Session Meeting First Presbyterian Church

Davenport, Iowa February 18, 2019

The regular meeting of the Session of First Presbyterian Church of Davenport, Iowa was held in Von Maur Hall on Monday, February 18, 2019. Moderator Rev. Pat called the meeting to order at 7:04 pm and opened with prayer. The

Elders Roll (P=Present; E=Excused; A=Absent) A quorum was present. Staff members:

P Rev Katie Styrt Associate Pastor

P Tiffany McClure CRE, Director of Christian Education

P Matthew Bishop Director of Music

P Kristine Olson

Finance Manager

P Diane Pumphrey Communications & Office Manager

E David Williams Facilities & Custodial Supervisor

Deacons’ Representative:

E Ted Brown Deacons’ Moderator

Guests:

P Liz Terrill Foundation Board of Trustees

E Rev Danie deBeer Moderator

P Anita Burnett Administrative Commission

P Jeff Charis Carlson Administrative Commission

Class of 2019 Class of 2020 Class 2021

P Stephanie Arp Finance

P Samantha Crow Worship & Music

P Paula Burnett Hospitality & Welcome

P Peter Bawden Buildings & Grounds

P Barbara Ehrmann Adult Christian Education

P Seth Crawford Finance

P Marty Bowles Edwards Clerk of Session

P Michael Ferris Worship & Music

P Jeffrey Gomez Congregational Development and Fellowship

P Sarah Greim Christian Ed. & Fellowship for Youth

P Dick Koos Adult Christian Education

E Jim Keenan Adult Christian Educaiton

P Matt Kabel Buildings & Grounds

P Pamela Paulsen Finance

P Merlyn Pete Madden Buildings & Grounds

P Jane Magnusson Christian Ed. & Fellowship for Youth; Worship & Music

P Brian Price Personnel

P

Diane Roebuck Christian Education & Fellowship for Youth

A Kristine Oswald Worship & Music

P RuthAnn Tobey-Brown Personnel

P

Karla Ruiter Congregational Development and Fellowship

P Jeanne Sherwood Hospitality & Welcoming; Nominating

P James Woods Hospitality & Welcoming

P Don Wood Worship & Music

A Jim Claypool Administrative Commission

P Rev. Sam Massey Administrative Commission

P Rev. Pat Halverson Administrative Commission

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On motion, the agenda was unanimously approved as amended. DEACONS’ REPORT –None. Deacon’s Meeting was cancelled due to weather. On motion, at 7:08 pm, the regularly scheduled Session Meeting was suspended for a meeting of the Foundation, returning to the Session Meeting by motion and approval vote at 7:12 pm. On motion, the following CONSENT AGENDA items were approved as presented electronically:

The minutes of the regular Session Meeting held February 4, 2019. The REPORT OF THE CLERK OF SESSION (A full copy of the January 2019 Clerk’s report presented to the

Session at the February 18, 2019 Session Meeting can be found in the Appendix of the official 2019 Session minutes.)

Deaths Date Officiated by Charles E. Miller^ January 16,2019 Weerts Funeral Home Duayne Arnold January 17, 2019 Weerts Funeral Home ^Former Member

Elders and Deacons Installed/Ordained in December 2018 Elders Installed Class of 2020: Ruth Ann Tobey-Brown Elders Ordained Class of 2020: Brian Price

Elders and Deacons Installed/Ordained in January 2019 Elders Installed Class of 2020: Marty Bowles Edwards Elders Installed Class of 2021: Paula Burnett, Jim Keenan, Merlyn Madden, Diane Roebuck Elders Ordained Class of 2021: Seth Crawford, Jeffrey Gomez, Karla Ruiter, Don Wood Deacons Installed Class of 2021: Bob Lehnherr, Jennifer Peters, Tracy Riedesel, Cindy Schalk, Cassie Wood Deacons Ordained Class of 2020: Siobhan Wood.

Deacons Ordained Class of 2021: Brandon Champlin, Paula Hartmann, Anna Putman, Sheila Russell

BUSINESS OF THE CLERK - Marty Bowles Edwards

Annual Statistical Report has been filed through the PCUSA website.

Clerk will email the Quarterly Report Schedule to Committee Chairs

NEW BUSINESS/COMMITTEE REPORTS ADMINISTRATIVE COMMISSION Jeff Charis Carlson Work Session scheduling will be delayed until the Synod response and/or input is known. A neutral meeting site is under consideration. CG&P - Brian Price, Ruth Ann Tobey-Brown On motion, unanimously approved the following:

Adopt the Personnel committee description presented by the commission

Name Rev Katie Styrt as Acting Executive for Personnel Matters in addition to serving as Associate Pastor; and pay her a bonus for this temporary service.

