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Session ID:
Prepared by:
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104630
PeopleSoft Lease
Management at ANZ Bank:
Lease compliance and business
intelligence in one solution
April 20, 2020
Marcus Bode
President
SpearMC
Your Presenters
Marcus Bode President [email protected]
Randall Johnson Vice-President [email protected]
PeopleSoft FSCM, HCM, SCM, and Grants Mgmt
Managed Services
Oracle Reseller since 2008
PTF, QA and Test Automation
Hyperion and Cloud EPM
Training
Hosting (OCI/AWS/Azure)
Oracle Cloud Infrastructure
Founded in 2004, SpearMC specializes in:
About SpearMC
PeopleSoft, Hyperion and Oracle Cloud Certified/Reseller
About SpearMC
5
SpearMC Sessions at COLLABORATE 20
PeopleSoft Mobile Expenses at HMH: PeopleSoft Expenses with Fluid UI, Duo and Twilio Text Receipts Session ID: 104610
Randall Johnson w/ Hackensack Meridian Health
Sunday, Apr 19 12:30 PM
PeopleSoft Lease Management at ANZ Bank: Lease compliance and business intelligence in one solution Session ID: 104630
Marcus Bode
Monday, Apr 20 3:15 PM
Children’s Hospital of Wisconsin: From Outdated and Risky, to Optimized and Rock-Steady Session ID: 104560
Millie Babicz
Date: Tuesday, Apr 21 10:30 AM
Integris Health stays current on PeopleSoft through Managed Testing and PUM services Session ID: 104510
Tom Tretter
Wednesday, Apr 22 10:15 AM
Customer Case Study for FFNWB: A Fast, Lean Migration: PeopleSoft on the Cloud Session ID: 104530
Cameron McClurg
Thursday, Apr 23 9:00 AM
Agenda
• Success Story with ANZ Bank
• Scope of Impact on Oracle Lease Administration Solution
• Review of Oracle Functionality
• How SpearMC Can Help
• What does this mean for Oracle Customers
Success Story
Lease compliance and business intelligence
in one solution
• Australia New Zealand Banking Group (ANZ) needed to comply with IFRS-16,
a set of guidelines that dictate how companies document lease assets and
liabilities.
• With SpearMC’s help, ANZ not only achieved compliance, but also
implemented a new PeopleSoft Lease Administration system that has made
lease management easier while providing more visibility into key data needed
for decision-making.
CHALLENGE PRESENTED
• ANZ needed help complying with IFRS-16, including moving their lease data to a central repository. While making these changes, they also wanted to address several other issues with data integrity and lease management in multiple countries with different currencies.
PROPOSED SOLUTION
• After cataloging all leases within the ANZ network, SpearMC configured PeopleSoft Lease Administration to align with ANZ’s needs, then prepared the system to accommodate leases in all countries and currencies required. SpearMC collaborated with ANZ to roll out the new system in phases, transitioning the largest countries first and smaller countries over time.
RESULTS ACHIEVED
• ANZ has deployed the solution in their largest markets and will be fully compliant with IFRS-16 by the end of 2019. In addition to helping ANZ achieve compliance, this new system provides several features that speed up lease management and help employees make more informed decisions, including: multi-currency compliance and reporting, multi-country and local accounting variations, integrations with AP/AM, custom reporting and query functionality.
How SpearMC helped ANZ succeed
• SpearMC provided ANZ with expert advisory services to fully deploy PeopleSoft
Lease Administration across all legal entities and countries where they operate.
• The new system was rolled out in phases to maximize impact while minimizing
risk.
• New features and business intelligence capabilities also help employees save
time on lease administration and make more informed decisions.
