SHIRE OF KONDININ9.1 Manager of Planning & Development Report 9.2 Finance Report 9.3 Manager of Works Report 9.4 CEO Report 9.5 EHO Report 9.6 Kondinin Medical Centre 9.7 Building

AGENDA OF ORDINARY MEETING TO BE HELD ON 20h

MAY 2020

SHIRE OF KONDININ

NOTICE OF MEETING

Councillors: Please be advised that the next meeting of the

KONDININ SHIRE COUNCIL will be held on Wednesday 20th May 2020 at the Bill Smoker Room, Kondinin Aquatic Centre

1.15pm Presentation from Market Creations

2.30pm Informal Agenda Discussion 3.00pm Council Meeting

Mia Maxfield CHIEF EXECUTIVE OFFICER 13th May 2020

11 Gordon Street, KONDININ WA 6367 Tel (08) 98891006 Fax (08) 98891197

All communications to be addressed to the CHIEF EXECUTIVE OFFICER Email: [email protected]

mailto:[email protected]


MAY 2020

STATEMENT OF COMMITMENT

TO

INDIGENOUS AUSTRALIANS

“The Shire of Kondinin acknowledges that, as we proceed with the

development & management of facilities & services within the Shire we

give recognition of the distinctive relationship that indigenous people

have within the community and encourage a broader understanding &

appreciation of indigenous heritage & culture.

The Shire of Kondinin is committed to consultation across all

communities in our Shire & we aim for mutual respect to achieve

recognition of all cultures.”


MAY 2020

SHIRE OF KONDININ

DISCLAIMER

No responsibility whatsoever is implied or accepted by Shire of Kondinin for any act, omission or

statement or intimation occurring during Council/Committee meetings or during formal/informal

conversations with Staff. Shire of Kondinin disclaims any liability for any loss whatsoever and

howsoever caused arising out of reliance by any person or legal entity on any such act, omission or

statement or intimation occurring during Council/Committee meetings or discussions. Any person or

legal entity who acts or fails to act in reliance upon any statement does so at that person's or legal

entities’ own risk.

In particular and without derogating in any way from the broad disclaimer above, in any discussion

regarding any planning application or application for a licence, any statement or limitation of

approval made by a member or officer of Shire of Kondinin during the course of any meeting is not

intended to be and is not taken as notice of approval from Shire of Kondinin. The Shire of Kondinin

warns that anyone who has an application lodged with Shire of Kondinin must obtain and only should

rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching

to the decision made by the Shire of Kondinin in respect of the application.

Signed on behalf of Council

Mia Maxfield

Chief Executive Officer


MAY 2020

Order of Business

1. DECLARATION OF OPENING /ANNOUNCEMENT OF VISITORS

The Shire President Cr Meeking read the statement of commitment to Indigenous Australians, welcomed those present and declared the meeting open at ____pm.

2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

4. PUBLIC QUESTION TIME

5. APPLICATIONS FOR LEAVE OF ABSENCE

6. PETITIONS/DEPUTATIONS/PRESENTATIONS

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

7.1 Minutes of Council Meeting – 15th April 2020

RECOMMENDATION Moved Cr Seconded Cr That the minutes of the Council Meeting held on the 15th April 2020 be confirmed.

CARRIED

8. ANNOUNCEMENTS BY PRESIDING MEMBERS WITHOUT DISCUSSION

9. REPORTS OF COMMITTEES AND OFFICERS

9.1 Manager of Planning & Development Report 9.2 Finance Report 9.3 Manager of Works Report 9.4 CEO Report 9.5 EHO Report 9.6 Kondinin Medical Centre 9.7 Building Surveyor Report 9.8 Hyden & Kondinin Swimming Pool Manager’s Reports 9.9 Building Maintenance 9.10 Ranger Report


MAY 2020

9.1 MANAGER PLANNING AND DEVELOPMENT REPORT

9.1.1 MPD – Grants, Events and Projects Update

Grants Summary 2019 – 2020

Project Source of Funding Grant Amount

Shire Contribution

Status / Comment

Karlgarin Centenary

2020 Lotterywest $24,803 $50,000

Approved and In Progress Grant submitted on the 15 May 2019 for infrastructure and associated historical

interpretation and signage and video recording for the Karlgarin Centenary 2020. Karlgarin Progress Association committed $12,000 towards the project. Outcome received on the 4th September 2019. MPD working with Karlgarin Progress Association to implement the items

in the grant. Items in grant can continue however decision will need to be made as to whether event will need to be postponed to 2021.

Outdoor Eating Area –

Kondinin Community

Garden

Lotterywest $10,804 $4,500

Approved and In Progress Grant approved on 29th November 2019 to leverage funds provided by CBH to create an outdoor eating area at the Kondinin Community Garden adjacent to the southern wall of

the former kiosk area. Bulk of project completed with the pizza oven and deck installed by Kondinin Building Services. Brush screen installed on the 13th May 2020 and table setting

ordered scheduled to arrive by June 2020. Once table setting arrived grant will be acquitted.

Gourmet in the Garden

2021

Tourism WA – Regional Events Scheme Grant

Cannot Disclose

Publically

$2000 (plus in-kind

volunteer)

Submitted Grant submitted on 11th December 2019 to seek funding to further enhance and develop

the Gourmet in the Garden event as a regional tourism event in 2021.

Communities Combating

Pest and Weed Impacts

During Drought

Department of Agriculture

$570,430 (divided

between 5 Shires =

$114,086)

$8,449.60 (in-kind officer

time)

Submitted The Shire of Brookton as the lead Shire has recently submitted a grant application to the Department of Agriculture for Round 2 of the Communities Combating Pest and Weed

Impacts During Drought Program - Biosecurity Management of Pests and Weeds in conjunction with the other participating Shires, including Kondinin, Quairading, Bruce Rock

and Corrigin.


MAY 2020

Program - Biosecurity

Management of Pests and

Weeds

The purpose of the grant is to enable community action to create landscape scale impact for addressing pests and weed impacts during drought periods. Community workshops

across the five (5) participating shires are proposed to address significant barriers to community action, including: 1080 accreditation, permitting and calici virus permits, and

coordination with community shooting events and capacity in innovative techniques. Action on the ground will be further enabled via financial support for permitting, baits and

more intensive action around community identified natural assets.

The participating Shires are expected to make an in-kind officer time contribution only for an 18 month period commencing on the 1st July 2020. The Shires are not required to

contribute any cash component to the project. The Officer time can be allocated to the Shire’s Community Development Officer general administration costs.

TOTAL $149,693 $64,949.6

Events Summary No events currently scheduled due to COVID-19. Community Development Project Summary

Project Status

Kondinin Community Garden

ON GOING – Focus for 2020 to be on composting, shade structures and developing a more productive vegetable garden. Winter vegetables recently planted and lawn area growing well.

