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Shelter NFIs Cluster Contingency Plan
Preparedness And Response Plan 2014
www.shelterpakistan.org
1. Contacts
1.1. Contacts
Following the National Cluster deactivation in December 2013, IOM remains the Shelter Sector lead in Pakistan and is the convenor of the National Shelter/NFIs Working
Group that replaced the Shelter Cluster. UNHCR remains the Provincial lead of the Shelter Cluster in KP/FATA; NRC is leading the Shelter/NFIs Working Group in
Balochistan, and IOM is leading the Provincial Working Group in Sindh. The table below indicates the contacts of the shelter cluster/working group focal points across the
country:
Province Organis-
ation
Title Name Email Telephone
Islamabad IOM National Coordinator AminaSaoudi [email protected] +92 (0)300 500 5876
Islamabad IOM Programme Officer – Shelter
WG/CCCM
Katherine Smalley [email protected] +92 (0)308 5204 742
Islamabad IOM Information Manager Kashif Khan [email protected] +92 (0)322 5505030
Islamabad IOM Technical Expert SumeraIzhar [email protected] +92 (0)306 5217233
Islamabad IOM Information Manager Assistant
(Assessment)
ManahilQurershi [email protected] +92 (0)
Islamabad IOM GIS Officer MawishIrfan [email protected] +92 (0)333 5272738
Islamabad IOM Communication and Reporting
Officer
PayamAkram [email protected] +92 (0)3351133168
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Balochistan NRC Provincial Coordinator Masood Ahmed [email protected] +92(0) 0345-8586366
KP/ FATA UNHCR Provincial Cluster Coordinator ZelalemMengistu [email protected] +92(0)303 5552593
KP/FATA UNHCR Shelter Expert SikanderAzam [email protected]
Islamabad &
KP/FATA
IOM National WG liaison - Peshawar ShaistaBibi [email protected] +92(0)033 65670771
Sindh IOM Provincial Coordinator Sindh DeebaPevrez scpakistan.district @gmail.com +92 (0) 333 2603161
Sindh IOM Regional Coordinator North
Sindh (Sukkur)
Muhammad Eidal [email protected] +92(0)0345 6660002
Sindh IOM Information Management
Assistant
BadelAwan [email protected] +92(0)345 665 3002
Punjab IOM MuzzafaragarhSC District Focal
Point (2010 – 11)
Ghulam Abbas Mahr
(SANJH)
[email protected] To be confirmed
Punjab IOM DG Khan SC District Focal Point
(2010 – 11)
S.M AsifNaqvi
Al-Eimann
[email protected] To be confirmed
Punjab IOM Rajanpur District SC Focal Point
(2010 – 11)
NarjisBatool
(Sangtani)
[email protected] To be confirmed
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1.2. Introduction
The Shelter/NFIs Preparedness and Response Plan identifies risks, hazards and vulnerabilities emanating from previous disasters, provides information on available stocks
and human resources, analyses funding trends, projects needs and gaps for emergency scenarios, establishes an activity plan for the first hours of the emergency response,
following 4 weeks and 3 months and discusses foreseen challenges. In 2014, the Preparedness plan covers both natural and man-made disasters.
1.3. Background and Situation Analysis
Natural Disasters
Geographically, Pakistan is situated in a hazard-prone region and exposed to different types of disasters. GilgitBaltistan and Pakistan administered Kashmir are vulnerable
to earthquakes, avalanches, glacial lake outburst floods (GLOF), landslides, floods and drought. The arid/semi-arid regions and plain areas, such as Sindh, Punjab are
exposed to floods, flash floods, drought, pest attacks and river erosion. The coastal areas are exposed to cyclones, storm surges and hydrological drought whilst the plains
of Sindh receive river floods as well. Majority of the urban areas are vulnerable to floods due to heavy rains.Earthquakes have repeatedly affected Pakistan, particularly in
Kashmir (2005) and Balochistan (2008, 2013).
Within the Pakistani context, floods, cyclones, drought, and earthquakes are priority natural hazards in terms of frequency and their impact upon human lives, livelihoods
and infrastructure.
Repeated disasters (particularly floods and earthquakes)and complex socio-economic conditions impactthe ability of affected families to recover and rebuild their
shattered lives. Between 2010 and 2014, it is estimated that3 million houses have been damaged by floods, affecting over 28 million people. The recent earthquakes in
Balochistan in September 2013 affected an estimated 27,000 families, destroying the great majority of houses in affected areas of Awaran and Kech.
While efforts to support the recovery of areas affected by disasters (including the 2012 floods and 2013 earthquakes)are still underway, disaster reoccurrence, combined
with increased limitations in terms of access to affected populations and mobilization of assistance havea direct impact on the capacity of humanitarian agencies to
support most vulnerable communities to recover from those disasters. With the new monsoon season getting closer, prompt actions are required to mitigate the impact of
heavy rains and new flooding, combined with stronger preparedness measures to address more unpredictable though recurrent disasters such as earthquakes.
Complex Emergency
It is estimated that since 2004, 5 million people have been displaced due to violence in North West Pakistan. As of April 2014, 976,000 registered IDPs remain displaced in
in KP and FATA.195% of registered IDPs are settled off camp, living with relatives or in rented spaces.Successive waves of displacement resulted in increased rent in urban
and semi-urban areas, forcing IDPs are forced to move repeatedly to look for cheaper accommodations, or after being forcibly evicted as other families were willing to pay
more.
