to those people

who are members of respective clubs. In the immediate future we

will offer a 50% discount to members of the Campervan and

Motorhome Club of Australia. Directional signs to the Sports

Grounds are to be removed. This area will be made available only

when large groups are unable to be accommodated in our Park.

First meeting of the Wagin Tourism and Promotion Advisory

Committee Meeting was held 15th September. (Ref, Report in the

main Agenda)

Local Government

Both MCRS and Sue Dowson attended the LGMA Women in Local

Government Conference 5-6th September. Acclaimed international


91

speakers including Catherine DeVire, Rachael Green, Lisa

McInnes-Smith and Susan Jackson were all part of the program.

The two days were facilitated by Greg Mitchell who was brilliant.

Topics included Mentorship, Morale Building, Financial Planning,

Leadership for and by the Council, Emotional Intelligence,

Evolution of women in LG, Reform and how it Effects LG

Personnel, Women on Boards and what unique Infusion and

different Dynamics they bring. It was all about women, very

educational and inspirational. Just wish all the women we have

working here could have been there.

O S & H and

Ranger

The MCRS and Sue Dowson attended a meeting with the Local

Trotting Club representatives and the OSH Advisor from Racing

and Wagering WA. There are a number of suggested changes as a

result of that meeting and the report will go to the Sports Ground

Committee next month. In the mean time a general tidy up is

recommended. It is hoped that any upgrades will be funded through

RAWWA.

The Consultant Ranger Geoff Birkbeck has completed two visits to

Wagin. He has set up new Policy and Procedures manuals,

inducted the residents in matters concerning the Dog and Cat Acts.

He has attended to a number of complaints and during his latest

visit has mentored our newly nominated ranger Lee Mulholland.

Lee has commenced his training and is combining his duties with

that of Ranger and Town Crew. MOW continues as Deputy Ranger.

Library/Gallery

The Library and its busy group of volunteers are currently working

with the MCRS and Sue Dowson in organising its event for the

year! It is planning a book signing and presentation by international

author Anna Jacobs and lunch on 20th November 2013. Councillors

are encouraged to both attend and promote this great day out in

Wagin. Tickets will be $45 per head, the food very special and a

complimentary champagne. We are hoping for 100 people to

attend.

I would like Council to consider converting the Town Hall into the

Library / Art Gallery. Perhaps the Asset Management Committee

would look into this matter.

Local Emergency

Management

The CEO, MCRS and Sue Dowson completed their Bush Fire

Officers Course in Narrogin 28th September.

Sport and

Recreation

We hear that some Swimmers may be migrating from Katanning to

our local Wagin Swimming Club. Similarly some Basketballers are

looking at playing here as opposed to Narrogin. Watch this space!


92


N/A


N/A


N/A


N/A


N/A


Simple Majority


Moved: Cr. G K B West Seconded: Cr. C J Brockwell

That Council receiver and endorse the Manager of Community and Regulatory Services report

apart from Tourist and Promotion section.

Carried 10/0


Moved: Cr. G K B West Seconded: Cr. J G Shaw

Council by February 2014 review the camping and caravanning arrangements in the town

boundary and meanwhile restore status of the grassed area at showgrounds to RV parking with

signage and to refer to Asset Management Committee.

Carried 7/3


93

1) COUNCIL ELECTIONS:

At the close of nominations seven (7) nominations had been received. These being: -

Geoffrey Kenneth B WEST

6 September 2013

Ian CUMMING

6 September 2013

Amanda Jane HOWELL

10 September 2013

Cliff John BROCKWELL

10 September 2013

James Lachlan Campbell BALLANTYNE

10 September 2013

Jason REED

11 September 2013

Gerard Terance HEGARTY

12 September 2013

A draw for terms was undertaken by Brian Roderick with the following results: -

Four Year Terms

Cliff Brockwell Lachlan Ballantyne

Amanda Howell Jason Reed

Ian Cumming Gerard Hegarty

Two Year Term

Geoffrey West

The swearing in of Councillors by Mr Jim Wallis and election of Council committees will take place at the October 2013 Council meeting. I would like to thank both Brian Roderick and Debbie Thompson for their work during this election period.

PROPONENT: Chief Executive Officer

OWNER: Chief Executive Officer



SENIOR OFFICER: N/A




FILE REFERENCE:

ATTACHMENTS: 2014 Wheatbelt Conference

13.3 CEO REPORT – SEPTEMBER 2013


94

2) REGIONAL WASTE:

No further news regarding the soil samples.

