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2012 National Order of the Arrow Conference Session #: Integrating Special Events In Your Lodge

Integrating Special Event In Your Lodge2012 NATIONAL ORDER OF THE ARROW CONFERENCE

SESSION LENGTH: 50 MinutesLEARNING OBJECTIVES:

Learn new types of events that a lodge can integrate into their yearly calendar

Provide time for Arrowman to exchange event ideas

Understand the basic challenges of planning a new event that has not been done before

REQUIRED MATERIALS: Flipcharts, markers Power Point presentation file, projector, computer, screen 3’ of clear tape Giant Sticky Notes with Markers

TRAINER PREPARATION Type of Trainer: The trainer for this session should be a youth or adult arrowman experienced with planning an event – perhaps someone who has been responsible for an event never done before. Trainers should be enthusiastic, knowledgeable in lodge events, and able to leverage past experience to further develop and personalize the session.

Audience: Any youth or adult arrowmen who is interested in lodge events or taking on a new challenge.

Physical Arrangements: The trainer should allow time before the session to set up chairs in anarrangement that will be conducive to group interaction and discussion. He also needs to place large pieces of paper posted around the room with the following titles (fellowship events, service events, field trips, special events, and summer camp ) for the discussion break out session. The trainer may want to play exciting up beat music while participants enter the room to set an enthusiastic tone.

Equipment: Trainer should make sure that all electronic equipment is working properly and that he is familiar with its operation. PowerPoint presentations should be open and ready to present as participants arrive. The trainer will also need markers for group to write their ideas on the paper during the discussion break out session.

TRAINER TIP: Prior to beginning the session, take the opportunity to introduce yourself, including your leadership experiences and positions within the Order. If time and the number of participants allow, give them the opportunity to introduce themselves as well. It is a good idea for the trainer to obtain an idea of the experience level/tenure of the participants, in order to tailor his presentation and the resulting discussions to the needs of the group.

Order of the Arrow Page 1 of 19 Boy Scouts of America

SESSION #


You should also label and hang the giant sticky notes for the discussion segment prior to the session. You also should have the markers available to quickly hand out when the time comes.

SESSION NARRATIVE INTRODUCTION: 3-5 MINUTES

We can often get stuck in the same old pattern, doing the same old things, year after year. This session is designed to give you some new lodge event ideas for you to be able to break up the monotony and try something new and different, as well as review the decision-making process and some of the factors of creating a special event or activity. I want to give you some new ideas for lodge events and give you all an opportunity to share ideas that you are already doing that the rest of us may be too scared to try or have not thought about doing.

Looking at our lodge calendar, most of us have either three or four events. More than likely most of us fall into one of the following categories: 2 fellowship event; 1 ordeal 2 fellowship events; 2 ordeals 2 fellowship events; 1 ordeal; 1 banquet

I am not saying these set-ups are bad, but if we keep doing the same thing over and over again, then people tend to get bored and stop coming back. What else is there? What are my other options? Well, today I am hoping to put a new perspective on your lodge calendar and give you some fresh ideas of things you can try to change your same old lodge events. Let’s go ahead and get started.

TRYING SOMETHING NEW 5 MINUTES

Advance PPT Slide “Trying Something New”

When trying something new, often times we find ourselves stuck in a rut. We find obstacles in our way. We find the naysayers. Later, we will discuss the logistics of planning an event. Here is some helpful advice for those of you who are trying something new:

Only those who dare to fail greatly can ever achieve greatly. ~Robert F. Kennedy

Progress always involves risks. You can't steal second base and keep your foot on first. ~Frederick B. Wilcox

Why not go out on a limb? Isn't that where the fruit is? ~Frank Scully

Never be afraid to try something new. Remember, amateurs built the ark; professionals built the Titanic. ~Author Unknown



NEW LODGE EVENTS 15-20 MINUTES

Advance PPT Slide “New Types of Lodge Events”

There are several types of new events that your lodge can try. Below is a short list of event types. We will then take a few minutes to discuss each category individually.

Fellowship Events Service Events Special Lodge Events Lodge Field Trips Summer Camp

Advance PPT Slide “Fellowship Events”

Almost every lodge has at least two fellowship events a year. If your lodge does the same thing every fellowship event, then I recommend that you mix it up. Nothing is wrong with keeping your traditions that you enjoy, but I do not think that your lodge members want to do the same things every time you get together. Below are some ideas for new fellowship events.