1The number of non-registredIDPs, includingfromprotractedcaseloadsremainunknown. UNHCR and IVAP are workingtogether to identify and verify the status of unregistredIDPs
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Most IDPs are living in substandard accommodation, and sharing houses with other IDP families or host communities2. The rising rental costs represent an overburden
impacting on the living conditions of displaced families compounded by limited livelihoods opportunities. As a result, many are economically vulnerable and have to rely
on negative coping mechanisms to pay rent, left with meagre resources to cover other essential needs.3A limited number IDPs sheltered in camps are usually considered as
being the most vulnerable and in need of continuous support, including with emergency shelters and non food items.
The region regularly faces successive phases of displacements and returns. Efforts are underway to better assess the needs of displaced populations to support most
vulnerable families settled both in camps or off camps and foster durable solutions, including sustainable returns.
However, the Humanitarian community in Pakistan estimates that up to 400,000 people could be newly displaced in 2014 and might need emergency assistance, including
shelter and NFIs.Areas affected by complex emergency are also exposed to natural hazards. The potential influx of population displaced by natural disasters would create
an additional pressure on considerably complicate the provision of assistance people affected by either or both disasters.
2. SHELTER/NFIs CONTINGENCY PLAN OBJECTIVES AND INDICATORS
2.1. Overall Objective
Support the Government of Pakistan and humanitarian agencies to reduce vulnerability and enhance the resilience of populations affected by disasters by providing them
with basic emergency shelters and NFIs necessary to ensure their survival, in a dignified manner, and prioritizing the most vulnerable groups within the affected
population.
2.2. Specific Objectives Shelter / NFI
To provide adequate (safe, cultural and climate suitable) and harmonized family emergency shelter and associated shelter NFI packages to affected populations
To ensure that the most vulnerable groups are adequately targeted by advocating for the use of a standardized beneficiary selection criteria and vulnerability
criteria
To avoid duplication of assistance and ensure need-based prioritization
Promote sound participation of cluster members in cluster activities and support them to ensure an adequate and timely shelter response
In close coordination with the CCCM sector to design and provide suitable support in temporary settlements hosting IDPs, and foster durable solutions
Promote an integrated approach with other humanitarian partners and ensure the mainstreaming of cross-cutting issues
2 Sanctuary in the city ? Urban displacement and vulnerability in Peshawar, Pakistan; HPG working papers, 2013 3over 60% of families have poor/borderline food consumption, IVAP live database, ibid, consulted on December 9, 2013
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2.3. Measurable Indicators
70 %of affected families in need of shelter assistance, including those displaced in spontaneous settlements, collective centres, camps and host communities receive emergency shelter assistance and NFIs, in compliance with recognized international standards
70% of distributions in line with UC/caseload prioritization
70% of shelter/NFIs organizations have applied the targeting criteria (damage + vulnerability)
90% of funded organizations start emergency distributions within 6 months after the start of the emergency
3. COORDINATION
3.1. Overview
As per HCT’s decision, the National Clusters and Provincial clusters activated for the 2011 Floods have been deactivated as of December 31, 2013. The National Shelter Cluster and Provincial Clusters in Sindh and Balochistan have transitioned into working groups, while the Provincial Shelter Cluster in KP/FATA remains active to support agencies responding to the complex emergency. Both working groups and clusters serves support the coordination and monitoring of shelter and NFIs activities and continue to fulfil clusters core functions4, including conducting emergency preparedness and contingency planning activities in the eventuality of a new disaster. The present coordination structure will be maintained and the cluster/working groups will be present at national, provincial and wherever applicable, district level. In case
of major disaster, IOM will ensure the coordination at the National Level, in Sindh, Punjab, GB and AJK; NRC in Balochistan; UNHCR in KPK and FATA.
3.2. Shelter/NFIs Coordination Human Resources
Organizations Location Coordination Information Management
Technical Support
IOM Islamabad 2 3 1
Sindh 2 1 -
4Supporting service delivery;Informing strategic decision-making of the HC/HCT for the humanitarian response;Planning and strategy
development;AdvocacyMonitoring and reporting;Contingency planning/ preparedness/ capacity building.
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Punjab - -
GB - - -
AJK - - -
NRC Balochistan 1 -
UNHCR KP/ FATA 1 1
4. PLANNING ASSUMPTIONS
4.1. Natural Hazards and risks by Province
Sindh
Typical occurrence of high floods along Indus River at the upper fringe. Volume would be 0.7 – 0.8 millions cusecs, tropical cyclone of moderate intensity, flash flooding and monsoon rains over South Sindh
Enhanced vulnerabilities to heavy rains and floods due to weak coping mechanisms of those affected by the 2010, 2011, 2012 and 2013 floods
Riverine flooding is likely to engender major breach(es), on both the Indus Left and Right Bank . Affected districts could include: Kashmore, Shikarpur, Larkana, KambarShahdadkot, Dadu, Jamshoro. Left bank districts include Gothki, Sukkur, Mirpurkhas, NausheroFeroze, Kharipur, ShaheedBenazirabad,,Khairpur and Hydrerabad
Flood breaches south of Kotri in Thatta District can occur along both banks and Districts KambarShahdadkot, Larkana, Dadu, Mirpurkhas and Badin are prone to Flash Floods
Drought
Tropical cyclones along the coast causing flash floods.
