Planning Commission Meeting: The Planning Commission will meet on Thursday, 9/3 at 7:00 pm. Please note that there will be a Joint Public Hearing with the Board of Supervisors and Planning Commission pertaining to two Special Use Permits.

Small Business COVID-19 Recovery Assistance Grant Program: The Shenandoah County IDA met to-day, 8/28 and awarded 8 businesses a Small Business COVID-19 Recovery Assistance grant, which was es-tablished with an allocation of $500,000 from the CARES Act. This brings a total of 37 local small business-es that have been awarded, which has fully expended the $500,000 allocation. A breakdown of location of those businesses awarded is as follows:

Town of Strasburg—10

Town of Toms Brook—0

Town of Woodstock—15

Town of Edinburg—2

Town of Mount Jackson—1

Town of New Market—3

Shenandoah County—6

The County is still awaiting final approval of additional funding through the Community Development Block Grant (CDBG) program through DHCD and further Board action concerning additional CARES Act funds.

RSW Regional Jail-Superintendent’s Report: Please find attached the RSW Regional Jail Super inten-dent’s Report.

Presentations from Board of Supervisors Meeting: Please see the attached presentations from the Board of Supervisors meeting held this past Tuesday, 8/25.

Community Health Equity Program-COVID-19: Shenandoah County Fire & Rescue and the Virginia Department of Emergency Management have collaborated on a Community Health Equity Program aiming to provide COVID-19 education and preven-tion supplies, including hand sani-tizer, cloth masks, and educational materials to our at risk population. Volunteers have been busy filling these health equity bags for 10,000 Shenandoah County citizens! Many thanks to all staff and vol-unteers who have worked so hard on this important initiative!

Weekly Message to the Members of the Board of Supervisors for August 28, 2020

Shenandoah County Administrator’s Weekly Memorandum

Office of County Administration Evan Vass, County Administrator Office: (540) 459-6165

600 N. Main Street, Suite 102 evass@shenandoahcountyva.us Fax: (540) 459-6168

Woodstock, VA 22664 Hours: Monday—Friday 8:30 a.m.—5:00 p.m.

August 27, 2020 RSW Regional Jail Superintendent’s Report

Average Daily Population for July

Rappahannock 27 8.85%

Shenandoah 146 47.87%

Warren 132 43.28%

Member Jurisdiction ADP 305

Page County Contract Beds 31

Culpeper County Contract Beds

65

Total Facility ADP 401

Home Electronic Monitoring (HEM)

Currently, there are twelve inmates on HEM.

Vacancies

Forty Three Officer Vacancies: This includes the twelve positions held for vacancy savings. We have two officer candidates in background and do not have any scheduled for interviews.

Recruitment and Retention

Five officers have resigned due to other employment opportunities.

We have been adding additional measures to our recruitment strategy. Previously, we were only posting our job vacancies through indeed.com and our facility’s Facebook page. That strategy is still continuing forward, however, we are now posting our vacancies on Handshake and Career Coach, both of which are job boards that local colleges and universities use. On September 16th, we will be participating in a Recruit Military LLC Virtual Job Fair for Army members and their spouses looking to transition back into their communities after their service. This job fair will allow us to post our officer position for 30 days to the recruitmilitary.com website, as well as, participate in a targeted email campaign which we hope will attract additional prior military applicants.

August 27, 2020 RSW Regional Jail Superintendent’s Report

Inmate Programs and Services

The RSW Inmate Work Force Team has continued to go on work details since June 15th. We are back to our normal schedule of providing each member jurisdiction at least one day a week of mowing and landscaping services at various government and park facilities

Warren County

Mowing 522 Median:

Litter Pick Up Baugh Drive:

August 27, 2020 RSW Regional Jail Superintendent’s Report

Weeding Route 522 and Soccerplex:

Weeding School Playgrounds

August 27, 2020 RSW Regional Jail Superintendent’s Report

Shenandoah County Shenandoah County Park Maintenance:

August 27, 2020 RSW Regional Jail Superintendent’s Report

Rappahannock County

Rappahannock County Mowing:

Rappahannock County Sheriff’s Office Painting:

August 27, 2020 RSW Regional Jail Superintendent’s Report

RSW Grounds- Garden

IWEB Visit System

On July 13, 2020, we launched the new inmate visitation system, IWeb Visit, which allows family and friends to visit with inmates remotely. To date, we’ve had 2053 visits, with approximately 45 per day being the average.

COVID-19 Update

We have had no active cases or symptomatic staff/inmates since June 15, 2020. We continue to take precautions and follow CDC guidelines.

RSW Regional Jail Rappahannock, Shenandoah and Warren County

6601 Winchester Road

Front Royal, Virginia 22630 Phone: (540) 622-6097

Fax: (540) 622-2846

Russell W. Gilkison

Superintendent

August 26, 2020

Finance Department Report

$404,155.02 was received from the Compensation Board in July for the June 2020 salaries and

benefits reimbursement, of which $68,086.68 was for vacancy savings.

