Share In The ConversationMay 22, 2010

Making the Point with PowerPoint

Brett P. Coopernetcooper@yahoo.com

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Share In The ConversationMay 22, 2010

Why do you present?

Share In The ConversationMay 22, 2010

What has worked for you?

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What hasn’t worked for you?

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What are your tips and tricks?

Best practices from the road• Ask questions • What are you trying to answer by giving your

presentation?– Sell something – an idea, a product, a service– Get approval to do something

Best practices from the road• Before you present check out the location where you are

presenting, for:– A projector and screen?– Microphone?

• Don’t scream – it hurts more than your voice and the audience will not hear you!

– Speakers?– Do you need cables to connect up?– Is everything working?

• Show up early and talk to your audience– Ask them why they are here and use the stories

More best practices from the road• Start with your last slide first

– You may never get to your last slide!• Practice, practice, practice

– Video tape yourself and watch it to improve• Educate yourself on your audience

– Ask yourself “What does my audience want to hear?”• Use a remote control (<$50 at any office store)• Never go below 18 point font

– You want your points to be legible

• Join Toastmasters – and go to the meetings• Put your PPT(x) on a USB memory stick

Use the tools of the trade• Use animations• Use video to make your point

– Brings the story home • Customer References• Key Partners

– Don’t forget speakers

• Use the latest PowerPoint tools• Use open source-royalty free graphics and video• Pay for someone to review your work

And now, some examples….And now, some examples….

IBM XIV Solutions – VMware - Virtualization

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Automatic rebalancing of load within the infrastructure

An example of an animationAn example of an animation

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Get your audience involved!

1. Standard texting rates only (worst cast US$0.20)2. We have no access to your phone number3. Capitalization doesn’t matter, but spaces and spelling do

TIPS

Use Poll EverywhereHow To Vote via Texting

How To Vote via Poll4.com

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TIPS

How To Vote via Twitter

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TIPS

What are the biggest challenges for you this year?

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TIPS

Share In The ConversationMay 22, 2010

What do you think of the following slide?

Fonts are Fonts are too small too small and too and too muchmuchinformationinformation

Fonts are Fonts are too smalltoo smallAnd too And too much much informationinformation

How would you do to change this slide?How would you do to change this slide?

What are the top five issues that you What are the top five issues that you are struggling with?are struggling with?

Source: TheInfoPro Storage Study (12/14/09), n=186.

Managing Complexity

Backup Administration& Management

Managing Costs

Capacity Forecasting

& Storage Reporting

Managing Storage Growth

#1#1#1#1

0%0% 20%20% 40%40% 60%60%

#2#2#2#2

#3#3#3#3

#4#4#4#4

#5#5#5#5

52%

22%

11%

3%

2%

Next steps

• Take a look at a presentation you just gave and try out what you have learned today– What needs to change?– What would make it better?

• Don’t give up – update your presentations with the feedback that you have received– Presentations are living and breathing – they

evolve over time

• Have fun!

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