Punjab
5 rivers drain into the Punjab and all are prone to flooding
Flash floods and urban flooding
Enhanced vulnerabilities due to weak coping mechanisms of those affected by the 2010, 2012 and 2013 floods
KPK/FATA Flash floods
Earthquake
Displacement due to violence (including to/from Afghanistan)
Balochistan
Tropical cyclones along the coast causing flash floods.
Deficiencies in the rehabilitation of Right Bank infrastructure in Sindh and other floods protection infrastructures (Jaffarabad, Naseerabad)
Earthquake
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Drought
Enhanced vulnerabilities due to weak coping mechanisms of those affected by the 2010, 2011& 2012 floods, and the 2013 earthquakes (March and September)
Displacement due to violence (including influx to/from Afghanistan)
AJK Flash Floods
Poor flood protection infrastructure
Weak coping mechanisms of vulnerable populations
GilgitBaltistan Flash Floods
4.2. Provincial demographics
The present plan uses the demographics figures from the 1998 Census, which provides the following family size per province:
KPK 6 persons
FATA 6persons
Punjab 6.9 persons
Sindh 6 persons
Balochistan, 6.7 persons
National Average: 6.3 persons per family
4.3. Assumptions for sheltering planning
4.3.1 Emergency Shelter/NFIs caseload
The Shelter Working Groupestimates that overall, 70 % of the total affected population might require emergency shelter assistance during disasters, including floods; this
caseload might increase up to a 100 % in earthquakes where houses apparently not completed damaged may have non-visible but substantial damage that may
compromise the safety of the structure and remain dangerous, threatening to collapse anytime. In these cases, all affected families are in dramatic need of emergency
assistance, including shelter and non-food items.
In complex emergencies (notably in KP/FATA), numerous factors will influence displacement patterns, including the scale and type of violence, the decision to evacuate
areas or enable return, tribal/ethnic rivalries and discriminations of specific groups.However, emergency shelter and NFIs assistance might be required, particularly in the
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first stages of displacement, and shelter assistance strategies revised according to the type of settlement used by displaced populations (in/off camps or camp like
situations).
Displaced populations represent a priority caseload for emergency shelter assistance.
This figure illustrates the different sheltering options of displaced groups and categorizes those that correspond to concentration
of people and the ones have a dispersed nature. The type of shelter has a direct impact on the assistance of those in need, as the
nature of the displacement will determine the identification of people in need and respective access to assistance.
Transitional Settlement, Displaced populations, Corsellis and Vitale, Oxfam
Depending on the type of disaster, a significant proportion of non-displaced population might also be in need of shelter
assistance, as they are sometimes equally affected particularly in natural disasters. Following the 2012 floods, the Temporary
Settlement Support Unit observed a trend to see IDPs remain in small informal settlements close to their place of origin, or
returning quickly to areas of origin. However recovery could not be initiated due to the presence of stagnating water in and
around villages and/or absence of resources to repair damaged houses. As of December 2012, 41% of people in villages did not
have access to adequate shelters; Overall 59 % were living in temporary conditions, i.e in emergency, makeshift shelters, collective centres, with host families outside or
with not shelter at alland remain in needs of shelter assistance (Source: TSSU Phase II, December 2012).In KP/FATA, the number of non-displaced families affected by
violence is unclear, due to inability to access and assess their situation in concerned areas.
4.3.2. Recommended Shelter and NFIs assistance
One of the priorities and immediate needs of populations affected by disasters, either natural or manmade, is shelter. Emergency shelter is the provision of basic and immediate shelter necessary to ensure the survival of disaster-affected persons. It includes rapid response solutions such as tents, insulation materials, other temporary emergency shelter solutions, and shelter related non-food items (NFIs)5.
Emergency shelter assistance should target affected populations displaced populations and people who stayed close or at the place of origin but whose homes have been become inhabitable or otherwise cannot access adequate shelter. Recommended type of assistance varies depending on the location of affected populations:
On site Displaced
5 Shelter Coordination in Natural Disasters, IFRC (2012)
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Destroyed houses Partially damaged houses Host families / dispersed
settlement
Spontaneous camps (such
as roadsides)
Collective centres** Planned (tented) camps*
Tarpaulins and poles /
fixings or Tents;
Tool kits,
Household kits
Lighting
Tarpaulins and poles/
fixings;
Tool kits;
Household kits
Lighting
Tents or Tarpaulins and fixings;
Tool kits;
Household kits;
Lighting
Rental/livelihoods assistance
(urban displacement)
Tents or Tarpaulins and
poles / fixings;
Tool kits,
Household kits
Lighting
Tarpaulins and poles /
fixings,
Tool kits,
Household kits
Lighting
Tents or Tarpaulins and
poles / fixings;
Tool kits;
Household kits;
Lighting
Depending on geographical areas and climatic conditions, the preferred emergency shelter option could be a shelter kit – rather than a tent - comprised of local materials
and items which will have the maximum utility in the recovery process. The recent flood events have recurrently hit Southern Pakistan, where the climate and social
context allow the use of emergency shelter kitsand items included in kits (plastic sheets, poles and ropes) are the current priority for stockpiling.
