Setups by Feature FAQ for Oracle Lease Management

Setups by Feature FAQ for Oracle Lease Management

Checked for Relevance on 02-APR-2014Review the table below for a quick reference of the setups applicable by feature in Oracle Lease Management. The detailed navigation and setup steps are available in the Oracle Lease Management Implementation Guide.

Procedure:

1. Identify the feature in Oracle Lease Management you want to setup. 2. From table 1 identify the feature. 3. Asceratin the values you want to setup for the feature. 4. The setups and module are stated for each feature. The detailed navigation and setup steps are defined in the Oracle Lease Management Implementation Guide.

Example:

1. Feature – Contract Booking 2. Feature # 11 3. Values a. QA check - no additional validations b. Streams – Unbilled Receivables, Unearned Income, Residual Value c. Accounts i. Unbilled Receivables (Dr), Lease Clearing (Cr.) ii. Lease Clearing (Dr), Unearned Income (Dr) iii. Residual Value (Dr), Lease Clearing (Cr) 4. Setups d. QA check (Oracle Contracts) – no updates e. Stream types (Oracle Lease Management) – Unbilled Receivables, Unearned Income, Residual Value f. Stream Generation Template (Oracle Lease Management) - Unbilled Receivables, Unearned Income, Residual Value g. Accounting Template Set (Oracle Lease Management) - Unbilled Receivables (Unbilled Receivables (Dr), Lease Clearing (Cr.)), Unearned Income (Lease Clearing (Dr), Unearned Income (Dr)), Residual Value (Residual Value (Dr), Lease Clearing (Cr)) h. Stream Generation Process (Oracle Receivables, Profile Options, XML Gateway) – for supertrump, if required i. OKL: Asset Addition Corporate Book, OKL: Contract Items Inventory Organization, OKL: Lease Contract Approval Process, OKL: Lease Contract

Approver (Profile Options)

Table :

S. No.

OLM Feature

Values Setups Module

1 Absorbed Fee

Fee names, account codes

Stream types, stream generation template, accounting template set

Oracle Lease Management

2 Accrual Streams, Non accrual rules, accounting for cash based streams

Accrual rules, accounting options (financial options), stream types, stream generation templates, accounting template set, financial product


3 Asset Condition

Streams and accounting

Repair costs, stream types, stream generation template, accounting template set


4 Asset Disposal

Disposal process, streams and accounting

Transaction types

Oracle Order Management

Web store Oracle iStore

Price List Oracle Advanced Pricing

Operational options (remarketing and billing options), formulas, stream types, stream generation template, accounting template set, remarketing options


5 Asset Return, Repurchase Process T&C

Repurchase vendor, calculation basis

Remarketer assignments, program agreement, formulas, stream types, stream generation templates, accounting template set


OKL: Default Remarketer Team for Asset Returns, OKL: Default Subinventory

Profile Options

6 Automatic Contract Numbering

Sequence Contract numbering

Oracle Contracts

7 Book Classificati

Operating Lease,

Stream generation

Oracle Lease

on Direct Finance Lease, Sales Type Lease, Loan, Revolving Loan

template, Accounting template set, Financial product

Management

8 Billing Import


Property tax options, stream types, stream generation template and accounting template set


9 Billing T&C Hierarchy of streams for invoice consolidation and cash application

Cash application rules, search rules, invoice grouping rules, invoice messages


10 Capitalized Fee




11 Contract Booking

Validations, accounting and streams

QA check Oracle Contracts

Stream types, stream generation template, accounting


template set

Stream generation process

Oracle Receivables, Profile Options, XML Gateway

OKL: Asset Addition Corporate Book, OKL: Contract Items Inventory Organization, OKL: Lease Contract Approval Process, OKL: Lease Contract Approver

