End
**Overland truck transport inter-modal before loading Overland
Rail transport inter-modal before loading CFS (Container Freight
Station) operation for receiving Less than Container Load cargo
(LCL)CY (Container Yard) / Depot operation for receiving Full
Container Load box (FCL)Head Office / Agency Offices / Handling
Representatives Terminal operation at Port of Load Port of Load
Across the OceanHead Office / Agency Offices / Handling
RepresentativesPort of DischargeTerminal operation at Port of
DischargeOverland Rail transport inter-modal after dischargingCFS
(Container Freight Station) operation for delivery Less than
Container Load cargo (LCL)CY (Container Yard) / Depot operation for
delivery Full Container Load box (FCL) *Throughout the business
cycle, you can see there are various kinds of documents being used.
Along with the following sections, we will try to explain some of
the important documents you may deal with in further
detail.*Document: L/CDocument: Sales Contract*Definition of a
Documentary CreditsIts a conditional obligation to make payment to
a exporter. The payment is conditional upon the exporters
compliance with the terms & conditions specified in the Letter
of Credit (L/C).The exporter needs to present various documents
stipulated in the L/C.The banks undertaking gives the exporter a
promise of payment in exchange for documents that enable the
importer to take delivery of goods. Links / brings reader to the
screen of Documentary Credit Process Flowchart
2. Documentary Credit (DC) is available by :By Sight Negotiation
the most common type. Issuing bank requires a sight draft to be
presented as part of the stipulated documents. Negotiation bank
would not pay beneficiary but only to negotiate (means the
negotiation bank has the right to recourse back to the beneficiary
if not reimbursed by the Issuing bank).Sight payment nominate the
bank to effect payment to the L/C beneficiary against presentation
of stipulated documents.Deferred payment - nominate the bank to
effect payment to the L/C beneficiary against presentation of
stipulated documents in a future date e.g. 60 days from date of
Bill of Lading.
3. UCP500 links and brings reader to the screen of UCP500. *
Sales Contract provide short cut links to bring reader (if go
forward) to ICC Incoterms. Only L/C Advising bank can be the
confirming bank.*Beneficiary arranges shipment to buyer.Beneficiary
obtains Bill of Lading (OB/L, a title document) from shipping line,
and properly endorsed then pass to Negotiation Bank to
process.Negotiation bank check documents according to L/C (DC)
stipulation. If in order, pays the beneficiary.Negotiation bank
pass on the checked documents to Issuing Bank and get reimbursement
from Issuing bank.Issuing bank reimburse negotiation bank.Issuing
bank release document (incl. Bill of Lading) to Applicant
(buyer).Buyer (Applicant) pays the L/C Issuing bank.
*Provide link to bring reader to the screen of Incoterm 2000*ICC
- International Chamber of Commerce A Paris-based international
forum that aims to facilitate trade. To provide link to bring
reader to the screen International Chamber of CommerceProvide links
to bring reader to the screen of Functions of the INCOTERMS
*Document: Booking Acknowledgement* A booking acknowledgement
(confirmation) is a document used by carrier in confirming the
booking status of the booking made. In practice, usually carrier
through it :confirms acceptance of the booking made, Advises
address of the depot from which shipper can pick up empty
containerReminds shipper some important information such as where
shipper to return the laden container, customs requirement and or
alerts.
2. Provide link to bring reader to a sample of the Booking
Acknowledgement*There are two ways that empty container can be
picked from the depot:Under Merchant haulage the shipper would
arrange transport at own costs and risks to pick the empty
container. After stuffing container, shipper will return the laden
container to loading terminal under its own arrangement &
costs.Under Carrier haulage carrier arrange on behalf of the
shipper at shippers costs to pick the empty container. After
stuffing container by shipper, laden container will be hauled to
loading terminal under carrier arrangement. Under this method,
carrier will issue a job order to the trucker.
