Session

Banner 8 Automated Waitlisting, Incomplete

Grade Processing and Cal-B Add Authorization Codes

Dottie Marron, Sungard Higher Education, Banner Student

Consultant

Agenda

• Banner 8– Incomplete Grade Processing– Automated Waitlists

• California Banner (Cal-B)– Add Authorization Codes– Repeat Grade Processing

Incomplete Grade Processing

• Released in Banner 8.0• Allows instructors to submit an

Incomplete grade, a default grade and an extension deadline for a student

• A new process can be run to update the grades when the extension date is past

• Incomplete Grade Processing

Academic History—Incomplete Grade Processing

• New Forms– Incomplete Grade Rule Form (SHAINCG)

• Changed Forms– Term Control Form (SOATERM)– Class Roster Form (SFASLST)– Class Attendance Roster Form (SFAALST)– Grade Code Maintenance Form (SHAGRDE)– Course Maintenance Form (SHATCKN)

• New Reports & Processes– Incomplete Grade Process (SHRCINC)

• Changed Reports & Processes– Grade Roll to Academic History (SHRROLL)

Incomplete Grade Rule Form (SHAINCG)

Term Control Form (SOATERM)

Class Roster Form (SFASLST)

Class Attendance Roster Form (SFAALST)

Grade Code Maintenance Form (SHAGRDE)

Course Maintenance Form (SHATCKN)

Incomplete Grade Process (SHRCINC)

Grade Roll to Academic History (SHRROLL)

•Automated Waitlist Processing

Automated Waitlists

• Released in Banner 8.0• Allows schools to automatically

generate an e-mail notification to first student on the waitlist when a space is available

• The student has a set amount of time to add course. If student does not add the course, he is automatically removed from the waitlist and the next student is notified of availability

Waitlist Automation

• New Forms– Automated Waitlist Term Control Form (SOAWLTC)– Waitlist Automation Section Control Form (SSAWLSC)– Waitlist Notification Query Form (SFIWLNT)– Waitlist Priority Management Form (SFAWLPR)– Cross List Waitlist Priority Management Form (SFAXWLP)– Reserved Seats Waitlist Priority Management Form

(SFARWLP)• Changed Forms

– Schedule Form (SSASECT)– Student Course Registration Form (SFAREGS)

• New Reports and Processes– Available Seats to Zero Process (SSRASTZ)– Batch Waitlist Notification Process (SFRBWLP)– Waitlist Priority Record Process (SFPWLRO)

• Changed Reports and Processes– Waitlist Enrollment Purge (SFPWAIT)– Class Roster Report (SFRSLST)

Automated Waitlist Term Control Form (SOAWLTC) Waitlist Term

Control Tab

Automated Waitlist Term Control Form (SOAWLTC) Waitlist Error

Checking Tab

Automated Waitlist Term Control Form (SOAWLTC) Waitlist Course Selection

Tab

Automated Waitlist Term Control Form (SOAWLTC) Waitlist Priority

Rules Tab

Automated Waitlist Term Control Form (SOAWLTC) Waitlist Exclusion

Rules Tab

Waitlist Automation Section Control Form (SSAWLSC)

Waitlist Notification Query Form (SFIWLNT)

Waitlist Priority Management Form (SFAWLPR)

Cross List Waitlist Priority Management Form (SFAXWLP)

Reserved Seats Waitlist Priority Management Form (SFARWLP)

Schedule Form (SSASECT)

• Options Menu changed to include:– Waitlist Automation Section

Control (SSAWLSC)

Student Course Registration Form (SFAREGS)

• This form has been modified to work with automated waitlisting. When automated waitlisting is active, the SOAWLTC error checking controls will be used in place of the corresponding SOATERM values

Available Seats to Zero Process (SSRASTZ)

Batch Waitlist Notification Process (SFRBWLP)

Waitlist Priority Record Process (SFPWLRO)

Waitlist Enrollment Purge (SFPWAIT)

Class Roster Report (SFRSLST)

• This report has been modified to display waitlist priority position and expiration date information for students who are waitlisted, based on the course registration status code (STVRSTS).

Waitlists and Add Authorization Codes

• Currently, not compatible. Schools will need to choose either Waitlists or Add Authorization Codes

• The California Solutions Center wants to hear your ideas on how you would like to see them work together

• Registration Add Authorization Codes

How it Works• The Registration staff decides whether this pre-approval

logic can be used for a specific term.

• If the functionality is activated, the staff generates a list of pre-approved authorization codes using the Generate Registration Add Authorization Codes Process (SVPAUTG). These codes are then distributed to the relevant instructors.

• Instructors give the codes to students (at each instructor’s discretion).

• During the registration process, if the class is closed to registration, the students are prompted for the codes. Other limitations such as census dates are also considered in validation.