Tents remain the preferred option for formal camps and will also be used in other scenarios if a shelter kit in not available but a tent is available. In areas exposed to low
temperatures –in KP, FATA, AJK, GilgitBalistan – particularly during the winter season, winterized tents are the preferred shelter option.6
As mentioned earlier, for complex emergency situations, assistance strategies my vary for families settled “off-camp” using rented spaces or staying with host families,
living often in overcrowded conditions; rental/livelihoods support, including through cash based assistance, might be more appropriate to support most vulnerable
households and help them maintain dignified living conditions while displaced. Devising such assistance strategies require strong coordination with other clusters, including
food security and livelihoods and protection.
However the possibility to see an influx of newly affected population that would settle in camp-like situations can not be completely ruled out, and require sufficient
preparedness and stock prepositioning, including of emergency shelter and non food items.
Families displaced by natural disasters or violence require basic Non Food Items to help families either “in camp” or “off camp “ to care for their most basic needs
(blankets, mats, kitchen sets, lightening), as many had to leave their place of origin without the possibility to transport personal belongings.
The section below describes recommended shelter assistance
Sphere Standards for Emergency Shelter:
• Aim to provide at least 45 m2 per person for the whole site, including facilities such as water taps and roads
• Aim to provide 3.5 m2 covered space per person or 4.5 m2 per person in cold climates.
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Emergency Shelter Types:
TENT
Description Tents are self-contained and portable shelters with a cover and a structure7. The type of tent chosen to assist affected population needs to reflect the local climate requirements. Seasonal variations may have to be accompanied with upgrading and secondary interventions such as stoves, blankets and tent linings.
Size/ Standard Sphere standard for covered living space: 3.5m2 per person
Example: 21m2 for a tent for a family of six
33% of total floor are should have 1.8m minimum head height
Duration The structure and covering must be capable of 18 months of continuous usage
Type and Unit Cost UNIT COST PKR
Family Ridge Tent-double fly 14,000
Family Ridge tent- Winterized 36,000
For more information consult: Tents, A guide to the use and logistics of family tents in humanitarian relief – Joseph Ashmore and UN/OCHA
EMERGENCY SHELTER KIT
Description Is a package that includes plastic sheets, rope and poles. The emergency shelter kit allows the provision of shelter in the onset of a disaster that can be reused in the construction of longer term solutions. The contents of the Emergency Shelter kit need to reflect the local climate and cultural requirements, such as privacy and gender separation. Practical guidance on how to use the Emergency Shelter Kit should be given to beneficiaries to promote a safer and more adequate use of the kit.
Detailed Content and Unit Cost UNIT COST PKR
2 Plastic Sheets Grade 1; 4x5m minimum 1,350
Rope 6mmx30m (PP / Nylon) 100
2 poles / 5 bamboos 400 (Bambo 3” dia, 20’ long)
Duration The anticipated lifetime of plastic sheeting is less than 2 years8
7Tents, A guide to the use and logistics of family tents in humanitarian relief – Joseph Ashmore and UN/OCHA 8 Plastic Sheeting. A guide to the specification and use of plastic sheeting in humanitarian relief (2007) Joseph Ashmore, IFRC and Oxfam
Page 11 of 22
For more information on the use of plastic sheeting consult: Plastic Sheeting. A guide to the specification and use of plastic sheeting in humanitarian relief (2007) Joseph Ashmore, IFRC and Oxfam
ROOFING KIT
Description Similar to Emergency Shelter kit, the Roofing Kit which includes more poles and can be used as a temporary shelter or in the construction of roofs of One Room Shelters. In principle the Roofing Kit should target households with houses partially destroyed. However, given limited resources for 2012 ER needs, the Shelter Cluster recommends providing roofing kits to people with partially and fully damaged houses in order to ensure that people with fully damaged houses are not excluded from assistance. All roofing kit distributions should be accompanied with clear recommendations to beneficiaries on how to use the kits for temporary shelter as well as for reconstruction efforts. Practical demonstrations are encouraged to ensure that beneficiaries are engaged and aware of various roofing kit uses.