3) WHEATBELT CONFERENCE:

I have sent an “Expression of Interest” to Bruce Wittber regarding the hosting of the 2014 Wheatbelt Conference in Wagin. I have attached some information.

I believe we have the venues and accommodation could be handed in Wagin,

Narrogin and Katanning if needed. Further details will be known later in the year

4) MEETING WITH MINISTER FOR LOCAL GOVERNMENT – 15 OCTOBER 2013:

A meeting has been arranged with Hon A Simpson MLA, Minister for Local Government regarding the shire boundary between Shire of Wagin and the Shire of Narrogin with the view of moving the Wagin boundary further to the north.

5) CHRISTMAS LEAVE:

I realise this is early but a number of staff members have submitted leave requests for December / January period. At this time approval has been given to: -

Bethany Hollis 25th November 2013 – 6th December 2014 2 Weeks Peter Webster 28th November 2013 – 13th December 2014 2 weeks Daniel Irekpolo 17th December 2013 - 13th January 2014 4 weeks Debbie Thompson 2nd January 2014 – 3rd January 2014 2 Days Deb Stephens 3rd – January 2014 – 24th January 2014 3 Weeks Sue English 13th January 2014 – 24th January 2014 2 Weeks Outside staff 19th December for approx 1 month

6) CEO HOUSE – MARKS COURT WAGIN:

Work continues on the new CEO house. The house footings have been poured and

frames erected. The bricks should start being laid week starting 20th August 2013

Approval has been given for this subdivision and amalgamation. The conditions

imposed were that the easements needed to be created on the new titles and this is

being finalised.

September 2013.

Brick work now completed. Garage to be erected shortly and roof constructed. The

new titles are being created at this time by Documentary Services Perth.

Costs to Date: -

Item Budget Progress

Deposit $ 35,417.72 $ 35,417.72

Preliminaries $ 27,244.40 $ 27,244.40

Site Works $ 38,880.00 $ 38,880.00

Footings etc $ 84,880.00 $ 84,880.00

Brickwork completion $ 97,900.00 $ 97,900.00

Roof pitched $ 91,300.00

Prefix completed $ 84,818.00

Tiler & Cabinets $ 51,754.60

Practical Completion $ 32,693.28

Total $ 544,888.00 $ 284,322.12


95

7) CONCEPT PLANNING – POOL / LIONS PARK AREA:

This project, along with the War Memorial Upgrade, is on hold during the “Caretaker Period” of Federal Government. Hopefully more will be known over the next month.

8) WASTE AND RECYCLING CONFERENCE – FREMANTLE 11TH – 13TH

SEPTEMBER 2013:

Cr Walker and the CEO will be attending the annual Waste & Recycling Conference in Fremantle in September 2013. The conference was very informative and well worth the attendance. The issue facing waste removal and disposal into the future is alarming. For example, in Europe most if not all refuse is burnt and it was suggested that old refuse sites will be mined into the future (50+years) for copper etc. 9) RANGER – CONTRACT:

The Ranger has again visited Wagin to follow up dog and cat issues. He was here for

3 days 16th – 18th September 2013. A report was available.

10) SOUTH WEST ABORIGINAL LAND AND SEA COUNCIL (SWALSC) MEETING:

A meeting between SWALSC representatives and Cr Ball and the CEO was held on the 4th September 2013. The meeting was to open dialog between the SWALSC and Council. There is a possibility they may be able to assist with funding for some indigenous worker programs

11) AGED HOMES OFFICIAL OPENING 6TH SEPTEMBER 2013:

This opening was held before some 50 people and the newly completed Aged Units. Hon T Waldron MLA opened the units.

12) LOCALEYE – WALGA APP:

This APP is available to anyone interested. 13) WA ENDURANCE RIDING ASSOCIATION – WAERA STATE CHAMPIONSHIPS

27 – 29 SEPTEMBER 2013

An invitation has been received for the Shire President or his Deputy and CEO to

accept a gift from this group on Friday 27 September 2013 at the pre race briefing. It

is a thank you for the support for this group leading up to the Tom Quilty ride next

year.

14) MEETING AND UPCOMING EVENTS

Shire of Wagin – Bush Fire AGM – 26th September 2013

This meeting is being held in the Council Chambers Wagin.

Airport Official Opening 12th October 2013 – 12noon

Official opening of the Wagin Airport is Saturday 12th October 2013 at 12noon at the Airport Invitations have been sent out. The opening has been advertised in aero club news and a number of planes are expected at the opening. The plaque for the opening has been ordered.


96

2286 OFFICERS RECOMMENDATION


That Council receive and endorse the Chief Executive Officers report.

