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Board Duty Statements Purpose Responsibilities and tasks Time Candidate specification/requirements Chair Ordinary board member
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Setting and MaintainingStandards of Behaviour
David Fishel, Positive Solutions
www.positive-solutions.com.au
The Board’s Mission
To optimise the organisation’s performance and ensure
compliance with legal requirements
Culture Guardians
Board Duty Statements
Purpose Responsibilities and tasks Time Candidate specification/requirements
•Chair
•Ordinary board member
Board Code of Conduct
CODE OF CONDUCT
Commitment to values
Awareness of the job
Conflict of interest
PhilosophyManners
Towards a Governance Charter
roles processes functions continuing improvement
• delegations• succession• development activities• director protection• board induction• remuneration
Annual Board Cycle
December health and safety review
board/staff review
January resources & building review official year begins
Feb sponsorship/ trusts/charities
Mar
Health & Safety Review
April resources & budget review
May projects review
June
July
August Sept health & safety
Oct resources & building review
Nov projects review
Grant Apps
begin update 3 year plan
Begin Budget
Complete update
The Effective Board Option 2
Foster a culture of open dissent
Create a climate of trust and candor
Ensure individual accountability
Evaluate the board’s performance
Utilize a fluid portfolio of roles
Setting an Example (1)
Reading carefully the board papers which you are sent in advance
Trying to resolve points of clarification before the meeting where possible
Attending, and arriving on time Listening carefully to what others are saying Being willing to question and challenge Being supportive of others’ contributions Retaining your sense of humour Remaining loyal to decisions of the board
Setting an Example (2) Maintaining confidentiality with regard to board
deliberations Agreeing to accept special assignments between
meetings Developing a thorough knowledge of the organisation
and the sector within which it operates Supporting the CEO, and not criticising her or him in front
of staff Understanding the concept of fiduciary care, and being
guided by it Avoiding conflicts of interest, and declaring them where
they are unavoidable
Board Targets
articulation of policy areas which are not currently clearly defined
review of financial, risk management, CEO appraisal or other organisational systems
identification of potential partners in the corporate or professional sector (or education, or other industry-specific sector)
drafting of discussion documents to inform future strategic planning
research into service or market opportunities which the CEO and staff do not have time or resources to pursue
Measuring the board’s performance
informal board discussionfacilitated board discussion self-completion survey forms stakeholder consultation or 360 degrees
evaluationa board audit
Book of the Board
Can be purchased from the Positive Solutions website
www.positive-solutions.com.au (see special initiatives.The Book of the Board)