Changes to Leasing
• Real estate estimated to be the 2nd largest expense in any organization
• Facilities & Real Estate Departments have historically operated in a silo,
separate from Corporate Accounting
• Lease accounting changes foreseen to be the turning point to change these
perceptions
• Compliance with new FASB and IASB leasing guidelines a major driver for
most large companies
Scope of Impact
© 2017 SpearMC Consulting
Scope of Impact
• Impacts nearly all customers worldwide –
US and International
• Impacts virtually all Property and
Equipment Leases
• All leases, including existing contracts,
need to be reassessed
• Recognize all leased assets on the balance
sheet, significantly impacting financial
reporting
14
Review of Functionality
• Property and Equipment Leases
Lease Management – options, critical dates, attachments, abstracts
Automated Payments and Billings
CAM Operating Expenses reconciliations
• Lease Accounting – FASB/IASB
Automated Operating vs Finance Classification testing
Calculation of Right of Use Assets, Liability, Principal payment and interest
schedules
Integrated JEs for operating and finance leases
• Lease Administration Reporting
15
Dashboards and Analytics
16
Asset Property Record
17
Property is an Asset, with Leased Sq Ft /
Meter
Ownership & Occupancy
Class: Position in Hierarchy
Centralized Lease Administration
18
Financial Terms
Base Rent
Percent Rent
Miscellaneous Rent
Manual Fees
Common Area Maintenance
Security Deposits
Straightline Accounting
Clauses
Options & Critical Dates
Notes, Attachments, Contacts
Amendment Framework
Recurring Lease Payments
19
Payment Workbench
• Flexible Search Criteria
• Approve
• Hold / Release
• Cancel
• Create Manual Fee Payments
Payments to Lessors
Billings due from Leasees
Accounting entries created and posted w/no manual effort
CAM Reporting/Reconciliation
20
Online Reconciliation Worksheet Track detailed Operating Expense Categories Adjust as necessary Compare Previous Audits Auto-Generate Payment when due, or take credit when Overpaid Maintain Audit Trail
Lease Classification
21
• At lease creation, users will have the option of choosing the accounting treatment for their lease, or using the guided classification test for assistance
• Test will summarize criteria used to recommend capital vs. operating
• User can override, but will be required to enter footnotes/justification
• Overrides will be captured in an audit log and can require further approval (if desired)
Min. Lease Obligation Grids
22
Analyze Future Lease Obligations Quickly and Easily with Filters and Pivot Charts
How SpearMC Can Help
© 2017 SpearMC Consulting
23
Lease Administration Implementation Assessment Review Lease Tracking Needs, including quantity and types. Provide High-Level Mapping of Client Needs to System
Capability More detailed Demonstrations of the Lease Administration
functionality, and its related subsystems such as AR, AP, Billing, AM and Contracts.
Phase and Scope the project to meet Client needs. Assess Change Management needs such as Training and
Schedules. Resource Planning, both internal and external, and both
Functional and Technical. Typically a 2-3 week process to ensure success.
The Best Way to Simplify and Comply
Recent changes to accounting standards are significantly impacting lease
management and financial reporting. Is your firm ready for these new regulations?
If not, SpearMC can help you implement Oracle’s PeopleSoft Lease
Administration for compliance, savings and easier management.
Lease Administration simplifies and automates critical aspects of lease
management, including site selection and acquisition, lease administration and
space management. As an Oracle Platinum Partner and PeopleSoft expert,
SpearMC can help you:
• Assessing and configuring the solution to your specific needs
• Plan for a successful data migration and deployment
• Train your implementation team and end users on its core capabilities
Asset Management and Lease Administration in
One Solution
• Track leased assets
• Manage operating and finance leases for property and equipment
• Integrate with Accounts Payable for lease payments
• Account for depreciation and straightlining of leased assets
• Optimize space planning and usage activities
• Understand space attributes, utilization and occupancy in real time
• Ensure compliance with IFRS, FASB, and/or GASB accounting guidelines
PeopleSoft Lease Administration v9.2 training
• During this 5-day course participants will quickly define implementation requirements, identify systematic gaps, and configure a functional prototype build out.
• This class is divided into two parts:
– Days 1-3 focus on Lease Administration functionality, requirements and configuration.
– Days 4 and 5 focus on a custom-tailored implementation roadmap.
• Developed for implementation team members and functional end users, PeopleSoft Lease Administration v9.2 training quickly introduces students to the set-up considerations, configuration decisions, and transactional processing components of the Lease Administration module.
Thank You.
© 2017 SpearMC Consulting
Session ID:
Remember to complete your evaluation for this session within the app!
104630
Marcus Bode
Randall Johnson
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