Detailed Content and Unit Cost UNIT COST PKR
2 Plastic Sheets Grade 1; 4x5m minimum 1,350
4 Bamboo 2.5'' dia top end X 20' 300
12 Bamboo 4'' or 3'' dia top end X 20' 375
Rope 6mmx30m (PP / Nylon) 100
Duration The anticipated lifetime of plastic sheeting is less than 2 years9
Winterization guidelines were created following the earthquake in 2005, and regularly updated since then10
4.4. Assumptions for Planning NFI distribution The Shelter / NFI cluster will focus on the distribution of shelter and NFI items. However several organizations use an integrated approach (WASH/health / shelter) and
therefore distribution numbers need to be coordinated with the relevant clusters. The prices of emergency shelter and NFIs are based on Pakistani market prices in June
2014, as follows:
9Plastic Sheeting. A guide to the specification and use of plastic sheeting in humanitarian relief (2007) Joseph Ashmore, IFRC and Oxfam 10For more details, check the technical guidelines on winterization in Pakistan available on https://sites.google.com/site/pakistansheltercluster2011/twig/winter
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Emergency Shelter NFI
Item USD Item USD
Tent/ winterized 140/350 Kitchen Set 23,00
Bamboo (x5) 20,00 Stove 5,00
Tarpaulin 13,00 Blanket 6,00
Winterized tents 350 Bucket 2,00
Shelter tool kit* 22,00 Jerry Can 1,50
Rope 1,00 Mosquito net 12,00
Poles and Pegs 9,00 Sleeping Mats 1,70
Solar light 9,00 Quilts 8,00
*The shelter toolkit considered here is based on the IFRC shelter kit (hand saw, shovel, claw hammer, taghariand strong builders bucket) with the addition of poles.
Following NFIs packages per household are recommended; winterized items are included immediately based on possible delays in assistance and procurement of relief
items, and growing needs for winterized NFIs with the winter season coming few months away after disasters such as floods. Jerry cans / hygiene kits / mosquito nets etc.
are not included here as they are covered by the WASH and Health sectors.
NON FOOD ITEMS (NFI) KIT: recommended items per HH
NFI PACKAGE
Description The NFI packages need to consider climate and cultural contexts. In Pakistan the NFI packages will change some of its items to meet seasonal needs for Summer and Winter.
Contents and Unit Costs *
HIG
H P
RIO
IRTY
(WINTER) Blankets/ quilts 4 singles or 2 doubles 600 PKR (double)
(WINTER) Warm shawls 2 adult, 4 children 500 PKR
(SUMMER) Summer Blanket 4 300 PKR
Kitchen Set 1 2500 PKR
Jerry Can (20L) 1 1400 PKR
Solar Lamp 1 900 PKR
LOW
PR
IOIR
TY
Plastic Mats/Floor sheet 2 mats / 1 sheet 160 PKR
Clothes* (fabric and sewing kit preferable to clothes) and shoes
- -
Food container (for rice, flour, etc.) 1 -
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*Number of recommended items will vary depending on the affected area and average family size
It is strongly advised for organizations to supply 1 or 2 solar lights per family in camp or camp li situations for protection purposes. It enables affected families to resume or
continue daily activities such as cooking, labour, studying for children during dark hoursit is has a positive effect on protection, including on the reduction of gender based
violence, and limits exposure to environmental hazards such as wild animals.
4.5. Procurement and Lead-time
The following table summarises the locations and capacity for production of the following items. Note that in addition, multiple humanitarian donors have pre-positioned
stocks in e.g. Dubai that can be imported into Pakistan rapidly.
ITEM LOCATIONS TO SOURCE ITEMS
TIMELAPSE TO RECEIVE (small
quantity)
TIMELAPSE TO RECEIVE (large quantity)
Tents Pakistan 5,000 / 30 wkg days 50,000 / 190 wkg days
Plastic Sheet (Tarpaulin) Pakistan/ China 10,000 / 30 days 100,000 / 60 days
Shelter Toolkit Pakistan 10,000 / 30 days
Blankets/Quilts Pakistan 20,000 / 15 days 200,000 / 30 days
Summerized Blanket (Khase) Pakistan 20,000 / 15 days 50,000 / 30 days
Kitchen Set Pakistan 5,000 / 7 days 50,000 / 30 days
Sleeping Mats Pakistan 20,000 / 15 days 100,000 / 30 days
Plastic Mat Pakistan
Rope 30 m Pakistan 50,000 / 15 days
Poles & Pegs Pakistan 45,000 / 30 days 1,500 / day
Bamboo Pakistan 10,000 / 15 days 100,000 / 25 days
Shelter Kit Pakistan
Jerry Can Pakistan 10,000 / 7 days
Solar Lamp/Lamp Hurricane China 5,000 / 10 days 50,000 / 30 days
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Stove Pakistan
Buckets Pakistan 5,000 / 7 days 50,000 / 30 days
Water Cooler Pakistan 6,000 / 7 days 12,000 / 12 days
Raised Bedding (Iron Cot) Pakistan 6,000 / 90 days
The Shelter Working Group has compiled and consolidated a list of suppliers and key information about service delivery. This list will help organizations to select suppliers
for their programs.
4.6. Operational Costs
The Operational costs and overhead costs have been estimated as 15% and 5% respectively of the total emergency shelter / NFI costs.
5. Scenarios
5.1. Overview
The table below shows the emergency shelter caseload based on various, based on the assumptions described above:
No People Affected Shelter/NFIs caseload
(70% individuals)
Shelter/NFIs Caseload
(families)
100,000 70,000 11,111
500,000 350,000 55,556
1,000,000 700,000 111,111
2,000,000 1,400,000 222,222
5,000,000 3,500,000 555,556
Note that the proportions included in these assumptions will vary depending on the nature of the specific emergency. Recommended shelter and NFIs assistance will vary
depending on the type of needs and location of displaced populations (camps, host families, rented spaces).
The following table and chart, summaries the numbers of NFIs required for increasing volumes of affected population (note – displaced persons are equivalent to 50%).