Wave Rock Improvements

IN PROGRESS –At its Ordinary Meeting on the 20th June 2018 the Council adopted the amended Wave Rock Improvement Plan 2018 – 2021 subject to budget funding. The Bush Tucker Garden has been incorporated as part of improvements to Wave Rock and the Shire Administration have engaged a consultant to prepare a concept plan as the basis for applying for grant funding. A draft Concept Plan has been completed and was discussed at a meeting with the consultant and the Shire President, Shire Gardeners, MPD and Jean Sloan on the 19th August 2019. MPD contacted Bush Tucker Garden consultants by email on the 19th March 2020 who responded and advised that draft plan should be completed shortly. CDO, Ayu Muftidhati is now working in liaison with consultants, Way Found to finalise the design and upgrade of the business signage on entering Wave Rock.


MAY 2020

Hyden Streetscape Project for 2022 Centenary

IN PROGRESS – Concept Plan adopted by Council at its Ordinary Meeting on the 20th December 2017. During the 2019/2020 financial year the focus was on the pathway along Marshall and McPherson Streets as per the Department of Transport Grant agreement which has now been completed and two new bins also installed on the pathway. MPD in liaison with members of the Hyden Progress Association to progress upgrades to the Hyden Town Centre in the lead up to the Hyden Centenary in 2022, including tree planting around the town site. Contact was made with PTA in November 2019 and a response received in March 2020 in relation to seeking permission to plant trees on the PTA land on Lot 45 Marshall Street, Hyden and enlarging lease area to do this. A separate item was tabled at the April 2020 Meeting of Council supporting the expansion of the lease area in which has been forwarded to the PTA for authorization. MPD to apply for the NRM Stewardship Grant that closes in June 2020 for replanting in the PTA leased area and along Marshall Street and liaise with the Hyden Progress Association to inform particulars of application.

Karlgarin Streetscape Project for 2020 Centenary

IN PROGRESS – Sub-Committee now meeting on a regular basis. With funding now approved from Lotterywest, the Shire in liaison with the Karlgarin Centenary Committee are now actioning the project plan, including the community wall, granite seats, mapping and interpretation and swing. Save the Date Flyers and Community Plaque Forms have been completed to be circulated to past and present Karlgarin residents once it is decided if event remains on the 10th and 11th October 2020 or postponed to 2021. MPD has prepared the text for interpretive signage for the 3 granite seats which will be sent to the printers shortly for design and layout following feedback from sub-committee members. MPD finalising maps for town and farm lots and interpretive signage to be included in the gazebo. Once text and maps finalised will be sent to printers for design and layout. Laurel Trestrail has updated the Karlgarin History Booklet which will be sent for proof reading and printing in coming months. MPD liaising closely with working group members, Leonie James, Vanessa Spurr and Jill Fotheringhame who have spent a lot of time volunteering their time on various aspects of this project. Entrance sign almost finalised. Merchandise options are also being worked through. By July 2020 committee will decide if event should be postponed to 2021 in light of COVID-19 pandemic.

Roe Tourism ON GOING – New website http://www.roetourism.com.au/ is now live to promote Roe Tourism together with the Facebook Page – Pathways to Wave Rock which advertises both Member Shires and Associate Members on a regular basis. Currently progressing the Roe Tourism Strategic Plan to provide a stronger framework to direct Roe Tourism into the future. Most recent meeting held on the Monday 24th February 2020. Focus for 2020 to be on gathering accommodation data and preparing a Memorandum of Understanding for members Shires to cover details not in the constitution. Council supported at its Ordinary Meeting on 18th March 2020 to contribute $6,000 towards this association in 2020/2021.

Shire Community Grants The majority of applicants of the Shire’s Community Grants 2019/2020 have now been claimed where they still intend to apart from; the Kondinin Lions Club for the stone wall at the Kondinin Cemetery, the Hyden Progress Association for a logo and history compilation for the Hyden Centenary; the Kondinin Men’s Shed for upgrades to the kitchen area and the Kondinin-Kulin Hockey Club for a new honour boards, totally $21,800 to still be claimed. The Shire’s Community Grants 2020/2021 were opened in March and closed on the 9th April 2020. The applications are reported as a separate item in this May 2020 Agenda.

Extension of Hyden Recreation Centre

The Shire’s CEO and MPD attended a meeting of the Hyden Sports Council on the 2nd July 2019 to discuss their plans for the proposed extensions to the Hyden Recreation Centre. The proposal submitted to the Shire from the Hyden Sports Council comprised extending the building approximately 14 metres north to accommodate additional storage, gymnasium, umpires room and change rooms. Discussion ensued at the meeting on scope of works, tree removal, upgrading utilities (in particular water) funding options and requirements and the

http://www.roetourism.com.au/


MAY 2020

process from here. At the Ordinary Meeting of Council on the 18th September 2019 Council supported the Shire’s Administration to arrange a project brief and seek quotations from suitably qualified practitioners to prepare detailed plans and a quantity surveyor to move the project forward. At the Ordinary Meeting of Council on the 18th March 2020 Council awarded the planning stage of the project to Slavin Architects. Slavin Architects have been formally engaged and progressing with the project. It has been decided that an in person meeting with members of the Hyden Sports Council and the Architects needs to take place before progressing this project. Meeting date has been set for 4th June 2020. Council also need to start thinking about planning for the funding of this project. A financial commitment by way of resolution from Council will be needed to leverage any grant funding and there is an expectation as per clause 5.3.1 of the Shire’s Policy Manual that community and sporting groups contribute financially to the upgrade of Council facilities. Contact has been made with the Hyden Sports Council to seek feedback on a financial contribution from the Hyden community who have advised that would like to confirm design before considering funding options.

Town Planning Projects and Matters Update

Project/Matters Status

Holiday Accommodation (Hyden-Lake King Road, Hyden)

Resolution at the December 2019 Ordinary Meeting of Council to defer the application for more information on the site being a flood prone area was sent to the applicant. Further information since received and matter was presented to the March Ordinary Meeting of Council where it was again deferred to this April 2020 Council Meeting. Matter supported at the April 2020 meeting of Council and applicants advised accordingly.

DFES Shed Hyden Resolution at the March 2020 Ordinary Meeting of Council to request the applicants to submit amended plans showing the extension to the rear of the property was forwarded to the architects who advised that revised plans would be prepared and forwarded to the Shire in due course.

Wheatbelt Aged Care Alliance Grant agreement now signed by all parties for the construction of 2 x aged care dwellings in Hyden and 2 x aged care dwellings in Kondinin. To meet milestones of grant agreement MPD to organise plans, planning approval and building permits to be put in place prior to construction.