Profile Option

12 Contract Party

Additional party roles

Contract party roles

Oracle Contracts

13 Contract payment, asset payment, fee or service payment

Stream names, tax and accounting



Transaction types

Oracle Receivables

14 Contract Template

OKL: Allow Lease Contract Template Creation

Profile Option

15 Credit Line Checklist Checklist Oracle Lease Management

OKL: Credit Line

Profile

Approver Option

16 Credit Requests

Credit request processing

Oracle Credit Management

OKL: Credit Analyst

Profile Option

17 Currency Conversion

Accounting currency

Contract currencies

Currency conversion types and rates

Oracle General Ledger

18 Customer Bill to address, payment method, bank accounts

Customer Oracle Trading Community Architecture

Payment method, bank accounts

Oracle Receivables

19 Depreciation Method

Depreciation method, prorate conventions

Oracle Assets

20 Early Termination Quote Calculation T&C, End of Term Quote Calculation T&C

Calculation basis

Formulas Oracle Lease Management

21 Expense Fee




22 Financed Fee Stream Oracle Lease


types, stream generation template, accounting template set

Management

23 Force Place Automatic placement business rules


OKL: Days after auto-quote to policy activation, OKL: Days for automatic insurance establishment

Profile Option

24 Funding Streams and accounting



Payables source

Oracle Payables

OKL: Funding Approver, OKL: Funding Request Approver, OKL: Lease Funding Approval Process

Profile Option

25 Income Fee Fee names, account

Stream types, stream


codes generation template, accounting template set

26 Interest Calculation

Interest index, stream types, stream generation template, accounting template set


27 Interest rate T&C

Basis of interest calculation

Interest rates, formula


28 Investor Agreements

Formulas, stream types, stream generation templates, accounting templates, financial products


29 Item Serial Numbers

Serial control

Oracle Inventory

30 Late charge and interest T&C

Basis of calculating late interest and charges

Late policy Oracle Lease Management

31 Lease Center

Contract elements updated, notification templates and tasks, streams and accounting

OKL: Allow Renewal Quote, OKL: Asset Update Enabled for a Contract, OKL: Debug, OKL: Default Note Type,

Profile Options

credit memos

OKL: Email Identity, OKL: Fulfillment Server, OKL: Fulfillment User, OKL: Hangup On End, OKL: Interactions – Default Action, OKL: Interactions – Default Action Item, OKL: Interactions – Default Outcome. OKL: Interactions – Enable Auto Wrapup, OKL: Interactions – Enable Automatic Start, OKL: Interactions – Enable Change Activity, OKL: Interactions – Generate Event Activity, OKL: Interactions – Record Media Item ID, OKL: Interactions – Start On Query, OKL: Lease Center Default Tab,

OKL: Recent Number of Days, OKL: Script Launch on Interaction, OKL: Script Launch on UWQ Delivery, OKL: Scripting Installation, OKL: Update Asset Details, OKL Update Asset Return Rules, OKL Update Billing Structure, OKL: Update Evergreen Eligibility, OKL Update Late Charges Rules, OKL Update Misc Non Financial Information, OKL Update Party Information, OKL Update Renewal Options, OKL Update Termination Option Rules, OKL: Waive Service Fee, OKL: Waive Service Fee Limit, OKL:

WRITE_ CUSTOMER_ TEMPLATE

Fulfillment templates and tasks

CRM Foundation

Accounting template set, service fees, process templates


32 Lease insurance

Insurance policies

Item type Oracle Inventory

OKL: Cancel policy with proof of third party insurance, OKL: Insurance Item Type, OKL: Insurance Item Type, OKL: Insurance quote deal size limit, OKL: Insurance quote deal term maximum months, OKL: Insurance quote deal term minimum months, OKL: Insurance quote duration in days, OKL:

Profile Option

Lead days to notify customer of insurance policy expiration, OKL: Maximum number of months allowed after payment for refund, OKL: Maximum number of months to refund, OKL: Minimum percent of premium paid for policy activation, OKL: Notify customer of insurance policy expiration, OKL: Payment Frequency for Automatic Insurance, OKL: Percent of total premium to pay, OKL: Third Party Task Group ID, OKL: Third Party Task Owner Group ID

Insurance providers

Vendors Oracle Payables

Insurance products, insurance asset classes, insurer rankings, insurance restrictions, stream types, stream generation template, accounting template set


33 Lease items List of lease items

Item and default values

Oracle Inventory

OKL: Contract Item Inventory Organization

Profile Option

34 Lease quote

Item residuals, lease rate sets


OKL: Number of days a sales quote remains valid

Profile Option

35 Like Kind Exchange

Accounting options (financial options)


36 Link Service Contract

List of items


Oracle Inventory

Service Contracts

Oracle Service

Contracts

Operational options (termination options)