Fellowship Events: Change to a new location (Battleship, State Park, Lock In, Historical Site, etc.) Themed Events (Spiderman, Movie, Olympics, Pirates, etc.) Lock-In (church, laser tag, roller skating, etc.) High Adventure Trek Backpacking Trip Canoeing or Kayaking Trip

Advance PPT Slide “Spicing Up Current Events”

Instead of a new event altogether, you can also just spice up and change your current events. For example you can change the schedule, add a theme, change the food, location, and activities.

Spicing Up Your Current Events:

Schedule Food Location Activities

Activities: New Arrowman Crash Course VIA Luncheon What Is Conclave? Seminar The BIG Event – some event that changes from event to event. Vigil Rededication / Reception Rock-Paper-Scissors-Tag



Glow in the dark Ultimate Frisbee Game Night Incorporating Conclave Special Events into Lodge Events

You can have a backwards schedule (have dinner for breakfast, games in morning, training at night, etc.) or just rearrange the activities to get a different event. You can change the food (steaks, all finger foods, all healthy, grill out, backyard BBQ, all go to a fast food place for lunch, etc.). You can change the location of the event to a state park, a local attraction, or local activity that has lock ins.) You can pick new and crazy activities to do at the event.

TRAINER TIP: I would recommend that you mention that you can also spice up the events you already have planned. The trainer can go through several examples. There are other training sessions designed to cover this topic, so I would not spend a lot of time. I would reference the other training session that the participants can look at if they are still interested after this training session.

Please look in the appendix to see a copy of a BIG Event example.

Advance PPT Slide “Service Events”

Your lodge has numerous opportunities to be able to serve both your communities and your own councils. Here are some ideas how we better serve our communities and councils. The Southern Region has a program called “One Day of Service” where the region encourages each lodge to participate in community service projects all on the same day. The lodges all put this date on their calendar and plan quality project.

I would highly recommend that your community service projects are quality projects that are well planned and worth spending your time completing. Do not plan on a “raking pine straw” or “picking up pinecones” service project. Also, you want to try to conquer a larger project for the lodge and not take away a potential Eagle Scout project.

Community Service Projects Habitat for Humanity Coastal Clean-Up Adopt a Mile Speak to City Council for service projects (picnic tables, parks, playgrounds) City Parks – trail work, structure repair or building projects National Parks Service – trail work, building and campsite repair

Council Service Projects Cub Scout Crossovers Blue and Gold Banquets Cub Scout Day Camps – Lodge planned and put on District and Council Camp-o-ree’s (parking, flags, support, teaching classes) Council NYLT Course - OA planned and put on Scouting for Food – help organize and pick up food Popcorn Pick-Up – help hand out and organize popcorn Teach Merit Badges (or other program) at camp-o-ree’s Council Banquet – park cars, escort guests, flags, cleaning up afterwards Ask your Scout Executive how you can help (Journey to Excellence)



TRAINER TIP: The trainer can look in the appendix for a larger list of community service projects.

Advance PPT Slide “Special Lodge Events”

The lodge can also have special events. These events are not designed to take up another weekend, but provide opportunities for fellowship during a weeknight or during a Saturday.

Special Lodge Events

Lodge Banquets (cater/pot luck/restaurant) New Ordeal Member Dinner (served by vigils) with New Arrowman Crash Course Vigil Work Day Vigil Weekend (Workday, Vigil Re-dedication, Vigil Ceremonies, Vigil Steak Dinner,

Fellowship) Conclave Practice Day Lodge Birthday Party Beaver Day (council camp workday) Game Night (video game tournament/ board games/ patches)

Advance PPT Slide “Lodge Field Trips”

Ask the Audience: How do you make a Summer Camp Workday special?

Lodges do not always have to spend the night at the same old council camp. Why can’t the lodge go out for a fun day event? These events are designed for fun and fellowship just for the day. Why not? Just go out have some fun! I think if our lodges has a sense of friendship and community, I think we are more likely to stick around and happy to serve. Just make sure you are picking activities that everyone can participate (or have alternate activities). These type of field trip events may be a perfect addition to your chapter meetings as well.