RECOMMENDATION Moved Cr Seconded Cr That Council Receive the Manager Planning and Development’s update on Grants, Events and Projects;

CARRI


MAY 2020

9

9.2.2 SHIRE COMMUNITY GRANT BUDGET SUBMISSIONS 2020 – 2021

SUBJECT: Shire Community Grant Budget Submissions 2020 – 2021 ATTACHMENTS: Nil DATE OF REPORT: 20th May 2020 AUTHOR: Ayu Muftidhati, Community Development Officer (CDO) DISCLOSURE OF INTEREST: NIL SUMMARY/BACKGROUND The Shire advertised for community grant projects of up to $7,500 for community groups to be considered in the 2020/2021 budget which closed on the 9th April 2020. A total of eighteen (18) applications were received with a total amount requested being $91,512.82. In the 2019/2020 financial year the Council awarded seventeen (17) grant applications totalling $85,842.31 towards community projects.

The purpose of this report is for the Council to consider the applications listed in the table below and determine which of the Projects shall receive funding in the 2020/2021 budget. All projects have been reviewed by the Shire’s Administration and comment provided in the table below, with due consideration given to the following factors:

Need for the Project;

Amount of Money Received Previously;

Community Benefit; and

Contribution by Community Group towards Project.

Community Group

Amount Requested

Project Total Project Cost

Previous Funding Officer Comment

Kondinin Bowling Club

$7500 Replacement of the shade at bowling green.

$16,520 NO The Kondinin Bowling Club has a strong membership base of both men and women and plays an active role in promoting physical activity and social engagement in the local community. With the recent upgrades to the Kondinin Community Recreation Centre the Kondinin Bowling Club would like to construct a new shade structure which is more akin to the new


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building and will also provide better shade at the southern end of the bowling green. Contribution by Community Group towards project: $9020 (cash) and in kind labour.

Kondinin Artists Group Inc

$4515 Street banners for advertising the Art Exhibition and gallery lighting, metal frame and the hanging system for the artwork at the Kondinin Town Hall for the Art Exhibition.

$4884.92 YES

$660(half share with Kondinin Men’s Shed – plasma cutter. [2017]

$2500 [2015]

The Kondinin Artists Group brings an art culture environment to residents within the Kondinin community and provide an art space and run workshops which are well received by the local community. The Artists Group key event is the Annual Art Exhibition which attracts local artists and those from across the State to exhibit their art work. This event is a great tourism attractor to the town and therefore it is important that the exhibition space (the Kondinin Town Hall) is well resourced to professionally display the art work. The proposed metal frames and hanging system will ensure that the art work is well presented. The existing art show banners are at least 6 years old and are torn and need of replacement. The proposed new banners will ensure that the art show will be well promoted to passing visitors through town with flow on effects to local businesses and the promotion of the arts in our local community.

Karlgarin Hyden Hockey Club

$4095 New playing shirts. *TBC YES

$7000 [2017]

$33,496 [2016]

The Karlgarin Hyden Hockey Club has a strong membership base of children and adults with last season 87 playing members as well as Kindy participants. Proposing to have new shirts for the club will unify the entire hockey club and ensure that the members feel connected, encourage more juniors to play and will match better with the Hyden/Karlgarin Football Club uniforms.

Hyden Netball Club

$5480 (history preservation)

$1900 (training equipment & fees)

Training equipment, junior fee subsidizing, and history preservation.

$7380 YES

$3928.06 [2019-2020]

$2694.70 [2018-2019]

$7,500 [2015-2016]

$7,500

Hyden Netball Club has been providing the community with a sporting club that offers the rewards & benefits of social connectedness, cooperation, fitness, skills and fun to all those who wish to participate. Having a full range of training equipment will make it much easier for all players and non-players to participate in netball training programs for general & game fitness. In terms of the subsidizing of the Net Set Go and Junior Netball Fees, this is the third consecutive year that the


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[2014-2015] Hyden Netball Club have asked the Shire to fund the subsidising of fees. This is considered to present a precedence for all other sporting clubs within the Shire of which the Council should be mindful of when assessing this application. Approaching the centenary of the club, the proposed Facemap Centenary Project is definitely a worthwhile project that will represent all members & families over the years by creating a history journey of the club to shown to the wider community and past members. Community Group towards project: any costs that go above the cost of the grant, supplied equipment required to operate a netball club outside of this grant application and in kind labour.

Hyden Progress Association

$7500 Centenary street art & lighting.

$39,921 *TBC for the quote and more detailed information regarding the project

YES

$3330 [2019-2020]

$7,500 [2016-2017]

$5,357.00 [2015 -2016]

With the Hyden Centenary approaching in 2022, ensuring that the Hyden Progress Association is able to have an artistic and professionally street-art and lighting will complement the existing scrap-art that has become one of the drawcards to the area with the lighting aspect bringing vibrancy to the town at night when the main street appears to be deserted and lifeless, this certainly will increase tourist volume, increase sales for local business servicing the tourist traffic in the Shire and attract visitors to the town to celebrate the Hyden Centenary 2022 event. Contribution by Community Group towards project: $7421 (cash) and in kind labour costs. In addition to the $7,500 sought from Council for this project, the applicant has also asked $10,000 in-kind from the Shire for installation of the CORTEN panels. Further information is required from the applicant as to what this is to entail, how this figure has been arrived at and if Council are willing to include additional funds into the 2020/2021 budget to cover this additional cost. Whilst this is considered a great initiative which will certainly add to the aesthetic appeal of the town site and supports the recommendations of the Hyden Town Site Revitalisation Plan, the Shire’s Administration have some


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reservations on the proposed location of the panels on the new shared pathway and whether alternative locations could be explored along Marshall Street e.g. in the retaining walls near the netball courts, near the sculptures on the south of Marshall Street or near the swimming pool along McPherson Street.

Kondinin Golf Club

$4000 New kitchen. $8004.87 YES

$3036 [2019/2020]

$999(not claimed) [2018/2019]

$7,000 [2017-2018]

$7,500 [2014-2015]

$2,500 [2013-2014]

$5,000 [2012-2013]

In recent years Kondinin Golf Club have seen an increase in membership with juniors, beginners and ladies becoming involved in the club. Due to termite damage remedial works are currently being undertaken to the Kondinin Golf Club scheduled to be completed by June 2020. To complement this remedial works the golf club propose to install new kitchen cabinetry to improve the physical appearance of the kitchen and replace the old cabinetry which had to be removed. By having a new kitchen at the golf club provide greatly improve the appearance of the club and make more inviting for members and prospective members joining the club as well as attending events such as open days and golf lessons. Contribution by Community Group towards project: $4004.87 (cash) and in kind labour costs.

Kondinin Netball Club

$3872 Extension to existing netball shelter.

$6872 YES

$7007 [2018-2019]

$1089.96 [2016-2017]

Kondinin Netball Club is a competitive and active sporting club, which in recent years has been actively involved in many community events to raise funds for this small yet strong club. The Netball club would like to seek funding from the Shire to ensure that the existing shelter at the Kondinin netball courts be extended to better align with shelters provided by other clubs in the Corrigin and Districts Netball Association. By enlarging the undercover area it will provide greater comfort for spectators, coaching staff, scorers, timers and the visiting teams from the weather elements during winter and in encourage people to join this family friendly club.