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5.2. Stocks in country, needs and gaps
The propositioning of contingency stocks, namely the relief items that need to be imported, will mitigate challenges with delivering time, customs clearance, and supplier’s shortage and will enable a quick response to assist the most vulnerable groups in need of time critical assistance. Hence, the Shelter WG is advocating with cluster members and donors to include in their disaster preparedness agendas the stockpiling of contingency stocks. As of today there are in country 43,230 plastic sheets, the core element of the emergency shelter kit, and 1872 tents, which will cover the shelter needs of 23,487 families. Cluster and Working Group members are looking to funding options to increase the shelter stocks in the country – taking into consideration existing limitations for distributing stocks during natural disasters. The table below establishes the relation between emergency shelter and NFI stocks available in country, as of June 2014, needs requirements (as per planning
assumptions) for each of the scenarios and gaps, both item quantities and financial resources. 26 organizations have provided the information. Note that the listed stocks
may not be available the in onset of a natural disaster as organizations may have reallocated them to cover other needs in other parts of the country. UNCHR’s stocks are
specifically allocated to complex emergency and will be eventually shifted to cover needs caused by natural disaster.
at 1400 hrs in OCHA conference Room today
ITEM Unit Price Items AVAILABL REQUIREMENTS
Page 16 of 22
PKR US$ per
Household
E IN COUNTRY
FOR 100,000
COST ($) FOR
500,000 COST ($)
FOR 1 MILLION
COST ($) FOR 2
MILLION COST ($)
FOR 5 MILLION
COST ($)
Shelter and Non Food Items
Total Affected Population
100'000
500'000
1'000'00
0
2'000'000
5'000'000
Target Individuals 70'000
350'000
700'000
1'400'000
3'500'000
Target Families 11'111 55'556 111'111 222'222 555'556
Tents 1400
0 142 1 1'872 - -
- -
- -
- -
- -
Plastic Sheet (Tarpaulin) 1400 14 2 43'230 -
- 67'881
965'494 178'992
2'545'861 401'214
5'706'596 1'067'881
15'188'800
Shelter Toolkit 4300 44 0.2 - 2'222 97'080 11'111 485'399 22'222 970'797 44'444 1'941'594 111'111 4'853'985
Blankets/Quilts 800 8 2 60'470 - - 50'641 411'591 161'752 1'314'658 383'974 3'120'792 1'050'641 8'539'194
Summerized Blanket (Khase) 400 4 2 23'150 -
- 87'961
357'457 199'072
808'990 421'294
1'712'057 1'087'961
4'421'258
Kitchen Set 2500 25 1 10'250 861 21'871
45'306
1'150'705 100'861 2'561'747
211'972 5'383'832
545'306 13'850'085
Sleeping Mats 200 2 2 4'070 18'152 36'884 107'041 217'497 218'152 443'264 440'374 894'797 1'107'041 2'249'398
Plastic Mat 200 2 1 - 11'111 22'577 55'556 112'883 111'111 225'767 222'222 451'534 555'556 1'128'834
Rope 30 m 110 1 1 14'245 - - 41'311 46'166 96'866 108'252 207'977 232'424 541'311 604'939
Poles & Pegs 100 1 1 - 11'111 11'288 55'556 56'442 111'111 112'883 222'222 225'767 555'556 564'417
Bamboo 300 3 6 15'720 50'947 155'278
317'613 968'038
650'947 1'983'989
1'317'613
4'015'889 3'317'613
10'111'592
Shelter Kit 0 0 0 250 - - - - - - - - - -
Jerry Can 200 2 1 6'400 4'711 9'573 49'156 99'879 104'711 212'763 215'822 438'529 549'156 1'115'830
Solar Lamp/Lamp Hurricane 1000 10 1 10'841 270
2'744 44'715
454'278 100'270
1'018'695 211'381
2'147'528 544'715
5'534'030
GAP for Priority Items (USD) 357'294
5'325'828
12'307'66
5
26'271'339 68'162'362
Stove 600 6 1 - 11'111 67'730 55'556 338'650 111'111 677'300 222'222 1'354'601 555'556 3'386'501
Buckets 500 5 1 - 11'111 56'442 55'556 282'208 111'111 564'417 222'222 1'128'834 555'556 2'822'085
Water Cooler 500 5 1 - 11'111 56'442 55'556 282'208 111'111 564'417 222'222 1'128'834 555'556 2'822'085
Raised Bedding (Iron Cot) 3000 30 1
- 11'111
338'650 55'556
1'693'251 111'111
3'386'501 222'222
6'773'003 555'556
16'932'507
GAP for Other 519'264 5'192'635 25'963'177
Page 17 of 22
6. Shelter Human Resources/ Capacity For Emergency Response
As of June 5, 2014, 26 members of the shelter cluster have reported the following capacity across the country:
Province Assessment NFI distributions Community
Mobilization Other
Total
Ajk 17 22 20 10 69
Balochistan 194 200 194 249 777
Islamabad 22 37 37 37 133
KP/FATA 69 77 81 16 243
Punjab 50 165 67 100 382
Sindh 256 460 285 201 1,152
Total 608 961 684 613 2,756
Note that in some cases, same staffs are available for deployment in different provinces and/or capable of fulfilling various functions; therefore the total per province does
not equal the total at the country level
7. Activity Plans
7.1. Overview
The following plan encompasses activities from preparedness to post-relief phase:
Items (USD) 2'596'318 10'385'271
TOTAL 190'498 876'558 -
7'922'146 -
17'500'30
1 -
36'656'610 - 94'125'539
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Preparedness and Capacity-building Activities
First 72 hours of Emergency Response
First 4 Weeks of Emergency Response
Following 3 Months of Emergency Response
7.2. PREPAREDNESS AND CAPACITY-BUILDING ACTIVITIES
Activities Who When
Contingency Planning
Shelter/ NFI Draft Contingency Plan finalized and shared
Gap identification and resource mobilization (human, material and financial resources)
Identify funding gaps
IOM, UNHCR and NRC 30th June
Capacity assessment (name, contacts, CM working area (wash, health, food etc), human resources, funding, technical capacity) and making “standing agreements” with NGOs on the provision of services to be available on the ground
Shelter partners – UN agencies, IOM, INGO, NGO
30th June
Revisit and coordinate Vulnerability Criteria for Shelter assistance Shelter, Protection sectors 15th July
Identifying the appropriate government department for shelter and establish working relations
IOM, UNHCR, NRC, NDMA, PDMAs, DC Offices, DCOs, DDMAs, Line Departments
30th June
Identification, stocking and pre-positioning of emergency shelters and other NFIs.