Carried 10/0


97

a) Elected Members

Cr West informed Council the new bitumen floor in the polling place at the

Showgrounds had been damage last weekend when “On your Bike” cycling group

camped in the shed.

CEO advised he and MOW Allen Hicks had inspected the floor and that mushrooms

have pushed through in about 6-7 spots on the edge of the bitumen. It was not

caused by tent pegs as suggested.

Cr Lloyd advised Council that the Wagin Community Resource Centre had held their

Annual General Meeting and he had been elected Chairperson.

Cr Cumming requested more information on Council Committees and their functions

be provided to Councillors before the next Council meeting and the election of new

Committees.

The Deputy Shire President thanked outgoing Councillors Pugh and Shaw for their

effort whilst being on Council.

Cr Walker provided the following report on the Waste and Recycling Conference he

had attended recently.

Report on 2013 Waste Conference

Conference opened for me with a visit to Henderson Waste Recovery Centre. Its

public recycling centre is very rudimentary. Open air, uneven clay based surface,

skip bins set up in a semi – circle, big puddles between. No cover for items dropped

off. Did however, a short distance away, have a profitable shop selling items

recovered.

Next was a visit to City of Canning transfer station. Big shed, split level concrete

floor. Residents drive in, back up to edge, unload main items (white goods – TV’s

etc) on this level and dump their general rubbish over the drop (.9m). Council

workers pull out certain items, the rest is the loaded onto purpose built trucks to go to

private industry processing.

The Southern Metro. Regional Council Regional Resource Recovery Facility

(S.M.R.C.R.R.R.F.) nearby in Canningvale was the next stop. Ultra modern, state of

the art technologies for automated separation of waste streams, was very interesting.

Speaking with the tour guide (Emily), about the chances of others councillors visiting

the venue out of interest, she said she would get back to me.

14. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS


98

Breakfast Thursday morning was hosted by the Waste Authority, a panel of 5

members. Each member gave a short address on their respective backgrounds and

their roles on this board. Interestingly Neil Foley (planning) pointed out that prior to

1997 there was no mention of waste management in the state budget papers,

however there are now several pages applied, which indicates the sudden rise in its

importance.

Coincidently, WALGA released a paper at this conference, challenging the State

Government to strengthen the Waste Authority, who in their opinion was “statutory in

nature, and only an advisory body. This means the Authority has limited power to act

and expend funds without reference to the Minister. In addition the Authority is

housed within the D.E.C. This service arrangement is cause of potential confusion

and a perceived conflict of interest”. I found out about this paper during sessions later

in the conference and only got to read after the conference was finished. I would

definitely recommend reading it.

After breakfast, had presentations from a Frenchman and then an American, about

their experiences. Panel sessions followed for the rest of the day. In the main very

city centric – all about volumes.

Friday started with presenters from United Kingdom and a lady from America.

Followed by stream sessions covering a range of subject-

Selling recyclables to China

1, 2 or 3 Bins (green, red, yellow, Blue)

A.L.O.A. (Aust. Landfill Owners Assoc). Should we belong ?

The nightmares assoc. With rubbish collection in suburbia (cul-de-sacs)

Managing risks at landfill sites

Cheaper options for temporary covers at landfill sites. (plastic bag control)

Final speaker at the conference was the very polished Dr Karl Kruszelnicki who

amongst other interesting items expanded on “externalities” – the unforeseeable

outcomes you get when performing something wonderful.

My overarching observations

1. Australia wide confusion over bin lid colours and what goes in them. In fact the

confusion exists in France and USA.

2. Waste to Energy (WTE), Last year was Energy from Waste (EFW) is extremely

slowing moving. In USA a project began in 1994 commences operations next

year 2014 (physical structure started in 2012) 18 years of discussion and paper

shuffling. What about our WIFFHP?

3. Options to control waste management can have severe inflationary outcomes

(CDS – landfill tax etc).

Please note, DEC is no more. It has been broken up into


99

1. DER Department of Environmental Regulations

2. DPaWL (I think) Department of Parks and Wildlife.

Ron Walker

Cr. Shire of Wagin

14th September 2013.

b) Officer’s

Nil

Nil

Nil

The meeting closed at 8.37pm.

15. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING

16. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2)

17. CLOSURE

I certify that this copy of the Minutes is a true and

correct record of the meeting held on

24 September 2013.

Signed: ...............................................................

Presiding Elected Member

Date: ...............................................................

Documents

SHIRE OF WAGIN · Operational Procedures ... Land Tenure Enter into the WA Health Services. ... subdivision/amalgamation of Lot 65,