2. Document: Job Order (JO) is a OOCL document which purpose is
to keep track and to communicate our shipment handling service
request to vendors (e.g. truckers)**There are two ways that Laden
container dispatch from shipper premises to loading pier /
terminal:Under Merchant haulage the shipper would arrange transport
at own costs and risks.Under Carrier haulage carrier arrange on
behalf of the shipper at shippers costs. Under this method, trucker
performs under a job order issued by carrier.
2. Job Order (JO) is a OOCL document which purpose is to keep
track and to communicate our shipment handling service request to
vendors (e.g. truckers)
*Shipper will in its Shipping Instruction (SI) or sometimes
called Shipping Master details their shipment information to
carrier to produce the Bills of Lading. In order to produce quality
Bills of Lading to shipper, they have to provide complete and
timely SI.
To provide link to bring reader to samples of SI.
*To provide link to bring reader to OOCL standard B/L form.*
Issuance onboard B/L only upon Payment of prepaid amounts (unless
customer is on approved credit term with OOCL), and cargo is loaded
on board.
*To provide link to the OOCL Standard B/L Terms & Conditions
http://www.oocl.com/BL/Terms_P1.htm
*The face of your OOCL Bill of Lading consists of many fields.
All fields are to be completed with information provided by you or
your freight forwarder except for field nos. 5, 26, 27, 28 and 29
which will be completed by Orient Overseas Container Line and or
its Agents ("OOCL"). Fields: Shipper (1) Consignee (2) Notify Party
(3) Identify the Shipper, Consignee, and Notify Party in the proper
boxes by providing the full name and address of each. NOTE: in many
countries notices cannot be delivered to Post Office Box addresses.
COMPLETE NAMES AND STREET ADDRESSES, THEREFORE, ARE ESSENTIAL TO
EFFECT DELIVERY OF ARRIVAL NOTICES. Field (4): Booking Number If
booking numbers are used in your local area, insert the actual
booking number given by OOCL to you or your forwarder for each
shipment booked. Field (5): Bill of Lading Number OOCL will insert
the Bill of Lading number to identify your shipment. The Booking
No. and Bill of Lading No. may be the same depending on the
practice in your local area. Field (6): Export Reference To be used
only when needed by you or your consignee (or your banks) for
reference to an order number, letter of credit, governmental
requirements, etc. Otherwise, this field may be left blank. Field
(7): Forwarding Agent (References) If you use a forwarder, this
field is for insertion of your forwarder's name, address, and
license number, if any. Field (8): Point and Country of Origin of
Goods If required by law or local practice, you must insert the
city and state where the cargo originated, NOT the city and state
where OOCL receives your shipment. Fields (9) Also Notify Party -
Routing & Instructions; (10) Loading Pier/Terminal; (11) Type
of Movement; and (12) Originals to be Released At You can use these
fields to identify additional parties or enter supplemental
information, such as the pier or ocean terminal where your shipment
is to be loaded on the exporting vessel, type of cargo movement
(e.g. CY/CY, CY/CFS, CFS/CY, or CFS/CFS) and/or the place where the
original Bill of Lading is to be released. If more than one type of
cargo movement is involved, then insert "Mixed Move" in Field (9)
and proceed to Field (19) where each movement should be inserted
after each container number listed. Field (13): Pre-carriage By DO
NOT COMPLETE THIS FIELD FOR SHIPMENTS BETWEEN FAR EASTERN PORTS AND
EUROPEAN PORTS (IN EITHER DIRECTION). This Field is also not to be
used for port to port movements. For all other movements, complete
this Field by inserting the name of the PARTICIPATING CARRIER
accepting your shipment. See the definition of "PARTICIPATING
CARRIER" and other capitalized terms in Clause 2 of the sample Bill
of Lading form. Field (14): Place of Receipt by Participating
Carrier / Carrier Insert the place where your shipment is accepted
by the PARTICIPATING CARRIER or OOCL for the first leg of the
transportation. Field (15): Intended Vessel/Voyage/Flag Insert the
Intended Vessel, the voyage number and flag of the vessel . If you