Mapping of the supply line (potential suppliers, leadtimes, quality etc)
Collect and disseminate information on IP and Suppliers, to support cluster member in selecting either for their programming
Shelter partners – UN agencies, INGO, NGO, GoP, RC/RC
30th June
Identify potential alternative funding sources to traditional donors, such as in-kind donations and private sector partnerships
Shelter WG/Shelter Cluster On-going
Shelter District Focal point Training and preparation ofstandby agreement to cover monsoon season. Shelter WG, Shelter members 30th June
Coordination
Participate in coordination meetings at the National, Provincial and district levels Shelter Working Group/Shelter Cluster
On-going
Maintain coordination meeting with shelter agencies, discuss preparedness measures and capacity building needs
Shelter WG, Shelter Cluster, Shelter and NFIs agencies
On-going
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Maintain surge capacity, particularly in areas exposed to floods to ensure quick roll out of coordination mechanisms if required
IOM, NRC, UNHCR On-going
Information Management and assessments
Preparation of tracking tools, assessments, templates, Pcode lists, contact lists, demographic data etc. (based on 2010 ,2011, 2012 and 2013situation)
Shelter Working Group 31st May
Conduct the Community Coping Capacities after Disaster study to inform DRM and DRM strategies, and review the shelter assistance strategy for flood affected areas if required
IOM 30 June
Support the revision of standardized multi-sector initial rapid assessment (MIRA) Assessment WG March-June
Based on TSSU, available shelter/NFIs assessments and CCCD study resulstresults:
Reassess the emergency shelter kit and NFI to ensure an adequate and context specific assistance
Identify most vulnerable districts
IOM 15th July
Testing and piloting of evacuation sites methodology in both elevated open ground and buildings in most vulnerable districts
IOM, PDMA, DCO 15th July
Trainings/ Information dissemination
Capacity building sessions for local stakeholders -Coordination and IM -CCCM
NDMA, PDMA, IOM Humanitarian Communication
15th June
Create Safer Shelter Trainings modules
Technical Working Group 30th July
Coordination, IM and CCCM sessions for district authorities and humanitarian partners IOM 30th June
7.3. FIRST 72 HOURS OF EMERGENCY RESPONSE
Activities Who Where
Coordination
On a daily basis, participate in multi-sectoral coordination meetings with national, provincial and local government, humanitarian organizations and CBOs. If the situation requires it, advocate for the activation of the Shelter Cluster.
NDMA-PDMA- DDMA UN agencies-IOM- UNHCR, NRC, RC/RC Movement – NGOs - CBOs
National and Provincial level
On a daily basis, conduct coordination meetings with shelter sector members (confirmation of available stock and other resources)
SC/SWG National, Provincial and district level
Prepare Emergency Shelter Assistance Strategy establishing targets, priority areas, beneficiary selection based on pre-established vulnerability criteria and technical guidance.
SC/SWG National and Provincial levels
Monitor the preparation of budgets and distribution plans. Explore funding possibilities SC/SWG, local authorities and National, Provincial and
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Army district level
Deployment of Shelter District Focal points to inform on shelter/NFIs needs in most affected areas and liaise with local authorities and humanitarian agencies present in the district
Shelter Cluster/SWG District level
Monitor the distribution / reception of emergency shelter items in affected areas
Shelter Cluster/SWG, local authorities and Army
Affected areas
Distribution / reception of survival nonfood item kits to informal settlements
Shelter Cluster, local authorities and Army
Affected areas
Assessments
Implement multi-sector initial rapid assessment (MIRA) Assessment WG District, provincial and national level
7.4. FIRST 4 WEEKS OF EMERGENCY RESPONSE
Activities Who Where
Coordination
Participate bi-weekly in multi-sectoral coordination meetings with national, provincial and local government, humanitarian organizations and CBOs in the areas affected
NDMA-PDMA-DDMA, ICCM, HCT National and Provincial level
Conduct weekly coordination meetings at the national, provincial and district level. SC/SWG National, Provincial and District level
Support shelter and NFIs agencies in proposal and budget preparation. Activate SAG for review and approval of proposals to integrate in strategic plans.
