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Shipping Bill Demo1. Role of Unit Maker/CHA user
1. Preparation of a Shipping Bill2. Submission of Shipping Bill to Unit Approver3. Printing of Physical Copy of Shipping Bill4. Printing of Physical Copy of GR Form
2. Role of Unit Approver1. Verification of Shipping Bill 2. Submission of Shipping Bill to customs3. Shipment Success4. Payment of Shipping Bill5. Handling Query raised by DC Customs
3. Role of DC Customs Officials 1. Assessment of Shipping Bill
Preparation of Shipping Bill by Unit Maker/CHA user
Click on “Shipping Bill Form”
Click on “Search Picker” to search for the Customs House
Code
Select Type of Exporter from drop down
User has to fill Consignee
Details
Preparation of Shipping Bill by Unit Maker/CHA
Tick if no Foreign Exchange involved
Click on Save after entering the details
Continuation of ‘General Details ‘Tab
Preparation of Shipping Bill by Unit Maker/CHA
On saving the Shipping Bill, a Unique Request id is generated
The shipment details are to be entered in this tab
Mode of transport has to be selected
Preparation of Shipping Bill by Unit Maker/CHA
If Mode of Transport is Air, Airway Bill details to be entered
Preparation of Shipping Bill by Unit Maker/CHA
Click on Save button after entering the details
If Mode of Transport is Sea/Land. enter Bill of Lading Details
Preparation of Shipping Bill by Unit Maker/CHA
The Invoice Details have to be entered in this section
Click on ‘Add’ button to add Invoice details
If ‘No’ , Buyer details has to be entered. Else, the buyer details will be auto populated
To adjust the net realizable value
Preparation of Shipping Bill by Unit Maker/CHA
The Applicable Charges details have to be entered
The Charges can be specified either in terms of rates (%) or Amounts.
On selection of Currency, Exchange rates shall be
auto populated
Continuation of ‘ Invoice Details’ Tab
Preparation of Shipping Bill by Unit Maker/CHA
Click on Save after entering the details
Continuation of ‘ Invoice Details’ Tab
The Invoice which is saved will be displayed here.
Multiple Invoices can be added by clicking on ‘Add’ button
By Clicking on Delete button the selected invoice can be deleted
Preparation of Shipping Bill by Unit Maker/CHA
After adding Invoice, click here for uploading the file containing
the item details
The item details corresponding to the invoice can also be uploaded from excel sheet . The format in which the excel sheet to be prepared is provided in the website
The user may also upload the invoice / packing list in excel format from here
Preparation of Shipping Bill by Unit Maker/CHA
The Item Details have to be added in this section
The list of invoices (added through ‘Invoice Details’ tab) is displayed here. The user has to select the invoice to add items
in it
The user has to select an Invoice by ticking here
Multiple Items can be added by clicking on ‘Add’ button
Preparation of Shipping Bill by Unit Maker/CHA
The user can search for RITC/ITCHS code by clicking here
As a user clicks on the search icon besides RITC/ITCHS Code
field, the search section opens
Continuation of ‘Item Details ‘ Tab
Preparation of Shipping Bill by Unit Maker/CHA
As User clicks on search button, all item codes starting
with those 4 digits are displayed here
User can select a RITC No. by clicking here The user can close the
Search Section by clicking here
User can view the description of any item code & then select appropriate RITC No.
User has to enter the first 4 digits of a RITC No. & click here to search for the
RITC No
Select if applicable
Tick if applicable
Multiple CESS details can be added by using ‘Add’ button
Tick if applicable
Multiple Job Work Details can be added by using Add button
Continuation of ‘Item Details ‘ Tab
Click on Save
Click on Save
Preparation of Shipping Bill by Unit Maker/CHA
Tick if applicable
Multiple License details can be added by using Add button
Tick if applicable
Tick if applicable
Click on Save
Continuation of ‘Item Details ‘ Tab
Click on Save
Preparation of Shipping Bill by Unit Maker/CHA
Multiple Items can be added by clicking on ‘Add’ button
The Item which is saved will be displayed here.
Continuation of ‘Item Details ‘ Tab
By Clicking on Delete button the selected item can be deleted
.
Preparation of Shipping Bill by Unit Maker/CHA
The Item which is saved will be displayed here.
The Item which are added will be displayed here.
Preparation of Shipping Bill by Unit Maker/CHA
The Item which is saved will be displayed here.
If there are many items in a shipping Bill, user can choose to consolidate items based on RITC No & Unit of Measurement for the purpose of printing the Shipping Bill. This facility has been provided so that the shipping bill print out can be generated in lesser
no. of pages.