require an "On Board Bill of Lading, OOCL will strike the word
'intended'." Information necessary to complete this field is
available from your forwarder or OOCL or its agents. Field (16):
Port of Loading Insert the port where your shipment is to be
received by OOCL for loading aboard the intended Vessel. Field
(17): Port of Discharge The port where your shipment is to be
discharged from OOCL's vessel. This information may be obtained
from OOCL or its agents. Field (18): Place of Delivery by
Participating Carrier / Carrier Insert the place where your
shipment is to be delivered by OOCL or PARTICIPATING CARRIER on the
last mode of through transportation. Field (19): Enter Nos. w/Seal
Nos., Marks and Numbers Insert the identifying marks and numbers as
shown on the individual containers, packages or customary packaging
units shipped. If the customary packaging unit(s) has no marks, you
should state "No Marks". The CONTAINER number, including the alpha
prefix (e.g. "OOLU"), serial number and check digits, plus seal(s)
or other identification numbers affixed to the CONTAINER, should be
shown in this field. For each CONTAINER, the type of cargo movement
(e.g. CY/CY, CY/CFS, CFS/CY, or CFS/CFS) should be shown after the
seal number(s). These terms are defined below. Field (20): Number
of Packages For each CONTAINER and for GOODS not shipped in
CONTAINERS, you must insert the number of customary packaging units
shipped, their measurement and weight after the seal number(s) or
type of cargo movement. Unitized packages are considered CONTAINERS
for purposes of the Bill of Lading, so when you are shipping skids,
pallets, sleds or GOODS on cradles, state the number of individual
packages within. This will facilitate unstuffing and/or delivery,
and obtaining a customs release. IF YOU DO NOT INSERT THE ACTUAL
NUMBER OF PACKAGES, THE CONTAINER COULD BE DEEMED TO BE ON PACKAGE
FOR PURPOSES OF PACKAGE LIMITATION. Field (20a): Hazardous Material
To identify any hazardous material ("HM"), insert an "X" in this
column next to the description of the GOODS. You must further
describe the hazardous material in plain language in Field (21) and
certify that the Goods, comprising the Hazardous material, such
have been properly packaged, secured and otherwise prepared for the
intended transportation in accordance with IMO and/or U.S.
Department of Transportation regulations and/or U.S. Coast Guard
regulations or such other appropriate body. Field (21): Description
of Packages and Goods Insert in plain language the nature of the
Goods sufficient to identify them for the OOCL's care and freight
rating purposes, and for Customs and statistical purposes. Field
(22): Gross Weight Insert the actual gross weight in pounds or
kilograms for each commodity shipped, including packaging (but
excluding the weight of the OOCL's equipment, e.g. containers,
chassis, flatbeds, low-loaders, etc.) Field (23): Measurement
Insert the actual cubic measurement in meters or feet for each
commodity, including packaging, (but excluding the volume of OOCL's
equipment, e.g. containers, chassis, flatbeds, low-loaders, etc.)
Field (24): Shipper's Declared Value COGSA and the Bill of Lading
terms governing your shipment's movement to and from the United
States of America give OOCL the right to limit its liability to
$500 per package or per customary freight unit. If you wish to
increase OOCL's liability in excess of that provided by COGSA
and/or the Bill of Lading, use Field (24) to declare a higher
value. Should you make such an ad valorem declaration, OOCL must
impose a higher freight charge based on applicable tariffs and rate
agreements. Field (25): Freight and Charges Payable At/By Insert
the OOCL office where you, your forwarder or, in the case of a
Collect Bill of Lading, the consignee, will pay the freight charges
and the name of the party who will be making payment. This will
assist OOCL in facilitating the release of your shipment. Field
(26): Service Contract No. If you and OOCL, either directly or
through a freight conference or shipper's association, have entered
into a service contract, insert the contract number. Field (27):
Route Code To be completed by OOCL. Field (28): Commodity Code To
be completed by OOCL. Field (29): Exchange Rates To be completed by
OOCL.