Lodge Field Trips

Dinner and Movie Ice Cream Social Amusement Park Video Game Competition (With giant brackets) Goofy Golf / Batting Cages Beach Canoe or Kayaking Trip or Tubing Fishing Trip Football/Soccer/Ultimate Frisbee/ Disc Golf/Golf Whatever attractions are close to you.



Advance PPT Slide “Summer Camp”

We have a great opportunity to have positive exposure and to serve our council by having a presence at summer camp. Here are some ideas how we can participate at our local summer camp programs.

Summer Camp:

OA Campfire (skits, dancing/drumming, speech, history, program) OA Night (watermelon, ice cream, program, games) OA Day (The lodge has a presence all day long, washing dishes in the kitchen, games

during down time, etc.) Brotherhood Ceremonies OA led service project OA Teach a Merit Badge or run program area

DISCUSSION: SHARING NEW IDEAS 10 MINUTES

We are now going to split into groups in order to brainstorm and share new ideas. Each group will discuss each category for lodge events (fellowship events, service events, special events, field trips, and summer camp). Each group will brainstorm or share ideas that their lodge does that were not mentioned in the presentation. We will give you about five minutes to quickly share ideas. You need a title with a brief description. Remember we are just sharing ideas, not performing individual training sessions.

TRAINER TIP: You will need to make sure that giant sticky notes or pieces of paper are posted around the room with each category clearly labeled at the top. Each participant will think his idea is the best event of all time. You will need to respectfully move the group along at a reasonable pace. Set a clock and when the timer sounds stop the group discussions. You will need to wander around the room listening for good ideas and guiding discussions. Do not let one individual dominate the conversations. You will need to pass out markers to each group during the discussion time.

After time is called, each group needs to pick their best idea or two for each category and write them on the paper posted around the room. Let’s take just two minutes to write our ideas. I encourage each participant to write down the good ideas that you want to take home.

TRAINER TIP: You will need to go around the giant sticky notes going over the new ideas. Ask participants to briefly explain any ideas you do not know about. Be careful, because they will want to take a lot of time. You may want to ask them specific questions about event instead having them explain the event.


Advance PPT Slide “Sharing New Ideas”


LOGISTICS: TIPS FOR IMPLEMENTING NEW EVENTS 10 MINUTES

Now that we have discussed several ideas, let’s discuss the steps to take to create your special event. The steps to consider are simple, but important. Throughout the planning stages you must answer these questions, perhaps several times!

Who? What? When? Where? Why? How?

Let’s take an in-depth look at these questions to determine our plan:

Who? Who is planning the event? Who will be on the staff? Who will attend the event? Who will pay for the event? Who will lead the event? Who’s approval should I seek?

What? What are we doing at the event? What makes it SPECIAL? What materials do we need? What has already been planned? What is the expected outcome of the event? What is Plan B?

When? When will we have this event? When do we begin planning?

Where? Where will we have the event? Where do we find the materials we need?

Why? Why are we having this event?

How? How are we going to accomplish it? How long should we wait until we do it again? How do we verify success?

These simple questions will provide the important information you need to be successful.

CAUTIONS: 3 MINUTES


Advance PPT Slide “Logistics”

Advance PPT Slide “Cautions”


“Don’t Tell Me It Can’t Be Done”Let’s end with a short movie clip from the movie Pearl Harbor. In the film, Japan has just bombed Pearl Harbor and caught the United States off guard. President Franklin Roosevelt and his military advisers are trying to determine how to retaliate against Japan. Pay attention to the adviser’s attitude when President Roosevelt wants to try something new and President Roosevelt’s attitude when the advisers tell him that it can not be done.

Roll Video #1 TITLE OF MOVIE: “Pearl Harbor” Time: 2:32

Many times we will encounter opposition when we want to try to do something new or something that has never been done before. I would encourage you not to settle, but to try to overcome the obstacles. Try to find a way to accomplish your desired goal. Please understand this does not mean ignore advise or deliberately go against adults decisions. However, do not stop when you encounter “That can’t be done.”, “That is too hard.”, or “We have never done that before.” Find a way to try something new, break your lodge out of the same old cycle, and introduce them to some new entertainment.

“Do Not Try All of These Events In One Year”It can be complicated or cumbersome trying to add all of these events in one year. Some of the events are intended to be annual events (banquets) and some are not (trip to the amusement park). I would pick one of the events, implement it, and re-evaluate next year.