Kondinin Community Resource centre (CRC)

$1432 Purchase a Nikon Coolpix P100 camera.

$1432 YES $6643.85 [2019/2020] $1,978.90

The purchase of a Nikon Coolpix P100 camera will enable the Kondinin CRC to have a photographic history of the events and activities that the CRC provide. Families will also benefit by being able to purchase any photos taken of their children, which can


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[2018/2019] $5159.00 [2017-2018]

be printed on the Epson photo printer purchased with 2019’s community funding grants from the Shire. It will expand the services of the CRC by providing the opportunity for locals to have their memory captured and creating another income stream to the CRC.

Kondinin / Hyden St John Ambulance Sub Centre

$5335.44 Mobile boosters for the 4 ambulances.

$5335.44 YES $5252 [2019/2020] $7,500 [2018/2019] $6,508.17 [2017/2018] $4,716.66 [2016-2017] $4,698.10 [2014-2015]

The Kondinin and Hyden Sub-centre comprise 28 very dedicated and highly skilled volunteers. The request outlined in this application is to have Cel-Fi unit & antenna into the four ambulances to boost the mobile coverage for the volunteers whilst attending to patients within the community. With the best available mobile coverage to hold a conversation with COMMS or Community Paramedics when requiring further assistance during an ambulance call out, it will improve the efficiently of the centre, without the volunteers or patient becoming distressed due to no mobile coverage in an emergency situation and have flow on effects in assisting to attract and maintain a good volunteer base.

Hyden Lions Club Inc

$1499 Equipment for playing Croquet.

$1499 YES $2,412.40 [2019-2020] $7,500 [2018-2019] $3,469.04 [2016-2017] $2,972.75 [2016-2017]

The Hyden Lions Club are committed to serve community and support Lions projects. It’s a plus value to have Mick Wood, a Tasmanian player that is keen to teach member to play croquet. Having a croquet sport in our community will be beneficial socially to members who will enjoy the exercise leading to newly acquired skills.

Hyden Occasional Child Care Centre (now no longer operational)

$4560.48 Purchase focus & concentration equipment - motor skills.

$4560.48 YES (As Hyden Occasional Child Care Centre)

$6100 [2019/2020]

$3.353

On the 3rd March 2020 Regional Early Education & Development Inc – Hyden has taken over from Hyden Occasional Child Care Centre to run the Hyden Day Care. They are a franchise operation that is based in Narrogin and in their application note that they continue the hard work and dedication that the Hyden Occasional Child Care Centre committee were known for as well as deliver high quality early education and care programs, such


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Regional Early Education & development Inc – Hyden (now running the Day Care Centre in Hyden)

[2018/2019]

$7,500 [2017/2018]

$15,735.77 [2016-2017]

$4,935.77 [2015/2016]

$1,000 [2011/2012]

as Pre-Kindy program to the children of Hyden, the wider community and Shire of Kondinin. The proposal for purchasing equipment will assist in further improving this facility to deliver the highest quality of education and care to the children of the community in their most important childhood learning years. It is to be noted to Council that the Shire has not previously provided funding to groups based outside of the Shire of Kondinin which should be considered in this application for funding.

Hyden Tennis Club

$7351.90 8 (eight) security cameras at the Tennis Club

$7551.90 YES

$ 3495.44 [2016-2017]

$19,831 [2016]

$10000 [1996]

The Hyden Tennis Club is a self-sufficient club with a strong membership base offering junior development, coaching, open and club tournaments, social tennis, and zone pennant competition. Recently the Hyden tennis Club experienced a burglary resulting in damage to the building and loss of cash and stock. The tennis club would like to seek funding from the Shire to purchase and install security cameras. By having security cameras would add a higher level or security to Hyden tennis Club building protecting the Shire owned building and community funded contents as well as ensuring a safe environment for the tennis club members and community. Contribution by Community Group towards project: $200 accommodation cost.

Kondinin Burn Outs Challenge Event *Auspicing organisation : Kondinin Community Recreation Council)

$7500 Kondinin Burnout Challenge Infrastructure Program 2020-2021.

$15,873 YES (As the Kondinin Kruzzers)

$7500 (not claimed) [2019-2020]

$6,981.5 [2018-2019]

In 2018 and 2019, the Kondinin Kruzzers held two successful consecutive Burn Out events which were well supported by locals and visitors and raised money for the Kondinin Primary School and benefited local businesses. The Kondinin Kruzzers were awarded funding in the 2019/2020 financial year however did not claim the money as a new group the Kondinin Burn Out Challenge took over the running of the event and in the end with the Covid-19 situation the event proposed for March 2020 had to be cancelled. This proposal is to seek funding from the Shire to modify the pads to resemble a padlock shape, this also


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includes the installation of a permanent lighting with 2 LED lights fitted to each pole. With this new installation is expected to improve the profitable activity which brings considerable tourist dollars to the local economy, the safety and crowd management of the event and in turn attract more competitors and spectators in the future. Contribution by Community Group towards project: $8373 and in-kind labour cost.

Kondinin Primary School P&C

$7500 Outdoor nature playground.

*TBC YES

$7500 [2018/2019]

The Kondinin Primary School P&C has been in integral part of school community for many years and has been revitalised over the last couple years. With much research in recent years promoting the benefits of nature play areas and the opportunities they bring for children to connect with nature, grow self-confidence and gross motor skills and nurture their imagination, this is considered a worthy project to benefit the students as well as the community. This proposal is to develop the existing grounds and build an interactive outdoor nature playground for all students from Kindergarten to Year 6. The flow on effects of this will be to improve lifelong learning, enhance physical, mental and social wellbeing and result in the students becoming more engaged in school activities and enhance the profile of Kondinin Primary School. Contribution by Community Group towards project: $1000 (cash) and in kind labour costs and materials.

Kondinin Men’s Shed

$3870 Replacing the old fence and creating a new look at the front side of the Kondinin Men’s Shed.

$5000 YES

$6000 [2019 - 2020]

$1,320 [2016-2017]

$2,500 [2014 - 2015]

$7,500 [2013-2014]

$3,000

The Kondinin Men’s Shed has come under new management over the last 12-18 months or so resulting in some improvements to the fitout of the building. At the moment the presentation of this area is quite dangerous with the front appearance of the fencing. The Men’s Shed would like to upgrade the front appearance with replacing the old fencing as well as providing a brighter cleaner place. The Kondinin Men’s Shed provides a drop in centre for local men, where men usually gather in the kitchen area for a chat over a cuppa. This project is anticipated to attract more members and increase pride in the


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[2012-2013] facility but also provide a more attractive space to hold events and to visitors passing traffic. Contribution by Community Group towards project: $500 (cash) and in kind labour costs.

Hyden Community Resource Centre

$7102 Tables & Whiteboard.