SC/SWG National, in coordination with Provinces
Promote and disseminate Emergency Shelter Assistance Strategy and respective targets, priority areas, beneficiary selection based on pre-established vulnerability criteria and technical guidance.
SC/SWG National and Provincial levels
Donor relations/resource mobilization SC/SWG with ICCM/NHCP, HCT, donor agencies, NDMA and PDMA, private sector
National and provincial levels
Continue monitoring distributions/ reception of emergency shelter and NFIs and promote for supplies restocking if required
SC/SWG Affected areas
Close coordination with CCCM to identify shelter needs in camp like settings (both camps, informal settlements and collective centers) and establish strategy to support returning IDPs with shelter assistance
Shelter and CCCM National and Provincial level
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Close coordination with Wash cluster to establish joint strategy for provision of shelter-wash complementary assistance
Shelter and Wash National and Provincial level
Assessments
Prepare assessment on shelter specific needs and available resources
SWG/SC
Affected areas
If TSSU is activated, carry out an assessment in most affected areas to monitor displacement trends and inform stakeholders of humanitarian needs in displacement sites
CCCM/TSSU Affected areas
Trainings/ Information dissemination
Launch community Outreach/ Humanitarian Communications
Disseminate messages on risk areas and assistance provision
Humanitarian Communications Affected areas
Trainings on the use of shelter/roofing kits Shelter agencies Affected areas
Deliver trainings on beneficiary selection criteria for shelter cluster members to ensure a focus on most
vulnerable population
Shelter, Protection Affected areas
7.5. FOLLOWING 3 MONTHS OF EMERGENCY RESPONSE
Activities Who Where
Coordination
Continue to participate bi-weekly in multi-sectoral coordination meetings with national, provincial and local government, humanitarian organizations and CBOs in the areas affected
NDMA-PDMA-DDMA, ICCM, HCT National and Provincial level
Continue to conduct weekly coordination meetings at the national, provincial and district level. SC/SWG National, Provincial and District level
Continue to engage in donor relations/resource mobilization SC/SWG with ICCM, NHCF, HCT, donor agencies, NDMA and PDMA, private sector
National and provincial levels
Continue monitoring distributions/ reception of emergency shelter and NFIs and promote for supplies restocking if required
SC/SWG Affected areas
Ensure coordination with CCCM to identify shelter needs in camp like settings (both camps and collective centers) and establish strategy to support returning IDPs with shelter assistance
Shelter and CCCM National and Provincial level
Ensure coordination with Wash to implement joint strategy for provision of shelter-wash complementary assistance
Shelter and Wash National and Provincial level
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Distribution/ reception of repair and upgrade kits as appropriate (e.g. summarization/winterization and vulnerable groups)
Authorities- UN agencies-IOM- NGOs - RC/RC Movement (directly or through IPs)
Affected areas
Development of an Early Recovery shelter strategy, including beneficiary selection, priority areas and technical guidelines for safer shelter construction
NDMA / PDMA / UN / IOM- NGOs - RC/RC Movement+ partners
National and provincial level where applicable.
Mainstreaming gender awareness, environment, DRR, self-recovery, integrated approaches Shelter Cluster nad other relevant clusters
National, Provincial and district levels
Assessments
Continue to monitor shelter needs and available resources SC/SWG
Affected areas
Monitor displacement/return trends through CCCM or TSSU assessments inform stakeholders of remaining emergency needs in displacement sites/return areas
SC/SWG/CCCM Affected areas
Trainings/ Information dissemination
Continue community Outreach/ Humanitarian Communications
Disseminate messages on risks and assistance provision
Humanitarian Communications Affected areas
7.6. Foreseen Challenges
Disconnection between coordination stakeholders at Federal and Provincial levels Limited capacities to mobilize and distribute assistance in the immediate aftermath of a disaster and support relief efforts, particularly natural disasters. Unclear coordination roles between different government bodies with mandate to respond to national disasters Difficulties to track detailed locations of government distributions, resulting in a partial gap analysis Donor fatigue and limited allocation of funds to a new disaster response in Pakistan Limited capacity to ensure adequate emergency response Lack of consideration for existing emergency assistance needs that might still be acute months after the disastera Limited and constrained use of funds for stock piling Reliability of stock matrix upon roll out and during emergency response Required relief items cannot be brought in country ontime for response due to lengthy and complicated customs requirements. This has led to the exhaustion of locally produced emergency shelters and NFI for GoP stock piling Monitoring displacement and needs as emergency evolves Access of IDP population settled “off camp” in KP/FATA Adequate targeting of beneficiaries and monitoring of implementation, particularly in areas where access is limited (KP/FATA, Balochistan) Partial endorsement of Shelter strategy by PDMA/FDMA/GBDMA/SDMA and members Security and accessibility, particularly in KPK – FATA – Balochistan Human Resource Capacity surge requirements curtailed by visa issues