*The face of your OOCL Bill of Lading consists of many fields.
All fields are to be completed with information provided by you or
your freight forwarder except for field nos. 5, 26, 27, 28 and 29
which will be completed by Orient Overseas Container Line and or
its Agents ("OOCL"). Fields: Shipper (1) Consignee (2) Notify Party
(3) Identify the Shipper, Consignee, and Notify Party in the proper
boxes by providing the full name and address of each. NOTE: in many
countries notices cannot be delivered to Post Office Box addresses.
COMPLETE NAMES AND STREET ADDRESSES, THEREFORE, ARE ESSENTIAL TO
EFFECT DELIVERY OF ARRIVAL NOTICES. Field (4): Booking Number If
booking numbers are used in your local area, insert the actual
booking number given by OOCL to you or your forwarder for each
shipment booked. Field (5): Bill of Lading Number OOCL will insert
the Bill of Lading number to identify your shipment. The Booking
No. and Bill of Lading No. may be the same depending on the
practice in your local area. Field (6): Export Reference To be used
only when needed by you or your consignee (or your banks) for
reference to an order number, letter of credit, governmental
requirements, etc. Otherwise, this field may be left blank. Field
(7): Forwarding Agent (References) If you use a forwarder, this
field is for insertion of your forwarder's name, address, and
license number, if any. Field (8): Point and Country of Origin of
Goods If required by law or local practice, you must insert the
city and state where the cargo originated, NOT the city and state
where OOCL receives your shipment. Fields (9) Also Notify Party -
Routing & Instructions; (10) Loading Pier/Terminal; (11) Type
of Movement; and (12) Originals to be Released At You can use these
fields to identify additional parties or enter supplemental
information, such as the pier or ocean terminal where your shipment
is to be loaded on the exporting vessel, type of cargo movement
(e.g. CY/CY, CY/CFS, CFS/CY, or CFS/CFS) and/or the place where the
original Bill of Lading is to be released. If more than one type of
cargo movement is involved, then insert "Mixed Move" in Field (9)
and proceed to Field (19) where each movement should be inserted
after each container number listed. Field (13): Pre-carriage By DO
NOT COMPLETE THIS FIELD FOR SHIPMENTS BETWEEN FAR EASTERN PORTS AND
EUROPEAN PORTS (IN EITHER DIRECTION). This Field is also not to be
used for port to port movements. For all other movements, complete
this Field by inserting the name of the PARTICIPATING CARRIER
accepting your shipment. See the definition of "PARTICIPATING
CARRIER" and other capitalized terms in Clause 2 of the sample Bill
of Lading form. Field (14): Place of Receipt by Participating
Carrier / Carrier Insert the place where your shipment is accepted
by the PARTICIPATING CARRIER or OOCL for the first leg of the
transportation. Field (15): Intended Vessel/Voyage/Flag Insert the
Intended Vessel, the voyage number and flag of the vessel . If you
require an "On Board Bill of Lading, OOCL will strike the word
'intended'." Information necessary to complete this field is
available from your forwarder or OOCL or its agents. Field (16):
Port of Loading Insert the port where your shipment is to be
received by OOCL for loading aboard the intended Vessel. Field
(17): Port of Discharge The port where your shipment is to be
discharged from OOCL's vessel. This information may be obtained
from OOCL or its agents. Field (18): Place of Delivery by
Participating Carrier / Carrier Insert the place where your
shipment is to be delivered by OOCL or PARTICIPATING CARRIER on the
last mode of through transportation. Field (19): Enter Nos. w/Seal
Nos., Marks and Numbers Insert the identifying marks and numbers as
shown on the individual containers, packages or customary packaging
units shipped. If the customary packaging unit(s) has no marks, you
should state "No Marks". The CONTAINER number, including the alpha
prefix (e.g. "OOLU"), serial number and check digits, plus seal(s)
or other identification numbers affixed to the CONTAINER, should be
shown in this field. For each CONTAINER, the type of cargo movement