$7102.89 YES

$7500 [2019 - 2020]

$3092.49 [2014 - 2015]

Hyden CRC has been regularly providing the community with workshop, meetings, events and functions. The CRC hires out its back-functions room to the community throughout the year for example: shire & school meetings and various workshops. The proposal to replace the current tables that are not easy to move around with new tables that are easy to move and have different purposes will ensure that the CRC can seat more people and benefit the community as more people can fit in a room more comfortably. The proposed new whiteboard will be more functional than the existing and will encourage interaction and engagement at meetings/workshops. Contribution by Community Group towards project: $500 (cash).

Kondinin Kulin Cricket Club

$5000 Purchase and install of crickets nets at Kondinin Sports Grounds

$6580 YES

$900 [2013-2014]

The Kondinin Kulin Cricket Club promotes and develops the sport of cricket in the Kondinin & Kulin District, with around 40 member of junior and senior. The proposal to purchase and install cricket nets at the Kondinin Sports Grounds will ensure the members have a safe and usable area to train and develop as well as encouraging participation in cricket by wider community. Contribution by Community Group towards project: $1580 (cash); in-kind labour cost, laying of synthetic turf and preparing framework and laying concrete.

Kondinin Swimming Club *Auspicing organisation : Kondinin Primary School P&C)

$1500 New equipment for squad swimmers.

$1567.31 YES

$2640 [2019-2020]

The Kondinin Swimming Club has played an active role in the community since its re-inception a few years ago. Last season the Club added a new training group category to match the improvements in the swimming ability and stamina of the local school children. Both the training of the volunteers and inviting the specialist to Kondinin have had a positive effect on the sustainability and increased professionalism of the club. To add a selection of fins and kickboards for children in squad swimming groups will ensure that children can further develop their


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swimming techniques and enable them to feel confident participating in local swimming carnivals and swim meets across the district.

TOTAL $91,512.82 $140,084.81

STATUTORY ENVIRONMENT Nil POLICY IMPLICATIONS Nil PUBLIC CONSULTATION The program was advertised for a period of 5 weeks on the Shire’s website, Weekly Echo, Waveline News, Hyden Householder, Shire’s Facebook Page, and hard copies were made available at both the Hyden and Kondinin Shire Offices. Submissions closed on the 9th April 2020. FINANCIAL IMPLICATIONS As per the table above, the total amount requested from community groups to be considered in the 2020/2021 budget is $91,512.82. STRATEGIC IMPLICATIONS The project supports the Shire’s Strategic Plan 2016 – 2026 by providing financial assistance to local community groups to enhance our Shire and supports our vision ‘To have a thriving and sustainable future’. VOTING REQUIREMENTS Absolute Majority

RECOMMENDATION Moved Cr Seconded Cr That Council resolve to SUPPORT the funding of the following projects and amounts requested to a total of $

CARRIED


MAY 2020

18

9.2 FINANCE REPORT

9.2.1 Financial Reports

Name of Applicant: Shire of Kondinin Author: Manager Corporate Services Voting: Simple Date: 8th May, 2020 SUMMARY/COMMENT: The financial statements for the period ending 30th April 2020 are attached.

RECOMMENDATION Moved Cr Seconded Cr That the Financial Reports for the period ended 30th April 2020 as presented be accepted.

CARRIED


MAY 2020

19

9.2.2 List of Accounts

Name of Applicant: Shire of Kondinin Author: Manager Corporate Services Voting: Simple Date: 11th May 2020 SUMMARY/COMMENT: A list of accounts is attached.

RECOMMENDATION Moved Cr Seconded Cr That Muni Cheques 18819 - 18834, Muni & Trust EFTs11943 – 12049, Transport Direct Debits, Other Direct Debits, Payroll and Bank Fees (for the month April 2020) totalling $506,890.04 be endorsed.

CARRIED


MAY 2020

20

9.2.3 2020/21 Budget

Applicant: Shire of Kondinin Author: Manager Corporate Services Date: 12th May, 2020 Disclosure of Interest: Nil SUMMARY / COMMENT: Consideration is now required by Council regarding capital expenditure items/projects for inclusion into the 2020/21 budget. We endeavour to have the new financial year’s budget under consideration from April each year with a draft budget presented to the June meeting of Council and budget adoption at the July Council meeting. Under the Local Government Act 1995, local governments are required to adopt the budget by no later than 31 August. Adopting the budget in July allows administration to achieve rate assessments being completed early which in turn sustain Council’s cash flow requirements. A preliminary administration budget meeting has identified the following capital expenditure projects for possible inclusion into the 2020/21 budget. Funding sources have also been identified such as grants, trade-in value of assets for replacement and to draw-out some of the reserve funds to achieve a balanced budget. CAPITAL EXPENDITURE & SOURCES OF FUNDING:

Program Budget Total

Capital Grants & Contrib

RRG & Direct Grants

Roads to Recovery

Loan Funds

Reserves Sale of Assets

Council Funds

Governance

Photocopier 10,532 - 10,532

Toyota Prado (0KN) 57,000 45,000 12,000

Subaru Outback (KN04) 37,000 25,000 12,000

Subaru Outback (KN54) 37,000 25,000 12,000

Total 141,532 95,000 46,532

Health

Toyota RAV4 (KN52) 35,000 23,000 12,000

Total 35,000 23,000 12,000

Aged & Disabled

WSAHA – Aged Housing(4) Units

1,274,830 800,000 474,830

Total 1,274,830 800,000 474,830

Recreation & Culture

Hyden Rec Centre – c/f 200,000 200,000 -

Total 200,000 200,000 -

Transport - Roads

Hyden-Mt Walker Rd (Culvert, Pave….,etc.)

166,600 111,67 55,533

Aylmore Road (second coat)

115,860 77,240 38,620

East Hyden Bin Rd (second coat)

128,198 85,465 42,733

Kondinin Narembeen Rd (second coat)

92,620 56,228 36,392

Council Roads – ALL 410,000 410,000

Hyden Norseman Rd ( Gravel Sheet)

150,722 150,722 -

White Road (Form & Gravel)

100,918 100,918 -

Worland Road (Form & Gravel

126,035 126,035 -

Melba Street (Asphalt & Reseal)

144,661 144,661 -

Footpath Construction 100,000 100,000

Total 1,535,614 330,000 522,336 683,278

Transport – Road Plant


MAY 2020

21

Toyota Hilux (KN51) 30,000 10,000 20,000

Toyota Hilux (KN56) 30,000 10,000 20,000

John Deere 670G (KN66) Grader

350,000 200,000 110,000 40,000

Side Tipper (KN2418) 100,000 20,000 80,000

Plant Trailer (Proposed) 25,000 - 25,000

Road Sweeper (Second Hand)

170,000 - 170,000

Lease Trucks (KN62, KN77, KN58, KN89, KN59)