TRAINER TIP: You may want to mention that if the Scout Executive says “No, it can’t be done,” then he is not challenging you or using reverse psychology, but he really means “No, do not do this because I said do not do this.”

CONCLUSION: 2 MINUTES

In closing, let’s review some of our major points: I hope you were able to write down some ideas for events that you can integrate into

your lodge. In addition, you should be aware of the major pitfalls or challenges of putting on a new

event such as where to find the materials you need, what you are going to do to make it special, and how you are going to accomplish your event.

Good luck putting on these new events. I hope your lodge enjoys them, better serves your council, uses them to develop better leaders, and has some fun with them.

Are there any questions? Thank you.

APPENDIX A: FREQUENTLY ASKED QUESTIONS

Q1: Where do I find copies of the National Publications such as the Guide to Lodge Officers and Advisers and the Guide to Inductions?



A1: www.oa-bsa.org/publications

Q2: Who wrote this syllabus?

A2: Name: Brice StubbsAddress: 4177 Chapel Hill Road

Starkville, MS 39759Email: [email protected]

Q3: What other sources can I use to help plan my event?

A3: Browse the OA’s Lodge Leadership Development Website at http://lld.oa-bsa.org/2012/. You may also find such topics as “Spicing up Events” and “Event Planning” presented at Section Conclaves and NOAC.


mailto:[email protected]


APPENDIX B: RECOMMENDED SLIDES

Integrating New Lodge Events









APPENDIX C: The BIG Event Examples and Score Sheets

BIG EVENT - Kickball1st Inning

Kicking:Regular KickingChallenge

:Create and use a poster supporting your team. ChallengePoints:5 points Points

2nd Inning

Kicking:Two Balls at once; two kickers KickingChallenge

:Build a four story human pyramid. You must have spotters to receive credit.

Challenge

Points:1 point per story; 1 additional point if youth & adults participate Points

3rd InningKicking:Normal Kicking

Challenge:Eat 100 popsicles Challenge

Points:2 points for 25; 3 points for 50; 4 points for 75; 5 points for 100 Points

4th InningKicking:Giant Kick Ball Kicking

Challenge:Have 5 different people do a handstand for 3 seconds. Challenge

Points:1 point per handstand Points

5th InningKicking:Normal Kicking

Challenge:Have your entire team (youth & adults) hold hands in a line. Pass a hula hoop from one end to the other without breaking the chain.

Challenge

Points:5 points Points

6th Inning Double PointsKicking:Normal Kicking

Challenge:Arrange your entire team from tallest to shortest. Challenge



Points:3 points Points

Sub Total PointsBonus Points

Everyone on your team kicked at least once. 10Your team drank the entire jug of Gatorade. 3Someone over the age of 50 on your team kicked. 7Most Spirited Team (cheering, yelling, sportsmanship) 10Your entire team participates. 5

Grand Total Points

KICKBALL RULES

Each Inning will consist of the kicking team kicking until 3 outs have been made. Then the teams will switch sides.

If the pitch is too bouncy the kicker can pick it up and throw it back to the pitcher. If the outfield team believes their pitcher cannot pitch well, then they may switch pitchers.

If the ball is caught by a outfielder, the kicker is out and the runners may be struck out if they are not on the base they were on before the kick. Kickers do have to "tag up".

The runner may be tagged with the ball, thrown out, or be tagged out by the base man.

No stealing or advancing bases until the ball has been kicked.

If the runner is obstructed in running, they may advance as many bases as they would have made if unobstructed.

Only one runner per base. When there are two kickers, then there can be two people on base at a time.

Fouls are counted as a strike every 3 fouls. Fouls are called when the ball does not go inside of the 1st and 3rd base diagonals.



KICKBALL GUIDELINESKicking order should be from oldest to youngest (for the most part). Exceptions can be made, but we want the youth to all be able to kick at least once.

We all want to win, but the purpose of the big event is to have fun and fellowship for every arrowman (youth and adult).

Please make sure the team captains for the arrowman speaking to the "officials".

A Scout it honest. Please encourage your team to be honest when playing.

BIG EVENT (inside)

Task 1 Hula Hoop Race #1 - Everyone hold hands and pass the hula hoop down the chain. First team to finish wins.

Points 5 points to the team that wins

Task 2 Team Poster - Each team will make a poster supporting their team.

Points5 points for a good poster per team, 3 points for the best poster.

