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Sharing the Pain: Tools & Maps to Measure & Rank Academic Programs
Archie GeorgeJane Baillargeon
Jason Mayer*University of Idaho
*now with Information Technology Services (ITS)
Background• Fiscal problems
• External financial reviews
• Institutional accreditation self-study
• New president, interim provost
•University Vision & Resource Task Force
• Recommendations: selective program cuts
President’s Plan for RenewalPresident’s Plan for Renewal
Plan for Renewal
• Feb. 11 – Strategic Directions speech
• Phase I – Budget Reductions (February)
• Phase II – Prioritization Metrics (March & April)
• Phase III – Reinvestment (Fall 2005)
Phase I – Budget Reductions
• Base budget reduction, reallocation
• Positions eliminated or “zeroed out”
• No program cuts
• Deans & department heads submitted program definitions for Exhibit II
Exhibit 2: Academic Programs DefinedExhibit 2: Academic Programs Defined
Phase II – Prioritization Metrics
Seven Step Process for Transforming the U of Idaho
1. Program Mapping and Assessment
2. Compilation of Data for Prioritization Process
3. Quantification of Prioritization Tool Metrics
4. Relative Ranking of Programs
5. College Program Analysis
6. Faculty Governance Review and Advice
7. Executive Decision and Implementation
Program Mapping and Assessment: Tool I
Product I: Workshops with each college
• Program Name & Descriptions
• Roles of Graduates
•Roles as Global Citizen
• Roles in the Profession
• Global Statement: Program and it’s Purposes
• Key Program Themes
Program Mapping and Assessment: Tool I
Product II: Workshops with each college
• Program Outcome Guide
• Entry Requirements
• Program Knowledge Base
• Skills Learned and Demonstrated
• Key Assessment Tasks
• Intended Outcomes
Program Mapping and Assessment: Tool I
Product III: Human Resources Assigned to the Program
• Input on-line after workshop
Name, Employee Classification,
FTE: Teaching, Advising,
Research/Scholarship, Service (internal & external), Administration
Product IV: Program MapsProduct IV: Program Maps
Program Mapping and Assessment: Tool I
Product V: Course Activity Matrix
• by Subject & Course
• “In” the Program or “Out” ?
• Introductory ?
• Part of Sequence ?
• Integrating Experience ?
• Capstone ?
• Part of a Theme ? (specify)
Program Mapping and Assessment: Tool I
Product VI: Linkages with Other Student Services
• Academic Assistance Program
• Library
• Counseling & Testing Center
• Writing Center
• University Residences
• etc….
Program Mapping and Assessment: Tool I
Product VII: Future Positioning
• Step 1: Answer three questions:
• How could we increase alignment with other programs?
• Who within & without organization could assist in enhancing program reputation?
• What organizations outside could we partner with to reposition
program?
Program Mapping and Assessment: Tool II
Program Metrics – Identifying Program Strengths and Weaknesses
Two dimensions: Quality & Economic Value
• Quality
• Publications per faculty FTE ( 50% )
• Composite student quality ( 20% )
• Two electives ( 15% each )
Composite student quality indexComposite student quality index
Program Mapping and Assessment: Tool II
Program Metrics: Economic Value
• External grant dollars per FTE ( 20% )
• Degrees awarded per program ( 15% )
• Degrees awarded / teaching FTE (20%)
• Human resources costs ( 15% )
• Percent of small classes ( 10% )
• Two electives ( 10% each )
Program Mapping and Assessment: Tool II
Identifying Opportunities for Program
• Qualitative assessment related to president’s five strategic themes
• Qualitative assessment related to centrality to university mission
Program Mapping and Assessment: Tool II
Rank order programs on two dimensions
Quality
Economic Value
Undergraduate Programs RankedUndergraduate Programs Ranked
ReferencesReferences
Mapping: Stiehl, R. and Lewchuk, L. The Mapping Primer: Tools for
Reconstructing the College Curriculum. The Learning Organization, Corvallis, OR, 2005.
Stiehl, R. and Lewchuk, L. The Outcomes Primer: Reconstructing the College Curriculum, 2nd edition. The Learning Organization, Corvallis, OR, 2002.
Prioritizating: Dickeson, Robert. Prioritizing Academic Programs and
Services. Jossey-Bass, San Francisco, CA, 1999.
Mapping: Stiehl, R. and Lewchuk, L. The Mapping Primer: Tools for
Reconstructing the College Curriculum. The Learning Organization, Corvallis, OR, 2005.
Stiehl, R. and Lewchuk, L. The Outcomes Primer: Reconstructing the College Curriculum, 2nd edition. The Learning Organization, Corvallis, OR, 2002.
Prioritizating: Dickeson, Robert. Prioritizing Academic Programs and
Services. Jossey-Bass, San Francisco, CA, 1999.