Contract bed rental billing for July 2020 was as follows:

July 2020

Culpeper County $ 70,337.00

Page County $ 40,679.40

The total bed rental revenue year to date for FY21, including revenue from medical, housing,

commissary, and telephone fees is $111,016.40.

July marks 8.33% of the year. Expenditures are at 7.26% used and Revenue is at 7.49% realized.

The FY20 audit with Robinson Farmer Cox is scheduled for September 28-29, 2020

Respectfully Submitted,

Stephanie Smith

Finance Manager

RSW Regional Jail

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Budget July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June TotalIncome:

110603 Funds From Other Govt. Entities 7,652,955$ 916,633$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 916,633$ 160501 Prisoners Keep Fee 140,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 160504 Room and Board - WR -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 160505 Pre-Trial Drug and Alcohol Fee -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 160506 SSA Incentive Pay -$ 1,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1,000$ 160901 Physican co-pay 5,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 160902 Nurse co-pay 5,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 160903 Dentist co-pay 1,500$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 160904 Prescriptions 16,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 160906 Medical Supplies 500$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 160907 Medical Inmate Responsible 1,200$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 160908 Medication (OTC) 400$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 160909 Chronic Medical Care Program -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 160910 Optometry co-pay -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 180302 Payments for Damage to Property -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 189911 FOIA -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 189912 Miscellaneous 1,000$ 30$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30$ 190202

Contract Bed Rental Space 1,000,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

190203 Work Release Transportation -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 190204 Telephone Commission 200,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 240104 DOC Reimbursement 25,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 240105 Comp Board Salary Funding 4,992,655$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 240106 Housing Prisoners/State 1,087,192$ 241,802$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 241,802$ 240107 Comp Board Benefit Funding 351,023$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

TOTAL JAIL INCOME 15,479,425$ 1,159,465$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1,159,465$

Account BalancesOperating Account 4,188,012$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Operating Reserve 3,142,047$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Capital Reserve 482,950$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Expenses: TotalOvertime 260,000$ $18,049 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 18,049$ Holiday Pay 300,000$ $20,148 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 20,148$

Monthly Food Cost 425,000$ $14,125 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 AVG.Food Cost per day / per inmate 1.17$ #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

Inmate Information: Allocation PerAvg. Population 293 - - - - - - - - - - - 305 LocationNumber of Rappahanock inmates 27 - - - - - - - - - - - 27 8.9%Number of Shenandoah inmates 146 - - - - - - - - - - - 146 47.9%Number of Warren inmates 132 - - - - - - - - - - - 132 43.3%State Responsible inmates 103 - - - - - - - - - - - 103 Number of inmates Out of Compliance per DOC 42 - - - - - - - - - - - 42 Local Responsible inmates 99 - - - - - - - - - - - 99 Page Co. inmates 31 - - - - - - - - - - - 31 Cupleper Co. inmates 65 - - - - - - - - - - - 65

TotalTotal RSW inmate days 9,106 - - - - - - - - - - - 9,106Total Facility Inmate Days 12,091 - - - - - - - - - - - 12,091Number of grievances filed 2 - - - - - - - - - - - 2Number of inmates housed in other jurisdictions 6 - - - - - - - - - - - 6

Transport Information: Total

RSW REGIONAL JAIL AUTHORITYMONTHLY STATS

AS OF JULY 31, 2020

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Budget July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June Total

RSW REGIONAL JAIL AUTHORITYMONTHLY STATS

AS OF JULY 31, 2020

Total number of transports 123 - - - - - - - - - - - 123 Total number of inmates transported 77 - - - - - - - - - - - 77 Number of transports to Shenandoah courts 12 - - - - - - - - - - - 12 Number of transports to Warren courts 12 - - - - - - - - - - - 12 Number of transports to Rappahannock courts 10 - - - - - - - - - - - 10 Number of video hearings 467 - - - - - - - - - - - 467 Number of TDO transports 3 - - - - - - - - - - - 3 Number of DOC transports - - - - - - - - - - - - - Number of medical transports 58 - - - - - - - - - - - 58 Number of dental transports - - - - - - - - - - - - - Number of hospital transports 28 - - - - - - - - - - - 28 Number of inmates to hospital 15 - - - - - - - - - - - 15 Number of miles driven 4,209 - - - - - - - - - - - 4,209 Amount of gas used (GAL) 168 - - - - - - - - - - - 168

Work Force/Work Release Information: TotalNumber of inmates in work force 10 - - - - - - - - - - - 10Number of times work force was sent out 18 - - - - - - - - - - - 18Number of hours worked by work force 2,080 - - - - - - - - - - - 2,080

Savings generated from work force (total hours worked x $10 per hr) 20,800$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 20,800$ Drug test performed - - - - - - - - - - - - 0Number of inmates in work release - - - - - - - - - - - - 0Number of inmates removed from work release - - - - - - - - - - - - 0Number of inmates on HEM 12 - - - - - - - - - - - 12Number of people on pretrial 17 - - - - - - - - - - - 17Amount of child support collected - - - - - - - - - - - - - Amount of court costs collected - - - - - - - - - - - - -