Task 3 Popsicles - Eat 100 popsicles in five minuets.

Points3 points for 25; 5 points for 50, 8 points for 75; 10 points for 100

Task 4 Cards - Two people from each team play war; two people from each team play spades



Points 5 points for each per game for the team who wins

Task 5Hand Stand - 5 people from each team compete with each other. Whomever lasts longer wins two points for his team.

Points 2 points per person who wins

Task 6Hula Hoop Race #2 - An ordeal, bhood, vigil, and adults (4 people total) member from each team will see who can hula hoop longer.

Points 3 points per person for each team who wins

Task 7 Scavenger Hunt - 5 MinsPoints .5 (half) points per item.

Task 8 Basketball Spin/Soccer Juggle - who can spin basketball/juggle soccer on their finger/foot the longest

Points 3 points per game per team

Task 9 Arm Wrestling - 10 people will arm wrestle.Points 1 point per winner

Task 10 Memorization (Motto, Slogan, Oath, Law, Obligation, Song)Points 3 points per performance

Bonus Adult over 50 participated in a solo spot. 3Your team drank the entire jug of Gatorade. 6Most Spirited Team (cheering, yelling, sportsmanship) 5Your entire team participates. 4Majority of your team is wearing red/blue. 3



APPENDIX D: Conservation Project Ideas

Community Service Projects Habitat for Humanity Coastal Clean-Up Adopt a Mile Speak to City Council for service projects (picnic tables, parks, playgrounds) City Parks – trail work, structure repair or building projects National Parks Service – trail work, building and campsite repair Work in a concession stand to raise money for a good cause. Take photos during an event and donate them to the event organizers. Run or walk in a charity race. Stage a carnival to promote community spirit. Ask your mayor to sign a proclamation for an important community event. Set up a buddy system for kids with special needs at local schools. Raise money for Braille or large print books for blind or visually impaired people. Volunteer at an agency that works with children with disabilities. . Make gifts for kids in the hospital. Prepare sack lunches and deliver them to homeless or homebound people. Work with physically challenged kids on an art project. Build a ramp for a person in a wheelchair so it is easier for them to get in and out of

their house. Clean a neighbor's yard that cannot do it themselves. Recognize veterans in your community. Participate in National Youth Service Day in April. Organize a coat drive in which old coats are donated for use by needy people. Contact a local tree farm about donating a Christmas tree to a nursing home,

homeless shelter or needy family. Decorate a Christmas tree at a nursing home, hospital, school or homeless shelter. Help neighbors paint and repair their homes. Research local historic sites and provide the research to visitor's bureau. Volunteer to clean up trash at a community event or county fair. Make signs to label community buildings and sites of interest. Volunteer to help set up for a community event. Distribute leaf bags during the fall encouraging residents to clean leaves from their

streets and yards. Adopt a pothole and raise funds to repair it. Plant native flowers or plants along highways. Adopt a billboard and use it for a public service announcement. Campaign for additional lighting along poorly lighted streets.



Clean up vacant lot. Collect supplies for persons who have been in a fire or natural disaster. Help fix a run-down playground. Spruce up and paint the community or youth center. Plant a community garden. Adopt a town monument and keep it clean. Clean up after a natural disaster. Organize a local blood drive with the American Red Cross. Plant flowers at town hall. Organize a campaign to raise money to buy and install new playground equipment

for a park. Build park benches. Paint fences or park benches. Help winterize homes in a poverty-stricken neighborhood. Clean up trash along a river or in a park. Create a habitat for wildlife. Create a campaign to encourage biking and walking. Start a butterfly garden at home, at a community center, senior home or school. Collect aluminum cans and donate the money to a favorite charity. Adopt an acre of rainforest. Create a children's nature garden, labeling plants and trees and scheduling guided

tours. Adopt highways and clean up clutter. Volunteer to separate recyclables. Start a recycling center. Form a volunteer lawn mowing service. Pick up litter. Clean up a beach or riverbed. Plant trees. Plant a commemorative tree to honor someone. Repair homes or abandoned buildings. Start an Environmental Club. Hold a recycling contest. Clear a new trail at a nature center or park.


Documents

Session Length: 50 Minutestraining.oa-bsa.org/Content Home/National OA Conference... · Web viewPowerPoint presentations should be open and ready to present as participants arrive