(e.g. CY/CY, CY/CFS, CFS/CY, or CFS/CFS) should be shown after the
seal number(s). These terms are defined below. Field (20): Number
of Packages For each CONTAINER and for GOODS not shipped in
CONTAINERS, you must insert the number of customary packaging units
shipped, their measurement and weight after the seal number(s) or
type of cargo movement. Unitized packages are considered CONTAINERS
for purposes of the Bill of Lading, so when you are shipping skids,
pallets, sleds or GOODS on cradles, state the number of individual
packages within. This will facilitate unstuffing and/or delivery,
and obtaining a customs release. IF YOU DO NOT INSERT THE ACTUAL
NUMBER OF PACKAGES, THE CONTAINER COULD BE DEEMED TO BE ON PACKAGE
FOR PURPOSES OF PACKAGE LIMITATION. Field (20a): Hazardous Material
To identify any hazardous material ("HM"), insert an "X" in this
column next to the description of the GOODS. You must further
describe the hazardous material in plain language in Field (21) and
certify that the Goods, comprising the Hazardous material, such
have been properly packaged, secured and otherwise prepared for the
intended transportation in accordance with IMO and/or U.S.
Department of Transportation regulations and/or U.S. Coast Guard
regulations or such other appropriate body. Field (21): Description
of Packages and Goods Insert in plain language the nature of the
Goods sufficient to identify them for the OOCL's care and freight
rating purposes, and for Customs and statistical purposes. Field
(22): Gross Weight Insert the actual gross weight in pounds or
kilograms for each commodity shipped, including packaging (but
excluding the weight of the OOCL's equipment, e.g. containers,
chassis, flatbeds, low-loaders, etc.) Field (23): Measurement
Insert the actual cubic measurement in meters or feet for each
commodity, including packaging, (but excluding the volume of OOCL's
equipment, e.g. containers, chassis, flatbeds, low-loaders, etc.)
Field (24): Shipper's Declared Value COGSA and the Bill of Lading
terms governing your shipment's movement to and from the United
States of America give OOCL the right to limit its liability to
$500 per package or per customary freight unit. If you wish to
increase OOCL's liability in excess of that provided by COGSA
and/or the Bill of Lading, use Field (24) to declare a higher
value. Should you make such an ad valorem declaration, OOCL must
impose a higher freight charge based on applicable tariffs and rate
agreements. Field (25): Freight and Charges Payable At/By Insert
the OOCL office where you, your forwarder or, in the case of a
Collect Bill of Lading, the consignee, will pay the freight charges
and the name of the party who will be making payment. This will
assist OOCL in facilitating the release of your shipment. Field
(26): Service Contract No. If you and OOCL, either directly or
through a freight conference or shipper's association, have entered
into a service contract, insert the contract number. Field (27):
DOC Form No.To be completed by OOCL. Field (28): Commodity Code To
be completed by OOCL. Field (29): Exchange Rates To be completed by
OOCL.
* Ocean Bill of Lading (Ocean B/L)- Document indicating that the
exporter will consign a shipment to an international carrier for
transportation to a specified foreign market. Unlike an inland B/L,
the ocean B/L also serves as a collection document. Straight Bill
of Lading When an Ocean B/L is a Straight B/L the foreign buyer can
obtain the shipment from the carrier by simply showing proof of
identity. We cannot use Straight B/L to transfer cargo ownership.
Negotiable Bill of Lading When an Ocean B/L is a negotiable B/L
(drawn under To Order consignee), it can be used to transfer the
cargo ownership. Original Bill of Lading (OBL) - A document which
requires proper signatures for consummating carriage of contract.
Sea Waybill (or Express B/L) - A special facility granted by
carrier under guarantees from shipper/consignee to release cargo
without presenting original B/L. Shipped Bill of Lading Also known
as Shipped on Board B/L. A bill of lading issued only after the
goods have actually been shipped on board the vessel, as
distinguished from the received for shipment bill of lading.