The user can consolidate items by clicking on Consolidate Items
checkbox
Preparation of Shipping Bill by Unit Maker/CHA
If user ticks as “Consolidate”, Based on RITC & Unit Of Measurement, the Items will be consolidated by the system & displayed in this page
The user will have to enter the Item Description for consolidated Item which will be printed on Shipping
Bill
After entering the Item Description click on save
button
Preparation of Shipping Bill by Unit Maker/CHA
After saving the details click on proceed button to go to
confirmation screen
Preparation of Shipping Bill by Unit Maker/CHA
Submission of Shipping Bill by Unit Maker/CHA User to Unit Approver
click here to submit the Shipping Bill to Unit Approver
Submission of Shipping Bill by Unit Maker/CHA to Unit Approver
After preparing the Shipping Bill & checking the calculations, the
Unit Maker /CHA user may submit the Shipping Bill to Unit
Approver
Submission of Shipping Bill by Unit Maker/CHA to Unit Approver
After clicking on ‘Submit’ button, Confirmation screen appears
Continuation of Confirmation screen
The contents of the entire Shipping Bill is displayed to help the user to confirm submission
Click here to submit the Shipping Bill to ‘Unit Approver User’
Submission of Shipping Bill by Unit Maker/CHA to Unit Approver
User can click on Back button if he wants to change the item description
User can click on Request Id to view contents of Shipping
Bill
If Unit Maker/CHA User prepares a Shipping Bill but does not submit, the Shipping Bill will remain in his Inbox
Submission of Shipping Bill by Unit Maker/CHA to Unit Approver
Submission of Shipping Bill by Unit Approver to DC Customs
This is Unit Approvers Inbox
Click here to open the request
As a Unit Maker or CHA user submits the Shipping Bill, it comes to Unit Approver’s Inbox
Submission of Shipping Bill by Unit Approver to Customs
This is Unit Approvers Inbox
Click here to open the request
As a Unit Maker or CHA user submits the Shipping Bill, it comes to Unit Approver’s Inbox
Submission of Shipping Bill by Unit Approver to Customs
Unit Approver can view and edit the entire Shipping Bill
Submission of Shipping Bill by Unit Approver to Customs
Unit Approver may 1. Cancel the Shipping Bill or 2. Send back the Shipping Bill to user who has prepared it or 3. Submit the Shipping Bill to DC Customs
These are the Action options available to Unit Approver
After selecting “Request Status”, click on Submit
Submission of Shipping Bill by Unit Approver to Customs
Continuation of ‘General Details’ Tab
After clicking on Submit button, Confirmation Screen
appears
Click here to submit the Shipping Bill to DC Customs
Submission of Shipping Bill by Unit Approver to Customs
Payment of Shipping Bill by Unit Approver
Shipping Bill
251000015232
Printing of Shipping Bill for submission to DC Customs
To print , search for the Shipping Bill through ’Search Request’ link & Open the Shipping Bill by clicking on Request id
Print of Shipping Bill can be obtained by Unit maker or CHA user or Unit Approver
Printing of Shipping Bill
Upon successful submission of a form by the Unit Approver for the first time, a Shipping bill No. & Date is generated.
Click here to print the Shipping Bill
Printing of Shipping Bill
Select ‘1’ to print Trial CopySelect ‘3’ to print 3 copiesSelect ‘5’ to print 5 copies
for submission to DC Customs
Printing of Shipping Bill
This is the original copy of the Shipping Bill for submission to customs.
The duplicate, triplicate copies are also generated in this same page. User can view the same by scrolling
This is SB No. generated by the system after submission of Shipping Bill to Customs
Printing of Shipping Bill
Printing of GR Form for submission to DC Customs
To print , search for the Shipping Bill through ’Search Request’ link & Open the Shipping Bill by clicking on Request id
Print of GR Form can be obtained by Unit maker or CHA user or Unit Approver
Printing of GR Form
Click here to print the GR Form
Printing of GR Form
This is the original copy of the GR Form for submission to customs.
This is the original copy of the GR Form for submission to customs.
Assessment of Shipping Bill by DC Customs
•As Unit Approver submits the Shipping Bill online, DC Customs will be able
to view it
•The DC Customs officials shall assess the Shipping Bill only after receipt of
the physical copies of the Shipping Bill (print obtained from SEZ Online
System) along with the supporting documents
•Assessing Officer will assess & update the status of Shipping Bill in SEZ
Online System & also affix his signature & stamp on physical copies of the
Shipping Bill.
•Let Export would be granted by either the Customs Assessor or the
Authorized Officer
Shipment Success•As DC Customs grants ‘Let Export’, the Shipping bill will come back to the
inbox of the Unit Approver in SEZ Online system
•The unit Approver has to enter the EGM Details of the export & update the
status of the Shipping Bill as “Shipment Success” and submit the request
•The Shipping Bill then, moves to DC Customs for issuance of Proof of
Export.
This is Unit Approvers Inbox
Click here to open the request
The status of the request will be ‘Let Export’
Shipment Success
Enter mandatory EGM Details
After entering mandatory EGM Details click on save button to save the details Shipment Success
Select status as Shipment Success and
submit the request
Shipment Success
Handling Query raised by DC Customs• If the Customs Assessing Officer finds a discrepancy or needs a
clarification with respect to the Shipping Bill, he may raise a ‘Query’
• If Customs Assessing Officer raises a query, the Shipping Bill will go
back to Unit Approver
• The Unit Approver can view the Shipping Bill from his Inbox & reply to
the ‘Query’. The unit will also be able to edit the Shipping Bill
Unit Approver Customs Assessor
1.Submit2.Raise Query
3.Query Response
This is Unit Approvers Inbox
Click here to open the request
The status of the request will be ‘Raise Query’
If DC Customs raises a query, the request will come to unit Approver’s Inbox
Handling Query raised by DC Customs
This is the Remarks entered by the DC Customs giving details of the
Query
After opening the request, Click here (Remarks history Link) to view the Query raised by the Customs Official
Handling Query raised by DC Customs
Unit Approver may 1.Forward the Query to user who had prepared the Shipping Bill or2.Reply to the Query himself
Handling Query raised by DC Customs
If Unit approver selects ‘Request Status’ as ‘Query Response’, External Remarks column is displayed
After entering External Remarks, as user clicks on submit , the Shipping Bill goes back to DC Customs
The Unit approver can reply to the Query by entering remarks in ‘External Remarks’ Column. The details entered here can be viewed by Customs Assessor
Handling Query raised by DC Customs