37 Loss Provision

Basis of calculation

Aging Buckets

Oracle Receivables

Loss rates, stream types, stream generation template, accounting template set


38 Miscellaneous Fee




39 Multi GAAP Book classification for each accounting representation

Stream generation template, accounting template set, financial product


40 Off Lease Amortization

Hold periods

Off lease hold periods


41 Passthrough Fee




42 Payment stream names

Stream names, tax and

Stream types (billable), stream


accounting generation template, accounting template set

43 Purchase Options T&C

Calculation basis


44 Rebook Accounting

Operational options (termination options), formulas, stream types, stream generation template and accounting template set


OKL: Apply Billing Adjustment

Profile Option

45 Receipts Credit card payments

Oracle Payments, Oracle Receivables

Lockbox, Direct Debits

Oracle Receivables

OKL: AR Payment Method for Credit Card

Profile Option

46 Rollover Fee




47 Sales Representatives

<Names> Sales representatives

CRM Foundation

48 Security Deposit




49 Shipping Instructions

OKL: Transportation Department Notification

Profile Options

50 Split Asset OKL: Split Asset Retirement Type

Profile Options

51 Standard Service

List of items


Oracle Inventory

52 Subsidies Subsidy name, calculations, accounting, funding, applicability, recourse

Subsidies Oracle Lease Management

53 Tax Books <Number>

Tax asset books

Oracle Assets

54 Termination

Write off limit, streams and accounting

OKL: Small Balance Write-Off Tolerance

Profile Option

Formulas, stream types, stream


generation template, accounting template set

55 Termination Quote


Stream types, stream generation template and accounting template set


56 Termination Quote Process T&C

Creation method and eligibility, approval basis, calculation basis for gain / loss


Approval Workflow

Oracle Approvals Manager, Oracle Workflow

OKL: Manual Termination Quote Representative

Profile Options

57 Usage List of usage items and counters

Usage items Oracle Inventory

Counters Oracle Installed Base

Price List Oracle Advanced Pricing

Service Contracts

Oracle Service

Contracts



58 Vendor Cures




Common Questions

Setups that cannot be changed

Accounting templates – transaction type, stream type, formula and other parameters cannot be modified. The accounting template may be end dated and a new one created.Financial product – Qualities, quality values and options on a financial product cannot be modified after it has been used on a contract.Stream generation template – streams cannot be modified. Streams may be added or the stream generation template may be versioned.

What is the use of setting up the Invoice Groups

Invoice group functionality is to consolidate billable streams across multiple contracts or with in a contract or to group billing types or assets or any combination of these. The result of this is to create a consolidated invoice number that is interfaced to AR. Also when you run the 'Print Consolidated Invoice' concurrent program from OLM, you can view the result of consolidation.

Always one AR Invoice gets created for a billable stream. Invoice grouping

functionality does not group invoices in AR. It only creates the consolidated invoice number.

What are the validations on the first GL calendar period

After the first accounting period is opened in OKL, prior GL periods cannot be opened

Who is the "Customer" in this case in relation to the Lease Vendor

The user selects the customer account and billing details to be used if the related vendor/supplier has to be issued an invoice. Vendors are issued invoices for a number of purposes (recourse, repurchase, etc.). However, the vendor is not billed on behalf of the customer for regular lease/loan payment billing based on this set up.

In OKL G, I am looking for the Quote Line Alliocation screen to associate stream type to seeded Quote type purpose. The implementation guide is saying that it is a required step.

Previously, in OKL F, it was attached to Setup> Asset Management but I can't see the same screen in OKL G under the path Setup > Asset.

You will need to create stream types for the seeded stream purposes applicable to termination quotes. Then, associate these stream types to the Stream Generation Template and setup the template lines for the accounting template.

The Quote Line Allocation screen has been removed in OKL.G. We are in the process of updating the documentation.

The client will not be implementing iStore. The assignment of assets for remarketing shall not be done by the standard process. Is there a requirement to set up Catalogs in the Inventory Module.

Oracle Lease Management allows you to define Remarketer Assignments by Inventory Item Catalog and a date range. The Inventory Item Catalog setup will allow you to classify items for this purpose.

The Item Catalog will be derived from the Item selected on the contract asset line.

During Asset Return creation, the Remarketer Assignments setup will determine which Remarketer gets assigned. In the absence of a match found, the profile option "OKL: Default Remarketer team for Asset Returns" will be used.

Documents

Setups by Feature FAQ for Oracle Lease Management