• After the code is validated, the student is added. If the code is not valid, the student is not added to the section.

Forms and Processes

• Setting up registration add authorization codes– SOATERM Activate add authorization codes– GTVSDAX Enter all RSTS registration codes– SVVAUTH Manually generate add authorization

codes– SVPAUTG Generate Add Authorization Codes

• Adding courses with add authorization codes– SFAREGS Add the CRN– SVAAUTH Enter the add authorization code– Web

• Reports and Processes– SVPAUTG Generate Add Authorization Codes– SVPAUTL List Registration Add Authorization

Codes– SVPAUTR Remove Unused Add Authorization

Codes

Setting Up Add Authorization Codes

• On SOATERM select Registration Processing Controls from the Options menu– Verify that the Active For Term indicator has been

checked– Exit.

• Access SVVAUTC• Enter the term code and the CRN of a closed section• Click on the Generate Next Random Authorization

Code button. Five random numbers will generate. OR

• Generate authorization codes in batch by running the SVPAUTG

SOATERM

• Select Registration Controls from the Options Menu

SOATERM

• Check the Active for Term indicator

• Indicate How May Days After the Course Start Date the code can be used

• Indicate how many days the code can be re-used after it is initially used. (This allows the student to drop and re-add the course, if desired)

GTVSDAX

• Activate all add codes that can be used on the Web

SVVAUTC• Manually generate add authorization codes for a section by

clicking the ‘Generate Next Random Authorization Code’ icon

Reports

SVPAUTG

• The SVPAUTG process can be run to generate add authorization codes in batch

Term Required

Number of authorization codes to create per CRN

Required. Default is 5. Number between 0 and 99.

Campus Not required

CRN Not required. Enter CRN(s) or leave blank for all CRNs

Part of Term Not required

Open Learning CRNs Not Required. ‘O’ Only Open Learning CRNs to be included. ‘N’ Only traditional CRNs to be included. Null for all CRNs

SVPAUTG-Generate Add Authorization Codes

SVPAUTL• List Registration Add Authorization Codes

Term Required

Include Authorizations (Required) A-Only authorizations that have been assigned to an ID

U-Only authorizations that have not been assigned to an ID

B-Both (Default)

Sort Order 1-Sort by Instructor

2-Sort by Campus

Campus Not required

CRN Not required. Enter CRN(s) or leave blank for all CRNs

Instructor ID Not required. Enter Instructor ID or leave blank for all IDs

Part of Term Not required. Enter Part of Term or leave blank for all parts of term

SVPAUTL-List Registration Add Authorization Codes

SVPAUTR

• Remove Unused Registration Add Authorization Codes Process

• Parameters

Term Required

Part of Term Not required. Enter Part of Term or leave blank for all parts of term

Open Learning CRNs Not Required. ‘O’ Only Open Learning CRNs to be included. ‘N’ Only traditional CRNs to be included. Null for all CRNs

SVPAUTR-Remove Unused Registration Add Authorization Codes

Process

Registering a Student Using an Add Authorization Code

Registering a Student Using a Registration Authorization Code

• Access SFAREGS and attempt to register the student in a closed CRN.

• From the Options menu select Enter Reg Add Auth Code (SVAAUTH)

• Enter a valid authorization code in the Authorization Code field

• Click the Validate button• Click the Submit button to return to SFAREGS• Save

SFAREGS

• If the course is closed, CLOSED SECTION-AUTH REQD displays

SFAREGS

• From the Options Menu select ‘Enter Registration Add Authorization Code (SVVAUTH)

SVVAUTH-Enter the add authorization code

SVVAUTH-Click the Validate button. The status should change to

APPROVED

SVVAUTH

• Click the Submit button to return to SFAREGS

SFAREGS

• Save as usual

Using Add Authorization Codes on the Web

How Do Add Authorization Codes Work on the Web

• The student receives an add authorization code from the instructor

• On the Web the student attempts to add the CRN of the closed class

• The student receives a prompt to enter the add authorization code

• The student enters the code and submits the changes

• Student is informed if authorization is approved

• Add is completed

Student enters the CRN of a closed section

Student is required to enter the add authorization code

Error message is displayed if an invalid authorization code is

entered.

Approval message is displayed when correct code is entered.

Summary

• Incomplete Grade Processing allows instructors to submit an Incomplete grade, a default grade and an extension deadline for a student

• Automated Waitlist functionality allows schools to automatically generate an e-mail notification to students on waitlists when space is available

• Students are removed from waitlist if they don’t add the course by the deadline

• Registration Add Authorization codes allow instructors to issue a code to a student to add a closed session or a session that has already started

Questions

• Thanks for attending. Enjoy the rest of the conference.