136,252 - 136,252

Total 841,252 200,000 150,000 491,252

Economic services

Visitors Centre Hyden – c/f

100,000 100,000

WR Tourist Precinct Improvement

50,000 50,000 -

Karlgarin Centenary Project

40,000 40,000

Land purchase for water supply dam

10,000 10,000

Retic Upgrade (Hyden Oval)

100,000 100,000

Total 300,000 50,000 250,000

Other Property & Serv

Toyota Prado (KN49) 57,000 45,000 12,000

Total 57,000 45,000 12,000

CAPITAL EXPENDITURE TOTAL

4,385,228 800,000 330,000 522,336 - 450,000 313,000 1,969,893

A summary of proposed Capital Expenditure above are as follows: Land and Buildings $1,584,830 Furniture and Equipment $ 10,532 Plant and Equipment $1,064,252 Infrastructure – Roads $1,535,614 Infrastructure – Other $ 190,000

TOTAL $4,835,228 Amongst other expenditure considered for inclusion in 2020/21 budget: Community Grants (inclusive of recurring contributions) $ 94,342 (estimate) Website Improvement $ 25,000 (estimate) Water Infrastructure Reserve (Res 3538, 12/02/20) $100,000 SJA Capital Upgrade Reserve (Res 3500, 20/11/19) $ 50,000 Plant Replacement Reserve $100,000 Housing Reserve $ 50,000 Tourism Development Reser (per Council Policy 8.1.12) $ 30,000 (estimate) Landfill Reserve (Res 2672, 10/02/16) $ 5,000 Employee Leave Reserve (Adjustment at 30/06/20) $ ???? STATUTORY ENVIRONMENT Local Government Act 1995 POLICY IMPLICATION There are no direct policy implications in relation to this item. FINANCIAL IMPLICATIONS Council is required under the Local Government Act 1995 to adopt a balanced budget each financial year. STRATEGIC IMPLICATIONS Nil


MAY 2020

22

VOTING REQUIREMENT Simple Majority

RECOMMENDATION Moved Cr Seconded Cr That Council review its expenditure and consider budgetary efficiency measures as part of its budget deliberations and consider the rates that are required to meet the budget deficiency. CARRIED


MAY 2020

23

9.2.4 Capital Items Progress

Name of Applicant: Shire of Kondinin Author: CEO Date: 13th March 2020 SUMMARY/COMMENT: Expenditure on capital items for 2019-2020

Programme Description Amended Budget

Notes

Governance Disaster Recovery Camera $20,000 COMMENCED

Governance Synergy Modules (Records, Remittance) $30,000 COMMENCED

Governance 0KN Vehicle Changeover $55,000 COMPLETED

Families & Children Hyden Daycare Building (Reroof) $20,000

Recreation & Culture Hyden Hall – Curtains $7,000 COMMENCED

Recreation & Culture Hyden Rec Centre extensions $200,000 COMMENCED

Parks & Gardens Kondinin Oval Reticulation $100,000 COMPLETED

Parks & Gardens Karlgarin Oval Fence, Line Ceiling $5,000

Transport RRG - Lovering Rd (RRG004) $144,402 COMPLETED

Transport RRG - Kondinin Narembeen Rd (RRG146) $375,758 COMPLETED

Transport BSR - East Hyden Bin 1–Wave Rock Intersect. $74,000 COMPLETED

Transport BSR - East Hyden Bin 2 4.10slk-4.75slk $76,527 COMPLETED

Transport RCC - Notting Karlgarin Rd (Gravel Resheet) $75,528 COMPLETED

Transport RCC - Bendering East Rd (Gravel Resheet) $26,472 COMPLETED

Transport RCC - White Rd (Gravel Resheet) $74,208

Transport RCC - Aggiss Rd (Gravel Resheet) $49,000 COMPLETED

Transport RCC - Worland Rd (Gravel Resheet) $109,780 COMPLETED

Transport RCC - Chalk Hill West Rd (Final Seal) $10,975 COMPLETED

Transport RCC - Lake Carmody Rd (Gravel Resheet) $74,208

Transport R2R - Bendering East Rd (Gravel Resheet) $47,735 COMPLETED

Transport R2R - Hyden Norseman Rd (Gravel Resheet) $99,687 COMPLETED

Transport R2R - Rankin St (Asphalt & Kerb) $81,310 COMMENCED

Transport R2R - Jones St (Asphalt & Kerb) $57,870 COMMENCED

Transport R2R - Melba St (Reconstruct, Reseal) $50,574 COMPLETED

Transport R2R - Naughton Rd (Reconstruct, Reseal) $140,302 COMPLETED

Transport R2R - Marshall St (Asphalt) $28,938 COMPLETED

Transport FPK - Footpath Improvements $140,000 COMMENCED

Road Plant 2011 John Deere 670G (KN65) $330,000 COMPLETED

Road Plant 2013 Howard Porter S/T (KN2106) $100,000 COMPLETED

Road Plant 1998 Volvo L70C 4 Wheel Loader (KN68) $120,000 COMPLETED

Road Plant Leased Trucks (KN62, KN77, KN58, KN89, KN59) $136,252 ONGOING

Economic Services Visitor Centre Hyden $100,000

Economic Services WR Tourist Precinct Improvement $50,000 COMMENCED

Economic Services Karlgarin Centenary Project $85,000 COMMENCED

Economic Services Land Purchase for Water Supply Dam $10,000

Economic Services Marque $20,000 COMPLETED

Other Property & Services Motor Vehicle (KN49) $55,000 COMPLETED

TOTAL $ 3,180,257

FOR INFORMATION


MAY 2020

24

9.3 MANAGER OF WORKS

9.3.1 KN 0 – Holden Trailblazer

Applicant: Shire of Kondinin Author: MOW Date: 6th May 2020 Disclosure of Interest: No interest to disclose

Summary/Background

Council currently has a vehicle surplus to its requirements as a result of the Deputy CEO position being made

non-current in the Shire structure.

Vehicle details KN0 Holden Trailblazer 2019 Licence expiry – 31 July 2020 Odometer – approx. 15,000km Currently being used by Doctor The Shire Depot is developing a new structure which will see the creation of a Supervisor position for Parks and Gardens. This position is actually already in place, however has not been utilised for some time. As such, there is an opportunity to trade the surplus KN 0 Holden SUV for a practical flat tray single cab 4z2 ute to be used by the newly developed Supervisor of Parks and Gardens position and for other council operations where required. Quotes have been obtained from regional suppliers and provided to Council for consideration. Quote 1) Edwards Isuzu – Narrogin Offer for Holden Trailblazer $35,702 Isuzu Ute $25,702 Changeover $10,000 (Cash Back Inc. GST) Quote 1) Toyota – Narrogin Offer for Holden Trailblazer $32,500 Toyota Hilux $27,711 Changeover $ 4,789 (Cash Back) Quote 3) Valley Ford – Northam Offer for Holden Trailblazer $29,500 Ford Ranger Ute $28,786 Changeover $ 713 (Cash Back)


MAY 2020

25

Statutory Environment Local Government Act 1995 Policy Implications Nil Financial Implications Nil – This is a cash back on a vehicle that was budgeted for exchange in the 19/20 budget Strategic Implications Nil Voting Requirement Simple Majority

RECOMMENDATION Moved Cr Seconded Cr That Council accept the quote from Edwards Isuzu Narrogin for the supply of 1 x New Isuzu SX DMAX Ute as per the quoted price.