Medical Information: TotalNumber of doctor call - - - - - - - - - - - - - Number of nurse call - - - - - - - - - - - - - Number of dentist call - - - - - - - - - - - - - Withdrawl protocal - - - - - - - - - - - - - Suicide Watches - - - - - - - - - - - - -

Shenandoah CountyDepartment of

Fire and Rescue

August 25, 2020 BOS Presentation

Status of Successes, Challenges, and System-Wide Needs

Recruitment & Retention Update

• Vol. Workforce Solutions SAFER Grant awardedthrough VA Fire Chief’s Association

- August 16th Site Visit with Volunteer Agencies

• Recruitment & Retention Group has recruited 62additional volunteers system-wide.

• Implementation of Volunteer Orientation Program

Fire Marshal’s Office Update

• $15,000.00 C. P. S. C. Grant Awarded.- Focuses on Citizen Fire Safety Ed.

• Funding will provide Pub. Ed. Supplies AND

Equipment for Recruitment & Retention

Emergency Management COVID-19 Activities

• Weekly PPE Reports & Case Surveillance• VDEM Community Health Equity Program

- Targets “At Risk” population - Provides Education and Prevention Supplies

- Goal 10,000 citizens

Strategic Planning Update

• Workgroup Activities Resuming - Training Committee- System Depth / Apparatus Committee- Recruitment & Retention

• Update to Volunteer / County Agreement

Training Division Update

– Firefighter I and II AcademyCompleted in May

– EMT Program Completedin June

– EVOC Program Completed in August

– EMT Academy, FF Academy, DPO Programs Scheduled for Fall

Our Fire Rescue System Needs

• COVID-19 Pandemic Impact onVolunteers- Funding Decreases- Fewer Operational

Responders- Increase in Call Vol.

Our Fire-Rescue System Needs YOUR Help!

• Written Requests for Extended Career Staffing– Mt. Jackson Rescue and Fire Department is

requesting 24hr / 7 Day a Week Coverage– Conicville Fire Department is requesting

24 hr / 7 Day a Week Coverage

Mt. Jackson & Conicville Request Letters

EMS Resources

Call Volume/Area

The Need For Balance

Unbalanced Balanced

The Need For Balance

Call Volume/Area

+ 14 Personnel

Questions or Comments?

Thank you for allowing us time to inform you of our current status and needs.

Shenandoah CountyCARES Act Funding DiscussionPresentation to Board of SupervisorsThursday, August 25, 2020 at 7:00 pm

CARES Act Funding• Shenandoah County allocation of $3,805,328 based on

population of 43,616• CARES Act provides that funds may only be used for

qualifying expenses to cover costs that: Are necessary expenditures incurred due to the COVID-19 public

health emergency Were not accounted for in the budget most recently approved as of

March 27, 2020 for the local government Were incurred during the period of March 1, 2020 and ends on

December 30, 2020

• Funds may be used for direct costs associated withresponse to COVID-19 but not for revenue shortfalls

2

First Round of CARES Act Funding

3

Allocation of Funding (First Round of $3,805,328)

Allocation Reimbursed to Date

Business Recovery Grant Program $500,000 $401,150Economic Development Grant Match $50,000 $0Town Allocations $937,707 $17,181SCPS Distance Learning $300,000 $285,815Health & Human Services $270,000 $3,866Civic Organizations $86,000 $0IT Equipment & Enhancements, PPE, PhysicalDistancing, Disinfection, and Other Costs $1,661,621 $396,573

$3,805,328 $1,104,585

Discussion of Second Round of CARES Act Funding

CARES Act Allocation to Shenandoah County (Second Round) $3,805,328

Less: Additional Funding for Business Recovery Grant Program $(750,000)

Less: Distance Learning $(2,000,000)

Less: Remarketing Efforts $(50,000)

CARES Act Funding Available for Distribution: $1,005,328

4

Discussion of Second Round of CARES Act Funding

5

Locality Population*Town + County

Population / Total Population

LocalityAllocation

Town of Edinburg 1,070 1.7% $17,559Town of Mt. Jackson 2,118 3.5% $34,756Town of New Market 2,253 3.7% $36,972

Town of Strasburg 6,676 10.9% $109,553Town of Toms Brook 272 0.4% $4,464Town of Woodstock 5,258 8.6% $86,284Shenandoah County 43,616 71.2% $715,740

61,263 100.0% $1,005,328* Based on Town Population Estimates as of July 1, 2019 per Weldon Cooper Center for Public Service

Town Allocation 28.8% $289,588County Allocation 71.2% $715,740

Discussion of Second Round of CARES Act Funding

6

Additional Discussion ItemsHealth & Human Services (Individual Response) $250,000Volunteer Fire & Rescue Agencies (Second Allocation) $36,000Distance Learning (KidzRec Program) $200,000Non Profit Agencies (Second Allocation) $50,000IT Equipment & Enhancements $119,740Credit Card Convenience Fees $60,000

$715,740