*CMI (The Comite Maritime International) It is a
non-governmental international organization. Its objective is to
contribute by all appropriate means and activities to the
unification of maritime law in all its aspect. **OOCL starts
offering the internet B/L print through the OOCL.COM in 1998.Coming
offering of the internet Shipping Instruction / Internet Bill of
Lading print will be conducted through the multiple carrier portal
CargoSmart.*Prepaid means payment by shipper against carriers
release of B/L. To provide link to bring user to Bills of Lading
screen.*Export Customs DeclarationTwo ways:Hardcopy (e.g.
manifests) [To provide link to bring reader to Manifest screen]EDI
(Electronic Data Interchange)3. EDI- Electronic Data Interchange.
The transfer of structured data from one computer system to
another.
*From Port of Load to Port of DischargeSometimes, cargo will be
transshipped at a transshipment port (relay hub) onto a different
vessel for final discharge portTransit time the time lapse between
one place (e.g. port) to another place (e.g. port)*Two ways of B/L
dispatch :Shipper sends to consignee, in registered speed posts, if
shipper need not to process through bank, orShipper sends to Bank
for subsequent bank transactions under Documentary Credit.
**Provide link to bring reader to the Manifest screen.*Arrival
notice- Advice that carrier sends to consignee advising of goods
coming forward for delivery. Pertinent information such as BL
number, container number and total charges due from consignee ..etc
are included and sent to consignee prior to vessel arrival. This is
done gratuitously by carrier to ensure smooth delivery but there is
no obligation by carrier to do so and the responsibility to monitor
transit and present himself to take timely delivery still rest with
the consignee.
*There are two ways that Laden container dispatch from shipper
premises to loading pier / terminal:Under Merchant haulage the
shipper would arrange transport at own costs and risks.Under
Carrier haulage carrier arrange on behalf of the shipper at
shippers costs. Under this method, trucker performs under a job
order issued by carrier.
2. Job Order (JO) is a OOCL document which purpose is to keep
track and to communicate our shipment handling service request to
vendors (e.g. truckers)
*There are two ways that Laden container dispatch from shipper
premises to loading pier / terminal:Under Merchant haulage the
shipper would arrange transport at own costs and risks.Under
Carrier haulage carrier arrange on behalf of the shipper at
shippers costs. Under this method, trucker performs under a job
order issued by carrier.
2. Job Order (JO) is a OOCL document which purpose is to keep
track and to communicate our shipment handling service request to
vendors (e.g. truckers)
*Cargo Release against:payment of Collect amounts (or consignee
having approved credit term with OOCL)Surrender of OB/L properly
endorsed, or applicable Bank guarantee or Company Guarantee in lieu
of OB/LCustoms cleared*Common charge name : Ocean Freight, BAF,
CAF, THC/THD, etcProvide link to OOCL charge table / description :
http://elibple/IRIS-2/_download/SURCHARGES.xlsWe use Invoice to
confirm the amount due from customer in relation to their shipment
directly, or indirectly under certain criteria. Invoice usually has
an invoice number and the due date besides the amounts. In certain
countries, this document is required for payment and deal with
authority such as Tax Authority.
*Bank guarantee- Guarantee issued by a bank to a carrier to
release cargo in lieu of original bill of lading.
*Consignee has to take delivery of the laden container within
the free time under the published tariff. Taken delivery beyond
free time is subject to Demurrage charge.Demurrage (Dem.)- Charge
raised for detaining FCL container/trailer for longer period than
provided in a tariff. Also known as Wharf Storage in Australia.
*Delivery Order- A document authorizing delivery to a nominated
party of goods in the care of a third party. Can be issued by a
carrier on surrender of a bill of lading and then used by merchant
to transfer title by endorsement.
*Consignee has to return the empty container within free time
under tariffs. Return after free time is subject to detention
charge payable to carrier.Detention- Charges raised for detaining
container/trailer at customers premises for longer period than
provided in Tariff.
*