CARRIED


MAY 2020

26

9.3.2 GENERAL

Construction We have now completed Kondinin Narembeen road shoulders. This includes extensions of culverts. We are currently gravel sheeting on Whyte Road. Plant Repairs KN 58 - Prime mover Brakes, Bearings and Seals. KN 81 - CAT 12M Grader - Hydraulic Hose Replace KN 72 – Rubber Tyred Roller - Replace 2 way and aerial, new starter motor and oil leak KN 2107 - Semi/water tanker - Slack adjusters and brakes. KN 123 - JCB Backhoe Replace hydraulic hose KN 62 - Primer Mover, 150,000 service KN56 - Toyota Ute - 60,000 service KN 61 - Toyota Ute - 30000 service KN62 - Prime mover – 2 x steer tyres KN2107 - Water Tanker 2 x tyres Maintenance Grading Winter grading is being carried out, however moisture is fast evaporating. Council please advise Manager of Works if you have any complaints about the state of the roads so I can endeavour to rectify ASAP. Email is preferable. General In general things are ticking over, but resources have been stretched for obvious reasons Parks and Gardens Normal routine maintenance is being undertaken. Staff Sacha is on Long service leave.


MAY 2020

27

9.3.3 PLANT REPORT

Begin Finish

Rego Make User Year Hrs/Km Hrs/Km Comments

0 KN Toyota - Prado CEO 2019 32148 36455

KN 0 Holden Trailblazer

2019 13000 Surplus

KN 04 Subaru Outback MCS 2019 26651 27869

KN 49 Toyota - Prado MOW 2018 26382 29384

KN 52 Subaru Forester Doctor 2019

KN 54 Subaru Outlander MPD 2019 7948

KN 51 Toyota Hilux Mick Pratzky 2017 58144 60401

KN 55 Toyota Hilux Brian Lucas 2018 26362 24159

KN 56 Toyota Hilux P&G Kondinin 2017 57961 59756

KN 58 Prime Mover Paul Chambers 2016 182172 repairs

KN 62 Prime Mover Bob Lockyer 2016 150173 157454

KN 77 Prime Mover Eric Krakouer 2016 156262 158716

KN 61 Toyota Hilux Dave Halliday 2018 31778 33420

KN 57 Isuzu - Tray Top - Mtce Truck 2015 122141 123991

KN 60 Isuzu - Tray Top - Dual Cab 2016 115633 116331

KN 89 Isuzu - Tray Top - Dual Cab 2016 93500 94398

KN 63 Isuzu - Tray Top David Symcox 2017 30391 34423

KN 73 Isuzu - Tray Top Kondinin 2011 177467 177859

KN 64 John Deere 670G - Grader Gary Valenta 2016 4224 4265

KN 65 John Deere 670G - Grader Brian Lucas 2011 355 379

KN 66 John Deere 670G - Grader Dave Halliday 2013 9650 9700

KN 81 Caterpillar 12m - Grader

2018 1714 1766

KN 67 Volvo L90F - Loader 2012 7500 7587

KN 68 Volvo - Loader 1998 209 224

KN 69 Massey Ferguson-Tractor David Symcox 1999 3825 3829

KN 70 Case - Tractor Kondinin 2003 No use 1994

KN3031 Toro - Ride on Mower Reel Mower 2015 3061 3068

KN72 Bomag - Road Roller Construction 2015 2360 2378

KN78 Dynapac - Vibe Road Roller 2017 1201 1227

KN 115 Toro - Reel Mower Hyden 2009 2554

KN 215 Toro - Ride on Mower Hyden 2018 132

KN123 JCB Backhoe Kondinin 2014 2289 2350

KN 112 John Deere - Ride on Mower Kondinin 2006 No/USE No/USE Surplus

KN 79 Toyota - Community Bus 2008 153442 No use

KN 59 Water Truck

2016 In for REPAIRS

79084

2017HY Toyota – Community Bus Hyden 2017 No use

RECOMMENDATION Moved Cr Seconded Cr That the Works Manager’s Report be received.

CARRIED


MAY 2020

28

CHIEF EXECUTIVE OFFICER’S REPORT

9.4.1 CEO’s General and Project Status Report

Project Synopsis Recent

Proposed Visitor Centre – Hyden

Establish a MOU between Shire and Hyden Progress Association (HPA) regarding land on McPherson St and Marshall Street Hyden. Establish a working group as the conduit for community consultation and input. Prepare scope of works for concept plan to source funding

COMMENCED February 2019 – Meetings prior to February 2019 have been undertaken with no real outcomes. The working group are scheduled to meet in February to start discussions on the terms of the MOU to be legally drafted and subsequently approved by the Shire and HPA. March 2019 – Draft contract/MOU drawn up by McLeod’s Lawyers April 2019 – Draft Contract/MOU send to HPA committee to table at their meeting to discuss with constituents May 2019 – No update from HPA has been received June 2019 – HPA will meet to discuss the draft contract/MOU July 2019 – Comments have been received back from HPA in regards to the proposed MOU. These will now be discussed with the Working Group and then presented to Council. August 2019 – Meeting held with HPA to discuss the feedback provided to the Shire on the contract. Revision is being made and will be presented to the October Council meeting. October 2019 – Draft Contract of Sale presented to the Council meeting. A valuation is scheduled to be undertaken on 12/11/19. November 2019 – Agenda Item went to Council for the execution of the document however this is some dispute around the motion and no progress has been made. Valuations have been received and will be presented to Council for information only in a confidential item. January 2020 – MOU executed. Working group to have a meeting April 2020 – Contact has been made with McLeods Lawyers for a quote to prepare and lodge caveats on the properties May 2020 – Nothing has been undertaken due to COVID-19 pandemic


MAY 2020

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Container Deposit Scheme

The State Government has committed to implementing a WA Container Deposit Scheme (CDS) by early 2020.

ON-GOING April 2019 – Attached information received from WALGA to update local governments on the progress and scope of the CDS. May 2019 – Interest lodged for a collection point within the Shire August 2019 – Advertisements have been place in the Echo and Householder for interested parties to lodge an EOI to become a Refund Point. Information is being prepared with RoeROC to commence discussions with Avon Waste around the logistics of removal and kerbside collections and glass collection which was taken out of the existing contract. November 2019 – A presentation from the Manger’s of the CDS will be done at the meeting scheduled for December 2019. More information to come.

Independent Living Units

The Wheatbelt South Aged Housing Alliance (WSAHA) is currently awaiting the outcome of its grant funding application with the federal government’s Building Better Regions Fund (BBRF).

