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Shipment Tracking (In Transits)
RLM System
Shipment Tracking Records
• Shipment Tracking records (“In Transits”) are posted to the system to apprise the Warehouses of what POs and styles they will receive
• Related (Owned) Factories generate their In Transits when they ship and bill. Non-Related Factory POs must have In Transits entered by Jordache
• The Warehouse cannot receive styles unless the In Transit is entered into the system
• NOTE: Some of the following slides will have different screen colors (browns and blues), but the screens you will see will all have the blue colors.
Glossary of Training Terms
• The following terms will be used throughout this training program:– Field: A box on the screen into which you enter
information– Value: The information (data) being entered in the
field. Example: Division number, FGPO number– Icon: An image you may click to perform a function
such as select, submit or exit– (Single-)Click: Also “Select.” Hitting the left mouse
button once. This will activate an icon or select a row in a list of values
– Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.
Using the RLM System
• These are the primary RLM icons you will use:– Search: Located next to entry fields. Clicking this
icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key)
– Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen
– OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen
– Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key)
– Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)
Enter your User ID and
Password here
Note: User ID and Password are assigned by MIS. The fields are NOT case-sensitive.
Sign On
Click the check (or hit the Enter key) to proceed
Welcome
Enter “01” in the Company
field
If you don’t enter a Company or enter the wrong number, you will receive this
error: Click OK
Select Application
Enter the application number for the menu
or click the correct button in the menu at
left
Enter the application number for the PO menu or click the
correct button in the menu at left
Click “Entry functions” to
enter a new PO
FGPO Menu
Click “Post Production/Shipment
Tracking…”
FGPO Menu 2
Enter Shipment Tracking Header
Click “Shipment “
Enter Shipment Tracking Header
To Select a Vendor (Factory) click the
icon
Double-click a Factory to select it, or single-click and hit the
button
Enter the Vendor (Factory) number
here
Enter Shipment Tracking Header
To Select a Division click the icon
You may enter the Division number here
(optional)
Click OK
Select Styles on POs
A list of styles on all open POs for the selected factory (and division) appears. There will be one
line for each color on each PO
Enter S in each style line listed
on the Shipment Advice to post
information
Click the Change button to proceed
Click the arrow to scroll down the
list
Create New Shipment
A screen with no style lines appears. This is normal, as you have not
created the shipment.
Enter the new Shipment
Number here Click “Add New Shipment”
Warning: PO not Costed and Approved
Click Return to close the warning
If the PO has not been costed AND approved, you will not be able to
add it to the shipment
Return to the list of POs and unselect the PO that has not been
costed
Warning: PO on Multiple Shipments
If the PO has already been added to a shipment, you will get this warning.
Click OK to continue
Enter Shipment Header
Enter “O” for Ocean or “A” for
Air shipments
Note: The screen is divided into two sections: The top is the Header info for the entire shipment.
The bottom is the info for a single style line on the shipment.
Enter the Container # or Master Airway Bill #
here
Click the icon to select the Check point
Double-click a line to select it, or single-
click and hit the button
Enter Shipment Header
Enter the flight or vessel number
Enter the total number of units on the
shipment
Type “SHP” here
Enter Shipment Header
Enter the following dates: Entry Checkpoint, ETD, ETA, In
Whse, Ex Whse or click the icon to select a date
Enter Shipment Details
Match the style and color listed in the bottom section to the packing list
If necessary, update the Total
Ship and PP fields with the quantity of
this style on the shipment
Click OK
Enter Shipment Details
Notice that the bottom section has
changed to the next style selected for the shipment
If necessary, update the Total
Ship and PP fields with the quantity of
this style on the shipment
Click OK each time until finished
Enter Shipment Details: 00A
For Open Stock (00A) styles,
update the total units shipped if
necessary
If total ship is changed, you must also update each
individual size quantity that has changed. The total of the size quantities must
equal the Total ship value
Shipment Tracking Complete
When finished, you will return to this screen. You may enter another In Transit or edit an
existing Shipment
To edit a Shipment, type the shipment
number and click OK
Edit Existing Shipment
Click “Maintenance”
Select a line for editing. Drag the mouse down to select multiple
lines
Edit Shipment Header/Details
Make your changes on this screen
As before, clicking OK will bring up the next selected style in the bottom half of the
screen