Approve a policy that Rev. Katie, serving as Executive and in concert with the Personnel Committee, be in charge of deciding who has access to all electronic records. (A full copy of the Administrative Commission’s Personnel Committee Description can be found in the Appendix of the Official 2019 Session Minute, and on the FPC Davenport, org website.)

Diane Pumphrey will update the FPCDavenport.org website to align with the Personnel Committee Description document.

WORSHIP AND MUSIC –

Technology volunteer, Jerry van Loon, has concluded his 20 years of service to the Congregation. A reception February 24, 2019 after the Annual Congregational Meeting will provide an opportunity to express our appreciation to Jerry.

Volunteers are being recruited and trained to cover Technology needs on a rotating basis. Initially, Mike Bawden and Nathan Bawden are providing this service.

Sound Advisory Council has been formed and is evaluating needs, receiving recommendations and quotes. It was recommended to consider blue tooth availability compatible with hearing amplification.

On motion, unanimously approved the plan for single Worship Services at 10:00 am on the following Sundays:

July 14th, 2019: Vacation Bible Camp Sunday

August 4th, 2019: Bix Sunday

December 1st, 2019: Advent Lessons and Carols

December 29, 2019: Comfy Christmas Celebration FINANCIAL REPORT - Stephanie Arp

January financials were not yet closed.

2019 Budget is in progress with next budget meeting scheduled for February 20, 2019.

Realistic plan is to have a deficit budget, and a proposal for funding that budget, to present at the March 18, 2019 Session Meeting.

It appears there are funds available to operations through this transition year. Serious restructuring and difficult decisions will be required if pledges and donations do not rebound by the close of 2019.

CONGREATIONAL MEETING PREPARATION – Katie Styrt

Agenda was presented for review and editing

Rev Katie Styrt will serve as Moderator

Anita Burnett will serve as Parliamentarian

OLD BUSINESS

IPNC – Sarah Greim Presbytery approved the Ministries Information Form on February 9, 2019. The IPNC will now select a Congregation Member to serve with them. Jeff Charis Carlson is the appointed Administrative Commissioner to resource this committee. PRESBYTERY REPORT – Paula Burnett

Presbytery is functioning with Co-Moderators for leadership.

Delegation reported on trip to Pakistan, visiting the Boys & Girls School

FPC Davenport has donated 1/3 of the assessed Per Capita Figure which is contributing to Presbytery dipping into reserve funding to meet expenses.

Safe Gatherings, training program for Pastors is designed to assist in the prevention of exploitation and sexual abuse in congregations.

STAFF REPORTS Matt Bishop

Ash Wednesday Services, March 6, 2019, in need of Communion Servers for 12:00 noon and 7:00 pm.

Actual Budget Actual Budget

General Fund Income 91,940 119,775 98,021 124,078

Custodial Accounts Income 13,813 16,269

General Fund Expenses 171,157 90,807 87,137 89,052

Custodial Accounts Expenses 13,813 - 16,269 -

Surplus (Deficit) (79,217) 28,968 10,884 35,026

Actual Budget Actual Budget

General Fund Income 955,283 997,771 913,300 1,038,296

Custodial Accounts Income 96,617 109,592

General Fund Expenses 990,559 996,343 889,074 1,030,911

Custodial Accounts Expenses 96,617 - 109,592 -

Surplus (Deficit) (35,276) 1,428 24,226 7,385

All numbers are rounded.

December 2018 December 2017

2018 Year-To-Date 2017 Year-To-Date

Alex Gilson’s first Organ Recital at FPC Davenport, will be February 22, 2019 at 7:30 pm. All are invited and encouraged to attend.

Tiffany Horvath

Food pantry commitment is in need of more adult volunteers for Tuesday, February 19, 2019, 4:00-8:00 pm.

VBC is scheduled for July 8-12, 2019. Later time was necessitated by Snow Days extending the Davenport School’s academic year.

Kristine Olson

Completed orientation with Shannon Ghrulke for a smooth transition in Finance Management

Assisted Staff in understanding the Inclement Weather Policy as it applies to employees

Generated end of year financial reports Diane Pumphrey

Printing the 2018 Annual Report this week in preparation for the Annual Congregational Meeting on February 24, 2019 at 10:00 am.

Serving on the Emergency Preparedness committee

Serving on the Sound Advisory Committee Katie Styrt

Katie and Anita Burnett each graded Standard Ordination Exams for Seminarians, Katie in Hebrew/Exegesis and Anita in Presbyterian Polity.

ADJOURNMENT - The meeting was adjourned at 8:50 pm and Moderator Halverson closed with prayer. The next meeting of the Session of First Presbyterian Church, Davenport, Iowa will be held on March 18, 2019 at 7:00 pm in Von Maur Hall. ______________________________ ______________________________ Moderator, Clerk of Session, The Rev. Pat Halverson Martha Bowles Edwards