COMMENCED November 2018 – A meeting was held between the alliance members at Shire of Wickepin to discuss the grant application for funding to undertake a new business case. This is progressing and as new information comes to hand Council will be informed. August 2019 - Cr Steve Martin and CEO Mark Hook from Wickepin attended the round table discussion with Niegel Grazia Deputy Director Industry and Economic Development General and Heather Brayford Deputy Director General Sustainability and Biosecurity at Local government week and discussed the WSAHA grant application for $3.36Million. Niegel seemed positive on the application however an announcement will need to be made to ascertain whether the application was successful. September 2019 – Minister MacTiernan visiting Wickepin to announce $2.8 million Regional Aged Accommodation Program funding for aged housing in the Wheatbelt South. The Shire’s are now awaiting the Funding Agreement for execution. October 2019 – A meeting has been arranged at Shire of Wickepin on 18th November to discuss the FAA that has been offered. November 2019 – Draft FAA was presented to Council for approval and acknowledgement and continued support for the project with the capital amount required changing and authority to execute the final FAA. March 2020 - Signed FAA received back and now waiting for a meeting to be convened to progress the next steps. April 2020 – No changes to report


MAY 2020

30

May 2020 – No meeting eventuated. Meetings have been held with Whispering Gums and West Court to discuss the requirements for the proposed units so the Manager Planning and Development can prepare the request for tender document.

RECOMMENDATION Moved Cr Seconded Cr THAT the CEO’s General and Project Status Report be received.

CARRIED


MAY 2020

31

9.4.2 Schedule of Fees & Charges

Name of Applicant: Shire of Kondinin Author: SAO - CEO Declaration of Interest: Nil Date: 11th May 2020 Attachment: Copy of Draft Fees and Charges BACKGROUND / COMMENT: As part of the adoption of the 2020/21 budget it is necessary to adopt the Fees and Charges that will apply for the 2020/21 financial year. Administration has reviewed the 2019/20 fees and charges and attached are those recommended for 2020/21. STATUTORY ENVIRONMENT Local Government Act 1995 POLICY IMPLICATION Nil FINANCIAL IMPLICATIONS Nil STRATEGIC IMPLICATIONS Nil VOTING REQUIREMENT Simple majority

RECOMMENDATION Moved Cr Seconded Cr That Council adopt the tabled 2020/21 Schedule of Fees and Charges.

CARRIED ABSOLUTE MAJORITY


MAY 2020

32

9.4.3 Financial Hardship Policy

Applicant: Shire of Kondinin Author: CEO – Mia Maxfield Date: 13th May 2020 Disclosure of Interest: Nil Attachments: Financial Hardship Policy

Summary

For Council to consider and adopt the financial hardship policy.

Background

For Council to consider the proposed Financial Hardship Policy. The objective of the financial hardship policy outlines how the Shire of Kondinin will assist customers who cannot pay a debt because of financial hardship. Statutory Environment Local Government Act 1995 Policy Implications Implementation of the Financial Hardship Policy Financial Implications There may be financial implications in future budgets that will be decisions made as part of the financial hardship policy process. Strategic Implications Nil Voting Requirement Absolute Majority

RECOMMENDATION Moved Cr Seconded Cr That Council adopt the Financial Hardship Policy FIN-001 as included in the attachments

CARRIED


MAY 2020

33

9.4.4 Disability Access and Inclusion Plan Annual Progress Report

Name of Applicant: Shire of Kondinin Author: ESO Date: 12th May 2020 Disclosure of Interest: Nil SUMMARY/COMMENT: Public authorities including Local Governments are required to provide an annual report on the progress of their DAIP strategies and outcomes to the Minister of Disability Services which is tabled in Parliament each year. DAIP Progress Reports provide an annual overview reflecting the work of public authorities to support and empower people with disability across the State. They are a mandatory requirement of all public authorities under the Disability Services Act 1993. While many strategies are ongoing each year some strategies are being reported as being implemented or completed in 2019/2020. A list of the 7 required outcomes are attached with the progress to date noted. STATUTORY ENVIRONMENT Disability Services Act 1993 FINANCIAL IMPLICATIONS All improvements listed, such as the ambulant toilet at the golf club, have already been included in the 2019/20 budget. Any upgrades to pram ramps to be included in the 2020/21 budget. POLICY IMPLICATION Ensures compliance with the Disability Services Act 1993 reporting requirements. STRATEGIC IMPLICATIONS The Shire of Kondinin Community Strategic Plan includes the following 1.2 A growing, diverse and dynamic community

1.2.1 Facilitate equitable access for residents to services and facilities across the Shire 2.3 Encourage and promote a culture of education, career development, job creation and employment

2.3.2 Promote labour availability, career opportunities, whole of lifespan employment options and flexible and affordable lifestyle options in the Shire through various channels 2.3.3 Ensure there are learning options for all members of the community

VOTING REQUIREMENT Simple

Recommendation Moved Cr Seconded Cr That Council accept the 2019/20 Disability Access and Inclusion Plan Progress Report as presented. CARRIED


MAY 2020

34

9.5 ENVIRONMENTAL HEALTH OFFICER

9.6 KONDININ MEDICAL CENTRE

FOR INFORMATION ONLY

9.7 BUILDING SURVEYOR’S REPORT – APRIL 2020

Building permit was issued for:- Gazebo in Hyden (Permit 07/20)

9.8 SWIMMING POOLS

Kondinin and Hyden Pools are both now closed for the season. We would like to thank Wayne, Shaun and Ann for all their hard work. See you next year!

9.9 BUILDING MAINTENANCE REPORT

The following is not an exhaustive list of current Building Maintenance and Repairs

Hyden Youth Base - Replaced doors, locks and s-bends

Kondinin Depot – Flush pans and toilet seals

Wave Rock – Drink fountain repairs

Karlgarin Public Toilets – Replaced shattered cistern and door seals

46 Graham St – Reinstate gate, general property repairs

Kondinin Golf – Ongoing repairs to bathrooms for white ant damage

Hyden Railway Barracks – Ongoing sourcing of weather boards

9.10.1 Ranger Report April 2020

WA Contract Ranger Services now provide ranger services to the Shire of Kondinin. They operate at multiple nearby Shires. They will visit the Shire once a week, unless needed for emergencies. We will be advertising their services and contact details in local publications in due course. So far this month they have rehomed one impounded dog and completed various patrols around the Shire.

11. BUSINESS OF AN URGENT NATURE

12. CLOSURE

Being no further business the Shire President thanked Councillors and Staff for their attendance and declared the meeting closed at ____pm.

Documents

SHIRE OF KONDININ9.1 Manager of Planning & Development Report 9.2 Finance Report 9.3 Manager of Works Report 9.4 CEO Report 9.5 EHO Report 9.6 Kondinin Medical Centre 9.7 Building